Backup Documents 02/26/2013 Item #16D 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIT 6 D 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO L"&%3/1&
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE ++''►►qq��
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Ole
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
a ro riate.
Initial)
Applicable)
2.
February 26, 2013 ✓
Agenda Item Number
16D9 vl
3. Colleen M. Greene, ACA
County Attorney Office
cffi (-r
N/A
4. BCC Office
Board of County
Commissioners
S
!S /-;
5. Minutes and Records
Clerk of Court's Office
Documents Attached
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above. may need to contact staff for additional or missing information.
Name of Primary Staff
Natali Betancur / Parks and Recreation
Phone Number
252 -4059
Contact / Department
a ro riate.
Initial)
Applicable)
Agenda Date Item was
February 26, 2013 ✓
Agenda Item Number
16D9 vl
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
Type of Document
Memorandums of Understanding
Number of Original
2
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
111- 156310
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
a ro riate.
Initial)
Applicable)
1.
Does the document require the chairman's original signature?
CMG
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the'Contact Information (Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
CMG
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
CMG
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CMG
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 2/26/13 and all changes made
CMG
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
CMG
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
160 9
WI DB.;'Pai - "R creationC olliei-MP 12012-13
MEMORANDUM OF UNDERSTANDING:
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD, INC.
IM
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE DELIVERY OF
21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM
"MIRACLE PLUS 1"
YEAR 4: 2012 -2013
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board ") and Collier County Parks and Recreation
Department (hereinafter referred to as "Parks and Recreation ").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 21' Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
Plus 1 sited in Eden Park, Pinecrest and Village Oaks Elementary Schools.
II. Services to be Provided by Parks and Recreation Department
The Parks and Recreation Department agrees to:
A. Implement the Parks and Recreation Department component of the Miracle Plus 1 grant in
accordance with the approved application, specific contract deliverables and the Parks and
Recreation project outline for program year 2012 -2013 attached (See Attachment 2);
B. Provide refreshments for Spring and Summer Camp participants;
C. Maintain usual and customary records which will be available upon request;
D. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
E. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
F. Submit to the Workforce Board invoices for its services rendered to include materials /supplies,
personnel and food for participants. Such invoices may be computer - generated and may be in
electronic, facsimile, or paper format; and,
G. Submit final invoice and report no later than July 15, 2013. Failure to submit final invoice and
report by July 15, 2013, will constitute breach of contract and result in the forfeiture of all or
partial funding relative to the 4th quarter. (See Attachment]).
Page 1 of 7
INSTR 4813016 OR 4897 PG 2947
RECORDED 3/19/2013 9:05 AM PAGES 7
DWIGHT E. eROCK, CLERK OF THE CIRCUIT COURT
COLLIER COUNTY FLORIDA
REC $61.00
160 9
i; : l B.!' Pa rk.,;.Rec;reationColliei- MP12012 -13
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation Department as necessary to support the
implementation of the 21St Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide fund reimbursement within ten (10) days of Recreation receipt of funds from the
Department of Education; funds are not to exceed annual funding amount of: $10,620.00 during the
2012 -2013 Year 4 of the project;
C. Provide one Site Coordinator who will assist Parks and Recreation in the full implementation of the
Miracle Plus 1 project.
IV. General Conditions
A. The Parks and Recreation Department and its representative signing this document attest that:
1. Parks and Recreation Department as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Department or any of its agents are not suspended or debarred or otherwise
excluded from Recreation receiving Federal funds.
B. Parks and Recreation Department and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
Page 2 of 7
WP'DB;'Parl- tRec:reationC:ol lien -N1 P l 2f112 -13
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2013, except
as provided in Article V ( "Termination ") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation
Department for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided. ,
Georgia A. Hiller, Esq., Chairperson
Collier County Board of County Commissioners
Date
Joe P erno, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
b i?��tit
Attes�
signaturr
Approved L4g al sufficiency
r
Page 3 of 7 Colleee, 'I",,
Assistant County Attorney
Attachment I
Reports and Penalties
Swimming: School Year
WtDB. ' Pai- k-.s Recreat.ionColliei- N,I'12012 -t1
B. Special Day Program Sessions
1St Session
® Schedule of swimming modules offered; description and
Each of these two requirements
1" Quarter
October 2012
goals of courses provided; schedule of sites to be served;
is worth 50% of funding
documentation of mandated background checks
name(s) of staff, qualifications, and documentation of
requested
® End of Session report including: (1) original sign -in sheets
mandated background checks
containing student names, schools, dates and total number
0 Quarterly report identifying: (1) names, dates and number
served; (2) Pre and Post test /survey results indicating student
of students served in each swimming module completed in
progress toward goals; (3) name(s) of staff and hours
this quarter; (2) Pre and Post test /survey results indicating
worked
student progress toward goals; (4) name(s) of staff and
2° Session
0 Daily schedule of classes offered; description and goals of
hours worked
June 2013
2° d Quarter
Quarterly report identifying: (1) schools, student names,
Each report component is
January 2013
dates and number of students served in each module
worth one -third (1/3) of
® End of Session report including: (1) original sign -in sheets
completed in this quarter; (2) Pre and Post test/survey results
funding requested
containing student names, schools, dates and total number
for each completed module, indicating student progress
served; (2) Pre and Post test /survey results indicating student
toward goals; (3) name(s) of staff and hours worked
3'd Quarter
Quarterly report identifying: (1) schools, student names,
Each report component is
April 2013
dates and number of students served in each module
worth one -third (1/3) of
completed in this quarter; (2) Pre and Post test/survey results
funding requested
for each completed module, indicating student progress
toward goals; (3) name(s) of staff and hours worked
41 Quarter
Final report identifying: (1) schools, student names, dates
Each report component is
July 15, 2013
and number of students served in each module completed in
worth one -third (1/3) of
this quarter; (2) Pre and Post test /survey results for each
funding requested
completed module, indicating student progress toward goals;
Failure to submit final
(3) name(s) of staff and hours worked
invoice and report by July
15, 2013, will constitute
breach of contract and
forfeiture of full or partial
funding
B. Special Day Program Sessions
1St Session
0 Daily schedule of classes offered; description and goals of
Each of these two requirements
April 2013
each class; name(s) of staff, qualifications, and
is worth 50% of funding
documentation of mandated background checks
requested.
® End of Session report including: (1) original sign -in sheets
containing student names, schools, dates and total number
served; (2) Pre and Post test /survey results indicating student
progress toward goals; (3) name(s) of staff and hours
worked
2° Session
0 Daily schedule of classes offered; description and goals of
Each of these twb requirements -
June 2013
each class; name(s) of staff, qualifications, and
is worth 50% of unding
documentation of mandated background checks
requested.
® End of Session report including: (1) original sign -in sheets
Failure to submit final
containing student names, schools, dates and total number
invoice and report by July
served; (2) Pre and Post test /survey results indicating student
15, 2013, will constitute
progress toward goals; (3) name(s) of staff and hours
breach of contract and
worked I I
forfeiture of-fall or partial
Page 4of7
160 9
4
Attachment 2
WF' DBI !'Pai- ],sRecreationColliej -MP 12012 -13
funding
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
A. SWIMMING MODULE
The swimming program for the MP 1 grant will take place at the Immokalee Sports Complex and will be guided
by the following:
• Transportation to and from the facility will be provided by Parks and Rec
• MP 1 will guarantee at least 20 students per class
• Students will have had a snack prior to arriving at the pool
• As required by the Health Department, each child must wear a bathing suit and bring a towel; students
without bathing suits will not be permitted to enter the pool
• Goggles are permitted but snorkel masks are not
• Each child will get a one hour lesson per week for six weeks
• There will be two instructors in the pool at all times while lessons are being conducted
• Children are required to follow all rules of the pool at all times
The Fee Structure
FALL (approximately 9 -13 -12 to 11- 11 -12) and SPRING (approximately 3 -1 -13 to 4- 23 -13)
• 3 schools
• 6 weeks
• 20 students per school (approximate)
• $5 per week per child
$1,800-000 each semester SWR"IlNG TOTALS $3600,00 *.
*Note: There is a budget of approximately $5,900 for additional swimming lessons or bounce houses for one
day, Spring and Summer Camps, which may be given either during the regular program day or during the
special sessions.
The Swimming Module
By the end of the six week swim lesson, each child will be at least knowledgeable if not proficient in the
following skills and receive a certificate or reward for completion of the following:
1. entering and exiting the water safely
2. floating
3. gliding
4. front crawl kick and arm movements
5. use of the kick board
6. swimming under water
7. safe use of the diving board
8. reaching assist
9. introduction to breast stroke
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.� 160 9
Wl' JBI "ParksRecreationC;ollierMP 12012 -13
10. introduction to proper dive technique
Deliverables:
Lessons will be delivered as follows:
Week One:
a.
rules of the pool
b.
skills test
c.
entering and exiting the water safely
Week Two:
a.
review of rules /entering and exiting water
b.
floating
c.
gliding
d.
introduction to kick boards
Week Three:
a.
review of floating, gliding, and kick boards
b.
swimming under water
c.
introduction to front crawl
Week Four:
a.
review of floating, gliding, and kick boards
b.
swimming under water
c.
introduction to front crawl
Week Five:
a.
review of front crawl
b.
reaching assist
c.
introduction to diving board
Week Six:
a.
introduction to breast stroke
b.
introduction to proper dive technique
c.
review of all skills
Swimming Report
A written report will be submitted upon the completion of each class to Miracle Plus 1 Project Coordinator, who
represents the Southwest Florida Workforce Development Board, and will contain the following information:
A. Total number of students served, school served, course goals and agenda.
B. Pre- and post- assessment results reflecting the number of students who were able to master the skills
ta" I ght.
C. List of instructional staff, qualifications, and hours worked.
D. Original sign -in sheets of students.
Contact information: Community Center Supervisor
Immokalee Sports Complex
505 Escambia St.
Immokalee, FL 34142
239 - 657 -1951
SPECIAL DAY SESSIONS (dates to be confirmed): March 11 to March 14, 2013; June 10 -13 and June
17-20,2013
The Special Session Program will take place at the Immokalee Sports Complex and will be guided by the
following:
Page 6 of 7
160 9:1
Wl,' B�'ParksRecreationC olliei-N,IPl2012 -13
• Parks and Recreation will work with MP1 Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for
each
• MP1 and Parks and Recreation staff will Recreation assistants from MP1 regular staff to maintain a
1:15 ratio
• MP1 Site Coordinators will recruit and enroll students for Special Sessions
• MP1 Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork is
completed and on file
• Special Sessions will be offered 4 days a week; 4 hours each day
• March's schedule will be: March 11, 12, 13, and 14, 2013
• June 2013 schedule will be Monday through Thursday: Week 1: June 10, 11,12, 13; Week 2: June 17,
18, 19, 20
• A maximum of 106 students will attend each session
• If students use the pool, an additional fee of $1 per child per day is charged
• Pool usage will be determined based on balance remaining from swimming fees referenced above
The Fee Structure
• 2 @ $100 per day Leaders (paid Parks and Recreation staff) $200
• Facility Usage (gym, field, classroom) and Clean-up $200
• Pool and material /supplies ($1.75 x 106) $185
A Special Session Report will be submitted at the end of each session to the MP1 Project Coordinator, who
represents the Southwest Florida Workforce Development Board. Each report, at a minimum, will include:
original sign -in sheets; a daily calendar of classes and activities; goals /objectives and related activities for each
component; pre -post assessments /surveys demonstrating the learning that occurred; the names of all staff per
day.
Page 7 of 7