Backup Documents 01/08-09/2013 Item #16E 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Routed by Purchasing Department to
Office
Initials
Date
the Following Addressees (In routing order)
appropriate.
Initial )
Applic able
1. Risk Management
Risk
2. County Attorney Office
County Attorney Office
-''
`lsi.3
3. BCC Office
Board of County
Type of Document
Commissioners
/S
�z
4. Minutes and Records*
Clerk of Court's Office
Documents Attached
to purchasing)
5. Return to Purchasing Department
Purchasing
Solicitation / Contract
10 -5373 — Johnson
Contact: Adam Northrup
All handwritten strike- through and revisions have been initialed by the County Attorney's
Number and Vendor
Controls
PRIMARY CONTACT INFORMATION
Name of Primary
Adam Northrup, 02/26/2013
Phone Number
252 -6098
Purchasing Staff
appropriate.
Initial )
Applic able
Contact and Date
Does the document require the chairman's original signature?
Agenda Date Item was
01/08/2013
Agenda Item Number
16. E.5
Approved by the BCC
rovide the Contact Information (Name; A enc ; Address; Phone) on an attached sheet.
Type of Document
Contract
Number of Original
2, (* Please scan copy
Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Documents Attached
to purchasing)
PO number or account
N/A
Solicitation / Contract
10 -5373 — Johnson
number if document is
All handwritten strike- through and revisions have been initialed by the County Attorney's
Number and Vendor
Controls
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
1A
INSTRUCTIONS & CHECKLIST
3'45e' m
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial )
Applic able
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
rovide the Contact Information (Name; A enc ; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
vo
by the Office of the County Attorney.
4.
All handwritten strike- through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
1A
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
yao
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), an electronic copy of the document and
this routing slip should be provided to the County Attorney's Office before the item is
n
input into SIRE.
.�
8.
The document was approved by the BCC on the date above and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
3'45e' m
16 E5
MEMORANDUM
Date: April 15, 2013
To: Adam Northrup, Contract Technician
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Exhibit A -1 Contract Amendment #2 to
Contract #10 -5373 "Energy Management Services"
Contractor: Johnson Controls, Inc.
Attached, for your records is an original of the contract amendment referenced
above (Item #16E5), approved by the Board of County Commissioners January
S, 2013.
The original will be held on file with the Minutes and Record's Department in the
Board's Official Records.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
16 E5
EXHIBIT A -1 Contract Amendment # 2 to Contract 10 -5373
"Energy Management"
This amendment, dated January 8, 2013 to the referenced agreement shall be by and between the
parties to the original Agreement, Johnson Controls, Inc. (to be referred to as "Contractor ") and
Collier County, Florida, (to be referred to as "Owner ").
Statement of Understanding
RE: Contract # 10 -5373 "Energy Management Services"
Section 3.0 Shall be modified to read:
THE CONTRACT SUM. The County shall pay the Contractor for the performance of this
Agreement an estimated annual amount of one hundr-ed sixty thousand dollars ($160,000.00),
based on the unit prices set forth in Exhibit "A," subject to Change Orders as approved in
advance by the County. Payment will be made upon receipt of a proper invoice and upon
approval by the Facilities Manager or his designee, and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local Government Prompt Payment Act ".
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER TY, F RIDA
By:
Deputy.erk
GcVgia A. Hiller, Esq. Chairwoman
Atte-sf as t%' °wjrf�'an's
signature dC�r'
t,
Approved as to form and
I R.fficienc Teac
Deputy County Attorney
JUNY 3
F qi t
IDeputy CI ,k 1
First Witness
Type /Print Witness Name
Second Witness
Type/Print Witness Name
16 F5
CONTRACTOR:
Johnson Controls, Inc.
By:
ignature
LENH y orof9k lg kprrqc.ff MATqA4 -,-g
Typed Signature/ Title
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 16
Routed by Purchasing Department to
Adam Northrup, 04/11/2013
Phone Number
252 -6098
the Following Addressees (in routing order)
Office
Initials
Date
1. Risk Management
Risk
2. County Attorney Office
County Attorney Office
Agenda Item Number
16135 (6920)
Approved by the BCC
provide the Contact Information Name; Agency; Address; Phone) on an attached sheet.
/
-f
3. BCC Office
Board of County
Number of Original
2
Attached
Commissioners
Documents Attached
4. Minutes and Records
Clerk of Court's Office
�m
Lt n (t3
5. Return to Purchasing Department
Purchasing
Number and Vendor
Management
Contact: Adam Northrup
Office and all other parties except the BCC Chairman and the Clerk to the Board
Services /Tampa Bay
PRIMARY CONTACT INFORMATION
Name of Primary
Adam Northrup, 04/11/2013
Phone Number
252 -6098
Purchasing Staff
appropriate.
Initial )
Applic able
Contact and Date
y�
Agenda Date Item was
01/08/2013
Agenda Item Number
16135 (6920)
Approved by the BCC
provide the Contact Information Name; Agency; Address; Phone) on an attached sheet.
Type of Document
Contract
Number of Original
2
Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Documents Attached
PO number or account
N/A
Solicitation / Contract
10 -5373 — Energy
number if document is
All handwritten strike - through and revisions have been initialed by the County Attorney's
Number and Vendor
Management
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
Services /Tampa Bay
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
Trane
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial )
Applic able
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
OA
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), an electronic copy of the document and
this routing slip should be provided to the County Att rney's Office before the item is
/ A�
input into SIRE.G�
8.
The document was approved by the BCC on the ate above and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
16 E5
MEMORANDUM
Date: April 17, 2013
To: Adam Northrup, Contract Technician
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Exhibit A -1 Contract Amendment #2 to
Contract #10 -5373 "Energy Management Services"
Contractor: Tampa Bay Systems Sales
Attached, for your records is an original of the contract amendment referenced
above (Item #16E5), approved by the Board of County Commissioners January
8, 2013.
The original will be held on file with the Minutes and Record's Department in the
Board's Official Records.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
16 E5
EXHIBIT A -1 Contract Amendment # 2 to Contract 10 -5373
"Energy Management"
This amendment, dated January 8, 2013 to the referenced agreement shall be by and between the
parties to the original Agreement, Tampa Bay Systems Sales, Inc. d/b /a Tampa Bay Trane, (to be
referred to as "Contractor ") and Collier County, Florida, (to be referred to as "Owner ").
Statement of Understanding
RE: Contract # 10 -5373 "Energy Management Services"
Section 3.0 Shall be modified to read:
THE CONTRACT SUM. The County shall pay the Contractor for the performance ef this
,
based on the unit prices set forth in Exhibit "A," subject to Change Orders as approved in
advance by the County. Payment will be made upon receipt of a proper invoice and upon
approval by the Facilities Manager or his designee, and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local Government Prompt Payment Act ".
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST._ . ,r BOARD OF C UNTY OMMISSIONER-
DWIC T E. - BR CK� Clerk COLLIE TY, ORIDA
q -H
f By.
Deputy-& lk ➢ — e rgia A. Hiller, Esq. Chairwoman
Attest as to Chairman's
signature only.
Appro d as to form and
L al s fficiency:
Sc R. Teach
Deputy County Attorney
0
tA
Fist Witness
Type /Print W Witness Name
X�T t-4-,k:1A cond Witness
Type/ nt Witness Name
M
ROI
CONTRACTOR:
Tampa Bay Systems Sales, Inc. d /b /a Tampa Bay
Typed Signature/ Title