Backup Documents 02/12/2013 Item #16D14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL n TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**;ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines 41 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
el) (;2-- ill I 1
4. BCC Office Board of County
Commissioners
5. Minutes and Records Clerk of Court's Office 2(6((3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Ekna Guevar ,Domestic Animal Services Phone Number 252-6950
Contact/ Department
Agenda Date Item was 2/12/13 Agenda Item Number 16D14 \./"—
Approved by the BCC
Type of Document Agreement Number of Original One
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes I N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed ef
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
EP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwardin to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware f your deadlines! _
8. The document was approved by the BCC on 2/12/13 nd all changes made during the „
meeting have been incorporated in the attached document. The County Attorney's (�/rj�►
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature. ,..
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.0 ;Revised 11/30/12
16014
MEMORANDUM
Date: February 18, 2013
To: Ekna Guevara, Administrative Assistant
Domestic Animal Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding between Collier County
and Collier Community Cat Coalition for the community-
based Trap-Neuter-Return Program
Attached for your records is a copy of the document referenced above (Item #16D14),
approved by the Board of County Commissioners on Tuesday, February 12, 2013.
The original will be held on file with the Minutes and Records Department for
the Board's official record.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment (1)
1613 14
i-:COLinty of Collier
CLERK OF THE CIRCUIT COURT
Dwight E. Brock COLLIER COUNTY CURTHCSE Clerk of Courts
3315 TAMIAMI TRAIts EAST ST. 102 Accountant
Clerk of Courts ?
P.O. BOX 41044 � Auditor
NAPLES, FLORIDA 3401-3044 Custodian of County Funds
-1`
February 18, 2013
Megan Sorbara, President
Collier Community Cat Coalition
PO Box 990908
Naples, FL 34116
Megan,
Attached for your records is a certified copy of the signed "Memorandum of
Understanding" (MOU) between Collier County and the Collier Community
Cat Coalition, approved by Collier County's Board of County Commissioners
on February 12, 2013, to identify roles and outline responsibilities for those
involved in implementing the community-based Trap-Neuter-Return Program.
If our office can be of further assistance, please feel free to contact me at
239-252-8406.
Sincerely,
DWIGHT E. BROCK, CLERK
Ann Jennejohn, Deputy Clerk
Board Minutes & Records Department
Attachment
Phone - (239) 252-2646 Fax- (239) 252-2755
Website -www.collierclerk.com Email -collierclerk@collierclerk.com
16014
TNR Program
MEMORANDUM OF UNDERSTANDING (MOU)
between
Collier Community Cat Coalition, a Florida Not for Profit Corporation
hereinafter("CCCC")
and
Collier County Board of County Commissioners
hereinafter("BCC")
I. PURPOSE & SCOPE
The purpose of this MOU is to clearly identify the roles and responsibilities of each party as they
relate to the implementation of a trap, neuter, and return program ("TNR") as described in the
Collier County Animal Control Ordinance. To support this goal, CCCC and BCC will work
cooperatively to ensure that all appropriate safeguards and regulations are performed and
implemented. Both CCCC and BCC should ensure that TNR program activities are conducted in
compliance with all applicable Federal, state,and local laws,rules,and regulations.
II. BACKGROUND
Collier County has determined that the optimal method to manage and limit the number of feral
cats is to utilize a community based TNR program. The CCCC is an entity that has been
established to coordinate and lead the community effort.
III. CCCC RESPONSIBILITIES UNDER THIS MOU
CCCC shall undertake the following activities:
1. Where a feral cat colony exists and is not being managed,the CCCC will attempt to establish
management of the colony.
2. Where a colony is being managed, the CCCC will ensure that the colony has a Caregiver and
a back-up Caregiver and that the Caregiver will:
2.1.Regularly feed and water,and provide shelter if possible to the cats in the colony;
2.2.Vaccinate and re-vaccinate the cats in the colony against the rabies virus as appropriate;
2.3.Spay and neuter the cats in the colony;
2.4.Once they are vaccinated and spayed or neutered, a veterinarian will also ear notch or ear
tip the cats in the colony;
2.5.Obtain written approval of the property owner on which cats live and the owner of any
property the Caregiver must traverse;
2.6.Ensure that the colony is not on public park, school, or conservation land;
2.7.Remove adoptable cats and kittens from the colony with the objective of placing them in
permanent homes to live as domesticated cats;
2.8.Use humane means to decrease the overall number of cats in a colony; and
2.9.The CCCC will not create new feral cat colonies.
3. Caregivers will report the following data to the CCCC on an annual basis:
16014
3.1.Location of each colony;
3.2.Proof of property owner's permission to access private property;
3.3.Number of cats in each colony managed by the Caregiver;
3.4.Number of cats spayed and neutered in each colony for the prior year, and for the current
reporting period;
3.5. Number of cats vaccinated in each colony for the prior year, and for the current
reporting period;
3.6. Any significant medical care administered to cats in the colony;
3.7. Number of cats born to the colony and their status/dispositions;
3.8. Number of cats introduced to the colony;
3.9. Number of cats that have died and/or left the colony;
3.10. Time in hours spent on colony care giving activities;
3.11. Any change in management of the colonies; and
3.12. The schedule of routine care giving activities.
4. CCCC will report aggregate information as outlined above to BCC on an annual basis.
5. CCCC will report information on individual colonies upon BCC request. Individual records
must be kept for each cat indicating dates of vaccination, revaccination, spay/neuter or any
other significant care given. Records for individual cats must be accurate and specific enough
to allow the health officer or designee to make determinations regarding rabies quarantine
protocols as contemplated in the Collier County Animal Control Ordinance Section Six.
6. Where a colony is being managed and is not registered with the CCCC, the Caregiver will be
given ninety (90) days to register the colony with the CCCC. Thereafter, standard
enforcement protocols will apply.
7. If a colony is being managed and its numbers are not decreasing, CCCC will intervene to
improve management.
IV. BCC RESPONSIBILITIES UNDER THIS MOU
BCC shall undertake the following activities:
1. In the event that BCC receives a complaint alleging a violation of Section Eight of the
Ordinance, the CCCC will be given fifteen (15) days to remedy; thereafter, standard
enforcement will apply.
2. In the event that BCC receives a complaint alleging a violation of Section Nine of the
Ordinance no duty to notify CCCC exists, and regular enforcement rules apply.
3. If BCC obtains custody of an ear notched/tipped/otherwise marked cat, CCCC will be
notified and given 120 hours to reclaim; thereafter all normal provisions apply. For
subsequent impoundments of the same cat fees will apply. Upon the third impoundment of
the same cat, citations may apply.
4. BCC assumes no liability for Caregivers.
16014
V. NOTIFIICATION
All notifications and communications regarding activities covered by this MOU will be made in
writing to the parties as follows:
1. For the CCCC:
Megan Sorbara,President
Collier Community Cat Coalition
PO Box 990908
Naples,Florida 34116
2. For the BCC:
Amanda Townsend, Director
Collier County Domestic Animal Services
7610 Davis Blvd.
Naples,Florida 34104
VI. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES
THAT:
1. The program will be reviewed in three(3)years to determine its success.
2. This MOU does not include the reimbursement of funds between the two parties. In all
instances where fees apply,the CCCC is responsible.
3. All records must be retained for three (3) years. This requirement applies to all records,
reports, and colony information.
4. For the purpose of this MOU a feral cat's Caregiver shall be considered its owner.
5. Either party may terminate this agreement for any reason with thirty (30) days written notice
to the other party.
VII. EFFECTIVE DATE AND SIGNATURE
This MOU shall be effective upon the signature of CCCC and BCC authorized officials. It shall
be in force for three years from date of execution.
16014
CCCC and BCC indicate agreement with this MOU by their signa res.
ATTEST: BOARD G COUN, Y COMMISSIONERS
DWIGHT,,E:BRQCK, CLERK OF C•L '' CO TY, FLORIDA
1
By 6. ac By
'' • > De ut Clerk GEO���� . HILLEt , ESQ.
font - �. ' px
" � Chairwoman
F Dated: ay\i [2 r 2013
COLLIER COMMUNITY CAT COALITION
nn, I
By: . IN b
Date: 14) 13
Approved as to form and
legal sufficiency:
a - 0
I I
Assistant County Attorney
'i r ,Ti# 1Laltit-
a
\.`-kec'd
11.- ..„-- \
b4u'ly