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Agenda 11/09/2010 Item #16E 7 . ~ SUMMARY Recom.....cIatIon to accept reports .... ratify staff-approved change orders and changes to work...... t ," ,"'c, OBJEcmll=To enable the Board to oversee the execution of administrative cI18ngeOlders and changIB';tQ work orders and promote 8CCOl.Iltability in the use of staff authority. "": ,i CONSI_" '" ",'".",,':, ,'",.,'. " : On April, . 22.", ,', 2C)O, 3, the Boa, rd approved a recommendation to~t a plan to " ,'" ""~ to ~ c.on1racts (Section XV.C, Collier County Purchasing Policy) of,'ncIgnt8ter than 10 percent of tie current Board approved amount or $10,000 (whichever tsF{J8ater) to be authorized by'staff. Also included in the report are changes to Work Orders. ~ihclude work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VlI.C, Collier Qau,nty Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, COlIr',County Purchasing Policy) that are not grvater than 10 percent of the current Board ~ amoll'11 or $100,000 (whichever'is greater). The Administrative report identifies the'ljWR8ntage changes to contracts or work orders that have occurred since the prior BCC ,8pIrOVed amount which are below the threshold limits as referenced above. .' , The plan caDs for staff to submit a mCmthly report listing these change orders from the previous reporting period"EncIosed is the monthly report of the Administrative Change Orders and . Adminis:, ,hanges" , to Work Orders. These reports cover the period of September 21, 2010 through ' " '.,.. ',18, 2010. PACT: There is no Growth Management Impact associated with That the Board of County Commissioners accepts the enclosed , '", ,,' , , 'aoge Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change on:.tera,tmdchanges to work orders. PREPARED BY: Diana De L8Qfl, Contract Technician, Purchasing Department . Agenda Item No. 16E7 November 9,2010 Page 2 of 57 . COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16E7 Recommendation to accept reports and ratify staff-approved change orders and changes to work orders, Meeting Date: 11/9/20109:00:00 AM Prepared By Diana DeLeon Contracts Technician Date Administrative Services Division Purchasing & General Services 10/25/201011:47:43 AM Approved By Steve Carnell Director - Purchasing/General Services Date Administrative Services Division Purchasing & General Services 10/26/201012:59 PM Approved By Len Golden Price Administrator - Administrative Services Date Administrative Services . Division Administrative Services Division 10/27/201010:04 PM Approved By OMB Coordinator Date County Manager's Office Office of Management & Budget 10/28/201010:33 AM Approved By Therese Stanley Manager - Operations Support - Trans Date Office of Management & Budget Office of Management & Budget 10/30f2010 12:26 PM Approved By Jeff Klatzkow County Attorney Date 11/1/20104:00 PM Approved By Mark Isackson Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 11/2/201010:11 AM . Agenda Item No, 16E7 ~lo\'8rnQgr g, 2010 Page 3 of 57 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM . PROJECT NAME: LASIP Lelv Manor Canal West Outfall (North section) see NTP dated 3/5/10 PROJECT #; 51101 PROJECT MANAGER: Maraaret Bishop CONTRACT #: 10-5198 MOD #: 2 POt: 4500116298 WORK ORDER #: DEPARTMENT: TECM CONTRACTOR/FIRM NAME: Gu ann Construction Com n Original Contract Amount: $ 622.517.50 (Starting Point) Current BCC Approved Amount: $622.517.50 (Last Total Amount Approved by the BCG) Current Contract Amount $716.922.25 (Including All Changes Prior To This Modification) Change Amount: $10.246.52 Revised ContractlWork Order Amount: $727.168.77 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $104.651.27 Date of Last Bee Approval Februarv 9. 2010 Agenda Item # 10A Percentage of the change over/under current contract amount 16.81 % Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: September 6. 2010 CURRENT: November 1.2010 . This change order will: t8I Add a new Task for $13320.00 litem 24) t81lncrease Task Number Item 9 by $276.12 Other Add a new item 25 for $2.376.00 and deduct item 8 for $5.725.60 Describe the change(s): Additional fill recruired for proiect construction. Revised cruantities due to bottom desicrn chancres. All from proiect site not suitable for canal reconstruction. Additional time reauired for inhaul activities and double handlincr of unsuitable excavated material allowinq drvina time for the embankment construction. Specify the reasons for the change(s) 0 1. Planned or Elective 0 2. Unforeseen Conditions 0 3. Quantity Adjustments ("j 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Additional fill reaulred to complete the canal construction. Unable to complete the reauired cross section if additional fill is not in place. This change was requested by: Clcontractor/Consultant CI Owner n Using Department C CDES Loesign Professional ["IRegulatory Agency (Specify) L Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r: No REVIEWED B . ' APPROVED BY: Revised 4.10 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM ~ PROJECT NAME: LASIP Lelv Manor Canal West Outfall (South section) see NTP dated 4/12/10 PROJECT #: 51101 PROJECT MANAGER: Maraaret Bishop CONTRACT #: 10-5198 MOD #: 2 PO#: 4500116298 WORK ORDER #: DEPARTMENT: TECM CONTRACTOR/FIRM NAME: G ann Construction Com an Original Contract Amount: $ 1.293.312.32 (Starting Point) Current BCC Approved Amount: $1.293.312.32 (Last Total Amount Approved by the BCC) Current Contract Amount: $1198.907.57 (Including All Changes Prior To This Modification) Change Amount $85.596.16 Revised ContractIWork Order Amount: $1.284.503.73 (Including This Change Order) Cumulative Dollar Value or Changes to this ContractlWork Order: ~.808.59 Date of Last BCC Approval February 9. 2010 Agenda Item # 10A Percentage onneCffiilifgiH;wtfunaef'current contract amount -.68 % Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: SeDtember6. 2010 CURRENT: December 8. 2010 This change order will: 0 Add a new Task for $ o Increase Task Number by$ Other Add $85.893.01 to item 9 and deduct $296.85 from Alt 1 D and move It to item 9 Describe the change(s): Excessive rock excavation encountered for the south canal. Quantities were underestimated in the bid tab. Additional time reauired for excavation activities. Specify the reasons for the change{s) (! 1. Planned or Elective 0 2. Unforeseen Conditions (') 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) C. 5. Value Added (". 6. Schedule Adjustments Note: One or more may be cheeked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: If the additional rock is not excavated. the reauired pennitted depths and slopes would not be met and the spreader lake would function as a point discharae and not improve water aualitv and auantitv as intended. This change was requested by: Clcontractor/Consultant rl Owner n Using Department g CDES CDesign Professional ClRegulatory Agency (Specify) COther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: n Yes o No APPROVED BY: . REVIEWED BY: Revised 4.10 PA CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM . PROJECT NAME: Desi & Related Services for the Intersection C i 1m rovements to the U and ResurfaciI12. Restoration and Rehabilitation (RRR) Roadwav Improvements to CR 951. PROJECT#: 60116 PROJECT MANAGER: Marlene Messam CONTRACT #: 09-5278 MOD tI: 1 PO#:4500115819 V WORK ORDER #: CONTRACTOB/FIRM NAME: DEPARTMENT: Original Contract Amount: $ 1,700,000.000 (Starting Point) $ 1,700,000.00 - (Last Total Amount Approved by the BCC) $_1,700,000,00 Onduding All Changes Prior To This Modification) r/ $_20,995.00 ~$_1,720,995.oo (Including This Change Order) .j Current Bee Approved Amount: Current Contract Amount Change Amount: Revised ContractJWori( Order Amount: Cumulative Dollar Value of Changes to this ContractlWork Order: 1,720,995.00 Date of Last SCC ApproVaL January26,-2010~ ,Agenda 1tem:'~6~' ,--- Percentage of the change overlunder current contract amounC 1.24% Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: Februarv 8.2014 This change order will: 0 Add a new Task for $ Reevaluations Report) by $20,995.00 t8I CURRENT: March 22.2014 Increase Task NUl"~r II .... 60% Submittal (PD&E -lIhCL sC j:: . Describe the change(s): The oriainaJ scooe of services for contamination imoact analvsis was left as an ootional service until additional information was aathered to assess the ootential for environmental contamination within the oroiect limits. It has now become necessary"to oerform a Phase II Environmental Assessment on three soecific sites within the oroiect limits and at the preferred Dond site. This assessment is reauired to eliminate and/or mitiaate ootential environmental contamination to the Droiect Specify the reasons for the change(s) x 1. Planned or Elective (" 2. Unforeseen Conditions C 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) x 5. Value Added x 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The oroiect will lose Federal aooroval and fundina. Also the imoacts durina construction would be sianificant both in time and cost. This change was requested by: rcontractor/Consultant x Owner n Using Department r: CDES xDesign Professional r1Regulatory Agency (Specify) CONTRACT SPECI N IN NEGOTIATIONS: xother (SpecifyLFDOT DYes D No APPROVED B . Date: ..9 -q - ID Dare: ~ REVIEWED BY; Revised 4.10 ,~:~;~, . Agenda Item NO.16E7 .3 November 9.2010 Page 6 of 57 . CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Gordon River Greenwav Park PROJECT #: 80065 PROJECT MANAGER: Tony Ruberto CONTRACT#: 07-4131 MOD #: LPO#:_ 4500098650 WORK ORDER II: 4i9Q998SfiQ DEPARTMENT: Parks & Recreation CONTRACTORIFIRM NAME: Kimle - Hom & Associates Inc Original Contract Amount: $_1.240,041.00 (Starting Point) $ 1,240,041.00 ""(last Total Arnount Approved by the BCC) $_1,167,195.00 (Including All Changes Prior To This Modification) Change Amount: $_25,000.00 Current BCe Approved Amount: Current Contract Amount: / Revised ContractJWork Order Amount: $_1,192,195.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $_____(47,846.00) Date of Last BeC Approval_1211to7 Agenda Item # _10G Percentage of the change over/under current contract amount_ -3.s(p % Formula: (Revised ArnOLl'lt I Last BCe approved amount)-1 . CURRENT COMPlETION DATE (5): ORIGINAL: _March 6, 2010 CURRENT: October 31.2011 This change order will: . Add a new Task for $_25,000.0_ 0 Increase Task Number _by $ Other Describe the change(s): Consultant will proVide services from Task1-Project Management thna Task V- Environmental Services for a total lump sum amount of $54,777. This includes expanding the Zoo Park Node and eliminating the north Kayak Node and allowing the amenities from the north Kayak Node to be Incorporated into the Zoo Park Node. Under contract 07-4131, a task was removed for the Stonn Pump Statlonj the cost for the task removal Is $29,777 and will be cred~ In the total lump sum fees with these additional services, therefore the total fee Is $25,000. Specify the reasons for the change(s) (":0 1. Planned or Elective 0 2. Unforeseen Conditions 0 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added X 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative Impacts to the project if this change order were not processed: Redeslan will expand the Zoo Park Node. Drovide additional oarkina spaces and imDrove the function of the DrODertv. This change was requested by: Ocontractor/Consultant X Owner CI Using Department C CDES DOeslgn Professional ORegulatory Agency (SpecIfy) DOther (Specify) CONTRACT SPECIAUST PARTICIPATION IN NEGOTIATIONS: 0 Yes X No This form is to be signed and dated. APPROVED Bnz . REVIEWED BY: Revised 4.10 Date: te: ..~^y'ME CONTRACT/WORK ORDER MODIFICATION CHECKUST FORM '1" PROJECT NAME: Collier Blvd.. GG Main Canal to GGB PROJECT #: 68056 P.E. V -"'\. CONTRACT #: 05-3865 MOD #: LPO#:4500101474 WORK ORDER #:_NJA M rfene Messam, . DEPARTMENT: Trans CONTRACTORIFIRM NAME: CH2M HILL --~ Original Contract Amount $ 2,028,745.00 (Starting Point) ~ !~lf/iO $_2,928,1.t5.ee i J...} ~ 10. o,SB" fI^.,A.M (last Total Amount Approved by the BCC) vi $ 2,810,958.00 - (Including Aii Changes Prior To This Modification) I $_183,610.00 /' Current sec Approved Amount Cu~tContractAmount Change Amount Revised Contract/Wori( Order Amount: $2,994,568.00 (InclUding This Change Order) Cumulative Dollar Value of Changes to / This ContractJWork Order: V $965,823.00 Date of Last BCC Approval ~.A.M ~J;).lf/li) Percentage of the change over/under current contract amounC6.53_% Formula: (Revised Amount I Last BCC approved amount)-1 . CURRENT COMPLETION DATE (S): ORIGINAL: Ma&, 1.2010 CURRENT: April 30. 2011 This change order will: t8I Add a new Tas~r $_15,000.00 (T&M) 181 Increase Tasks NUmbe-:fS!-7, 8, 17&27\.' $168,610 (LS) , . tr ~~ ,~J Describe the change{s): Additional enaineerina services are needed to finalize the desian and construction documents, Work is reauired to address Access ManaQement. RiQht-of-Way imoacts. DrainaQe and Permittina. Extension of the oroiect limits alona Green Blvd.. Utilitv modifications. and Structural modification for the bridQe at Green. Detailed narratives of these chanaes are provided in Attachment. A". which is beina made a Dart of this chanae order. Specify the reasons for the change(s) x 1. Planned or Elective x 2. Unforeseen Conditions 0 3. Quantity Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) x S. Value Added C. 6. Schedule Adjusbnents Note: One or more may be checked, depending on the nature of the change{s). Identify all negative impacts to the project if this change order were not processed: Delav in aettina the plans comoleted and ready for construction, Delay to the proiect schedule and unresolved access issues which will result in business damaQe claims. This change was requested by: rtcontractor/Consultant x Owner [] Using Department [J CDES XDesign Professional nRegulatory Agency (Specify) r Other (Specify) REVIEWED BY: x Yes r- No This fonn is to b fi,PPROVED BY. Revised 4.10 . . Agenda Item No, 16E7 t4UVt::IIltn::. ". 2615 "6 {ik'f!-oL 4/!/fJ,Bf 57 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT#'. 46018/46034 PROJECT MANAGER: Robert PROJECT NAME: MKY ADron Expansion Tweedle CONTRACT #: 09.5245 MOD #: tPO#:_4500112451 WORK ORDER #: tJ/A . DEPARTMENT:_A1rport Authority Construction CONTRACTOR/FIRM NAME:De Angells Diamond Original Contract Amount: $ 645,207.63 (Starting Point) Current BCC Approved Amount: $ 774,423.63 (Last Total Amount Approved by the BCe) Current Contract Amount: $ 774,423.63 (Including All Changes Prior To This Modification) Change Amount: S 14,543 Revised ContractJWork Order Amount: $ 788,966.63 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractJWork Order: $ 143,759 Date of Last BCC Approval 06/2212010 Agenda Item # 16G2 Percentage of the change over/under current contract amount~.:lo:8%""--.t. n _e/e Percentage of the change over current contract amount 1.01 % Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: 06/01/2010 CURRENT: 11/03/10 This change order will: 181, Add a new Task for $14,453 0 Increase Task Number by$ Other: Extend final completion date by thirty (30) days from 10/02/2010 to 11/0312010. Describe the change{s): 1. Furnish and install complete gate operator package as described in attached DeAngelis Diamond change order # 4 proposal exhibit "A" specific scope of work; 2. All co~t associated with removal and replacement of existing sidewalk located at entry to airport terminal building, as necessary to comply with ADA slope requirements, as described in attached change order # 4 proposal; 3. Extend project final completion date by thirty (30) days to November 3, 2010 to complete all additional work required. Specify the reasons for the change(s) x 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) x 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project If this change ,order were not processed: 1. With no new gate operator system, airport access control and security will be compromised; 2. Terminal access sidewalk must meet ADA standards in order to comply with permitted use of facility, failure to comply could result in enforcement action against the County; 3. Time extehsion required to complete additional tasks and keep other project elements on schedule. . This change was requested by: x Contractor/Consultant rI Owner n Using Department r COES Coesign Professional x Regulatory Agency (Specify) r Other (Specify) Revised 4.10 CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes x No This form Is to be slg~_deledM ~ / ~ APPROVED BY: Date: 0 9 ~ "7 A"C!'> I 0 V , Project Manager REVIEWED BY: ' '1 ~ on tract Specialist Revised 4.10 Date: 1/d7/iC Agenda Item No, 16E7 r~uvember ::1, LU I U Page 9 of 57 s" . . . [ i i - I I . l~~~,~~ rYfu Page 10 of 57 '" CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME:~~\D !om .p~ PROJECT #: #;oe,."ll. t PROJECT MANAGER:~ ~""~ft BIDlRFPt: oq-S\(IA MOO#: 4- POI: ~S-IOS'?5o WORKORDERt: ..JAt DEPARTMENT: c,. 'Z+1 CONTRACTORIFIRM NAME: BGeC.. G.DN~~ Original Contract Amount: $ I ~q 0, to"2-0. '2.-5 (S'rting Point) , , $ I, 9 00, Z ~q. ( 1- (laSt Total Aniount Approved by the BeG) $ 1/ '100, z.~q. r"1- (Including All Changes Prior To This Modification) $ lip '15S3, 30 $ ,(J. n" r f -:J" .'1 7 ~ThiS Otang:O~r) $ ~ 7,1; tjOJ< 19 I j .' ,j Current BeC Approved Amount Current Contract Amount: Change Amount Revised ContractM'ork Order Amount: Cumulative Dollar Value of Changes to this ContractlWork Order: Date of lMt sec Approval ~. 1-2- ('i:> Agenda Item # I Ceo 0 ~ Percentage of the change over1under current cantraot amount EJ.. '5' % Formula: (Revised Amount I Last BCC approved amount)-1 r. ,-- ~ CURRENT COMPlETION DATE (S),ORIGI""'-' -z.. 10, 0'1 CUR"",,\! ". ~. IV. .) This change order will: '0 Add a new Task for $ 0 Increase Task _ by $ Other TN~~eL ~E:N~ c.o.J{)~; ~ Atm ""~ . Oescrlbethechange(s): M~ e...1~c:::.t:?..M~ '5~?e. ~l:~~~,' ?~t:r ~~~~ fA,Jfbf(F:~f"".e,....l'..:s.-aa c~:~;:,..H:)F=r-C~~ LA..JD~q 1UJ~-M~, Specify the reasons for the change(s) (" 1. Planned or Elective ~foreseen~dltions ca:--<Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) V 5. Value Added (" 6. Schedule Adjustments Note: One or more may be cheeked, depending on the nature of the change(s). Identify all negative impacts to the project If this, change order were not processed: .DJ ~ t.\ FPl:::""c.e.. rr-' I'?:?u~ of ?t20~ :PooR.. DeSct'fN li.uJcn::r:..J1 ~-cr CO,.Jl=Lc~ This change was requested by: ~tractor/consultant ~er n Using Department r COES Coesign Professional r1Regulatory Agency (Specify) ~r (Specify) Yes r No CONTRACT SPECIAUST PARTICIPATION IN NEGOTIATIONS: This form Is to be signed and dated. APPROVED BY: Qt ~ Project nager -.-~ /7 . REVIEWED BY: t'7tJt,k t:J.eJ.llJ 9/ti 'I ;It> I I Date: Date: Revised 6-15-09 CONTRACT/WORK ORDER MODIFICATION CHECKUSTFORM Agenda Item No, 16E7 r November 9,2010 Page 11 of 57 , PROJECT NAME: M8R:O ....net Ubrarv Ro.e H.I PROJECT 'It. 5<<J04 PROJECT MANAGER: Hllftk ~ . BlDlRFP ~ oe.I115 MOO ~ 5 POt:45OO108878 WORK ORDER ~~ 1!1818889'8 DEPARTMENT:F8Cll1Ies CONTRACTORIFIRM NAME:.GB Origin" ContnIct Amount: S 832.,170.00 (Slatting Point) $ 832,170.00 (Last Total AmoId Approved by the BCC) $893,415.10 (Including M Changes Prior To This Modi6c8fion) $ 2.~ 84 $ 885,_.14 /' (inducing This Change Order) CurNIIt BCC Approved Amount: CUrrent Contr8ct Amount: Ch8nge Amount: Aft1Hd Conb.MVork Older Amount: CUlnU""'" DoII8r v.... 01 Ch-V- to ..... CoIdI.ctrJlortc Older: $83,488.84 V D.. GllMt BCC Approv" 9112106 Agenda Item f. 16 E 3 Pelceld8ge of the ch8nge CM!dunder CUI1'8IIt contract amount Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: 2/10/10 CURRENT: 11/10/10 Thl. ch8nge orderwUI: ~Add . newT_k for $ 'Zl. 54 , X v.' 0 Incnt_ TMk _ by $ 7.63 ./ % . Other I)e.(..Ib. the change(s): This change includes the removal and replacement of the ftoor mount8d eIectric:aI AV boxes wfth tlush mount boxes. The work includes removal of the original boxes in both the wood .... and concra1e Floor. DemolItion and replacement of the flooring material Is Included in this change. Specify the rusons for the ch8nge(s) -"'1. Planned or EIectiYe. 2. Unforeseen Conditions r 3. au..tIty AdJ..eme.1tS r 4. Conec:tion of Errors (Plans, SpecIfications or Scope of Work) (" 5. Value Added r 6. Schedule Adjustments Note: One ormo,. may be checked., depending on the na1ure of the change(s). Identify all ~ impacts :0 the project if this chan~ order we,. not processed: J )Sf;i2. If y~~ ~~tJ; 4-f ~t-L-tM ~f ,~.J,'Jrt.f1' ~ U 0;11 ~. ' Tbis change was ~d by:hontractorfConSultant rt Owner IQ Using Department r CDES Coooillll p-- llRegulalofy AgencY crl r 0Ih0< (SPKifyI CONTRACTSPEClAUSTPARnCIPATION IN N!GOnAnONS: r Yes r No T11is form is~to--=-, ",' . ~ ' , / APPROVEDBY:~ ! ,-~ Date: c;jU,VID ~i ~ REVlEWEOBY: ...--f2~_y ,rO~ Date: ?:4~~tJ . CO~pecialist { CONTRACTJWORK ORDER MODIFICATION <' CHECKLIST FORM ~~u::f(ti'" J<A.d;fi (....11 ~ e~rt .PROJECT NAME: 1-75 IJR PROJECT #: 60060 PROJECT MANAGER: Michael Greene BIDIRFPt#: ~ MOOt#: 3 _~'OI1K? WORKORDERt#: N1A f'VU- 1/5 -I 0 177 DEPARTMENT: Transportation Planning CONTRACTORIFIRM NAME: Aim Enaineerina & SurveYina. loe. Agenda Item No. 16E7 "V November 9,2010 6 Page 12 of 57 Original Contract Amount S 639.819.50 (Starting Point) S 673.994.50 (Last Total Amount Approved by the BCC) S 673.994.50 (Including All Changes Prior To This Modification) v Cunent BCC Approved Amount Current Contract Amount Change Amount S 0 Revised ContractlWork Order Amount $673.994.50 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $34.175.00 Date of Last BCC Approval JanualV 15. 2008 Agenda Item # 16812 O ".1'0 Percentage of the change over/under current contract amount Time onlY rCi Fonnula: (Revised Amount I Last BCC approved amount)-1 .URRENT COMPLETION DATE (5): ORIGINAL: Aoril 29. 2009 CURRENT PROPOSED: Mav 29. 2011 Describe the change(s This contract is the number one Drioritv for Trans Plannina as directed bv the Countv Manaaer. We have iust aotten the revised MLOU at the reauest of FHWA throuoh FOOT comments and are ready to submit for sianatures from FOOT district Secretarv and FHWA Specify the reasons for the change(s) C 1. Planned or Elective r 2. Unforeseen Conditions C 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added (i' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: It is imoerative that this Droiect continues forward and without aDDroval of the chanae order the Droiect willlikelv stall and fail. This change was requested by: rlcontractor/Consultant n Owner PI Using Department r CDES Coesign Professional rlRegulatory Agency (Specify)_ r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes P' No This fonn is to be signed and dated. REVIEWED BY: Date: ~I'tt.t \w APPROVED BY: Date: ID-I-/O . Revised 11.19.2007 Agenda Item No, 16E7 q November 9.2010 Page 13 of 57 CONTRACTIWORK ORDER MODIFICATION . CHECKUSTFORM PROJECT NAME: Handyman and Minor Carpentry Services PROJECT #: NJA_ PROJECT MANAGER:_Damon Gonzales_ BIDIRFP #: 09-5146 MOD #: 1 PO#:_N/A WORK ORDER #:_NJA DEPARTMENT: Facilities Original Contract Amount CONTRACTORIFIRM NAME:B.Q. Concrete LLC $ NJA (Starting Point) $ NJA (Last Total Amount Approved by the BCe) Current BCC Approved Amount Current Contract Amount $ N/A (Including All Changes Prior To This Modification) Change Amount $ .NM. 0 _ 00 I Revised ContractIWork Order Amount: $ N/A (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ N/A Date of Last BCC Approval_2110/09 - ----- Agenda Item # _16E6 Percentage of the change over/under current contract amount_O Formula: (Revised Amount / Last BCC approved amount)-1 ~ % CURRENT COMPLETION DATE (5): ORIGINAL: 219/11 CURRENT: 219/11 . This change order will: 0 Add a new Task for $ o Increase Task Number by $ Other Describe the change(s):_Amend the contract so that only one contractor must be quoted per job and limit jobs to $50,000 or less. Specify the reasons for the change(s) x 1. Planned or Elective 0 2. Unforeseen Conditions C 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: _Since projects are limited to $50,000, it is unreasonable to require quotes from more than one contractor. This change was requested by: Glcontractor/Consultant x Owner n Using Department I'J CDES r Design Professional CIRegulatory' Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes r No /~40/o , This fonn is to ~ated. APPROVED BY: ' ~ ~e ~anag r REVIEWED BY ~ in 'iLl ~ Contr t Specialist Date: Date: 1~/5"//CJ I . . Revised 6 18 09 . . . Agenda Item No. 16E7 0, tJ November 9. 2010 -( -\ Page 14 of 57 EXHIBIT A-I Contract Amendment I 09-5146 - "Handyman and Minor Carpentry Services" This amendment, dated Sf is- , 2009 to the referenced agreement shall be by and between the parties to the original Agreement, B.Q. Concrete, LLC (to be referred to as Contractor") and Collier County, Florida, (to be referred to as "Owner"). Statement of Understanding RE: Contract # 09-5146 - "Handyman and Minor Carpentry Services" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the above referenced Contract as follows: Wording deleted are shows as struck through. wording added is shown as underlined. . Section 2, Statement of Work, paragraph 3 shall be changed as follows: For new work estimates, all CeRtraetors awa:r~ed this eofttraot will Be quoted County departments reserve the right to obtain quotes from one (l) or more than one. of the awarded Contractors. No single iob may exceed fifty thousand dollars ($50.000.00) The Owner shall provide a summary of Work to be performed which will afford the Contractorfs} the opportunity to submit a formal quotation for the new work. The Contractorfs} shall respond with the information sought within seven (7) working days. A purchase order will be awarded to the lowest, responsive and responsible quoter. All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. Accepted: September 15 . 2009 CONTRACTOR: B.Q. Concrete, LLC OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: ~ Buddy J. Quarles, President DEPARTMENT DIRECTOR BY:~ tp amp 09-5146 - Amendment # 1 CONTRACT SPECIALIST ~_ By ~ In 1/) Agenda Item No, 16E7 /6 November 9.2010 Page 15 of 57 CONTRACTIWORK ORDER MODIFICATION . CHECKLIST FORM PROJECT NAME: Handyman and Minor Carpentry Services PROJECT #: NJA_ PROJECT MANAGER:_Damon Gonzales_ BIDIRFP #: 09.5146 MOD #: 1 PO#:_N/A WORK ORDER #:_NJA DEPARTMENT: Facilities Original Contract Amount CONTRACTORIFIRM NAME:Spectrum Contracting, Inc. $ NJA (Starting Point) Current BCC Approved Amount: $ NJA (Last Total Amount Approved by the BCC) Current Contract Amount $ N1A (Including All Changes Prior To This Modification) Change Amount $ ..wi('" 0 . 0 0 ~ Revised ContractIWork Order Amount $ N/A (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ N/A Date of Last BCC Approval_211 0/09 Agenda Item # _16E6 Percentage of the change over/under current contract amount_ 0 Formula: (Revised Amount / Last BCC approved amount)-1 'Yo CURRENT COMPLETION DATE (8): ORIGINAL: 219/11 CURRENT: 219/11 . This change order will: 0 Add a new Task for $ o Increase Task Number by $ Other Describe the change(s):_Amend the contract so that only one contractor must be quoted per Job and limit jobs to $50,000 or less. Specify the reasons for the change(s) x 1. Planned or Elective 0 2. Unforeseen Conditions C 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: _Since projects are limited to $50,000, it is unreasonable to require quotes from more than one contractor. This change was requested by: CIContractor/Consultant x Owner CI Using Department 0 CDES r"'Design Professional CIRegulatory Agency (Specify) rOther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes r No This form is to be signed and dated. APPROVED BY: /,~~<f Rroj nager /7 REVIEWED BY: ~ .M 'tt) t1-tJ-&!. Contr pecialist Date: /O/r"ftd/D . Date: 10/5161 . Revised 6 18 09 . . . Agenda Item No, 16E7 November 9.2010 Page 16 of 57 [04 EXHIBIT A-I Contract Amendment 1 09-5146 - "Handyman and Minor Carpentry Services" This amendment. dated 5 ~ I (p . 2009 to the referenced agreement shall be by and between the parties to the original Agreement, Spectrum Contracting. Inc. (to be referred to as "Contractorj and Collier County, Florida, (to be referred 10 as "Owner"). Statement of Un den tanding RE: Contract 109-5146 - "Handyman and Minor Carpentry Services" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the above referenced Contract as follows: Wording deleted arc shows as struck~. wordin!! ndded is shown R!lundcrlincd. $.~t~~ ~.~~,~~t~f.w~~~'p.~g~}, ~!':l.1.~.~J!~~~, ~ !.C!!!~~y.~~_ _...".,.. '....._.m'.'" __.. .u. ____u__., ....- { Deln.d: t For new work estimatcs~Co\!.IJty d~nrttllcnts reserve the riQbtto o~llin QuoJes f~lJ1 on~! lJ or mllrs( ......'.[ Deleted: allC_tars.....Rltd thil than one. of the aworded Contractors. No single iob DUlY exceed fi!l}' thousand dollars (SSO.OOO.QiJ) , COIIIIaCl will10e qDOlcd The Owner shaU provide a summary of Work to be perfonned which will afford the Contractor(s) the opportunity to submit a formal quotation for the new work. The Contractor!sj shall respond with the infonnation sought within seven (7) working days. A purchase order will be awarded to the lowest, responsive and responsible quoter. All other terms and conditions of the agreement sha\1 remain in force. IN WITNESS WHEREOF. the Contractor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated belo\\'. Accepted:,~ .pie 1418E e I ~ , 2009 CONTRACTDR; Spectrum Contracting, IRe. ~ B)':~vV~ &,~ \/AI EJJT;rNE: - VP Type Name and Title ~R By: ~ 'p p By ~ 09-5146 - Amendment # 1 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Agenda Item No, 16E7 November 9. 2010 Page 17 of 57 , ( PROJECT NAME: Utility BiIIlnQ & Customer Service Misc. Billina Audit PROJECT #: N/A PROJECT MANAGER:_Joe Bellone CONTRACT #: 09-5270 MOD #: 1 PO#:_NJA WORK ORDER #:_N/A . DEPARTMENT: Public UtIlities CONTRACTOR/FIRM NAME: Ernst & Youn Original ContractIWork Order Amount: $ _575,000 (Starting Point) Current BCC Approved Amount: $_575,000 (Last Total Amount Approved by the BCC) Current ContractlWork Order Amount: $_575,000 (Including All Changes Prior To This Modification) Change Amount $_45,000 Revised ContractIWork Order Amount: $_620,000 (Induding This Change Order) Cumulative Dollar Value of Changes tQ this ContractIWork Order: $_45,000 Date of Last BCC Approval_June 22,2010 Agenda Item # 16J6 Percentage of the change over/under current contractlwork order amount_7.8J % Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: June 30. 2013 CURRENT: June 30,2013 This change order will: [gI Add a new Task for $45,000 0 Increase Task Number by$ . Other Describe the change(s):_Add separate audit engagement for Utility Billing and Customer Service miscellaneous billing audit. Specify the reasons for the change(s) X 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative Impacts to the project if this change order were not processed: Department would not be able to ensure fiscal responsibility and adherence to procedures. This change was requested by: r::\contractor/Consultant X Owner rl Using Department r CDES Wlesign Professional nRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: This fonn is to be s' d and dated. Qt.-V----' X Yes No Date: /D/~h() Date: ItJ/S//O . APPROVED BY: REVIEWED BY: Revised 4.10 . . . Agenda Item No, 16E7 , ( tJ November 9.2010 ... Page 18 of 57 EXHIBIT A-I Contract Amendment for 09-5270 "Auditing Services for Collier County" This amendment, dated {f2clo-/uA .5 .2010 to the referenced agreement shall be by and between the parties to the original Agreement, Ernst & Young, LLP (to be referred to as "Auditor") and Collier County, Florida, (to be referred to as "Owner"). Statement of Understanding RE: Contract # 09-5270 - "Auditing Services for Collier County" - Public Utilities In order to continue the services provided for in the original Contract document referenced above, the Auditor agrees to amend the above referenced Contract as per Exhibit "AI-A", Scope of Services, and ExhI"it "AI-B", Auditor letter of September 21, 2010, attached to this Amendment and incorporated herein by reference. The Auditor agrees that this amends the original Contract and that the Auditor agrees to complete said services an amount not to exceed forty five thousand dollars ($45,000.00) in accordance with the hourly rates included in Exhibit "AI-B". Pre-approved travel and other reimbursable expenses shall be paid upon receipt of a proper invoice and in accordance with Exhibit "AI-B". All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Auditor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. Accepted: (OdtJ./2I/1..6 .2010 AUDITOR: Ernst & Young, LLP OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: ~ PJ- 4lM1IAo-" John DiSanto. Executive Director Type Name of Signatory 0/ ~ HtAl'jc).. ~AR~ By: ~ !II. (0J.ltl) Tom ides CT ADMINISTRATION MANAGER By: UL"./.I"~~ ~ Agenda Item No, 16E7 (11 November 9.2010 Page 19 of 57 EXHmIT AI-A Scope of Services, Limitations, Specific Additional Understandings Agreed Upon Procedures - Utilities Division Miscellaneous Revenue and Billing 1. Evaluate and obtain an understanding of the Miscellaneous Revenue and Billing, including financial reporting and transaction processing, by reading the relevant narratives and policies, and provide reconunendations to management with respect to suggestions for improving internal controls. 2. Evaluate and obtain an' understanding for the logical access security settings of the miscellaneous revenue and billing module in SAP. Compare the individuals' access privileges to their job descriptions and determine whether it is consistent. 3. For the following miscellaneous revenue and billing processes, visit the following sites and perform a walkthrough of 1 live transaction of each type to validate the policies and procedures and related controls, as identified in 1 above are functioning as intended. The walkthrough will encompass all phases of the transaction from the initiation documentation (contractor invoice or work-order supporting the invoice request) in the field to the fmal recording of the transaction. a. Billing for County labor, equipment and contractor costs for third party damage for a water line and a wastewater line b. Conunercial Can Accounts 4. Determine whether the controls identified are in place by performing the following. 5. Select 2 transactions randomly for each of the processes specified in 3(a) above- 2 water department transactions and 2 wastewater department transactions. For each of these, determine whether the controls identified in 3(a) above are in place. 6. Select 2 transactions randomly from the process specified in 3(b) above and determine whether the controls identified in 3(b) are in place. 7. Review the current receivable aging and collections practices by selecting a sample of 2 months' agings, and selecting 3 accounts off of each aging. For each aging, recalculate and agree to the AR sub ledger. For each account selected, obtain the account history, and recalculate the amounts in each aging bucket to ensure the aging is calculating correctly. For any amounts greater than 30, 60 or 90 days, determine whether the collection and notification policy has been followed, and that required notices were sent. Determine whether aged receivables were sent to the collection agency in accordance with policy. . . . . . . ,...-." Agenda Item No, 16E7 November 9.2010 Page 20 of 57 , I c,.... 11111111111111111111111111111111,"'" ~ ERNST & YOUNG Ernst & Younq LLP Suite 500 5100 Towll Center Circle Boca Raten, FWida 33486 EXHIBIT AI-B Engagement Letter Tel: + 1 561 955 8000 Fax: + 1 561 955 8200 www.ey.(om Mr. Stephen Y. Carnell Purchasing/General Services Director Collier County Government Center Purchasing Department 330 1 Tamiami Trail East Naples, Florida 34112 September 21,2010 Dear Mr. Carnell: Ernst & Young LLP (EY) appreciates the opportunity to continue to provide services to Collier County, Florida (the County) pursuant to our Agreement #09-5270 dated June 22, 20 I 0 for Auditing Services for Collier County and related Exhibits (the Agreement). This letter, together with the attached Exhibits, supplements our Agreement and documents our understanding ofthe following additional scope services that the County has requested that we perform. All other information as set forth in our Agreement, and subsequent supplemental letters, remains current unless indicated otherwise in this letter. The servjces, as described in Exhibit AI-A (collectively, the Services), involve the performance of agreed-upon procedures under the attestation standards ofthe American Institute of Certified Public Accountants (AICPA), which procedures have been agreed to by the management of the County solely to assist the County (specifically the Financial Operations Director of the Public Utilities Division) in evaluating whether the Miscellaneous Billing processes are fulfilling the accountability responsibilities ofthe Utilities Division. The sufficiency of the Agreed-Upon Procedures for the County's purposes shall be solely the responsibility of the County. EY makes no representation as to the sufficiency of the Agreed-Upon Procedures for the County's intended purposes or for any other purpose. EY will communicate all modifications to the Agreed-Upon Procedures to the County for its agreement. The Reports (as hereinafter defined) will include all findings from the application of the Agreed-Upon Procedures, except those that do not meet the materiality limit of$I,OOO as agreed with the County. Should conditions not now anticipated preclude EY from completing its engagement and issuing an agreed-upon procedures report, EY will advise the County. The County's compliance with the requirements applicable to its activities is the responsibility of the County's management, which is also responsible for identifying applicable compliance requirements, establishing and maintaining internal control to provide reasonable assurance of compliance with those requirements, and evaluating and monitoring the County's compliance. The Services and the information, records, data, advice or recommendations contained in any reports, materials, presentations or other communications, written or otherwise, in draft or final form, provided by EY (collectively, Reports) are intended solely for the information and use of the County's management. The County may not rely on any verbal Reports (that are not confirmed by EY in writing) or draft written Reports. To the extent the County is permitted to disclose any written Report as set forth herein, it shall disclose such Report only in the original, complete and unaltered form provided by EY, 1008-1183237 !. ':.l""~":~ ;'''::~".' ::'r~':.: :. "')'.i~ !#....~t.,); u:;'=t~j Agenda Item No. 16E7 I ( .J November 9, 2010 ~ Page 21 of 57 1111111"""11111/1/11111111111""" €!J ERNST & YOUNG . with all restrictive legends and other agreements intact Management of the County is responsible for determining whether Reports satisfy legal, regulatory, or contractual requirements applicable to the County. County acknowledges and agrees that the County has the ultimate responsibility for all management decisions relating to the Services. Fees and expenses The County shall pay EY's fees for the Services, which are based on our actual time incurred by staff level at the following billing rates (as set forth in the Agreement) plus direct expenses incurred in connection with the performance of the Services, with the total not to exceed $45,000. The estimated fees and expenses, for the Services as currently contemplated, are expected to range from $35,000- $45,000. Level Hourly rate Partner $395 Senior Manager 280 Manager 225 . Senior 165 Staff ' 125 EY shall bill the County for its fees and expenses as they are incurred. Payment is per the Florida Prompt Payment Act. TRAVEL AND REIMBURSABLE EXPENSES Travel expenses shall be reimbursed as per Section 112.061, Fla. Stat. Reimbursements shall be at the following rates: Milea e Breakfast Lunch Dinner Airfare Rental car ort Limousine $0.445 er mile $6.00 $11.00 $19.00 Actual ticket cost limited to tourist or coach class fare Actual rental cost limited to compact or standard-size vehicles Actual cost of lodging at single occupancy rate with a cap of no more than $150.00 er ni ht Actual cost of arkina Actual cost of either taxi or ai ort limousine Lodging . 1008-1183237 :. ~";..'_....,.r i ~.~ .,1 L:"';' ,:;' ..,,,:~; :::"r..I; _"'-:~'_.~ . . . .:;. '=.-;;....;..'~,'''- . :~~~.; ;:~~;J.;~- , Agenda Item No. 16E7 November 9. 2010 Page 22 of 57 If e.. 111111111111111111111111111111,,"'" EJJ ERNST & YOUNG Reimbursable items other than travel expenses shall be limited to the following: postage and expedited document delivery charges such as Federal Express or similar carrier. Per diem expenses must be submitted with an with an indication oftimes so that the per diem can be properly calculated, Le., whether a person leaves the house before 6am to start travel and returns after 8pm. If auditing staff are driving personal vehicles, the County requires the origin and destination of the drive, so that mileage can be calculated, as well as receipts for tolls. Receipts/invoices are required for all rental cars an~ hotels and any miscellaneous receipts for parking, taxis or other similar ground transport. Airfare must be verified by providing a boarding pass or a copy of a credit card receipt. Items will be paid only after Auditor has provided all required documentation. Auditor shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. Other matters The County shall, among other responsibilities with respect to the Services, (i) make all management decisions and perfonn all management functions, including determining account codings and approving all proposed journal entries in connection with any Services hereunder; (ii) assign a competent employee to oversee the Services and evaluate their adequacy and results; (iii) accept responsibility for the implementation of the results or recommendations contained in the Reports or otherwise in connection with the Services; and (iv) establish and maintain internal controls over related County processes. EY will not render an assurance or attestation report (except for the agreed-upon procedures Report relating to BY's application of the Agreed-Upon Procedures) or opinion under this Agreement, nor will the Services constitute (I) an audit, review, or examination of financial statements conducted ill accordance with generally accepted auditing standards of the American Institute of Certified Public Accountants (AICPA); (2) an examination of or application of agreed-upon procedures with respect to, prospective financial statements in accordance with applicable professional standards; or (3) procedures to detect fraud or illegal acts. The Services will not include any procedures to test compliance with the laws or regulations of any jurisdiction. None ofthe Services or any Reports will constitute any legal opinion or advice. The County will timely provide, or cause to be provided timely, to EY all data, information, and resources reasonably required by EY to perform the Services. All data and information provided to EY by the County or on its behalf shall be true, correct, and complete in all material respects and will not omit any material fact necessary to make any other data or information provided to EY not false or misleading. The Reports shall be based solely upon such data and information furnished by or on behalf of the County, on which EY may rely, and EY will not evaluate, nor will it have any responsibility to verify independently, the accuracy or completeness thereof or the sufficiency of such data and information for the County's purposes. 1008-1183237 :. ',''::f.t,'''( '.ff.' '.~ f.rn." :\ ~r..'~'J !';...''',,\l LlT'!i'J I Agenda Item No, 16E7 II r November 9. 2010 t'" Page 23 of 57 111111111111/1111/111"""/1/111/1111111"" ~ ERNST & YOUNG . In perfonning the Services, EY may use certain data, modules, components, designs, utilities, subsets, objects, program listings, tools, models, methodologies, programs, systems, analysis frameworks, leading practices, and specifications developed or used by EY or its licensors, or to which EY otherwise has rights, including enhancements and improvements developed in the course of performing the Services (collectively, Technical Elements). The County shall have no rights in or to the Technical Elements, except with respect to Technical Elements owned by EY solely to the extent necessary for the County to use the Reports as permitted by this Agreement. EY retains all right to use its knowledge, experience and know- how, including the Technical Elements, in providing services to other clients. EY appreciates the opportunity to be of assistance to the County. Please sign below on behalf of the County and return it to Tom Bradley, Ernst & Young LLP, 100 N.E. 3rd Avenue, Suite 700, Fort Lauderdale, FL 3330 I to indicate your agreement with the terms of this supplemental letter to Agreement #09-5270. By your signature below, you confirm that the County, through its Board of Commissioners, has expressly authorized you to enter into this agreement on behalf of, and to bind, the County. ' ~T hLLP . Agreed and accepted by: Collier County, Florida By: ~.g~~ Purchasing/General Services Director Date 10/ S 110 BY:~~ T6m Wides Director of Financial Operations for the Public Utilities Division Date /r~o . 1008-1183237 .; '.~l..',":'~ :'r..~ '..~ :-",!. r \ ",:.f"1";".~r .1. ~ ;,,0::'-".1 f;Jff~b I ~ ~age 24 of 57 CONTRACTIWORK ORDER MODIFICATION CHECKUST FORM PROJECT NAME: Sheriff Reel Facility PROJECT #: 52009 PROJECT MANAGER: Claude Nesbitt BIDIRFP ~ 02~ MOD #: 29. CO 29 PO#:45-0010062O 4 DEPARTMENT: ~acl8ti.. Manaaement CONTRACTORlFIRM NAME: Disney & Associates. P. A. , I , ,~ Original ~ Amount: $ 500,000.00 (Starting Point) $1,080,159.73 (last Total Amount Approved by the BCC) $1,182,355.73 Oncluding All Changes Prior To This Modification} i Current BCC ~ Amount ; Cun8nt ~Amount: ChImge Amount:j $0 , ~ Contracflwork Order Amount: $1,182,355.73, (Including This Change Order) j Cwnulatlve DoIIaf Value of Changes 10 this ContractlW~ Order: $682,355.73 REVIEWED BY: 0.. of Last see Approval 07f2.4I07 Agenda Item # ~ j ~ D Percenbtge of th! change overfunder current contract amount N1A ~ . t.{ (p ~ F0nnut8: (RiwiSe(f Amount I Last Bce approved amount)-1 CURRENT + DATE (S): ORIGIN...., 10130I09 cu~ Deecrtbe the cllange(s): _ · Time ~ to produce Record Drawings from the contractor as-builts f J , Specify the ~ns for the change(S)~1. Planned or Elective r 2. Unfores~!\ COnditions ! r 3. Quantity Adjustments Cl4. COrrection of Errors (Plaos. Specifications or Scope of Work)P'"' 5. Value Add~ ('" 8. Schedule Adjustrnents Note: One or more may be checked, depending on the nature of the [change(s). ~ identify all neglltive impacts to the project If this change order were not processed: f Illegible and uncHtcipherable as-builts cause delays when diagnosing issues. A lack of good record drawirJgs created from as-builfs increa~ the chance of doing the work twice. or increasing the scope of the work required fqr any corrective action ' ! i This change w+ requested by: r1ContractorlConsultant ~ Owner rl Using Department r ~DES Loesign Professional nRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTlCIPAnON IN NEGOTIATIONS: r Yes X No Date: \Q \ \; \ \0 Date: ) ~ /?!/I() { I ~ '. . CONTRACTIWORK ORDER MODIFICATION CHECKliST FORM G PROJECT NAME: Design & Related Services for the Intersection Capacity Improvements to the US41 & CR951 and Resurfacinl!. Restoration and Rehabilitation (RRR) Roadway Improvements to CR 951. PROJECT #: 60116 PROJECT 7AGER: Marlene Messam CONTRACT#: 09.5278 MOD#:2 PO#:4500115819 V WORK ORDER #: . Consultams, Inc. Current BCC Approved Amount: $_1,700,000.00_ (Last Total Amount Approved by the BCC) CunentConUact~ount $_1,720,995,00 (Including All Chan~PriOr To This Modification) $ 46,600.00 V./ $_1,767,595.00 V-P (Including This Change Order) / /' Change Amount: Revised ContractIWork Order Amount Cumulative Dollar Value of Changes to This ContractIWork Order: $ 67,595.00 Date of Last BCC Approval_ January 26, 2010_ Agenda Item # 10B " - ,/ Percentage of the change over/under current contract amount_3,980I. Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: Februarv 8.2014 CURRENT: March 22. 2014 This change order will: 0 Add a new Task for $ 181 Increase Task I, 30.!. Submittal by $21,717 (Public Involvement Workshop) and Increase Task II 60% Submittal by $24,883- (Public Involvement Hearing) for a total of $46,600.00 Describe the change(s): The oriainal scope of services section 3,1 (Public InvolvementIVVor1<shop) stated that the County will be respot'lsible for the public involvement proqram. which reauires production of the public involvement oran includina producina the newsletter and PowerPoint presentation for each workshop meetina. There were not enouah available resources on staff to meet the deadlines for production of these various aspects of the workshop. Therefore: the Consultant is beina asked to provide these services as spelled out in Schedule A Chanae Order NO.2 Scope of Services, Specify the reasons for the change(s) x 1. Planned or Elective n 2. Unforeseen Conditions r 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The proiect will lose Federal approval and fundina. This change was requested by: r!contractor/Consultant x Owner C1 Using Deparbnent ['i CDES X Design Professional CIRegulatory Agency (Specify) x Other (SpecIfy) _FDOT N IN NEGOTIATIONS: rYes C No REVIEWED BY: Date: /0/ ~ / 10 I / Date 1P-( ( , ! ( 0 APPROVED B . Revised 4.1 0 Agenda Item No, 16E7 t ~ November 9,2010 Page 26 of 57 . PROJECT NAME: Tourism Agreements CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Contract #: 10-5551_MOD #: 1 DEPARTMENT: Tourism PO#: PROJECT #: _N/A_ PROJECT MANAGER:_Jack Wert WORK ORDER #: CONTRACTOR/FIRM NAME: ArtsNa les World Festival, Inc. Original Contract Amount: $ 15,000 (Starting Point) $ 15,000 (Last Total Amount Approved by the BCC) Current BCC Approved Amount: Current Contract Amount. $ 15,000 (Including All Changes Prior To This Modification) Change Amount: $ -0- Revised ContractIWork Order Amount: $ 15,000 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ Date of Last BCC Approval_9/14/10 Agenda Item # _16F3 Percentage of the change over/under current contract amount_O % _ormula: (Revised Amount / Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: CURRENT: This change order will: 0 Add a new Task for $ o Increase Task Number by$ Describe the change(s):_Amend contract to remove insurance requirements per Risk Management. Specify the reasons for the change(s) x 1. Planned or Elective 0 2. Unforeseen Conditions C 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: _Contract would not be approved by Risk Management and would not be signed by the BCC Chair. This change was requested by: Clcontractor/Consultant x Owner n Using Department r: CDES r Design Professional rlRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes n No This form is to be signed and dated. APPROVED BY: ~j ~~' Projec anager .EVIEWED BY:;; ) Date: I cJfrfd 10 //5//0 I I Date: Revised 6 18 09 Agenda Item No, 16E7 I ~ C November 9.2010 Page 27 of 57 EXHIBIT A-I Contract Amendment #1 . "2011 Tourism Agreement Between Collier Connty and ArtsNaples World Festival, Inc." This amendment, dated 0 ~1"l1!~ B. 2010 to the referenced agreement shall be by and between the parties to the original Agreement, ArtsNaples World Festival, Inc. (to be referred to as "GRANTEE") and Collier County, Florida, (to be referred to as "COUNTY"). Statement of Understanding RE: Cont:r;act # 10-5551 - "2011 Tourism Agreement Between Collier County and ArtsNaples World Festival, Inc." In order to continue the services provided for in the original Contract document referenced above, the GRANTEE agrees to amend the above referenced Contract by deleting in its entirety Section 4, INSURANCE. All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the GRANTEE and the COUNTY have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. Accepted: tOI!~ /~ ,2010 GRANTEE: ArtsNaples World Festival, Inc. COUNTY: . BY:~~ BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: ~~(/'d Jack Wert, Department Director _Merlin Liclchalter, President Type Name of Signatory CONTRACT SPE,CIAL};T I !) BY~ I Jl) '?U ff"H. yn , . Wood . Agenda Item No. 16E7 (6 November 9.2010 Page 28 of 57 . PROJECT NAME: Tourism Agreements CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Contract#: 10-5551_MOD#: 1 DEPARTMENT: Tourism POI: PROJECT #: _N/A_ PROJECT MANAGER:_Jack Wert WORK ORDER #: CONTRACTOR/FIRM NAME: Na les Botanical rdens Original Contract ~ount: $ 75,000 (Starting Point) Current BCC Approved Amount: $ 75,000 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 75,000 (Including All Changes Prior To This Modification) Change Amount: $ -0- Revised ContractIWork Order Amount $ 75,000 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ Date of Last BCC Approval--",--9/14/10 Agenda Item # _16F4, Percentage of the change over/under current contract amount_O % .Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (8): ORIGINAL: CURRENT: This change order will: 0 Add a new Task for $ o Increase Task Number by $ Describe the change(s):_Amend contract to remove insurance requirements per Risk Management. Specify the reasons for the change(s) x 1. Planned or Elective 0 2. Unforeseen Conditions C 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) 0 5. Value Added o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature ofthe change(s). Identify all negative impacts to the project if this change order were not processed: _Contract would not be approved by Risk Management and would not be signed by the BCC Chair. This change was requested by: CIContractor/Consultant x Owner CI Using Department 0 COES r Design Professional nRegulatory Agency (Specify) r- Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes r No This form is to be signed and dated. APPROVED BY: ~~~~~~ Project ager eEVIEWED BY: , /~ c Date: J 0 It/a (tJ/ r q/d I Date: Revised 6 18 09 Agenda Item No, 16E7 t5'~ November 9.2010 Page 29 of 57 EXHIBIT A-I Contract Amendment #1 "2011 Tourism Agreement Between Collier Connty and Naples Botanical Garden, Ioc." . This amendment, dated (Jt,wY/l /~010 to the referenced agreement shall be by and between the parties to the original Agreement, Naples Botanical Garden, Inc. (to be referred to as "GRANTEE") and Collier County, Florida, (to be referred to as "COUNTY"). Statement of Understanding RE: Contract # 10-5551 - "2011 Tourism Agreement Between Collier County and Naples Botanical Garden, Inc." In order to continue the services provided for in the original Contract document referenced above, the GRANTEE agrees to amend the above referenced Contract by deleting in its entirety Section 4, INSURANCE. All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the GRANTEE and the COUNTY have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. Accepted: IJ (1)j~~_ J IS, 2010 GRANTEE: Naples Botanical Garden, Inc. COUNTY: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA ~~~-22~' Jack Wert, Department Director . \ By: 0---'- ---- _Brian Holley, Executive Director Type Name of Signatory CONTRACT SPEC~IST I 17 By ~ 2'12 z:r)MI/ r.; ood . CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM ~~~~~I/d Page 30 of 57 f ~ PROJECT NAME: Land Clearing & Fencing PROJECT #: CD09-04 PROJECT MANAGER: Sandra Marrero ~D/RFP #: B.Q9-UC-12-0016 MOD #: 1 PO#: N/A WORK ORDER #: N/A ~PARTMENT: Housina and Human Services (HHS) CONTRACTOR/FIRM NAME: Immokalee Housina & Familv Servlces{\HFS) Original Contract Amount $ 55.000 (Starting Point) Current BCC Approved Amount $ 55.000 (Last Total Amount Approved .by the BCC) Current Contract Amount $ 55.000 (Including All Changes Prior To This Modification) Change Amount $ 0 Revised Contract/Work Order Amount $ 55.000 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ o Date of Last BCC Approval SeDtember 15. 2009 Agenda Item # 1609 Percentage of the change over/under current contract amount Formula: (Revised Amount / Last BCC approved amount)-1 o % CURRENT COMPLETION DATE (5): ORIGINAL: 06-15-2009 CURRENT: 8-09-201 0 fjiS change order will: o Add a new Task for $ o Increase Task Number by$ Other Will adiust maximum benefit amount and line item amount Describe the change(s): Time is hereby extended by 55 calendar days. The original number of project completion days was 273 Davs. The new completion date shall be on or before Aurnst 9.2010. The following updates to the Budget will be effective with this change modification: To provide an adjustment to Exhibit A, Part B-Budget, ofthe original sub-recipient agreement in order to reflect the following changes to the line items: Original Line Item Installation of Fencing Land Clearing Original Budget $ 23,000.00 $ 32,000.00 New Budaet 5/19/10 $ 30,625.00 $ 24,375.00 Total $ 55,000,00 $ 55,000,00 Specify the reasons for the change(s) Co 1. Planned or Elective r. 2. Unforeseen ConditionsO 3. Quantity Adjustments € 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Correct much funds will not be identified. This change was requested by: Clcontractor/Consultant rl Owner r! Using Department r CDES fjeSlgn Professional []Regulatory Agency (Specify) ~ Other (Specify) IHFS CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: L Yes 00 No This fonn Is to be signed and dated. APPROVED BY: Sandra Marrero Project Manager A~VED REVIEWED BY: Date: . 10-07-10 DatV Zf Date: I 'f ?/o Agenda Item No, 16E7 November 9.2010 Page 31 of 57 1&, . . . 1'-01'- ~ a>E(tl :;:a>Q. (tl> -00 c:Z a> C) <{ ~ w 0: a: ~ ~ ~ . ~ :I: U ~ ~ ... m Z ~ . .. .. e .. . ~ ~ g'::I0 ~!ui!! u E 0 ,g~ 'i .. ...5 f ~ ~~o · 0 i!! ~ E 0 uo~ ~ lf1: o~ >i!!oi ~~... Sf1: &0 J::I e~ !'" u~... ..--1: e t: ::I ~ 0 ~ ::Ii!!oi u~... 1:: l'E ~ u > ::I cuE! g :I II a..c U ~... jig '!oJ ou... .. e ~ i I:u- 1::l!.! 11: !I! .. 0 Q. CU(/) o z ~~ c'5 f ~c ~8 o Z at ; CD e 'E E ~~O~ ... - CD_ .g!g'~ ;; e ~ e > II. UII. .. 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CXl N co '" ~::: N~ U-' CXl '" '" C<:i", 0", ~'" 0", 0, I() CO ....0 E o e ., III 0:: .r: .c: VI u .~ ~ ~ 3 N=~ ~~~~g o ~ c:: "C 0 U 0 to c::: U >ge3~o!l o .s :c u < o a; 25 CXl "0 e "3 C" e III :5 .E VI III u ~ III VI Cl .s ., .s -0 VI c: .Q i;j (; Q. )( III iii u c: .c: u III (5 III '" III "0 ::l c:; E .9 VI C III E III u c: m .c: c: III III a. o u VI "0 c: m "0 III "0 "0 m III ::l iii > .E VI C III E ::l U o "0 c: .Q o 2 ~t5 o ::l U"O Q) K :5 III .9= ~ .9 -~ ~ Qi en VI III m:5 :;~ o ::l .!at) :E 2 ~ fi) (ij~ c:> o 0 .~ Q. ~.9 e c: o.Cl -c 'us "0 III m"O 0"0 I- ~ >- &~ c: a. eo ., .c: u U"O ~ m o 0 ~~ ~~ ~ 2 0" . .... ~ ... co en '" ... . 'C ::l o E <( VI :. "C o ... (; ::: E VI CIl E' ~ U iii o I- . Agenda Item No. 16E7 I November 9, 2010 Page 36 of 57 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM . PROJECT NAME: SCRWTP.Pretreatment & Disposal of Blow-Down from Odor Control PROJECT #: 70020 PROJECT MANAGER: John Landress CONTRACT t#: 05-3785 MOD #: 02 POI: 4500100206 (old 4500096825) DEPARTMENT: PUPPMD CONTRACTOR/FIRM NAME: Hole Montes OrIginal Contract Amount: $ Current BCC Approved Amount: $ 131,100.00 (Starting Point) 1~ tJ/A. (Last Total Amount Approved by the BCC) 131,100.00 (Including All Changes Prior To This Modification) Current Contract Amount: $ Change Amount: $ 0.00 Revised ContractlWork Order Amount: $ 131,100.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 0.00 Date of Last BCC Approval N/A Agenda Item # . Percentage of the change over/under current contract amount Formula: (Revised Amount! Last BCC approved amount)-1 . CURRENT COMPLETION DATE (S): ORIGINAL: 03/24109 this change order will: 0 Add a new Task for $ ek CURRENT: 12/31109 o Increase Task Number by $ Other: Extend completion date by 730 days Describe the change(s): To extend the work order time for further design, analysis, and value engineering considerations by consultant. Additional time will subsequently be required for evaluation of best value by Public Utilities and to allow for proper timing of any design cure to be implemented. Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added (:' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identlfy all negative impacts to the project if this change order were not processed: Further value engineering and consideration of all design options would be unavailable. . This change was requested by: rIcontractor/Consultant PI Owner n Using Department r COES rOesign Professional r1Regulatory Agency (Specify) rOther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r No APPROVED BY: Date: ~4/o Date: 0...1 (f- It 0 C7. / . I." Date: - I d{) / / () I I Revised 4.10 Agenda Item No. 16E7 J November 9. 2010 ~ Page 37 of 57 CONTRACTIWORK ORDER MODIFICATION PROJECT NAME: Bayshore Beautification Master Plan PROJECT MANAGER: Sue Trone BID/RFP #: 08-5060 MOD #: #1 Ll1JfpO#: 4500117521 WORK ORDER DEPARTMENT: Ba shore Beautification MSTU CONTRACTOR/FIRM NAME: JRL Desi n Studios LLC ., I ! Original Contract Amount $ _78,000,00 (Starting Point) Current BCC Approved Amount: $ 3'8,090,99 N/A (Last Total Amount Approved by the BCC) Current Contract Amount: $_78.000.00 (Including All Changes Prior To This Modification) Change Amount $_0 Revised ContractIWork Order Amount $_78,000.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $_0 Date of Last BCC Approval_NA Agenda Item # _NA Percentage of the change over/under current contract amount_O% _Formula: (Revised Am9unt / Last BCC approved amount)-1 181 CHANGE ORDER: September 22.2010 Describe the change(s): Original work order was scheduled to be complete by September 25, 2010. Due to problems scheduling meetings more time is needed to complete the project. A public meeting must be held at 60% completion but the Advisory Committee has been unable to move forward with this. Currently the project is stalled at 60% completion. . Specify the reasons for the change(s) r 1. Planned or Elective I XX 2. Unforeseen Conditions 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added r. XX 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). This change was requested by: XX Contractor/Consultant XX Owner rI Using Department r COES r Design Professional r1Regulatory Agency (Specify) r Other (Specify) Identify all negative impacts to the project if this change order were not processed: The project will cease at 60% completion. CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes xx No APPROVED BY: Date: q( 7..--2.-- (2_0 r b Date: o 7/2 ~j;o r Date: t;!};}!IO . APPROVED BY: REVIEWED BY: Revised 11.19.2007 Agenda Item No. 16E7 November 9. 2010 Page 38 of 57 --2 ../ . CONTRACTIWORK ORDER MODIFICA nON CHECKLIST FORM PROJECT NAME: 5.R 29 & Lake Trafford Rd Intersection Imo PROJECT #: 60016 PROJECT MANAGER: Julio Ord6l'\ez CONTRACT #: 06-3969 MOD #: l POI: 4500116231 WORK ORDER #: 4500116231 CONTRACTORIFIRM NAME: WilsonMIlIer. Inc. DEPARTMENT: TransDOrtation Enaineerina DeD8rtment $ 50.000.00 (Starting Point) $ N1A (Last Total Amount Approved by the BCC) Cl.UTent Contract Amount: . $ 64.920.00 (Induding All Changes Prior To This Modification) Original Contract Amount: Current BCC Approved Amount: Change Amount $ 72.660.00 Revised ContractlWorit Order Amount: $ 137.580.00 (Induding This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 87.580.00 Date of Last BCC Approval September 26. 2006 Agenda Item # N/A Percentage of the change overfunder current contract amount 175.16 % Formula: (Revised Amount / Last BCC approved amount)..1 CURRENT COMPlETION DATE (5): ORIGINAL: September 6. 2010 CURRENT: November 5. 2011 . This change order will: [l(Add a new Task for $ $ 72.660.00 n Increase Task Number _ by $ Other_ Describe the change(s): The Lake Trafford Road/S.R. 29 Intersection Improvement proiect is beinQ desianed in coordination with the Florida Department of Transportation (FOOTI resurfacino proiect for S.R. 29. This is a LAP funded project. with a total amount of $750,000 for the construction ohase. Currently WilsonMiller is under contract to perform drainaoe calculations. process iurisdictional permits and oreoare the traffic sional desian. This chanae order is to have WilsonMiller complete the roadway desian & oermittino for the whole proiect. This new task is necessary to meet the revised FOOT oroiect schedule that reouires an accelerated desian & permittina phase. The oriainal desion reouired a 60% submittal deadline by March. 2011 but FOOT recently chanaed it to October 1. 2010. The oroduction of the 60% plans in aCcordance with the new schedule is not feasible by in-house desion staff due to hiah workload assionments. WilsonMiller however. has the necessary resources to meet the state's milestone dates and helo Collier County secure the LAP fundina for the proiect. Specify the reasons for the change(s) 0 1. Planned or Elective ~ Unforeseen Conditions 0 3. Quantity AdjjJstments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) ~ 5~ Value Added ~ 6. Schedule Adjusbnents Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: If Collier County does not comoly with the oroiect schedule setuo bv the FOOT. the LAP fundina for the proiect will be lost. This change was requested by: OJcontractorlConsultant. ~ Owner (kt4Jsing Department 0 CDES LOesign Professional CIRegulatory Agency (Specify) ~er (Specify) FOOT CONTRACT SPECIAUST PARTICIPATION IN NEGOTIATIONS: eYeS D No REVIEWED BY: Date: q / ("'=1- /r 0 Dat.8 !c94 )/@ , I . APPROVED BY: J Revised 4.1 0 Agenda Item No. 16E7 L/... November 9.2010 r Page 39 of 57 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: On call Project Mngt for IT PROJECT #: N1A PROJECT MANAGER: Annia Ortega WORKORDER#: EAG-FT-4135 . CONTRACT 07-4135 MOD #: 2 PO#:4500116810 DEPARTMENT:GMD C&M - Administration CONTRACTORIFIRM NAME:Executive Alliance Grou Original Contract Amount: $ 54,000.00 (Starting Point) Current BCC Approved Amount $ NJA (Last Total Amount Approved by the aCC) Current Contract Amount: $ 60,600.00 (Including All Changes Prior To This Modification) Change Amount $ 76,725.00 Revised ContractIWork Order Amount $137,325.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractJWork Order: $ 83,325.00 Date of Last BCC Approval_N/A Agenda Item # _N1A Percentage of the change over/under current contract amount_ q 2.2 j 51J 3 '- % Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: April 1, 2011 CURRENT: Seotember 30. 201t ~. [81 Increase Task Number _by 1023 Hours by $ 76,725.00_ . This change order will: 0 Add a new Task for $ Other Describe the change(s Migration files from shared drives to Sire GMD cabinets Cartegraph upgrade version 8.2 Electronic barcode scanning materials inventory into Cartegraph CAT-ITS Implementation Specify the reasons for the change(s) 'tl 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Work will not be completed if the hours are not extended. This change was requested by: r1Contractor/Consultant rl Owner r! Using Department r CDES Coesign Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION r Yes r No Date: oq/BLw/6 q /:&if/MID . Revised 4.10 Agenda Item No. 16E7 .L November 9,2010 Page 40 of 57 . CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Port of the Islands Fire Station PROJECT #: NfA PROJECT MANAGER: Hank Jones D&~~i;'1. BID/RFP #: 00 #: 2 PO#:4500105929 WORK OROER #:_4500105929 DEPARTMENT:Facilites CONTRACTORfFIRM NAME: Victor Latavish Architects Original Contract Amount $ 28,860.00 (Starting Point) Current BCC Approved Amount $ N1A (Last Total Amount Approved by the BCC) Current Contract Amount $31,660.0 (Induding All Changes Prior To This Modification) Change Amount: $ 2,500.00 Revised ContractIWork Order Amount $ 34,160.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $5,300.00 Date of Last BCC Approval N/A Agenda Item # N/A 1.Cyo ~ % Percentage of the change over/under current contract amount Formula: (Revised Amount I Last BCC approved amount)-1 . CURRENT COMPLETION DATE (S): ORIGINAL: 12122/09CURRENT: 1212212010 This change order will: 0 Add a new Task for $ ~ncrease Task....:L by $ Z.S oD I Other Describe the change(s): F,.,,r r'l d,,;1 ( f, 0 h("{ f SM""1/1 r i t- rI'Ic.iu r{ ,;"j ("'J.{H Cp f1 n 111/11 "';" ~ / r, :u....o~. -(../J"- 0;'" r( IV' t'a-f....e d work Iff J Specify the reasons for the change(s). 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) -. 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: A-).J:'h,.;.~.-L. 1)e~tJ .' ~ A~h~ in pr~ Lh.,.--=:\ ~~ j ~Il~.,( 11~~ t"~I1.,eM.-~ This change was requested by: r1Contractor/Consultant n Owner rl Using Department r CDES 6. " r,..... . J (( ......-.+~ "1'1 / r Design Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No APPROVED BY .REVIEWED BY: Date: 1/2;1 ~ · <1 hv ~o I I Date: Revised 6-15-09 ~ .~ 4 , _ _ "~.'__~ _ _._..-.=- __ _~ __ ~ _ ,__ _ _ ~'___"w~ n h . _ _~_. .v, _..... Agenda Item No. 16E7 Novemoer 9, 20 10 Page 41 of 57 ~ CONTRACTIWORK ORDER MODIFICATION CHECKUST FORM PROJECT NAME: Parks & Recs Mater Plan PROJECT #: _80157.1_ PROJECT MANAGER:_Claudine Auclair . CONTRACT #: 09-5262 _MOD #: 1 PO#:_4500118300 WORK ORDER #:_4500118300_ DEPARTMENT: Park & Recreations CONTRACTORIFIRM NAME:Tindale Oliver & Associates Original ContractIWork Order Amount: $ _47,146.00 (Starting Point) Current BCC Approved Amount $_N1A (Last Total Amount Approved by the BCC) CUr1'ent ContractIWortc Order Amount: $_47,146.00 (Including All Changes Prior To This Modification) Change Amount: $_20,272.00 Revised ContractlWork Order Amount: $_67,418.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $_20,272.00 Date of Last BCC Approval_N/A Agenda Item # _N/A Percentage of the change over/under current contractJwork order amount_ ~ If 3 % Formula: (Revised Amount {last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: December 31.2010 CURRENT: February 25.2011 This change order will: 0 Add a new Task for $ by $4,486.00_ Describe the change(s):_ The proposed budget to prepare for : to facilitate, and document the CBW as outlined in the task 1 and for task 2 ,TOA is available to present the Master Plan to Park & Recs Advisory Board (PARAB) and BCC. The cost provided for these meetings includes development of a Power Point presentation., meeting attendance and a summary of the feedback and comments received during each meeting. ! S; 7ilc X Increase Task Number _Task 1 by $1&,756.00 and Task 2 . Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions X 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: _Won't be able to present the Master Plan to BCC & Part & Recs Advisory Board. This change was requested by: rlcontractor/Consultant X Owner rl Using Department r CDES !:Design Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes xNo This form is to be signed and date APPROVED BY: ~ REVIEWED BY: Revised 4.10 Agenda Item No. 16E7 7 November 9,2010 Page 42 of 57 . PROJECT NAME: Stames PHU Mitiaation Monitorino 2009-2010 CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM BtDIRFP #: 07-4168 MOD #: PROJECT #: N/A PROJECT MANAGER: Melissa HenniQ pO#: 4500104383 WORK ORDER #:4500104383 DEPARTMENT: Facifrties Mana ement Inc. Original Contract Amount $ 68.700 (Starting Point) $ N/A (Last Total Amount Approved by the BCC) Cunent see Approved Amount: Current Contract Amount: $ 68.700 (Including All Changes Prior To This Modification) Change Amount $ 0 Revised ContractJWork Order Amount $ 68.700 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractJWork Order: $ 0 Date of Last BCe Approval N/A Agenda Item # N/A Pen>>ntage of the change overlunder current contract amount 0 % FonnuIa: (Revised Amount f Last BCC approved amount)-1 . CURRENT COMPLETION DATE (S): ORIGINAL: June 30.2010 CURRENT: Seotember 30.2011 This change order will: 0 Add a new Task for 0 Increase Task Number _ by _ Other extend comoletion date Describe the change(s): Tasks 3 and 4 under this work order are dependent upon land management tasks completed bv Collier Countv on the property. The monitorinQ under this work order is intended to measure the success of certain manaaement activities. The monitorino in Tasks 3 and 4 cannot take place until after a prescribed fire occurs on the property. Specify the reasons for the change{s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r X 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The monitorinq is a requirement to receive oanther habitat mitioation credit from the US Fish and Wildlife Service. This change was requested by: rl Contractor/Consultant rlx Owner rI Using Department r CDES r Design Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r- . Yes xr No Date: 7bD/;f) 1;~j;6 , Date: Revised 6 18 09 Agenda Item No, 16E7 November 9,2010 ,1 Page 43 of 57 ~ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM . PROJECT NAME: SCRWTP Wellfield Access PROJECT #: 70892 PROJECT MANAGER: John Landress (JI.!,/ CONTRACT #: 08-5011 ..MOD #: 1 POI: 4500117968 WORK ORDER DEPARTMENT:PUPPMD CONTRACTORIFIRM NAME: Quali Original Contract Amount $ 108,237.50 (Starting Point) Current BCC Approved Amount $ N1A (Last Total Amount Approved by the BCC) $_108,237.50 (Including All Changes Prior To This Modification) Current Contract Amount: Change Amount $_ 6,029.30 Revised ContractJWork Order Amount: $_114,266.80 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractNVork Order: $_ 6,029.30 Date of Last BCC Approval N/A Agenda Item # Percentage of the change over/under current contract amount ,6 I 5 7 A-:e"_% ~. Formula: (Revised Amount I Last BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: 10/3012010 CURRENT: 1013012010 REVISED: 1113012010 This change order will: 0 Increase Task Number 1 by $ Other " f:.. k1 I t) 1./ ~ 30 00 f!L. Describe the change(s): 1. Materials sub itution - ASR alt aprons, with lime rock an rainage culverts required to serve well sites 16 and 17 on Beck Blvd per Transportation Road Maintenance staff. Credit provided for unused shell material and related labor fees. 2. Extension of contract time to facilitate implementation and completion of previously described changes. Specify the reasons for the change(s) r 1. Planned or Elective (.' 2. Unforeseen Conditions 45 3. Quantity Adjusbnents (" 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r. 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Inability to complete project, the purpose of which is to improve/provide access to ten (10) identified SCRWTP RO Well sites during the wet season. This change was requested by: r1Contractor/Consultant r.j Owner CI Using Department P' CDES rDesign Professional f7IRegulatory Agency (Specify) - Collier County Growth Management Division - Transportation Road Maintenance rOther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No This fonn is to be signe Date: J/~-~/u APPROVED BY: APPROVED BY: REVIEWED BY: Revised 4.10 Agenda Item No. 16E7 ~ November 9;-2010 Page 44 of 57 CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Wiaains Pass Plan nino & Meetinos PROJECT#: 195-90295.1 PROJECT MANAGER: Gary McAlpin BIDlRFP #: 09-5262 MOD #: LPOIWO#: 45-117777 DEPARTMENT: Coastal Zone Mana ement CONTRACTORIFIRM NAME: CP&E Original Contract Amount $ 10.000.00 (Starting Point) Cummt BCC Approved Amount: $ N/A (Last Total Amount Approved by the BCC) Current Contract Amount: $ 10,000.00 (Including All Changes Prior To This Modification) Change Amount: $ 0.00 Revised ContractlWork Order Amount: $ 10.000.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 0.00 Date of Last BCC Approval N/A Agenda Item # N/A Percentage of the change over/under current contract amount 0 10 Fonnula: (Revised Amount I Last BCC approved amount)-1 . CURRENT COMPLETION DATE (8): ORIGINAL: 7/22110 CURRENT: 9/15110 This change order will: 0 Add a new Task $ 0 Increase Task Number by $ Other Increase completion date bv 55 days. Describe the chanQe(s): An additional 55 days are needed to complete this project. Specify the reasons f~r the change(s) C 1. Planned or Elective r- 2. Unforeseen Conditions r 3. Quantity i!E"ts r 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added 6. Schedule Adjustments FDEP request for additional infonnation in the permitting phase of this project ate: One or more may be checked, depending on the nature of the change(s). Identify all neg~tJve impa~~ to ~e project if ~is change order were not pro. .::--~::= rt:.; ~.;~III n~t be able to. . t>.;~'7"':::;~~~m~ f)Jt:: (!_~~t; ~ :q-:'~~1 This change was requesra;:bY: X Conlra~ ~n~::; Department ceo&-? <1/> "". LOesign Professional Regulatory Agency (SpecifyL LOther (Specify) r Yes X-;:~ CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: Date: 11)$ l,b f I c;/:zofO Date: Revised 6 18 09 CONTRACTJWORK ORDER MODIFICATION CHECKUSTFORM Agenda Item No. 16E7 November 9.2010 Page 45 of 57 10' t PROJECT NAME: MarGood Harbor Park PROJECT #: 80024 PROJECT MANAGER: Vicky Ahmad CONTRACT #: 04-3614 MOD #: 1 PO#:_ 4500094326_ WORK ORDER #:_4500094326 . DEPARTMENT: Parks & Rectreation CONTRACTORIFIRM NAME: McGee & Associates Original Contract Amount: $ _15,000.00 (Starting Point) CUlTent BCC Approved Amount $_N1A (Last Total Amount Approved by the BCC) Current Contract Amount $_15,000.00 (Including All Changes Prior To This Modification) Change Amount $_ 500.00 Revised ContractlWork Order Amount: $_ 15,500.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractJWork Order: $_500.00 Date of Last BCC Approvaf N/A Agenda Item # _N/A Percentage of the change over/under current contract amount 3.33 Formula: (Revised Amount I Last BCC approved amount)-1 - CURRENT COMPLETION DATE (5): ORIGINAL: Februarv 7.2011 CURRENT: Februarv 7. 2011 This change order will: 0 Add a new Task_ for $_. Increase Task Number 2.1 & 3.1 by $_300.00 & 200.00 respectively % Other Describe the change(s): Revise. ~andscape and irriaation Dlansand sDeClfication to address comments from Division of Historical Resources (DHR) reaardina archaeoJoaical impact to the site. DeDth for Dlantinas and Irriaation are to be adiusted not to ao over 24" below arade. over 24" will reaulre archaeoloalcal monltorina. V8Qetation--demolition method will be chanae to minimize around disturbance. Review exlstina Dlantlna and soil anatvsis and add new lanauaae to the Dlans. These chanaes were not included in the LOC. SDP review. ~ify the reasons for the change(s) r 1. Planned or Elective 2. Unforeseen Conditions X 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Pro/eet cannot Droceed to biddina without aPDroval from OHR. This change was requested by: r1Contractor/Consultant X Owner rI Using Department r coes X Design Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes X No APPROVED BY: Dare t-J1)o Date qlMlO REVIEWED BY: Revised 4.10 . . Agenda Item No. 16E7 November 9.2010 Page 46 of 57 If CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: MarGood Harbor Park PROJECT #: 80024.1 PROJECT MANAGER: Vickv Ahmad ~ 5oc( OC:1?k- BIDIRFP I: lJ6.3969 MOD I: 2 PO#: 459998.196 WORK ORDER #: 468~~~.~~~ __ """ S CO / OC ;:n ~ DEPARTMENT: Parks & Recreation De rtment CONTRACTORIFIRM NAME: Original Contract Amount: $_117,000.00 (Starting Point) $ N/A ~st Total Amount Approved by the BCC) $~,OOv.\N I ~f. ~~5"OO (Including All Changes Prior To This Modification) Cunent BCC Approved Amount: Cunent Contract Amount: Change Amount $_6,500.00 $_135,165.00 (Including This Change Order) Revised ContractIWork Order Amount Cumulative Dollar Value of Changes to this ContractlWork Order: $_18,165.00 Date of Last BCC Approval N/A Agenda Item # _N/A Percentage of the change over/under current contract amount Formula: (Revised Amount I last BCC approved amount)-1 15.5~ Dk CURRENT COMPLETION DATE (S): ORIGINAL: Februarv 7.2011 CURRENT: Februarv 7. 2011 This change order will: . Add a new Task for $_6,500.00_ 0 Increase Task Number _ by $ Other_ Describe the change(s): Add work to chanae plans and specs to address comments received from the State such as additional utility coordination. possible modification of utilitY easement. and modification of technical specification. Specify the reasons for the change(s) (" 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: ProJect cannot move forward without approval with the State. This change was requested by; Contractor/Consultant X Owner n Using Department CDES r Design Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes X No This fonn is to be signed and da ?/~ /m / / Date: APPROVED BY: VIC Ahmad Project Manager . REVIEWED BY: Rhonda Cummin s / Contract Specialist I f ,yt(f>O I/O Revised 6 18 09 Agenda Item No. 16E7 Page 47 of 57 1:- CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM . PROJECT NAME: Corridor Management PROJECT #: N/A PROJECT MANAGER:Debbie Armstrong 0' -3=l7S- CONTRACT #:TO fT 'in or g).- MOD #:001 PO#:4500100164 WORK ORDER #: TO-FT-3975-08-{)3 DEP~~TMENT: Transportation Planning C9!'1TRACTORlFIRM NAME:Tindall!C?Jiver and Associates, Inc. Original ContractIWork Order Amount: $ 191,055 (Starting Point) Current acc Approved Amount: $191,855 ,., fA (Last Total Amount Approved by the BCC) Current ContractIWork Order Amount $191,055 (Induding All Changes Prior To This Modification) Change Amount: $-0- Revised ContractIWork Order Amount: $191.055 (Including This Change Order) J Cumulative Dollar Value of Changes to this ContractIWork Order: $-0- Date of Last acc Approval: N/A Agenda Item # N/A Percentage of the change over/under current contractlwork order amount: 0% Formula: (Revised Amount / Last BCC approved amount)-1 This change order will: 0 Add a new Task for $ 0 Increase Task Number by $ . CURRENT COMPLETION DATE (8): ORIGINAL: June 11. 2009 CURRENT: January 31,2010 Other: Increase the completion date by adding an additional 516 days Describe the change(s): Schedule adjustment: Change the completion date to June 30, 2011 in order to provide enough time for the job to be completed. Specify the reasons for the change{s) r 1. Planned or Elective [gl 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added [gl 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of thechange(s). Identify all negative impacts to the project if this change order were not processed: Due to unforeseen conditions, (i.e. division reorganization and personnel changes) the appropriate amount of time was not available to complete this project Without additional time added to the completion date of this contract, the project will not be completed. This change was requested by: nContractor/Consultant n Owner r! Using Department r CDES !:.Design Professional nRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No This form is to be sl.gned and dated. . ,. ~. Date: REVIEWED BY: Date: /0 (did I . Revised 4.10 Agenda Item No. 16E7 [ 3 November 9,2010 Page 48 of 57 PROJECT NAME: Transportation Planning Design PROJECT #: 60085 PROJECT MANAGER: Michael Greene .ONTRACT #: 06-3975 MOD #: LPO#: 45-101501 WORK ORDER #: CH2-FT -3955-08-02 DEPARTMENT: Transoortation Plannina CONTRACTOR/FIRM NAME:CH2M Hill CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Original Contract Amount $ 68.000 (Starting Point) $ ~. tJ/A (Last Total Amount Approved by the BCC) $ 68.000 (Induding All Changes Prior To This Modification) Cunent BCC Approved Amount Cunent Contract Amount Change Amount $ 0 Revised Contract/WOf1( Order Amount $ 68.000 (Induding This Change Order) .'u Cumulative Dollar Value of Changes to this ContractJWOf1( Order: $ 0 Date of Last BCC Approval N/A Agenda Item # ,J/~ Percentage of the change overfunder current contract amount Formula: (Revised Amount I Last BCC approved amount)-1 o % CURRENT COMPLETION DATE (5): ORIGINAL: 10/22109 .is change order will: 0 Add a new Task for $ Other Extend time frame of proiect CURRENT PROPOSED: 10/22/11 o Increase Task Number by $ Describe the change(s): TIS review and services needs to be extended as they are currentlv workinQ on a proiect for Transportation PlanninQ and the work order is set as time and materials as needed. Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added ~ 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: With staffinQ levels at an all- time low we must be able to finish work currentlv with consultants and be able to respond Quicklv to unexpected increases in work levels we are not staffed to handle. This change was requested by: r1Contractor/Consultant n Owner PI Using Department r CDES r Design Professional lIRegulatory Agency (Specify) r other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r No APPROVED BY: Date: qlt"i \I.P itJ /1/10 . I , _VIEWED BY: Date: Revised 4.14.10 Agenda Item No, 16E7 November 9,2010 Page 49 of 57 Ii.{ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Technical Assistance PROJECT #: 35026.1 PROJECT MANAGER: Brandv Otero . CONTRACT #: 09-5207 MOD t#: LPO#: 4500120951 WORK ORDER #:4500120951 DEPARTMENT: ATM CONTRACTOR/FIRM NAME:Tindale-Oliver & Associates Original ContractIWork Order Amount: $ 11 ,190.00 (Starting Point) Current BCC Approved Amount: $ N/A (Last Total Amount Approved by the BCC) Current ContractIWork Order Amount: $11.190.00 (Including All Changes Prior To This Modification) Change Amount: $ 0 Revised ContractIWork Order Amount: $11.190.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 0 Date of Last BCC Approval N/A Agenda Item # N/A Percentage of the change over/under current contract/work order amount N/A Formula: (Revised Amount 1 Last BeC approved amount)-1 % CURRENT COMPLETION DATE (5): ORIGINAL: 10/14/10 1;).(/:;(10 CURRENT: tOtt4t1'tt This change order will: 0 Add a new Task for $ 0 Increase Task Number X Other Add 63 days to work order by $ . Describe the change(s): This chanae is to correct an error in the oriQinal work order by addinq 63 days. The oriqinal work order should have specified that work would be completed within 77 days, to allow the consultant to conduct a presentation at the MPO Board meetin~ on 11/12/10 and at th,e BCC Board meetinQ on 12/14/10. Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments X 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The consultant will not be able to conduct required presentations at the MPO Board meetinq and BCC Board meetinQ. This change was requested by: r1Contractor/Consultant X Owner rlUsing Department C CDES CDesign Professional r1Regulatory Agency (Specify) rOther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes xNo Date: {\)/ lQ liD /0/9 t D / ;' . REVIEWED BY: Date: Revised 4.10 Agenda Item No. 16E7 November 9,2010 Page 50 of 57 IS" . CONTRACTIWORK ORDER MODIFICATION CHECKUSTFORM PROJECT NAME: East NnaDles Communitv Park PROJECT #: 80150 PROJECT MANAGER: Tonv Ruberto CONTRACT I: 09 - 5197 MOD #: DEPARTMENT: Pa & Rectreation 1 PO#:_ 4500120005_ WORK ORDER #:_4500120005 CONTRACTORIFIRM NAME: Bonnes. Ine. OrIginal Contract Amount $ _46,838.48 (Starting Point) $ N1A -(last Total Amount Approved by the BCC) $ 46,838.48 "(including AD Changes Prior To This Mocflfication) $_303.40 $_ 47,141.88 (Including This Change Order) Cun8nt BCC Approved Amount Cun8nt Contract Amount: Change Amount: RftiMd ContractJWcm Order Amount: Cumulative Dollar Value of Changes to thIa Conti actIWork Order: $_303.40 DatIl of Last BCC Approval N1A Agenda Item # _N/A Percentage of the change overfunder current contract amount~ FonnuIa: (Revised Amount I Last BCC approved amount)-1 -. . . ... . . . -,... % CURRENT COMPLETION DATE (S): ORIGINAL: December 6. 2010 . 1bIa change order will: . Add a new Task for $_303.40_ 0 Other CURRENT: December 6. 2010 Increase Task Number _ by $ Describe the change{s): Saw cut and remove approx 35 s.f. damaaed asphalt and haul debris off site. Furnish and Place full deDth hot mix asphalt to rePair damaGed area. SpecIfy the reasons for the change(s) r 1. Planned or Elective 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Enors (Plans, Specifications or Scope of Work) X 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Need to repair damaGed area. This change was requested by: r1ContractorlConsultant X Owner rI Using Department r COES Loesfgn Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes X No REVIEWED BY: Date: 11J~2/(Lo ItJ/;8;!O I Date: . Revised 4.10 . ... _ _ ~ ~ .. T" ...._~~~ Agenda Item No. 16E7 November 9.2010 Page 51 of 57 /6 CONTRACT/WORK ORDER MODIFICATION CHECKUSTFORM . PROJECT NAME: Veterans Community Park PROJECT #: 80128 PROJECT MANAGER: Tonv Ruberto CONTRACT #: 09 - 5197 MOD #: DEPARTMENT: Parks & Rectreation 1 PO#:_4500120004_ WORK ORDER #:_4500120004 CONTRACTORIFIRM NAME: Bonness Inc. Original Contract Amount $ _'0,511.94 (Starting Point) Current BCC Appro":8d Amount $_N1A (Last Total Amount Approved by the BCC) Current Contract Amount: $_' D,5".94 (Induding All Changes Prior To This Modification) Change Amount $_427.84 Revised ContractJWork Order Amount $_ 10,939.78 (Including This Change Order) Cumulatfve Dollar Value of Changes to this ContractlWork Order: $_427.84 Date of Last BCC Approval N1A Agenda Item # _N/A Percentage of the change overlunder CUrTent contract amount~ 4.07 F~: (Revised Amount I ~.BCC approved amount)-1 CURRENT COMPLEllON DATE (5): ORIGINAL: December 6. 2010 % CURRENT: December 6.2010 . This change order will: . Add a new Task for $_427.84_ D Increase Task Number _ by $ Other Describe the change(s): Excavate aDDroximatelv 84 s. f. soil and place a 4" dept hot mix asDhalt for new walkwav. Specify the reasons for the change(s) r 1. Planned or Elective 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. CorTeCtion of Errors (Plans, Specifications or Scope of Work) X 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s}. Identify all negative impacts to the project if this change order were not processed: Need walkwav for the OOQ Park. This change was requested by: .-contractor/Consultant. X Owner rI Using Department r COES Loesign Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes XNo REVIEWED BY: /0 j1- /; 0 . I j~;;1!1J APPROVED BY: Revised 4.10 -. - - --. -- ~-. ~ . - . - ~ ~ . - . . . . JllB:~~~b Page 52 of 57 /~ ( CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECTNAME:ve,A-~ ~AJFr-.. PROJECT#: ~.l PROJECTMANAGER:~ ~~ CONTRACT #: ~~~OD #: ~pO#:g~ -I t Sq 4::1. WORK ORDER #: V.:rL -ft".......ob-;q 2,..Lf DEPARTMENT: G : CONTRACTORIFIRM NAME: /IC'-!' (J LAJ/tt5 7t- Original Contract Amount $ ~2,760r~ (Starting POInt) ?6., 78cJ.FD Iv'/ A (laSt Total Amount Approved by the BCC) =?2.,; 7~.e;:ia (Including All Changes Prior To This Modification) $ ~/ '100 .~O $ ':37, ~.oC) (Including This Change Order) Current BCC Approved Amount: $ Current Contract Amount $ Change Amount: Revised ContractIWork Order Amount Cumulative Dollar Value of Changes to this ContractIWork Order: $ 4.qoo.~O . "I Iv'j'f(. Date of Last BCC Approval '-'t""" l.t . O~ _ Agenda Item # Percentage of the change over/undercurrent contract amount-11, q, 5 % Formula: (Revised Amount / Last-BCC approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: '1- ..e. \ '7.- CURRENT: "Z- ..:p. l 2- IB"/ncrease Task Number -t.- bY$~.qCO.oo This change order will: 0 Add a new Task for $ Other Describethechange(s): "LJULASE 1'l6~ ~ A-ODo.i~ .t=:rz.D~u1..~~ -S~S ~ M:>!>~~M- Pt26~..5Sz:n.1~ ~, " Specify the reasons for the change{s) r 1. Planned or Elective r 2. Unforese~n 9;mditions r 3. Quantity Adjustments r 4. Correction of E:rrors (Plans, Specifications or Scope of Work) c~. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the. change(s). This change was requested by: r1Contractor/Consultant Coesign Professional r1Regulatory Agency (Specify) rJ Using Department r CDES r071 r Yes No CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: This form is to be signed and dated. ~-- " Project Manager J ~ )1\ <if l~, / , ontract s'pecialist '. APPROVED BY: Date: 10. ,5.ID Date: /~/( 00 REVIEWED BY: Revised 4.10 ~$%~~~io Page 53 &' g7 Ii CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM . .4a PROJECT NAME: 'V~-ResTTea:M/~~.PROJECT #: ~ PROJECT MANAGER: ~ ~~ CONTRACT #: ~ ~cn.1MOD #: t..- pO#:15-l.O(p 9:~ WORK ORDER #: \/':::n...pr -Ob-3qz...'t DEPARTMENT: c;" -z...M CONTRACTOR/FIRM NAME: :S. ~ Original Contract Amount: $ re 7 - &4 tP , ~ 0 (Starting Point? $ (1?":L g /Id/. 16 lv' / A (Last Total Amount Approved by the Bcc5 $ ~rJ,~ 6qo~ (Including All Changes Prior To This Modification) $ ~ .gQ:). oC> $ c.7 roqO.oC) (Including This C"nge Order) ... Current BCC Approved Amount: Current Contract Amount: Change Amount Revised ContractJWork Order Amount: Cumulative Dollar Value of Changes to this ContractiWork Order: $--d ~O.C'D .,- Date of Last BCC Approval 4. \ \. e (., ,../ /A Agenda Item # Percentage of the change over/under current contract amount 2..3. ~ % Formula: (Revised Amount J t.ast BCC approved amount>-1 CURRENT COMPLETION DATE (5): ORIGINAL: S. l'2-.l \ CURRENT: ~ase Task Number -t- 5_ l'Z-. (1 This change order will: 0 Add a new Task for $ by $ ~ 8a:J.dI"O . Other DesCribetheChange(S):~~1Z:. TA5J:::.. ~ ~~~~~ S~-s A,..J ~p~ 'fltJ s . / . Specify the reasons for the change{s) r 1. Planned or Elective r 2. Unforeseen C.9R(Iitions r 3. Quantity Adjustments (" 4. Correction of Errors (Plans, Specifications or Scope of Work) ([....--5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). 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