Agenda 12/14/2010 Item #16C 2
Agenda Item No. 16C2
December 14, 2010
Page 1 of 12
EXECUTIVE SUMMARY
Recommendation to approve a Work Order under Contract 08-5011 "Underground
Utilities Contracting Services" in the amount of $373,800 to Haskins, Inc., Project
73307.
OBJECTIVE: The public purpose is to structurally restore; and enhance the
performance of the county's wastewater collection system at the Lely Golf Estates and
Riviera Estates developments by repairing and upgrading the wastewater pumping
stations.
CONSIDERATIONS: As pmi of the county's continuing effort to maintain its
wastewater pumping stations, and to upgrade those stations that are below existing
county standards, thc County has contractcd with Hole Montes for professional
engineering services to evaluate the existing pump stations in six different developments.
The developments are Wyndcmcre, Lcly Golf Estates, Le1y Barefoot, Kings Lake,
Willoughby Acres, and Riviera Estates. In all, 26 pumping stations were evaluated with
regard to compliance with county standards, controls and telemetry, general condition,
neighborhood concerns, property issues, and odor generation.
-
The most significant ddkicncy identified at eaeh station was a single point of failure
related to the single pump in operation (simplex station), which does not provide the
reliability requircd by current eounty and state standards. In 2007, a Neighborhood
Enhancement Program was ereated to correct this deficiency in these dcvelopments.
When complete, all of the county's 7S0 pumping stations will have a minimum of two
pumps, and all stations will have fully functioning SCADA telemetry.
Under this program, irnprovcnlents to Wynd em ere and Kings Lake were completed in
December 2009. Lely BarcfclOt and Willoughby Acres construction will begin in
December 20 I 0 under separate projects, with wl1lpletion anticipated in May 20 II.
The Scope of Work under this work order comprises structural and piping modifications
to four existing pump stations in the Lely Golf Estates development and three existing
pump stations in the Riviera Estates dcvelopmcnt, completing thc Neighborhood
Enhancement Program.
,-
The county posted an Invitation to Quote under Fixed Tenn Contract 08-S011,
"Underground Utilities Contracting Services," on Octobcr 2S, 20 I 0, and distributed it to
rcgistered vendors via tile Purchasing Depart mcnt elcctronic bid process. All vendors
under this contract wcre notilied. Five vendors downloaded the solicitation and five
responsive quotes were received by thc Novcmber 16, 20 I 0, deadline. On November 18,
20l0, one vendor withdrcw its quote. The bids received are summarizcd in the table
below.
Agenda Item No. 16C2
December 14, 2010
Page 2 of 12
Bidders Bid
Haskins Inc $373,800
Kyle Construction, Inc $375,000
Douglas N. Higgins, Inc. $438,000
Mitchell Stark Company, Inc. $527,000
Quality Enterprises USA, Inc. Withdraw
As described on the above bid tabulation the bid amounts include allowance for
unforeseen conditions and conditions relating to material testing, landscaping, all
appurtcnances, and maintenancc oftraflic, paving and restoration.
Staff found Haskins, Inc. 's submittal to bc the lowest responsive and responsible bid and
thcrctore recommends award. Haskins' quote is below the Engineer of Record's estimate
of probable construction cost. Attached for rcfcrcnce is the Evaluation of Quotations
letter fi"om the Engineer of Record rccommcnding Haskins be awarded the contract. The
selcctcd contractor has satisfactory pcrfollllance records on prcvious projccts involving
similar work.
FISCAL IMPACT: This project is consistent with the 2008 Wastewater Master Plan
Update as adopted by the Board of County Commissioners (Board) on June 24, 2008, as
Agenda Item lOG. Project No. 73307 is on Table 8-2 page 3 of 5, and line 116. Funding
Jilr this obligation is available in the FY II Capital Budget adopted by the Board at a
special mecting on September 23, 2010. The source of these funds is the Wastewater
User Fee Fund 414.
LEGAL CONSIDERA nONS: This item is legally sutlicient for board action. - JBW
GROWTH MANAGEMENT IMPACT: This project meets CUll'ent Growth
Management Plan standards to ensure the adcquacy and availability of viable public
sanitary scwcrs and pump stations.
RECOMMENDA T10N: That the Board of County Commissioners, as thc Ex-Otlicio
Govcrning Board of the Collicr County Water-Scwcr District, approve a Work Order
under Contract 08-50 II "Underground Utilities Contracting Services" in thc amount of
$373,800 to Haskins, Inc. Project 73307; and, authorize the Chair to exccutc the work
order.
PREPARED BY: Jamcs Sainvilus, Project Manager, Public Utilities Planning and
Project Management Department
Agenda Item No. 16C2
December 14, 2010
Page 3 of 12
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1GC2
r:Zeconlmendation to approve a Work Order ullder Contract 08-5011 Underground Utilities
Contracting Services in the amount of $373,800 to Haskins. Inc, Project 73307.
12/14/201090000 AM
Meeting Date:
Prepa red By
James Sainvilus
Project M<Hlaypr, Associate
Date
Public Utilities Division
Public Utilities Ennineerillg
11/18120103:50:04 PM
Approved By
Mar~Jje Hapl,e
OlleratiollS Analyst
Date
Public Utilities Division
Public Utilities Division
11119/201010:51 AM
A pproved By
Stephen L. Nagy
M<~lIa9~!r.. V\lasl:ewa\er Collf'CtiOIl
Date
Public UtiliOes Div!';ion
\r"iaslewlller
11/19/20'1010:55 AM
Approved By
Torn Chmelik
Pn"jeel Ma!1i'1w)r. Senior
Date
PutJllC UtIlities UIV'<;;IOII
Fl!I)[I(; UtJllti(~s f::nYltlPNillq
11/19/2U10 3:06 PM
Approved By
Jennifer White
Il.ssisl.ant COllllty Altorney
Date
COllllty t~,non\PY
Counfy /\llDrl'lIC:V
11119!2010 4:52 PM
Approved By
8:::.'111 JO!11l:S5e!l
IC) t.",;al,:,r !J1,,)II;l~y,~t
Date
Public Uti!illC':,;
1[/;~st!::'V,\i'?r
11/22/20109:42 AM
Approved By
G. Gcor~le '(ilmdZ
DiiOctc'! .. V\{;:lsf'?wAel
Date
Puhlic U!ilitie~~ [jjvi~jon
\,\i;:s\ewai~'r
11/22/20109:50 AM
Appnrvcd By
Scott JetlllsOll
Pl.ll'ch;;,"",illq (l.q01l1
Date
l.\dnlinistJ';ltivp SE!"il:~':,:;
Division
P,Hclli'lsill~1 g GHllolal Services
11/22/20101:31 PM
Approved By
Thomas Wides
Director - Opr:iations Support ~ PUO
Date
Public Utilities Division
lItililies Finance Oper3tions
11/22/2010 1 :40 PM
Approved By
Agenda Item No. 16C2
December 14. 2010
Page 4 of 12
Steve Carnell
Director - Purchasing/General Services
Dale
Administrative Services
Divisioll
Purchasing & General Services
11/22/20102:02 PM
Approved By
James W. Delony
Public Utilities Division Administrator
Date
Public Utilities Division
Public Utilities Division
11/24/20109:26 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Man3gement & Budget
11/29/20103:24 PM
Approved By
Jeff Klatzlww
County Attorney
Date
12/1/20tO 9:1B AM
Approved Ily
Susan Usher
MalIDgP111cntIBudqet Analyst, Senior
Date
Office of ManafJ12lnent &.
Budget
OUice of Mimagoll1cnl & BuclW;!t
12/1/20106:32 PM
Approved By
Leo E. Ochs, .11'.
COllllty Mal1;IL!~!r
Date
County II/lallagers Office
County Mana~lels OHieR
12!5{20'lO 1 :35 PM
Agenda Item No. 16C2
December 14, 2010
Page 5 of 12
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Agenda Item No. 16C2
December 14, 2010
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Page 8 of 12
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Agenda Item No. 16C2
December 14, 2010
Page 9 of 12
cJf~ County
Administrative Services Dil>ision
Purchasing
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION # 08.5011.25 "Riviera and lely"
PROPOSAL PAGE
DUE DATE: November 8, 2010 at 4:00 pm
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
iN WITNESS WHEREOF, WE have hereunto subscribed our names on this
Nov. ,2010 in the County of Collier , in the state of Florida
16
day of
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
239-774-11.10
Telephone Number
239~771-4266
FAX Number
Brandyb@dnhiggins.com
Email Address
4485 Enterprise Ave.
Address
Naples
CIt
~lorid.1.
State
34104
Z'
rp 830666 ~.
~1mrc:ertlfic~te of Authority Doc~merifl'Jllil,!ber (www sunbilorQlsearchlhtm!)
- ~~ -'
Signature - --.
Regional Manager
Title
Brandy L. Bartolone
Print Name
11/16/10
Date
RFQ~ ContraclDriven ~ RevisedSeptember2009
4
Agenda Item No 16C2
December 14, 2010
Page 10 of 12
COLLIER COUNTY QUOTE NO. 08-5011-32
QUOTATION DUE DATE November 16,2010@4:00 p.m.
RtVIERA AND LEL Y PUMP STATIONS - MAINTENANCE MODIFtCATIONS
WASTEWATER COLLECTIONS DEPARTMENT
COLLIER COUNTY PUBUC UTtUTIES DIVISION
Item
No, Description Quantity Total
MOBILIZATION, BONDS AND APPROVAL OF ALL PROCUREMENT
1 SUBMITTALS Lump
(Maximum 4% of Total Amount for all Items) Sum $16,000.00
LEL Y PUMP STATIONS 300.13, 300.14A and 300.14B: ;
2 Maintenance
modifications to three existing pump stations including piping, structural
modifications, new pumps, coatings, electrical work, coordination with a
separate contractor for electrical work and roadway work, coordination with
local homeowners association through the County, coordination with
County Wastewater Collections Department, temporary facilities, by-pass
pumping, materials testing, all appurtenances, spare parts, maintenance of
traffic, paving, restoration, and all other required Contract Work. Lump
Sum $177,000.00
3 RIVIERA PUMP STATIONS 302.15, 302.17 and 302.20:
Maintenance modifications to three existing pump stations including piping,
structural modifications, new pumps, coatings, electrical work, coordination
with a separate contractor for electrical work and roadway work,
coordination with local homeowners association through the County,
coordination with County Wastewater Collections Department. temporary
facilities, by-pass pumping, materials testing, all appurtenances, spare
parts, mamtenance of traffic, paving, restoraiion, and aii other required Lump
Contract Work. Sum $165,000.00
4 LELY PUMP STATION 300.15:
Maintenance modifications to one existing pump station including piping,
structural modifications, new pump, coatings, electrical work, coordination
with a separate contractor for electrical work and roadway work,
coordination with local homeowners association through the County,
coordination with County Wastewater Collections Department, temporary
facilities, by-pass pumping, materials testing, all appurtenances,
maintenance of traffic, paving, restoration, and all other required Contract Lump
Work. Sum $45,000.00
5 PROJECT AS-BUILT DRAWINGS, AS-BUILT SURVEY DRAWINGS AND Lump $10,000.00
DtGITAL FILES, O&M MANUALS AND DEMOBILIZATION Sum
6 ALLOWANCE FUND FOR OWNER DIRECTED WORK Lump
Sum $25,000.00
Inclusion of the Allowance Fund as part of the Contract Price is not a
guarantee that the Contractor will be paid any portion or the full amount of
the Fund.
TOTAL AMOUNT tTEMS 1 THROUGH 6
$438,000.00
\\rl~h;...~'\u..,,\'.n""l\CU~~[NT~!O DOCUMW1S\t.ty,l, Ri.'''' PUInP st.".n Modlr"."un,\8'OlnrO 08-S011-Jl odrl.ndum. Ou.l. St~.rl"I<..I.
HM
HOLE MONTES
ENGINEERS PLANNERS SURVEYORS
LANOSCAP[ARCHITECTS
Agenda Item No. 16C2
December 14. 2010
Page 11 of 12
November 19,2010
950 Encore Way' Naples. Florida 34110. Phone: 239.254.2000' Fax: 239254.2099
James Sainvilus, Project Manager
Collier County Public Utilities
3339 Tamiami Trail East
Suite 303
Naples FL 34112
RE: EVALUATION OF QUOTATIONS
LELY AND RIVIERA PUMP STATIONS MODIFICATION
HM File No. 2010.027
Dear James,
We have reviewed the four bids received by the County on November 17,2010 for the Lely and
Riviera Pump Stations Modification, County Quote No. 08-5011-32. The five bidders and their
quoted price are identified below as supplied by the County Purchasing Department. The
apparent low quote is from Quality Enterprises USA, Inc. in the amount of $257,390.15;
however, they have chosen to withdraw their quote as referenced in their email of November 18,
2010, copy attached, The second lowest quote is from Haskins, Inc. in the amount of
$373,800.00.
.. 1 $257,390.15 ,
._'...mm______..._________ ____...J
i $373,800.00 !
I _un_J
i $375,000.00.. .n.!
" $438;060.00 !
j $527,000.00 . . !
"
Quality Enterprises USA, Inc. Naples, FL
Haskins, Inc. Naples, FL
Kyle Construction, Inc. Naples, FL
Douglas N. Higgins, Inc Naples, FL
& Stark Company, Inc. Naples, FL
We understand Haskins, Inc. has successfully completed other construction projects for Collier
County and is on the County's list of approved utility contractors. Therefore we recommend
award of this construction contract to Haskins, Inc. in the an10unt of $373,800.00 subject to a
final review by the Purchasing Department of the quotation documents and the contractor's good
standing with the County.
Please contact us if there are any questions about this quote evaluation.
Thank you,
HCP:dlh
Naples' Fan Myers
Agenda Item No. 16C2
December 14, 2010
Page 12 of 12
Clifford Pe~er
-From:
ent:
(0:
Subject:
SainvilusJames [JamesSainvil us@colliergov.net]
November 18, 2010 10:40 AM
Clifford Pepper
FW: Lely & Rivieria Pump Station Modifications Quote
Importance:
High
This is the latest update on this project. Haskins, Inc is next in line for $373,800.
gfu...4 ~.
$<UM<l' ~aM~
From: Lou Gaudio [mailto:lgaudio@qe-usa,com]
Sent: Thursday, November 18, 2010 10:22 AM
To: SainvilusJames
Cc: CummingsRhonda
Subject: Lely & Rivieria Pump Station Modifications Quote
Importance: High
JamesjRhonda,
~r my conversation with James this morning, Quality Enterprises USA, Inc. will need to withdraw its quote for the Lely
cHlU Rivieri::l Pump Station iviodifications. Our price was based on performing the project in a simiiar manner to what we
did in the past on the Wyndemere and Kings Lakes Lift Stations which was a success. Unfortunately, we did not account
for having to by pass the lift stations as indicated in the specifications for this project. Should the county allow us to
perform the work as we quoted, we certainly feel that we could save the county over $120,000.00.
Please advise me if you need any additional information for me on this issue.
Thanks
Louis J. Gaudio
Vice President - Project Management
Quality Enterprises USA, Inc.
3894 Mannix Dr. Suite 216
Naples, Florida 34114
Tel. (239) 435-7200
Fax (239) 435-7202
www.[Jualityentemrisesusa.com
QE
2~~;~"
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1