Agenda 12/14/2010 Item #16A13
Agenda Item No. 16A13
December 14, 2010
Page 1 of 7
EXECUTIVE SUMMARY
Approve the scriveners error updating the information contained in Change Order No.7
for the agreement between Collier County and Van Buskirk, Ryffel and Associates Inc.
OBJECTIVE: To update the infonnation that was contained within agenda item # 16A4,
approved by the BCC at their October 26, 2010 Public Hearing. The approved request increased
the contract amount by $20,000 and the time frame associated with the current contract to allow
for Van Buskirk, Ryffel & Associates to provide for the annual update of the Collier Inter-Active
Growth Model (CIGM), as well as the continuation of presentation on the CIGM to the Horizon
Study Oversight Committee. This request is only to correct the written rccord associated with
the approved item
CONSIDERATIONS: To correct the written record for the approved agenda item #16A4 from
the Board of County Commissioners October 26, 201 0, Public Hearing. The previous contract
amount and change order number were inaccurately stated within the October 26, 2010,
approved item. The current contract amount was $279,000, not $254,000 and the approval
represents change order Scven, not Six as indicated in item#16A4.
FISCAL IMPACT: The scrivcners error correction will have no fiscal impact upon the County.
GROWTH MANAGEMENT IMPACT: The scriveners error correction will have no growth
management impact upon the County.
LEGAL CONSIDERATIONS:
This Executive Summary has been reviewed for legal sufticiency and is legally sufficient for
Board action. STW
RECOMMENDATION: That the Board of County Commissioners:
1. Approve the scriveners error to Change Order No.7 for the agreement between Collier
County and Van Buskirk, Ryffel and Associates Inc.,
2. Authorize the Chainnan to execute the revised Change Order.
Prepared by: Mike Bosi, AICP, Comprehensive Planning Manager, Comprehensive Planning
Section, Land Development Services Department, Growth Management Division.
Attachment: Change Order Number Seven
Contract Modification Fonn
CIGM updated work plan
1 Executive Summary
Scriveners Error, Change Order No.7 with Van Buskirk, Ryffel and Associates, Ine..
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16A13
December 14, 2010
Page 2 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16A13
Approve the scrivener's error updating the information contained in Change Order NO.7 for
the agreement between Collier County and Van Buskirk, Ryffel and Associates Inc,
12/14/20109:00:00 AM
Prepared By
Mike Bosi, AiCP
Community Development &
Environmental Services
Manager - Planning
Date
Comprehensive Planning
11/181201010:05:15 AM
Approved By
Judy Puig
Community Development &
Environmental Services
Operations Analyst
Date
Community Development &
Environmental Services
11/181201010:45 AM
Approved By
Steven Williams
County Attorney
Assistant County Attorney
Date
County Attorney
11/1812010 2:45 PM
Approved By
Lyn Wood
Administrative Services
Division
Contracts Specialist
Date
Purchasing & General Services
11/18/2010 4:00 PM
Approved By
Nick Casalanguida
Transportation Division
Director - TranspOl1atiol1 Planning
Date
Transportation Planning
11/18120104:12 PM
Approved By
Norm E. Feder, Alep
Transportation Division
Administrator ~ Transportation
Date
Transportation Administration
11/221201010:30 AM
Approved By
Steve Carnell
Administrative Services
Division
Director - Purchasing/General Services
Date
Purchasing & General Services
11122/20101:38 PM
Approved By
William D. Lorenz, Jr., P.E.
Community Development &
Environmental Services
Director ~ CDES Engineering Services
Date
Engineering & Environmental Services
11123120108:09 AM
Approved By
Agenda Item No. 16A13
December 14. 2010
Page 3 of 7
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
11123/2010 1 :04 PM
Approved By
Jeff Klatzkow
County Attorney
Date
12/1120109:01 AM
Approved By
Therese Stanley
Office of Management &
Budget
Manager ~ Operations Support - Trans
Date
Office of Management & Budget
12/2/20109:52 AM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/2/20109:56 AM
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
~te~Ai~/t03
Decemb'1~:2010
Page 4 of 7
....PROJECT NAME: Collier In....Active Growth Model ICIAGMI PROJECT #: _NIA
)81
PROJECT MANAGER:_Mlke
B1D1RFP #:
NIA
MOD': 1 ....e"PO#:_45-88581
WORK ORDER #:
NIA
DEPARTMENT:_Comprehenslve Planning
CONTRACTORIFIRM NAME:
Van Buakhk. RvffeI.nd Aaaoc"tb..lnc.
OrigineJ Contract Amount:
$ 200.000.00
(starting Point)
Current BCC Approved Amount
$ 251.000.00
(Last T etal Amount Approved by Ihe BCC)
$ 279.000.00
(Including All Changes Prior To This Modification)
$ 20.000.00
Current Contract Amount:
Change Amount
Revl88d ContractlWork Order Amount: $ 299.000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $
99.000.00
Date of Last BCC Approval
2/24/2009 Agenda Item #
1M3
Percentage of the change over1under current contract amount 17.7%
!ormula: (Revised Amount I Last BCe approved amount)-1
JRRENT COMPLETION DATE (S): ORIGINAL: 3-31-2008
CURRENT:
9-30-2011
Describe the change(s): To allow for the consultant of the ColIier Inter-Active Growth Model to provide
the annual uodate of the CIGM and to continue worJcinv with the Horizon Oversight Committee.
Specify the reasons for the change(s} (' 1. Planned or Elective (' 2. Unfol'8Seen Conditions 0 3. Quantity
Adjustments C' 4. Correction of Errors (Plans, Specifications or Scope of Work) @ 5. Value Added
(' 6. Schedule AdJlI6tments Note: One or more may be checked, depending on the nature of the changels).
Identify all negative Impacts to the project If this change order were not pl'Ol;lIlIS8d: The Overslaht Committee
could not continue to function as directed bv the BCe and the elGM infonnalion would ~a outdated
This change was requested by: CIcontractortCollSultant [] Owner a Using Department J:I CDES
Coeslgn Professional aRegulatory Agency (Specifyl Other (Specify)_
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: 0 Yas (;111 No
This tonn Is to be signed and dated.
APPROVED BY: ~~-:7-
Project Manager
REVIEWED BY: : ~l '[JJ t; J ~
_ Contract pecialist
Date: (0-).'1-10
Date: II-If-Ill
CHANGE ORDER
Agenda Item No, 16A13
December 14. 2010
Page 5 of 7
CHANGE ORDER NO. Silc" '7
CONTRACT N0.45-88581
BCC Date: 0912612006
Agenda Item: 16A2
TO: Van Buskirk. Rvtfel and Associates. Ine.
100 Estero Boulevard. Suite 434
Fort Mvers Beach. Florida 33931
DATE: October 28. 2010
PROJECT NAME: Collier County Inter-Active Growth Model ICIGM)
PROJECT NO.:
Under our ORIGINAL AGREEMENT dated Seotember 26. 2006.
You hereby are authorized and directed to make the following change(s) in accordance with
tenns and conditions of the Agreement To allow for the annual updating of the CIGM and for
quarterly consultant interaction with the Horizon Study Oversight Committee.
FOR THE Additive Sum of:
$20.000.00
$200.000.00
$79.000.00
$20.000.00
$299.000.00
Original Agreement Amount
Sum of Previous Changes
This Change Order Add
Present Agreement Amount
The time for completion shall be increased by 365 calendar days due to this Change Order.
Accordingly, the Contract Time is now 48 months 1,460 calendar days. The substantial COmpletion
date is 9-30-2011 and the final completion date is 9-30-2011. Your acceptance of this Change Order
shall constitute a modification to our Agreement and will be performed subject to all the same tenns
and conditions as contained in our Agreement indicated above, as fully as if the same were repeated
in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement
of any and all claims of the Contractor arising out of or related to the change set forth herein, including
claims for impact and delay costs.
Accepted: October 28.2010
CONTRACTOR:
Van Buskirk. Rvtfel and Associates. Inc.
By: ~~~
Ca e on Ryffel, . Vice President
By:
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
~...d2~
Mike Basi, AICP, Project Manager
ATTEST:
Dwight E. Brock, Clerk
By:
Approved As to Form
And Legal Sufficiency:
County Attorney
:::hange Order 7
Ilan Buskirk, Ryffel and Associat
es, Inc.
Agenda Item No. 16A13
December 14. 2010
Page 6 of7
i iam D. Lorenz, Jr., .E.,
Land Development Services
DIVISION DEPUlY ADMlNISTRATOR
By: t?ld ~~
Nick Casalanguida,
Growth Management Division
CONTRACT SPECIALIST
"" ri,;r TYI td ~
. Wood '
BOARD OF COUNTY COMMISIONERS OF
COLLIER COUNIY FLORIDA
By:
Fred Coyle, Chairman
2
Agenda Item No, 16A13
December 14,2010
Page 7 of 7
Van Buskirk. Rvffel and Associates. Inc.
Planning Consultants
100 Estero Boulevard, Suite 434
Fort Myers Beach, Florida 33931
Phone: (239) 463-3929 Fax: (239) 463-5050
Email: interaromodelliilaol.com
ChaTter Members American Planning Association and American Institute of Certiffed Planners
The consultant has provided the methodology for updating the CIGM and staff needs to
apply the procedures and internal design which uses different data banks. The scope_of
services for the consultant in order to achieve these objectives is as follows:
SeODe of Services
· Assist staff with the update of the baseline 2010 development data for baseline
2009 data for the numerous zones of the CIGM. Data includes dwelling units,
square footage of commercial and industrial space, acres of parks by type, school
plants by type, fire/ems stations, sheriff facilities, and hotel/motel units. Prepare
spreadsheets with data by clusters for annual reports to managers. policy makers,
etc. Identify trends since 2009.
· Assist staff with the update of the 2009 build-out development data for the
numerous zones in the CIGM. Data types are similar to the baseline data and
reflect the development yield at build-out. The algorithms for the RLSA and the
RFMUD will be updated as well as any changes in the FLUE and its
development. Prepare spreadsheets with data by clusters for annual reports to
mangers, policy makers, etc. Identify changes since 2009 report.
· Monitor the changes to determine the rate of development, impacts and effects.
· Meet with Oversight Committee on a quarterly basis to review and revise
parameters as needed for the size, timing and service areas of facilities and
facilitate a better understanding of the working of the CIGM with the Committee.
· To continue to assist staff to develop internal procedures to collect data monthly
and to accumulate data for annual updates through geo-coded development data
on a continuing basis.
SCI-lEDlJI.R OF SERVICES AND FEES
The Consultant agrees to perform the work task outlined above under the Scope of
Services for the study area East of CR 951 at an hourly rate of $1$0 (one hundred fifty
dollars) per hour, plus out of pocket expenses, billed monthly, not to exceed $ 20,000,
unless authorized to do so and shall upon written notice to proceed;; complete the work
assigned described in the scope of services. '
1