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Backup Documents 03/26/2013 Item #10BORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI1i O 1 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than :Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the Court Attorney Office. Route to Addressee(s ) (List in routing order) Office Initials Date 1. appropriate. (Initial) Applicable) 2. 3/26/13 Agenda Item Number 10 -B 3. County Attorney Office County Attorney Office JAK 3/26/13 4. BCC Office Board of County Commissioners b� /s Z 5. Minutes and Records Clerk of Court's Office Documents Attached PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above, may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey A. Klatzkow, County Attorney Phone Number 252 -8400 Contact / Department appropriate. (Initial) Applicable) Agenda Date Item was 3/26/13 Agenda Item Number 10 -B Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, JAK Type of Document Resolution — Appointment to Pelican Bay Number of Original One Attached Services Division Advisory Board Documents Attached PO number or account n/a number if document is L to be recorded All handwritten strike- through and revisions have been initialed by the County Attorney's JAK INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? JAK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAK provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike- through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip JAK should be provided to the County Attorney Office at the ti e the item is input into SIRE. Some documents are time sensitive and require forwardin to Tallahassee within a certain time frame or the BCC's actions are nullified. Be awar of your deadlines! 8. The document was approved by the BCC on 3/26/13 and all changes made during the JAK meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the JAK BCC, all changes directed by the BCC have been made, and the document is ready for e Chairman's signature. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 10B Jr.. I RESOLUTION NO. 2013 - 78 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, APPOINTING TOM CRAVENS, JOHAN "JOHN" DOMENIE, JOSEPH CHICUREL, AND SCOTT WILLIAM STRECKENBEIN TO THE PELICAN BAY SERVICES DIVISION BOARD. WHEREAS, Collier County Ordinance No. 2002 -27, created the Pelican Bay Municipal Service Taxing and Benefit Unit (Unit) and established the Pelican Bay Municipal Service Taxing and Benefit Unit Advisory Committee (known as the Pelican Bay Services Division Board); and WHEREAS, Ordinance No. 2002 -27, as amended, provides that the that the Pelican Bay Services Division Board shall consist of nine members representing the residential interests within the Unit and two members representing the commercial and business interests within the Unit; and WHEREAS, members of the Pelican Bay Services Division Board are selected by ballot from the residents of the Unit; and WHEREAS, the mail -in ballots were counted on March 25, 2013, and the office of the Clerk of the Circuit Court prepared a list of the election results. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that TOM CRAVENS, JOHAN "JOHN" DOMENIE, JOSEPH CHICUREL, and SCOTT WILLIAM STRECKENBEIN, all representing residential interests within the Unit, are hereby appointed to the Pelican Bay Services Division Board to serve four -year terms, said terms to expire on March 31, 2017. THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same, this the 26th daypof March, 2013. ATTEST: DWIGHT E.,BROCK, Clerk By: —� Attest as C jAh&yClerk aa VV Appr edt s o d'rm and legal ff� c Jeffrey County BOARD OF COUNTY COMMISSIONERS COLLIEMI jNTY, F ORIDA By: I I I I V1 / GE OR A. HILLER, ESQ. CHA WOMAN Item # Agenda Date Date Reed Deputy Clerk ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 4 B THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURL Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines # I through #2. complete the checklist. and forward to the County Attorney Office_ Route to Addressee(s) (List in routing order) Office Initials Date 1. appropriate. (Initial) Applicable) 2. 3/26/13 I Agenda Item Number 10 -B — Declare / 3. County Attorney Office County Attorney Office JAK 3/26/13 4. BCC Office Board of County Commissioners Number of Original One 5. Minutes and Records Clerk of Court's Office Documents Attached PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above, may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey A. Klatzkow, County Attorney Phone Number 252 -8400 Contact / Department appropriate. (Initial) Applicable) Agenda Date Item was 3/26/13 I Agenda Item Number 10 -B — Declare / Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, Vacancies Type of Document Resolution — Declaring vacancies on Number of Original One Attached Pelican Bay Services Division Board Documents Attached PO number or account n/a number if document is tr�� to be recorded �d�1.11UV� JAK INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised O 2.2 4-pr 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? JAK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAK provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip JAK should be provided to the County Attorney Office at the tie the item is input into SIRE. Some documents are time sensitive and require forwardin to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware f your deadlines! 8. The document was approved by the BCC on 3/26/13 a d all changes made during the JAK meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the JAK BCC, all changes directed by the BCC have been made, and the document is ready for the Chairman's signature. 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised O 2.2 4-pr 11/30/12 106 RESOLUTION NO. 2013 — 79 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, DECLARING VACANCIES ON THE PELICAN BAY SERVICES DIVISION BOARD. WHEREAS, Collier County Ordinance No. 2002 -27, created the Pelican Bay Municipal Service Taxing and Benefit Unit (Unit) and established the Pelican Bay Municipal Service Taxing and Benefit Unit Advisory Committee (known as the Pelican Bay Services Division Board); and WHEREAS, Ordinance No. 2002 -27, as amended, provides that the that the Pelican Bay Services Division Board shall consist of nine members representing the residential interests within the Unit and two members representing the commercial and business interests within the Unit; and WHEREAS, there is currently one vacancy for a residential interest representative and one vacancy for a commercial and business interests representative on the Pelican Bay Services Division Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the above - referenced seats reserved for a residential interest representative and a commercial and business interests representative are hereby declared to be vacant on the Pelican Bay Services Division Board. THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same, this the 26th day of March, 2013 ATTESTr- DWIGHT E, BROCK, Clerk By: Attest as to ai ty Clerk signature only. Appr to form and legal ncy_ R C BOARDPF COUNTY COLLI COL/NTY, I CHAIRWOMAN MMISSIONERS RIDA ESQ. item # V Agenda 3 r� Date - Date Recd Deputy Clerk 10 B - cy-�- Pelican Bay MSTBU Advisory Board Election Summary To: Jeffrey Klatzkow, County Attorney, Collier County, Florida From: Dwight E. Brock, Clerk of the Circuit Court, Collier County, Florida Date: March 25, 2013 Summary of votes cast and counted in 2nd mailing of residential ballots (yellow) : 1. Bruce A. Beauchamp - 278 2. Joseph Chicurel — 759* 3. Tom Cravens- 933* 4. Frank C. Dickson, II- 304 5. Johan (John) Domenie- 781* 6. James Patyrak -168 7. Scott William Streckenbein- 709* 8. John M. Visosky -185 *Top four Expanded Ballot Summary: # of residential ballots mailed: 6,959 # residential ballots tabulated: 1236 # residential NOT voting: 5723 # of ballots not signed, and, therefore, not counted: 8 # of blank ballots (no votes cast), but signed : 5 # of blank ballots (no votes cast) and not signed: 1 # of ballots with more than 4 votes cast and, therefore, not counted: 1 # of ballots received after March 22, 2013 at 513M deadline; 0 as of 9:30 am 3/25/13 # of duplicate ballots requested and issued, (printed, scanned and emailed: 5 Note: 99 +% of ballots were received via the USPS; a few were sent in via email or personally delivered # of mailed envelopes returned to sender via USPS: 112 3/25/2013