Backup Documents 04/23/2013 Item #16F 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR Slit T ' I
.+. VV r '
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s) (In routing order)
1. Risk Management Risk
2. County Attorney Office County Attorney Office
3. BCC Office Board of County
Commissioners �; �s� 5l 1
/)//3
4. Minutes and Records Clerk of Court's Office 51201t3
5. Return to Purchasing Department Purchasing
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for Scott Johnson, Phone Number 252-8375
Purchasing Staff May 14,2013
Contact and Date
Agenda Date Item was April 23,2013 Agenda Item Number 16.F.3
Approved by the BCC
Type of Document Contract GINL; Number of Original 2
Attached Documents Attached
PO number or account N/A Solicitation/Contract 10-5541 Paradise
number if document is NumberNendor Name Advertising co
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial). Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed IA tl.
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception), an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for th
Chairman's signature.
16F3
MEMORANDUM
Date: May 21, 2013
To: Diana DeLeon, Contract Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #10-5541 Change Order #4
Contractor: Paradise Advertising and Marketing, Inc.
Attached is an original copy of the document referenced above, (#16F3) approved by
the Board of County Commissioners on Tuesday, April 23, 2013.
The second original will be held on file in the Minutes and Record's Department for
the Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you.
Attachment
CHANGE ORDER 16 F 3 I
CHANGE NO. 4 CONTRACT NO. 10-5541
BCC Date: 3/22/2011
Agenda Item: 10B
TO: Paradise Advertising and Marketing, Inc.
150 Second Avenue N., Suite 800
St. Petersburg, FL 33701
DATE: 3/14/13
PROJECT NAME: Tourism Marketing Services
PROJECT NO.: n/a
Under our AGREEMENT dated March 22, 2011
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
Up to $100,000 to provide for increased destination marketing to fund an enhanced late winter and summer
advertising and promotion campaign in Northern US feeder markets.
FOR THE (Additive) Sum of: $100,000; One hundred thousand dollars.
Original Agreement Amount $2,300,000
Sum of Previous Changes $1,400,000
(#1 - $800,000 on 7-26-11, item 10D; #2 - $350,000 11-8-11, item 16F2; #3 - $250,000, on 6-26-
12, item 16F3)
This Change Order add $100,000
Present Agreement Amount $3,800,000
The time for completion shall be increased or decreased by n/a calendar days due to this Change
Order. Accordingly, the Contract Time is now n/a calendar days. The substantial completion date is
n/a and the final completion date is n/a. Your acceptance of this Change Order shall constitute a
modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance.
The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for
impact and delay costs.
IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an aut�r&�rs3or
agent, hereunder set their hands and seals on the date(s)indicated below. vv
Accepted: A r rL 23 ,20 (
ATTEST: OWNER:
• BOARD OF 0 Y COMM :SIONERS
COLLIER ' 0 !,FLORI P A
‘ $. s► ' ox .
D ight E. Boo ,''10
A, ,
Attest t111 By:
est.as to �� S Georgia A. Hiillleer,Esq., Chairwoman
signature bnfy,
CONTRACTOR:
Paradise Advertising and Marketing,Inc.
By: 2Z.1%.141 —
Cedar Hames, President C. 4 , BONNIE BAILEY
=': �% MY COMMISSION#EE086944
EXP ES April 21,2015
Approved as to form and .La ��� F'°'�"gig:°-' a 4xesefw
Legal sufficiency: 5-13- 13
askea1/1 /,I
Assistant County Atte ey
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Name
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Date
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