Backup Documents 01/22/2013 Item #11H 111"4
Add On Item 11H
January 22,2013
EXECUTIVE SUMMARY cK
Recommendation to approve the expedited solicitation process for the construction
dredging of Clam Pass and direct the County Manager to issue work order(s) under
current Board approved contract(s) to the firm(s) who submit the lowest responsive price
for the Clam Pass project and approve necessary budget amendments.
OBJECTIVE: To provide for an expedited bidding process to obtain the construction work
order(s) to proceed with expedited dredging and clearing of Clam Pass and approve necessary
budget amendments.
CONSIDERATIONS: On December 11, 2012, the Board of County Commissioners (BCC)
clarified and reaffirmed that the Pelican Bay Services Division has the responsibility for advising
the County on dredging and maintaining Clam Pass and for managing such activities for the
County.
On January 8, 2013 (Item 10R) the Board of County Commissioners declared that the recent
closure of Clam Pass constituted a valid public emergency requiring dredging of the Pass as soon
as practicable. Services related to the permitting, surveying, engineering and construction phase
engineering services were authorized and include:
Task Firm Cost
Project Surveying Agnoli, Barber and Brundage (ABB) $20,900
• Original Amount: 18,400
• Change Order#1 Pending: 2,500
Permits and Management Turrell, Hall and Associates 28,000
Plan
Design, Plans and Humiston and Moore 23,650
Specification
Development
Construction Services Humiston and Moore 52,710
Construction drawings were delivered to the County Manager's Office on Friday, January 18,
2013, by Humiston and Moore. Approximately 20,000 cubic yards of sand will be removed
from Clam Pass and used for inlet restoration and beach renourishment; services are to be
performed with mechanical equipment. The Pelican Bay Advisory Board is scheduled to review
the plans and make a recommendation to the Board of County Commissioners following a
special meeting on Monday, January 21, 2013.
Purchasing staff have identified options to obtain construction prices for the project and have
been in contact with a number of firms on two Board approved contracts, including:
• The five (5) firms on contract 08-5011 Underground Utility Contract are licensed to
perform this type of work and may submit a"total unit-price"for the project; and
• The three (3) firms on contract 11-5673 Disaster Debris Removal & Disposal Services
have indicated that they are capable of coordinating and directing the activity through
subcontractors and may submit a"cost-plus"price proposal for the project.
11H
Add On Item 11H
January 22,2013 C
Staff recommends that these contracted firms be invited to attend a project "pre-bid meeting" as
soon as practicable; the meeting will be coordinated by the Purchasing Department in
conjunction with Humiston and Moore. Once prices are received (5 –7 days after the "pre-bid"
meeting), Purchasing staff and Humiston and Moore would review, recommend and request
approval from the County Manager to approve the issuance of work order(s) under the Board
approved contract terms and conditions.
FISCAL IMPACT: At its January 8, 2013 meeting the Board authorized funding for design,
permitting and construction phase services. The budget for those services is included in TDC
Beach Renourishment/Pass Maintenance Fund (195) under project 88032. The final cost of the
construction phase will be known when the construction work order(s) are approved by the
County Manager. A budget amendment appropriating reserve funds from TDC Beach
Renourishment/Pass Maintenance Fund (195) for the construction phase of the Clam Pass
dredging project will be necessary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT IMPACT: There is Growth Management impact associated
with this item.
RECOMMENDATION: That the Board of County Commissioners approves the expedited
solicitation process for the construction dredging of Clam Pass and directs the County Manager
to issue contract work order(s) to the firm(s) who submits the lowest responsive price(s) for the
Clam Pass project and approve necessary budget amendments.
Prepared by: Neil Dorrill, PBSD Administrator
Reviewed by: Leo E. Ochs, Jr., County Manager
I1H \
(PLEASE PRINT CLEARLY) Agenda
Item # 1 ( 1-4.
MEETING DATE'--6,11 1 22 20 L3 (Circle Meeting Type -pedal Workshop Budget
AGENDA EM TITLE elaiin R` 5
NAME 01 .ti . A ADDRESS
Representing/Petiti. er: _ Other: i// !j a tf
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALA OBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD
(PLEASE PRINT CLEARLY) Agenda Item #
MEETING DATE „2.) ; ( v, -m,773•"-3:'3' _ (Circle Meeting Type) Regular Special pedal Workshop Budget
AGENDA ITEM TITLE f I/,14) /1 c<
NAME L ;I 1 I_
ADDRESS f
Representing/Petitioner —A A
Other: _
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD
(PLEASE PRINT CLEARLY) Agenda Item # i' hi MEETING DATE z,z
.1/1-_= r ...> (Circle Meeting Type)°'Regular Special Workshop Budget
AGENDA ITEM TITLE
NAME
ADDRESS /1 . re: C< ...=- r� r�.<°j.�.= ,
Representing/Petitioner: =: --? Other:
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD
(PLEASE PRINT CLEARLY) Agenda Item # /1 �.
MEETING DATE '
" � (Circle Meeting Type)� Regular j Special Workshop Budget
AGENDA ITEM TITLE i .rte r
NAME = ,�� 1 4. .. ADDRESS _ — /3.,
Representing/Petitioner: Other:
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD •
(PLEASE PRINT CLEARLY) Agenda Item # /l.
MEETING DATE (Circle Meeting Type) Regular Special Workshop Budget
AGENDA ITEM TITLE
NAME-kee...... ADDRESS ..._
Representing/petitioner: Other:
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING At.l IVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD
(PLEASE PRINT CLEARLY) Agenda Item # (�I.
MEETING DATE - 2-2 {,j3 (Circle Meeting Type) Special Workshop Budget
AGENDA ITEM TITLE Cficterl
NAME "`
e,Jl.C14J) h ADDRESS
Representing/Petitioner: Other:
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL Lt 4S S S
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOAR* •' 'OUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIM TO THE ciIR1j T RTM1 urAn
(PLEASE PRINT CLEARLY) Agenda Item #
MEETING DATE (Circle Meeting Type) Regular Special Workshop Budget
AGENDA ITEM TITLE f';? ';41(4(PL tl r i °. ? ;--�,r- :4'11* \`:7).
j
NAME ( 1 r 4 ADDRESS ..r 9 i ;. .
Representing/Petitioner: Other:
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD
(PLEASE PRINT CLEARLY) Agenda Item # / 1
MEETING DATE I (Circle Meeting Type) Aegular Special Workshop Budget
AGENDA ITEM TITLE i 3 �
_ )y'
C t rat L --�.7 7`j:i e i (
NAME J J j ' ✓ � 1 1
ra " ADDRESS _... "`1 ` I 2j zf
Representing/Petitioner: Other:
1
COLLIER COUNTY ORDINANCE NO.2003-53,AS AMENDED BY ORDINANCE 2004-05 AND 2007-24,REQUIRES THAT ALL LOBBYISTS
SHALL,BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES(INCLUDING,BUT NOT LIMITED TO,ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS),REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE(3)MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD