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Backup Documents 01/08-09/2013 Item #16D 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16D1 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature. draw a line through routine lines #I through #4- complete the cheelciicr and fnrwnrd to Come Filenn nine !!i1 Route to Addressee(s) List in routing order Office Initials Date 1. Rosa Munoz, Grant Coordinator Housing, Human, Veterans Services Department RM 01/08/2013 2. Jennifer B. White, ACA Office located within Housing, Human, Veterans Services Department 3. County Attorney's Office County Attorney's Office Number of Original a. 4. BCC Office Board of County Commissioners Documents Attached 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Contact Rosa Munoz, Grant Coordinator Phone Number 239 - 252 -57 3 Agenda Date Item was 'lam' 1 — /.3 Agenda Item Number 16 D.1. Approved by the BCC Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Type of Document Subrecipient Amendment# Ito Agreement - Number of Original a. Attached CRA First St. Plaza (Placita) Project Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 «matter number» / «document number» Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate. Yes N/A (Not Initial Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the RM County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials. 2. All handwritten strike- through and revisions have been initialed by the County Attorney's Office and RM all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or RM the final ne otiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and RM initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip should be RM provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time fir e or the BCC's actions are nullified. Be aware of you r deadlines! 6. The document was approved by the BCC on 01/08/13 nd all changes made during the meeting RM have been incorporated in the attached document. The County Attorney's Office has reviewed v P", the changes, if applicable. f _J I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 «matter number» / «document number» 16D1 MEMORANDUM Date: January 15, 2013 To: Rosa Munoz, Grants Mgmt. Coordinator Housing, Human & Veteran Services From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Amendment #1 to the Agreement between Collier County & Immokalee CRA - First St. Plaza (Placita) Project HUD Grant #B- 10 -UC -12 -0016 Attached please find one (1) original document for the item referenced above (Agenda Item #16D1), approved by the Board of County Commissioners on Tuesday, January 8, 2013. An original has been kept by the Minutes & Records Department as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252 -8411. Thank you First Amendment to 16D1 Agreement between Collier County and Collier County Community Redevelopment Agency (CRA) Immokalee First Street Plaza Public Facility Project Catalog of Federal Domestic Assistance # 14.218 HUD Grant # B- 10 -UC -12 -0016 This Amendment, is entered into this day of 2013, by and between the parties to the original Agreement, Collier County Com unity Redevelopment Agency (CRA) Immokalee ", a public entity created by Collier County pursuant to Chapter 163, Florida Statutes, having its principal office at 1320 N. 15th Street, Immokalee, FL 34142, and its Federal Tax Identification number as 59- 6000558 & DUNS # 076997790, herein after referred to as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY," collectively stated as the "Parties." RECITALS Whereas, on January 24, 2012, the County entered into an Agreement with the Community Development Block Grant Program funds to be used for land acquisition and construction/design -build activities /line items /services (hereinafter referred to as the "Agreement "); and Whereas, the Parties desire to further amend the Agreement to reference additional HUD language and make housekeeping type modifications to the agreement including the Scope of Services. NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to amend the Agreement as follows: Words Str-eek Thr- are deleted; Words Underlined are added III TIME OF PERFORMACE The effective date of the this Agreement between re "fi°r C,,w4y Ceffi ..,,,,:t y Redev°'opffle shall be January 24, 2012. The services of the SUBRECIPIENT shall comply with all terms and conditions of HUD Grant B- 10 -UC -12 -0016 be uadet4aken and eempleted it 'igh4 of the purposes of this n ^r° °m°^* All services required hereunder shall be completed by the SUBRECIPIENT prier up to and including 7°n• anx 24i � October 30, 2013. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY as set forth in Section XI. Amendment No. 1 CD10 -13 Community Redevelopment Agency (CPA) Immokalee First Street Plaza (La Placita) Project Page 1 16D1 VI. GENERAL CONDITIONS C. LOCAL AND FEDERAL RULES REGULATIONS AND LAWS 27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations Part 570 (the U.S. Housing and Urban Development regulations concerning_ Community Development Block Grants (CDBG) ) including subpart K of these regulations except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating, the review process under the provisions of 24 CFR Part 52 The SUBRECIPIENT also agrees to comply with all other qpplicable Federal state and local laws regulations and policies governing the funds provided under this contract The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. VII. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPING 2. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records for sib) four 4 years after expiration of this Agreement. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section VILI the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. Amendment No. 1 CDIO -13 Community Redevelopment Agency (CRA) Immokalee First Street Plaza (La Placita) Project Page 2 1601 EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY (CRA) IMMOKALEE Immokalee CRA- Public Facility A. PROJECT SCOPE: The Immokalee Community Redevelopment Agency (CRA) will use Community Development Block Grant (CDBG) funding in the amount of $810,000.00 for the acquisition of two adjacent parcels of land and subsequent design and building of the First Street Public Plaza in the downtown area of Immokalee, Florida. The design will include twe one gateways for the central commercial district. The Plaza 9ne will be located on at the NE corner of First and Main Street; and the other- en First and �4inth Stfeett. Construction/design -build activities /items /services may include but not be limited to: closing costs, impact fees, pre- design/design, permitting, pedestrian walkway sidewalk, and roof structure; columns, fencing, bollards, fountain; earthwork to include stormwater, landscaping and installation of utilities (water and electric). The detailed project scope will be contained in the schedule of values awarded the project's construction contract. The project construction contract will include details sufficient to document the number, amount, and costs associated with all activities. B. BUDGET Collier County Housing, Human and Veteran Services is providing Eight Hundred and Ten Thousand Dollars ($810,000.00) in CDBG funding for the project scope described above. Line Item Description CDBG Funds Acquisition of two parcels of land/closing costs, and impact fees �8 $240,678.49 All Construction/Design -Build Activities as $ 466,000.00 listed in scope $ 569,321.51 TOTAL $ 810,000.00 C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and as such, is not to be used as a payment schedule. Date Start Date End Work Plan Amendment No. 1 CD10 -13 Community Redevelopment Agency (CPA) Immokalee First Street Plaza (La Placita) Project Page 3 1601 01/24/2012 2 05/30/12 Acquisition of parcels and closing /Impact Fees. 01/25/2012 04/2012 10/30/12 Begin Bid Process 01/2012 05/2012 10/30/12 Procure eligible design pfeeenstfuefien eenfefenee architect 01/2012 07/2012 11/30/12 Award Design Contract 01/2012 02 01/30/13 Pre Design / Master Planning & Preliminary Design / Master Planning Obtain permits Q, „ +,..,, ter-(s) orders .,.,ate f; ,ice 01/2012 09/2012 02/28/13 Construction Documents & Civil Site Design/SDD 01/2012 6/30/13 Bidding and Permits 01/2012 12/2012 10/30/13 Construction Complete final inspections and project close out Amendment No. 1 CD10 -13 Community Redevelopment Agency (CRA) Immokalee First Street Plaza (La Placita) Project Page 4 16D1 IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the date and year first written above. ATTEST: BOARD IPT COUNTY COMMISSIONERS Dwig Brock, C1 of Courts COLLI O TY LORIDA By: BY: il',Jesl �as19 clerk Ott #'! ± OR IA A. HILLER, ESQ, HAIRWOMAN Dated: Collier Count Community Redevelopment (SEAL) Agency (CRA) - Immokalee ATTEST: Dwi E. Brock, Clerk of Courts olr By. to ► ,(clerk J Dated: ( EA Approved as to form and legal sufficiency: Jennifer 1Y White Assistant County Attorney B O jz�� Y• Subrecipi nt Signature Donna Fiala, Chairman Type /print Subrecipient name and title lieroi 4 Amendment No. I CD10 -13 Community Redevelopment Agency (CPA) Immokalee First Street Plaza (La Placita) Project M - -• Page 5