Backup Documents 05/14/2013 Item #16C 8ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 1 6 C )
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Routed by Purchasing Department to
Evelyn Colon for Corrine Trtan, May 20,
Phone Number
252 -2667
the Following, Addressee(s) (In.routing order)
Office
Initials
Date
Contact and Date
Risk
EC
2. County Attorney Office
County Attorney Office
Agenda Item Number
16C8
3. BCC Office
Board of County
Type of Document
Commissioners
Number of Original
S �
4. Minutes and Records
Clerk of Court's Office
''T7
65131113
5. Return to Public Utilities
Public Utilities Bldg. H�
Solicitation / Contract
08- 5011 -81 Kyle
Department Contact: Corrine Trtan
All handwritten strike - through and revisions have been initialed by the County Attorney's
Number and Vendor
Construction
PRIMARY CONTACT INFORMATION
Name of Primary
Evelyn Colon for Corrine Trtan, May 20,
Phone Number
252 -2667
Purchasing Staff
2013
itial)
Applicable)
Contact and Date
Does the document require the chairman's original signature?
EC
Agenda Date Item was
May 14, 2013 V
Agenda Item Number
16C8
Approved by the BCC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
Type of Document
Work Order
Number of Original
1
Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Documents Attached
PO number or account
N/A
Solicitation / Contract
08- 5011 -81 Kyle
number if document is
All handwritten strike - through and revisions have been initialed by the County Attorney's
Number and Vendor
Construction
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
INSTRUCTIONS & CHECKLIST
o0 PQ h
Initial1he Yes column or mark "N /Al" in the. Not Applicable column, whichever is.
Yes-
N /A,(Not
appropriate.
itial)
Applicable)
1.
Does the document require the chairman's original signature?
EC
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
fit A 1
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
EC
signature and initials are required.
7.
In most cases (some contracts are an exception), an electronic copy of the document and
EC
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8,.
The document was approved by the BCC on the date above and all changes made
EC
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
o0 PQ h
16C8
MEMORANDUM
Date: May 31, 2013
To: Corrine Trtan, Project Manager
Public Utilities Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08 -5011 w /Kyle Construction
Attached is an original copy of the contract referenced above, ( #16C8) approved
by the Board of County Commissioners on Tuesday, May 14, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you.
Attachment
MEMORANDUM
Date: May 31, 2013
To: Evelyn Colon, Procurement Specialist
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08 -5011 w /Kyle Construction
Attached is an original copy of the contract referenced above, ( #16C8) approved
by the Board of County Commissioners on Tuesday, May 14, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you.
Attachment
WORK ORDER /PURCHASE ORDER
Agreement for "Annual Underground Utility Contractors" - #08 -5011
Contract Date: March 11, 2008 16C8
Fixed Term Contract Expires: March 10, 2014
(RFQ #08- 5011 -78)
BCC approval Date: May 14, 2013
This Work Order is for Underground Utility Construction services for work known as:
Project Name: PS 158.00 Rehabilitation
Project No(s).: 70046, 70051
The work is specified in the proposal page dated April 12, 2013 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request
for Quotation #08- 5011 -78 dated March 13, 2013, as modified by Addendum 1 thru 2, attached hereto a part of
this Work Order is assigned to: Kyle Construction, Inc.
Scope of Work: As detailed in the Quote Tabulation form and the following: Existing valve vault, wet well
piping and pumps shall be removed. The wet well shall be patched and coated. New wet well piping, pumps,
guide bars, brackets, floats, etc. are proposed along with new above ground piping and valves, electrical
upgrades are also included. The Contractor is responsible for all required bypassing and shall provide power
to pump station throughout construction.
Task 1 From Item 1 through 8 of Quote — Supply and install pumps, control panels, piping in the wet
well and above ground and other necessary materials to complete the work as intended by the
plans.
Task 2 Item 9 of Quote — Owner - directed Work for geological or Corrosion Unforeseen Conditions
Schedule of Work: Complete work substantially 335 days after issuance of the Notice to Proceed, with an
additional 30 days to Final completion for a total of 365 days. The Notice to Proceed is accompanying this
Work Order.
Compensation: In Accordance with Numbered Paragraph Four of the Agreement, the County will compensate
the Firm with the following method(s): ®Negotiated Lump Sum ❑Lump Sum Plus Reimbursable Costs
Time & Material (established hourly rate — Schedule A) ❑Cost Plus Fixed Fee, as provided in the attached
proposal.
Task 1 $ 551,318.25 (LS)
Task 2 $ 39,000.00 (T &M)
Total Fee: $ 590,318.25
Prepared By:
Corinne Trtan, Project Manager
Planning & Project Management Department
Approved By:
Craig Paj PE, Pr(dcipal Project Manager
Planning oject Management Department
Authorized By:
To hmelik, PE, Director
PI ning & Project Management Department
!L ' 8 1_201,3
Date
4 18 /z.
Date
Date
RFQ #08- 5011 -78
Page 2
Approved By:
Approved
Steve Messner, Interim Director
Wastewater Department
BW Johnss, Operations Manager
Wastewater epartment
Authorized By:� �
Dr. George Yilmaz, Administrator
Public Utilti
Approved By:
Nicole Parker, Procuremen Specialist ,t�Ii3
Purchasing DepartmentO112'+it3 �/
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Approved as to Form and
L I Sufficie cy:
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County Attorney
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16C8
1
Date
T l8 /�3
Date
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ate
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Date
BOARD OF COUN-V COMMISSIONERS
Collier Cou y, F i d a
By-
Appr6ved by ' th@-nCCv 'ori 'M' , 2013
Kyle ons r i
!� c5 r--
(Print Name /Title)
ATTEST:
G: oer County
Adn-sniWabve Services Dvision
Purchasing
REQUEST FOR QUOTATIONS UNDER CONTRACT #08 -5011
"Annual Contract for Underground Utilities"
Date: March 13, 2013
From: Nicole Parker, Procurement Strategist
239 - 252 -4270, Telephone Number
239 - 252 -6549, Fax Number
nicoleparker(c)colliergov.net
To: Prospective Vendors
Subject: RFQ #08- 5011 -78
Pump Station 158 Improvements
As provided in the referenced contract, the Collier County Purchasing Department is
soliciting quotes for the referenced project.
All quotations for individual projects shall be in accordance with the terms, conditions, and
specifications stated herein and in accordance with the terms and conditions of Contract #08-
5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT
OR RECEIVE AN AWARD FOR THIS PROJECT.
RFQ Due Date:
April 5, 2013 at 3:00 P.M.
Non Mandatory Pre -Quote Meeting
Date/Time:
March 26, 2013 at 3:00 P.M.
Pre -Quote Meeting Location:
3327 Tamiami Trail East (Purchasing Office)
Q &A Deadline:
April 1, 2013 at 3:00 P.M.
Number of Days to Completion:
180 days to Substantial + 30 days to Final
Completion_ 210 days total
Liquidated Damages:
per day
Plans and Specifications:
_$751.25
By Stantec Consulting Services dated 112013
Direct Material Purchase:
Not Applicable
Your quotation response for this project is due no later than the date and time specified
above. We will not accept any quotation responses later than the noted time and date. If
your firm is unable to respond electronically, your quotation must be received in the
office of the Purchasing Department at the above referenced address no later than the
time and date specified. We look forward to your participation in this request for
information /quotation process. Performance and payment bonds shall be required if
the lowest responsive quote exceeds $200,000.
Firm's Complete Legal Name
Telephone Number / Fax Number
Signature
Title
Print Name
Date
RFQ #08- 5011 -78
1
16CP