Backup Documents 05/14/2013 Item #16E12ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1
r-
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE �
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County A 6rney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature. draw a line through routine lines #1 thrnueh 12 comnlete the checklist and fnrw 4 to the f n . r., dttnro r%M,.o
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1.
appropriate.
(Initial)
A licable)
Agenda Date Item was
May 14, 2013 /
Agenda Item Number
16. E. 12
2.
✓
N/A
Type of Document
Equal Employment Opportunity Plan
Number of Original
3. County Attorney Office
Cof l�Q -r. Gre�Y. A- c
County Attorney Office
�/� C� //
c M t
5
4. BCC Office
Board of County
Commissioners
5. Minutes and Records
Clerk of Court's Office
—�M
5131/13
(0 - (0�.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missing information
Name of Primary Staff
Amy Lyberg/Human Resources
Phone Number
252 -8262
Contact / Department
appropriate.
(Initial)
A licable)
Agenda Date Item was
May 14, 2013 /
Agenda Item Number
16. E. 12
Approved by the BCC
✓
N/A
Type of Document
Equal Employment Opportunity Plan
Number of Original
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
INSTRUCTIONS & CHECKI.i�T
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
A licable)
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
A
W
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are required.
7
In most cases (some contracts are an exception), the original document and this routing slip
N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 5/14/13 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready fo
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16E12
MEMORANDUM
Date: May 31, 2013
To: Amy Lyberg, Director
Human Resources Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Equal Employment Opportunity Plan
Attached for your records is a copy of the agreement referenced above (Item
#16E12) approved by the Board of County Commissioners May 14, 2013.
The original document is being held in the Minutes and Records Department for
the Board's official record.
If you have any questions, please feel free to call me at 252 - 84011.
Thank you.
Attachment
16E12
EEOP Short Form
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
EQUAL EMPLOYMENT OPPORTUNITY PLAN
SHORT FORM
STEP 1: INTRODUCTORY INFORMATION
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Adult Drug Court Grant
Collier County BCC
Local Government Agency
3299 Tamiami Trail East, Naples, FL
34112
Therese Stanley
3299Tamiami Trail East, Naples, FL
34112
Timothy Jeffries
Grant Title:
Safe Havens Supervised Visitation and
Safe Exchange Grant 2009
Grantee Name:
Collier County BCC
Grantee Type:
Local Government Agency
Address:
3299 Tamiami Trail East, Naples, FL
34112
Contact Person:
Therese Stanley
Contact Address:
3299 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager:
Michelle Dodge
Grant Title:
JAG Standard — Juveniles at Risk
Comprehensive Action Plan
Grantee Name:
Collier County Sheriffs Office
Grantee Type:
Local Government Agency
Address:
3319 Tamiami Trail East, Naples, FL
34112
Contact Person:
Derek Bell
Contact Address:
3319 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager:
Stefanie Harris
Grant Title:
Collier County Child Abuse /Sexual
Offender /Sexual Predator
Grantee Name:
Collier County Sheriff s Office
Grantee Type:
Local Government Agency
Address:
3319 Tamiami Trail East, Naples, FL
34112
Contact Person:
Derek Bell
Contact Address:
3319 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager:
Gwen Clark
Grant Number: 2010 -DC -BX -0016
Award Amount: $197,614.00
Telephone #: 239 - 252 -2959
DOJ Telephone #: 202 - 616 -7385
Grant Number: 2009- CW- AX -KOI I
Award Amount: $700,000.00
Telephone #: 239 - 252 -2959
DOJ Telephone #: 202 - 353 -7345
Grant Number: 2012 -DJ -BX -0156
Award Amount: $69,610.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 305 -8069
Grant Number: 2013 -JAGC -1875
Award Amount: $106,009.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 850 -617 -1256
Collier County Equal Employment Opportunity Plan
1
16E12
9
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
SCAAP `05
Collier County Sheriffs Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
Grant Title:
SCAAP `06
Grantee Name:
Collier County Sheriffs Office
Grantee Type:
Local Government Agency
Address:
3319 Tamiami Trail East, Naples, FL
34112
Contact Person:
Derek Bell
Contact Address:
3319 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager:
Joseph Husted
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
SCAAP `07
Collier County Sheriffs Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
SCAAP '08
Collier County Sheriff s Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
E12
Grant Number: 2006 -AP -BX -0188
Award Amount: $597,409.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Grant Number: 2007 -AP -BX -0296
Award Amount: $1,429,192.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Grant Number: 2008 -AP -BX -0316
Award Amount: $897,401.00 (amended award)
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Grant Number: 2008 -AP -BX -0859
Award Amount: $1,036,091.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Collier County Equal Employment Opportunity Plan
2
Cp
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
SCAAP '09
Collier County Sheriffs Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
SCAAP '10
Collier County Sheriff's Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
SCAAP ' 11 Corrections
Collier County Sheriff s Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
SCAAP '12 Corrections
Collier County Sheriff s Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Joseph Husted
16E1Z
Grant Number: 2009 -AP -BX -0859
Award Amount: $155,299.00 (amended award)
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Grant Number: 2010 -AP -BX -0164
Award Amount: $793,761.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Grant Number: 2011 -AP -BX -0510
Award Amount: $472,274.00
Telephone #: 239- 252 -0848
DOJ Telephone #: 202-353-4411
Grant Number: 2012 -AP -BX -0307
Award Amount: $280,583.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 353 -4411
Collier County Equal Employment Opportunity Plan
3
CAt�
Grant Title:
ARRA JAG `09
Grantee Name:
Collier County Sheriffs Office
Grantee Type:
Local Government Agency
Address:
3319 Tamiami Trail East, Naples, FL
34112
Contact Person:
Derek Bell
Contact Address:
3319 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager:
Naydine Fulton Jones
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
COPS (CHP)
Collier County Sheriff's Office
Local Government Agency
3319 Tamiami Trail East, Naples, FL
34112
Derek Bell
3319 Tamiami Trail East, Naples, FL
34112
Latanya Owens
16E12
Grant Number: 2009 -SB -B9 -1969
Award Amount: $547,316.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 -514 -6661
Grant Number: 2012 -UL -WX -0008
Award Amount: $500,000.00
Telephone #: 239 - 252 -0848
DOJ Telephone #: 202 - 305 -1072
Collier County Equal Employment Opportunity Plan
4
0
16E12
Policy Statement:
It is the continuing policy of Collier County Board of County Commissioners to ensure that all Human
Resources policies and practices are administered without regard to race, color, religion, sex, age, national
origin, physical or mental handicap, or marital status. [Ref: Collier County Personnel Ordinance No. 2001-
50.] All Human Resources practices, including compensation, benefits, discipline, safety, as well as social
and recreational activities are administered and conducted in compliance with State and Federal law. All
recruitment, selection, placement, promotion, transfer, training, and reduction in force decisions are based
solely on the candidates' /employees' job - related qualifications and abilities. Outreach programs may be
utilized to recruit, hire and ensure advancement of qualified minority group members, women, disabled
individuals and veterans.
Collier County Government takes steps as necessary to ensure that the work environment is free of unlawful
discrimination or harassment. On an annual basis, the County reviews its Human Resources procedures and
strives to ensure that its supervisors and managers adhere to its commitment to Equal Employment
Opportunity principles.
Collier County Government encourages employees who have EEO - related questions, comments or
complaints to discuss them with their supervisor, department director, administrator, or a representative from
the Human Resources department. Employees are also encouraged to utilize the Commitment to Fair
Treatment Procedure. Additionally, Collier County Government refers applicants and employees to the
Florida Commission on Human Relations (FCHR), established in 1969 with the intent of protection against
unlawful discrimination. The FCHR assists in claims of wrongdoing, including discrimination, and provides
a means for effectively resolving problems should they arise.
DATED: May 14, 2013
ATTEST:
pwight`,>~. Mock, Clerk of Courts
%g
B
a
Approved as to,form and legal sufficiency:
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
By: `
n i,...
Collier County Equal Employment Opportunity Plan
5
Item # 1�
Agenda
Date
Date t `
Recd 3
Deputy Clerk
CA
16E1
STEP 4b: NARRATIVE UNDERUTILIZATION ANALYSIS
A comparison of the Collier County workforce to the community labor statistics for Collier County, Florida,
based on the 2006 -2010 Five (5) Year American Communities Survey (ACS) — which may or may not reflect
the current community workforce — indicates underutilization of White, Black or African American,
Hispanic, and Asian females, as well as females of two or more races in at least one job category.
Additionally, Hispanic or Latino and Asian males are underutilized in at least one job category.
In the Professional category, the results reflect underutilization of Black or African American females. In the
Administrative Support category, the data reflect underutilization of Hispanic or Latino females, and females
of two or more races. The Skilled Craft category reflects an underutilization of Hispanic or Latino males and
females; and it appears that there is an underutilization of Asian males and females as well as White females
in the Service /Maintenance category.
Demographic statistics for Collier County continue show very small populations of individuals in the
following categories:
• Asian - 1.3% of eligible workforce
• Pacific Islander - .03% of eligible workforce
• American Indian /Alaskan Native -.2% of eligible workforce
• Individuals with a background consisting of two or more races- .5% of eligible workforce
Therefore, the underutilization analysis focused on the number of White, Black or African American and
Hispanic or Latino individuals in the workforce. For purposes of this analysis, underutilization of less than
one percent (I %) in any job category was considered negligible.
As a result of the underutilization analysis, the Collier County Equal Employment Opportunity Plan (EEOP)
will address the more significant areas of underutilization; however, Collier County welcomes the
opportunity to increase the representation of any underutilized group and will continue to explore ways of
communicating job openings to all race and ethnic groups. After reviewing the utilization analysis, the
following areas of concern were identified:
Professionals — Black or African American females are underutilized by 1.00 %.
Administrative Support — Hispanic or Latino females are underutilized by 1.87%
Skilled Craft — Hispanic or Latino males are underutilized by 25.18% and Hispanic or Latino females are
underutilized by 2.80 %.
Service/Maintenance — White females are underutilized by 6.09%
Collier County Equal Employment Opportunity Plan
6 CA
STEPS 5 & 6: OBJECTIVES AND STEPS
16E12
Collier County is committed to achieving diversity among the members of its workforce such that it
more closely reflects the available labor force in the community. Based on the results of the
underutilization analysis, Collier County has established the following objectives:
(1) To encourage Black or African American females to apply for vacancies in the Professionals
category.
a. Within six months of the date of this report, the County's Human Resources Department will
review the composition of the applicant pool for all vacancies in the Professionals category
in the last fiscal year to determine whether Black or African American female applicants
were underrepresented. The findings will be maintained with the EEO Plan in the Human
Resources Office.
b. The County's Human Resources Department will conduct a more detailed workforce
analysis to identify particular County departments, offices or positions that represent a
significant underutilization of Black or African American females in the Professionals
category. If a need is determined based on the results of the analysis, the Human Resources
Department will create a recruitment action plan for implementation by the end of the
calendar year.
c. The Human Resources Department will enhance outreach efforts that target Black or African
American female applicants in the Professionals category, including involvement in career
days and job fairs at local high schools and colleges, and will work to develop relationships
with local community organizations that serve the County's Black community. The County
will approach the following organizations: NAACP of Collier County; Women's Network
of Collier County; Lorenzo Walker Institute of Technology (LWIT); Immokalee Technical
Center (iTECH); Edison State College, Collier Campus; Hodges University; Florida Gulf
Coast University and other organizations as deemed appropriate.
(2) To encourage Hispanic or Latino females to apply for vacancies in the Administrative Support
and Skilled Craft categories.
a. Within six months of the date of this report, the County's Human Resources Department will
review the composition of the applicant pool for all vacancies in the Administrative Support
and Skilled Craft categories in the last fiscal year to determine whether Hispanic or Latino
female applicants were underrepresented. The findings will be maintained with the EEO
Plan in the Human Resources Office.
b. The County's Human Resources Department will conduct a more detailed workforce
analysis to identify particular County departments, offices or positions that represent a
significant underutilization of Hispanic or Latino females in the Administrative Support and
Skilled Craft categories. If a need is determined based on the results of the analysis, the
Human Resources Department will create a recruitment action plan for implementation by
the end of the calendar year.
c. The Human Resources Department will enhance outreach efforts that target Hispanic or
Latino female applicants in the Administrative Support and Skilled Craft categories,
including involvement in career days and job fairs at local high schools and colleges, and
will work to develop relationships with local community organizations that serve the
County's Hispanic community. The County will approach the following organizations:
SWFL Hispanic Chamber of Commerce; Council of Hispanic Business Professionals;
Women's Network of Collier County; Lorenzo Walker Institute of Technology (LWIT);
Immokalee Technical Center (iTECH); Edison State College, Collier Campus; Hodges
University; Florida Gulf Coast University and other organizations as deemed appropriate.
(3) To encourage Hispanic or Latino males to apply for vacancies in the Skilled Craft category.
a. Within six months of the date of this report, the County's Human Resources Department will
review the composition of the applicant pool for all vacancies in the Skilled Craft category in
Collier County Equal Employment Opportunity Plan
7 CA
16E12
the last fiscal year to determine whether Hispanic or Latino male applicants were
underrepresented. The findings will be maintained with the EEO Plan in the Human
Resources Office.
a. The County's Human Resources Department will conduct a more detailed workforce
analysis to identify particular County departments, offices or positions that represent a
significant underutilization of Hispanic or Latino males in the Skilled Craft category. If a
need is determined based on the results of the analysis, the Human Resources Department
will create a recruitment action plan for implementation by the end of the calendar year.
b. The Human Resources Department will enhance outreach efforts that target Hispanic or
Latino male applicants in the Skilled Craft category, including involvement in career days
and job fairs at local high schools and colleges, and will work to develop relationships with
local community organizations that serve the County's Hispanic community. The County
will approach the following organizations: SWFL Hispanic Chamber of Commerce; Council
of Hispanic Business Professionals; Lorenzo Walker Institute of Technology (LWIT);
Immokalee Technical Center (iTECH); Edison State College, Collier Campus; Hodges
University; Florida Gulf Coast University and other organizations as deemed appropriate.
(4) To encourage White females to apply for vacancies in the Service/Maintenance category.
a. Within six months of the date of this report, the County's Human Resources Department will
review the composition of the applicant pool for all vacancies in the Service/Maintenance
category in the last fiscal year to determine whether White female applicants were
underrepresented. The findings will be maintained with the EEO Plan in the Human
Resources Office.
b. The County's Human Resources Department will conduct a more detailed workforce
analysis to identify particular County departments, offices or positions that represent a
significant underutilization of White females in the Service /Maintenance category. If a need
is determined based on the results of the analysis, the Human Resources Department will
create a recruitment action plan for implementation by the end of the calendar year.
c. The Human Resources Department will enhance outreach efforts that target White female
applicants in the Service /Maintenance category, including involvement in career days and
job fairs at local high schools and colleges. The County will approach the following
organizations: Women's Network of Collier County; Lorenzo Walker Institute of
Technology (LWIT); Immokalee Technical Center (iTECH); Edison State College, Collier
Campus; Hodges University; Florida Gulf Coast University and other organizations as
deemed appropriate.
STEP 7a: INTERNAL DISSEMINATION
❑ The Human Resources Department will publish the EEO Plan on the Collier County intranet under
the Labor and Employee Relations section of the HR Intranet site, making it available to all
employees and assuring commitment to the EEO Plan by Collier County Government.
❑ Publicly post the EEO Policy on bulletin boards within departments of the County.
❑ Communicate with Collier County Administrators and Directors to assure that they are familiar with
the County's EEO objectives.
❑ Collier County will continue to offer a diversity training course to emphasize the benefits of learning
how to understand, respect and value the differences among people.
Collier County Equal Employment Opportunity Plan
8 C�
16E12
STEP 7b: EXTERNAL DISSEMINATION
❑ Continue to include the statement "Collier County is an Equal Opportunity Employer" on the
website, job postings and the wording "An Equal Opportunity Employer" on the job application.
❑ Post the EEO Plan and information explaining how applicants and members of the public may obtain
a copy of the EEO Plan on Collier County's Internet website.
Annually inform all active recruiting sources, if any, in writing of the EEO Plan and the commitment of
Collier County to provide equal opportunities for all qualified candidates.
Collier County Equal Employment Opportunity Plan
9
0
16E11�
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I understand the regulatory obligation under 28 C.F.R 42.301 -.308 to collect and maintain extensive
employment data by race, national origin, and sex, even though our organization may not use all of this data
in completing the EEOP Short Form.
I have reviewed the foregoing EEOP Short Form and certify the accuracy of the reported workforce data and
our organizati4 s employment policies.
Signature
'01ruto, #14men Rtc®un a
Title
Date
4.201 -- U
Contact Person: Amy Lyberg Telephone #: (239) 252 -8262
Director, Human Resources
Collier County Board of County Commissioners
Collier County Equal Employment Opportunity Plan
11
G