Agenda 09/28/2010 Item #16F 2
Agenda Item No, 16F2
September 28, 2010
Page 1 of 6
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding between
Collier County and Marco Presbyterian Church
OBJECTIVE: To obtain approval of a Memorandum of Understanding between
Collier County and Marco Presbyterian Church,
CONSIDERATIONS: Under Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of
emergency services within Collier County. Collier County also coordinates the
administration of relief activities of both public and private relief/disaster
organizations that agree to volunteer their services under direction or guidance of
Collier County authorities. Collier County may also utilize personnel and facilities
of relief/disaster assistance of organizations, Churches, Temples, Synagogues
for the distribution of food, water, supplies, and/or other items for temporary relief
activities.
The purpose of the Memorandum of Understanding is to set forth, define, and
establish mutual agreements, understandings, guidelines, and obligations
between Collier County and Marco Presbyterian Church to coordinate relief
efforts at the time of a disaster.
GROWTH MANAGEMENT: There is no growth management impact associated
with this executive summary,
LEGAL CONSIDERATIONS:
JBW
This item is legally sufficient for Board action. -
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive
Summary,
RECOMMENDATIONS: That the Board of County Commissioners approves the
MOU between Collier County, through its Emergency Management Department,
and Marco Presbyterian Church which has volunteered to partner with
Emergency Management during both Presidentially declared and undeclared
disasters.
Prepared by: Judy Scribner, Human Services Program Manager, Emergency
Management Department.
Agenda Item No. 16F2
September 28, 2010
Page 2 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16F2
Recommendation to approve a Memorandum of Understanding between Collier County and
Marco Presbyterian Church to coordinate relief efforts at the time of a disaster.
Meeting Date:
9/28/20109:00:00 AM
Prepared By
Judy Scribner Human Services Program Manager Date
Bureau of Emergency
Services Bureau of Emergency Services 9/9/2010 3:49:48 PM
Approved By
Jennifer White Assistant County Attorney Date
County Attorney County Attorney 9/14/20104:08 PM
Approved By
Jeff Klatzkow County Attorney Date
9/16/20109:59 AM
Approved By
Dan E. Summers Director of Emergency Services Date
Bureau of Emergency Bureau of Emergency Services and
Services and Emergency 9/16/201011:32 AM
Management Emergency Management
Approved By
OMS Coordinator Date
County Manager's Office Office of Management & Budget 9/16/2010 2: 1 0 PM
Approved By
Sherry Pryor Management! Budget Analyst, Senior Date
Office of Management &
Budget Office of Management & Budget 9/16/20103:44 PM
Approved By
Michael Sheffield Assistant to the County Manager Date
County Managers Office 9/16120104:37 PM
Agenda Item No. 16F2
September 28,2010
Page 3 of 6
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Marco Presbyterian Church
I: Pumose: The pwpose of this Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
Marco Presbyterian Church.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. This includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its Emergency Management Department, also coordinates the
administration of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
churches, temples and synagogues in the distribution of food, relief supplies,
medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities
whenever Collier County authorities deem it necessary.
B. Recognizing the increased demand for churches, temples, and synagogues to
supplement assistance and recovery to victims of both Presidentially declared or
undeclared disasters and the need to work in hannony with local governments and
private relief agencies, the Marco Presbyterian Church wishes to assist in
rendering the most efficient service with a minimum of duplication to the citizens
and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County
Government, through its Emergency Management Department and Marco Presbyterian Church
at a time of major disaster and during the post-disaster recovery period should be maintained at
efficient levels and is part of the pwpose of this Agreement. Marco Presbyterian Church will
make a continuing effort to acquaint its members of this Agreement to assist Collier County
government in carrying out mutual responsibilities for disaster relief,
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. NotifY Marco Presbyterian Church of the potential need to
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Agenda Item No. 16F2
September 28, 2010
Page 4 of 6
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assist in activities following a disaster, and
2. Participate in and develop training in disaster response for the members of
Marco Presbyterian Church~and
3. Assist in the development plans for Marco Presbyterian Church~ and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of Marco Presbyterian Church
for disaster relief and recovery projects; and
6. Whenever members of Marco Presbyterian Church are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
. and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or
equipment utilized pursuap.t to this Agreement and shall pay any expenses in
the repair thereof; and
8. Collier County agrees to be responsible, to the extent provided under Florida.
Statues 768.28, for its negligent acts, however, this responsibility shall not
serve as a waiver of Collier County's Sovereign Immunity limits.
Marco Presbyterian Church agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of any Collier
Emergency Response Working Group; and
4, Participate in exercises developed by the Emergency Management
Department; and
5. Provide the Emergency Management Department with an update of facility
and manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
B.
I. No modifications or changes will be made to the facility/property by
the Collier County Representative without the express written
approval of the owner/operator.
2. Prior to occupancy, representatives of both parties will inspect the
facility/property and will note any discrepancies on the inspection form,
and/or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility/property to note any discrepancies on the release form, Normal
wear and tear is considered to the responsibility of the
organization! owner/operator.
4. The facility/property will be returned to the organization/owner/operator in
the same condition as it was when occupied/acquired.
5. Other provisions as follow:_none
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Agenda Item No. 16F2
September 28, 2010
Page 5 of 6
V. Effective Date. Automatic Renewal. and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and Marco Presbyterian Church will cooperate to aid victims at the
time of disaster, In witness thereof, the parties have executed this agreement on the date
indicated. The provisions of the Agreement will be effective from the date approved by the
Board of County Commissioners for a period of three (3) years. At the end of the three year
(3) period, this Agreement will automatically renew for an additional term of one year unless
terminated as provided in Paragraph VI of thi5 Agreement. At the end of the one (l) year
renewal period, this Agreement will renew for an additional term of one (l) year unless
terminated as provided in Paragraph VI. of this Agreement. This Agreement may only be
automatically renewed two times. Both parties have the authority to amend provisions of this
Memorandum of Understanding upon mutual consent and by written instrument executed by
the Parties,
VI. Termination: Either party may terminate this Agreement by providing the other party with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
AS TO COUNTY:
Attest:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
By:
Deputy Clerk
By:
, Chairman
WITNESS~
~~ame: S~A-Y
Print Name: --d!.LD((..EY (!J/IJl,1c-IL
aJAe~~_~
STATE OF FLORI A
COUNTY OF COLLIER
By:
'r1 ,. .1 iLc>-.:/d1
instrument was aCkn,o~ged before me this.-1.Lday of
2010, byOJ.6.tJ-.b< ',,4 as of
, a . He/She is p{personally known to me, or
[ ] has produced driver's license no. as iden~catio~y .
C?~ ~ r{7:ttv,~
NOTARY PUBLIC
Name: '1().:h.-.. <!-\,Q. ln~ ~~t-J,., ....~~..."
The foregoing
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(SEAL)
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. . Patricil Diane Nottingham
'Il.' ~ ~ My Comm..ocn 0080104<
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(Type or Print)
My Commission Expires:
Approved as to form and legal sufficiency:
~~)J\~,
Je 'te
Assistant County Attorney
Agenda Item No. 16F2
September 28,2010
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