Agenda 11/09/2010 Item #16D11
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EXECUTIVE SUMMARY
Recom.......tion to reject the solicitation (ITS) 10- 5568 for Fitness EquiprImII R8pair
and ~ and the associated proposals that were submitted and. ~.,the
Purchaefhg ,. RePartment to re-soIlcit for the services. The FY 2011 ..... .-.p.ct
alsaclalH*lhthis solicitation is $17,500. ,
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OBJECnxl~ ~~'~ a commercial equipment supplier who is able to service and t8pIIirthe
standard.,..~ for aU of the Parks and Recreation fitness facilities.
CON~1IONS: The Parks and Recreation Department is interested in securing a supplier
to perfonn manufactLnr authorized maintenance for its fitness equipment throughout its various
sites. While service is the primary focus of this solicitation, if needed, the awarded vendor may
also be used for purchase of replacement or new equipment.
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Notices were sent to 214 vendor email addresses for ITS 10-5568; 40 suppliers .requested the
ITS packages. Two (2) Mno-bidsM and three (3) bids were submitted by suppliers. Vendors were
asked to provide an hourly serva. rate which is expected to remain finn for the first year of the
contract, a discount for the purchase of any new equipment. and a list of the manufacturers that
they are authorized to represent Two of the three bidders submitted hourly price quotes for
repair service for $225 and $140 per hour. The third bidder submitted an hourly price quote for
$50 per hour, but was not abJe to repair 11 out of the 13 manufactured product lines (which
represents more than 95% 'of" equipment).
The FY 2011 Parks and Recreation budget for fitness equipment repair is $17,500. Of that,
$12,500 includes repairs for North Collier Regional Park, Max Hasse Community Park, Veterans
Community Park and the immokalee Sports Complex. The Golden Gate Community Park FY
2011 budget is $5,000. Equipment in aU of the Parks is older and out of warranty and requires
constant routine maintenance.
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The Parks and Recreation Department and the Purchasing Department recommend that the
Board reject ITB 10-5568. The re-bidding process will clarify specifications and locations to yield
a better bid offer.
FISCAL IMPACT: Funds are available in FY 2011 Parks and Recreation budgets for this
service.
GROWTH MANAGEMENT IMPACT: 'rhere is no Growth Management Impact 8f#c:iated with
this Executive Summary.
LEGAL CQ~~JI9II:. .... .~. ... :.~.'lhis....,... . ~;has been reviewed and approved by th8~,CAi...'... 0 and is
legally sufficient for Bo8r!~ CMG- .~
RECOMM__:"'~endation to reject the solicitatiorl (ITS) 10- 5568 'for Fitness
Equipment RePtJir_,!:fttA",~ and the ali80Ciated proposals that were submitted and
authorize the Pt.Irch8Sing,~.to re-solicit for the services. The FY 2011 fiscal impact
associated with this soiid~kf$17,500
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Agenda Item No, 16011
November 9,2010
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
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Meeting Date:
16011
Recommendation to reject the solicitation (ITS) 10. 5568 for Fitness Equipment Repair and
Purchase and the associated proposals that were submitted and authorize the Purchasing
Department to re-solicit for the services. The FY 2011 fiscal impact associated with this
solicitation is $17,500,
11/9/2010 9:00:00 AM
Item Number:
Item Summary:
Approved By .'
Joanne Markiewicz Manager - Purchasing Acquisition Date
Administrative Services
Division Purchasing & General Services 10/21/201011:27 AM
Approved By
Colleen Greene Assistant County Attorney Date
County Attorney County Attorney 10/25/201010:06 AM
Approved By
Marla Ramsey Administrator - Public Services Date
Public Services Division Public Services Division 10/25/201012:18 PM .
Approved By
Kathy Carpenter Executive Secretary Date
Public Services Public Services Admin. 10/25/20101:03 PM
Approved By
Barry Williams Director - Parks & Recreation Date
Public Services Division Parks & Recreation 10/26/20108:55 AM
Approved By
Steve Carnell Director - Purchasing/General Services Date
Administrative Services
Division Purchasing & General Services 10/27/20103:31 PM
Approved By
OMB Coordinator Date
County Manager's Office Office of Management & Budget 10/28/20109:23 AM
Approved By
Sherry Pryor Management! Budget Analyst, Senior Date
Office of Management & Office of Management & Budget
Budget 10/28/201010:24 AM .
Approved By
Jeff Klatzkow County Attorney Date
Agenda Item No. 16011
November 9, 2010
Page 3 of 5
10/28/20102:24 PM
. Approved By
Mark Isackson
ManagemenUBudget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
10/30/2010 1 :39 PM
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Agenda Item No, 16011
November 9,2010
E~9ftl~'hefA4
Solicitations Downloaded: 40
Bids Received: 3.
No Bids: 2
Project Manager: Gary Stagg and Todd Irby Collier County
Tab Sheet
10-5568 Fitness Equipment Repair
S 225.00 $ 140.00 S 50.00
20% 0% 10.20% (va ired by
manufacturer)
Yes Yes No
Yes Yes No
Yes Yes No
Yes Yes Yes
Yes Yes No
Yes Yes No
Yes Yes Yes
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Yes Yes No
Yes Yes No
Yes Yes No
Yes Yes No
Yes Yes No
Yes Yes No
Yes Yes No
Technogym Star T rac Matrix
Star Trac Keiser BH Fitness
Nautilus Star T rac
Landice ST Fitness
Vision York
Hourly Repair Rate Rate to remain firm for initial
aQreement term.
Discount off Parts Rate to remain firm for initial
and Equipment agreement term.
Sales
Bodymaster Manufacturer Certified Distributor of
Service and Equipment
Concept Manufacturer Certified Distributor of
Service and Equipment
Cybex Manufacturer Certified Distributor of
Service and Equipment
Free Motion Manufacturer Certified Distributor of
Service and Eauioment
Hammer Manufacturer Certified Distributor of
Service and Equipment
Life Fitness Manufacturer Certified Distributor of
Service and EQuioment
Magnum Manufacturer Certified Distributor of
Service and Equipment
Nu-Step Manufacturer Certified Distributor of
Service and EQuioment
Paramount Manufacturer Certified Distributor of
Service and Equipment
Precor USA Manufacturer Certified Distributor of
Service and Eauioment
Scwhinn Manufacturer Certified Distributor of
Service and Eauioment
Stairmaster Manufacturer Certified Distributor of
Service and Equipment
Tectrix Manufacturer Certified Distributor of
Service and Eauioment
TRUE Manufacturer Certified Distributor of
Service and Eauipment
Other Manufacturer Certified Distributor of
Service and EQuioment
Other Manufacturer Certified Distributor of
Service and Eauioment
Other Manufacturer Certified Distributor of
Service and Eauioment
Other Manufacturer Certifted Distributor of
Service and Equipment
Other Manufacturer Certified Distributor of
Service and Eauioment
NUmberofLirieS~ovide(F-;::;';:; ..,..,..,~":.'..;. 19<,,::> .,'" 16.: "::>:,;:'~j.,: 7:: ......;. ..,', . '. ......
Attachment 1: Vendor Check List
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Yes
Yes
Yes
Project Manager: Gary Stagg and Todd Irby
Collier County
Tab Sheet
10-5568 Fitness Equipment Repair
Agenda Item No, 16011
November 9,2010
E~~ij'S~~ tJ.4
Solicitations Downloaded: 40
Bids Received: 3
No Bids: 2
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Attachment 2: Bid Respons Form
Florida Certificate of Autho .
FTID
Attachment 3: Insurance
Attachment 4: Local Vendor
Preference
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",,,,_,,~_..!._._"..',.. ".~",:~~..-"___~ ~",.!I..,'._':-.,-'1:,!
Yes
L09000056712
270362945
Yes
Yes
P09000017229
264314808
Yes
Yes
P06000141767
205867672
Yes
No
No
Yes
Yes: Lee Count
Yes
No Bids: Promaxima; Riddell Athletic Products
Attachment 5: Immi ration Affidavit Not notarized
Opened by:
Brenda Reaves
Witnessed by:
Joanne Markiewicz 9/30/10
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