Backup Documents 01/08-09/2013 Item #16E 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING P
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T E 2 '
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG ATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature_ draw a line through routine lines # 1 through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1. Scott R. Teach, Deputy County
County Attorney Office
SRT
Z 1'' 3
Attorney
01/08/13 /
Agenda Item Number
16E2"
2.. BCC Office
Board of County
N/A
Type of Document
Commissioners
Number of Original
1
3. Minutes and Records - * *Please
Clerk of Court's Office
Documents Attached
forward electronic copy to Adam Northrup"
N/A
Solicitation / Contract
09 -5254 - Hannula
4 Return to Purchasing Dept. contact:
Purchasing
Number and Vendor
Landscaping
Adam Northrup
All handwritten strike - through and revisions have been initialed by the County Attorney's
SRT
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to cnntact staff for additional or missing information.
Name of Primary Staff
Adam Northrup / Purchasing
Phone Number
252 -6098
Contact / Department
appropriate.
(Initial)
Applicable)
Agenda Date Item was
01/08/13 /
Agenda Item Number
16E2"
Approved b the BCC
V/
N/A
Type of Document
Contract Amendment
Number of Original
1
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
N/A
Solicitation / Contract
09 -5254 - Hannula
number if document is
by the Office of the County Attorney.
Number and Vendor
Landscaping
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
SRT
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
SRT
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SRT
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
SRT
document or the final negotiated contract date whichever is applicable..
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SRT
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 01/08/13 and all changes made
SRT
during the meeting have been incorporated in the attached document. The County
Attorney' Office has reviewed the changes, if applicable.
i
9.
Initials of attorney verifying that the attached document is the version approved by the
SRT
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
iiz)
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16 E2
MEMORANDUM
Date: February 19, 2013
To: Adam Northrup, Contract Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Exhibit A -1 Contract Amendment #1 to
Contract #09 -5254 "Grounds Maintenance
for Collier County Government Facilities"
Contractor: Hannula Landscaping and Irrigation, Inc.
Attached, for your records is a copy of the contract amendment referenced above
(Item #16E2), approved by the Board of County Commissioners January 8, 2013.
The original will be held on file with the Minutes and Record's Department in the
Board's Official Records.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
16 E2
EXHIBIT A -1 Contract Amendment # 1 to Contract 09 -5254
"Grounds Maintenance for Collier County Government Facilities"
This amendment, dated January 8, 2013 to the referenced agreement shall be by and between the parties
to the original Agreement, Hannula Landscaping and Irrigation, Inc. (to be referred to as "Contractor ")
and Collier County, Florida, (to be referred to as "Owner ").
Statement of Understanding
RE: Contract # 09 -5254 "Grounds Maintenance for Collier County Government Facilities"
The following change to the above referenced Agreement has been mutually agreed to by the Consultant
and the County. The additions to the existing language in the Agreement are shown herein by
underscoring; deletions from the Agreement are shown by str- ikethr -aughs
Section 3.0 Shall be modified to read:
THE CONTRACT SUM. The County shall pay the Contractor for the performance of this Agreement an
estimated annual amount of three hundred ninety three thousand thfee hundred six4y six dollars
($393,366." Seven hundred fifty thousand dollars ($750,000.00), based on the unit prices set forth in
Exhibit "A," subject to Change Orders as approved in advance by the County. Payment will be made
upon receipt of a proper invoice and upon approval by the Facilities Manager or his designee, and in
compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment
Act ".
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST` '' OWNER:
DWIGHT E. BROCK, Clerk BOA OF
COL_ C
glt •E. Bxo By:
e
Ch<
Approved as to
Lxna sufficier
�Jctt R. Tbach ��-
Deputy County Attorney
SIONERS
,Ia A. Hiller, E sq .
irwoman
Item # ZC
Agenda
Date
Date
Recd
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Fi t Witness
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Type/Priih Witness Name
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Second Witn ss
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Type /Print Witness Name
16 E2 4
CONTRACTOR
Hannula Landscaping and Irrigation, Inc.
By: >
Signature
i�w�k- R4�Nw�� �Y�R3>t de
Typed Signature/ Title