Agenda 09/28/2010 Item #16D 5
Agenda Item No. 16D5
September 28, 2010
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to approve Annual Reports for years 2005 through 2009 to the Florida
Department of Highway Safety and Motor Vehicles for the Choose Life Specialty License
Plate and authorize the Chairman to sign the reports.
OBJECTIVE: That the Board of County Commissioners approve and authorize the Chairman
to sign annual reports for years 2005 through 2009 to be submitted to the Florida Department of
Highway Safety and Motor Vehicles (DHSMW), and Office of the Inspector General for the
Choose Life Specialty License plate.
CONSIDERATIONS: Florida Statute 320.08058(29) states that a portion of fees associated
from the sale of the "Choose Life" license plates program be reapportioned to each County so
that funds can be distributed amongst qualified non-governmental not-for-profit agencies whose
services involve counseling and meeting the needs of pregnant women who are committed to
placing their children for adoption. Collier County Govemment receives these revenues from the
sale of the "Choose Life" license plates in September of each fiscal year. Qualified agencies are
selected through an RFP process under the direction of the Purchasing Department. The
Housing, Human and Veteran Services Department has contracted with a local not-for-profit
agency, Heart of Adoptions, Inc. whose mission is to create families through adoption.
In FY05, FY06, and FY07 Life Choice Pregnancy Resource Center was deemed eligible for
receipt of the Choos~ Life license plate funds and received three separate payments of $50,007,
$30,000 and $32,299 in FY05, FY06, and FY07 respectively. Unspent funds that were received
in FY06 were carried over into FY07 and partially spent by Life Choice Pregnancy Center; as
our last payment from the State was in 2006. Life Choice Pregnancy Resource Center has
provided audited financial statements as required by FIOlida Statute 320.08058. According to
the audited financial statements it has been determined that funds were expended according to
the State Statute requirements.
The FY05 and FY06 reports were originally approved by the Board on January 12, 2010, item
1602 and submitted to the Florida Department of Highway Safety and Motor Vehicles
(DHSMV). However, DHSMW informed staff that the form for reporting activity had been
revised effective January 2010, and asked that we re-submit the reports on the new form along
with activity reports for years 2007 through 2009. The activity reports for years 2007-2009 were
not completed earlier, as we had not received a distribution from the State since 2006. The State
informed County staff that the reports for 2007-2009 should be submitted because funding from
previous years was still being utilized. Staff was informed that once all reports were submitted
and approved, they would payout the distribution for years 2007, 2008 and 2009. The combined
amount for the three years of funds totals $79,561.45.
In an effort to expedite approval of the reports, draft copies were sent to the State for review
prior to bringing the item before the BCC for approval. All reports were completed on the
revised form, reviewed for accuracy, approved by the State, and subsequently approved by the
BCC on June 8, 2010, item 1602.
In the interim, the State of Florida, Office of the Inspector General (OlG) has assumed
responsibility for reviewing and approving all specialty license plate affidavits once they are
Agenda Item No. 16D5
September 28, 2010
Page 2 of 8
received by the Florida Department of Highway Safety and Motor Vehicles. Upon review of
reports from multiple Counties including Collier, OIG questioned the reports and required that
they be re-submitted according to their newly adopted requirements. Staff submitted revised
draft reports to the OIG and they were tentatively approved pending the Board of County
Commissioners' approval and Chairman's signature,
FISCAL IMPACT: The current distribution from the State will be $79,561.45. Fund 170,
Adoption Awareness. The acceptance of these funds was approved by the Board on June 8,
2010. This program does not require the use of any County funds.
GROWTH MANAGEMENT IMPACT: There is no !,'Towth management impact associated
with this executive summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item is legally sufficient for Board action.-JAK
RECOMMENDATION: Recommendation that the Board of County Commissioners approve
and authorize the Chairman to sign the 2005 through 2009 Choose Life annual reports submitted
to the Florida Department of Highway Safety and Motor Vehicles and Office of the Inspector
General
Prepared by: Terri Daniels, Accounting Supervisor, Housing, Human and Veteran Services
Department
Agenda Item No. 16D5
September 28, 2010
Page 3 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1605
Recommendation to approve Annuai Reports for years 2005 through 2009 to the Florida
Department of Highway Safety and Motor Vehicles for Ihe Choose Life Specialty License
Plate and authorize the Chairman to sign the reporis.
912812010 9:00:00 AM
Meeting Date:
Prepared By
Terri A. Daniels
Supervisor. Accounting
Date
Public Services Division
Human Services
9113/20108:36:34 AM
Approved By
Marcy Krumbine
Director. Housing & Human Services
Date
Public Services Division
Human Services
91131201012:14 PM
Approved By
Marla Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
9114/201011:47 AM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
9/14120102:22 PM
Approved By
Jeff Klatzkow
County Attorney
Date
9/16/201010:02 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
9/16/201010:50 AM
Approved By
Sherry Pryor
Office of Management &
Budget
Management! Budget Analyst, Senior
Date
Office of Management & Budget
9/16/20105:11 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
9/18/2010 1 :49 PM
c:l I . ~
September 28,2010
Page 4 of 8
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
Fiscal Year Ending
2005
Coonty Prior Year Ending Balance
$
$
61,007.00
Annual Plate Fees Received From State
21,329.00
Interest Earned on Fees
$
980.00
Total Available for Distribution by the County
$
83,316.00
Annual Plate Fees Distributed to Agencies
$
50,007.00
Amount Retained by Agency from Previous Year
$
0.00
T otal Available for Agency Expenditures
$
50,007.00
Anona) Plate Fee R..nf':ndftllrr.~ hv A.p"endM
Primllrv!
Women lnfaots
1.964.00
15,445.00
14.687.00
3,797.00
1,063.00
501.00
Total
1,964.00
15,445.00
14,687.00
3,797.00
1,063.00
501.00
0.00
$ 37,457.00
SI!('nndarv:
Women
2,081.00
Infants
Total
2,081.00
0.00
0.00
6,572.00
8,653.00
Clothing
Housing
Medical Care
Food
Utilities
Transportation
Other Material Needs
Total Prima
Counseling
Training
Advertising
Adoption 6,572.00
Total Secondary Expenditures
$
Ex nditnres
Total Primary and Secondary Expenditures
Primary expenses as a % of total Expenditures
Secondary expenses as a % of total Expenditures
Percentage of Distribuled Fees Utilized
Amount Returned By Agency (if aoy) 10 County
Amount Retained by Agency (if any)
County Fiscal Year Ending Balaoce
We certify that all recipient agencies aod the County have complied with Florida Statutes, 320.08056 aod
320.08058(30).
Fred Coyle, Chair, Board of COlmty Commissioners
Date
Revised Jaouary 2010
Approv d
I
1-
-,~-,
~.,-
~
I"'\!:jCllua ILt:IIII'\lV. lULl;.}
September 28, 2010
Page 5 of 8
County
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
Counseling
Tt1lining
Advertising
Adoption
Total Secondary Expenditures
Fiscal Year Ending
County Prior Year Ending Balance
$
$
$
2006
33,309,00
21,426.00
1,591.00
56,326.00
30,000.00
3,897.00
33,897.00
Women
1.387.00
tnfants
Total
1.387.00
0.00
0.00
0.00
1,387.00
Annual Plate Fees Received From State
Interest Earned on Fees
Total Available for Distribution by the County
s
$
We certify that all recipient agencies aod the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
Date
Annual Plate Fees Distributed to Agencies
$
$
Amount Retained by Agency from Previous Year
Total Available for Agency Expenditures
$
A.nnnal PI.tIP. Fp.p. F,~np.nrlftnre~ hv Agen~ip.!li
Prim.~
Clothing
Housing
Medical Care
Food
Utilities
Transportation
Other Material Needs
Total Prima
Women Infants
1,100.00
9.255.00
3,430.00
1,300.00
997.00
167.00
Setnndarv'
Ex endltures
Total
1.mo.OO
9,265.00
3.430.00
1,300.00
997.00
167.00
0.00
$ 16,259.00
Total Primary and Secondary Expenditures
Primary expenses as a % oftatal Expenditures
Secondary expenses as a % of total Expenditures
Percentage of Distributed Fees Utilized
Amount Returned By Agency (if aoy) to County
Amount Retained by Agency (if aoy)
County Fiscal Year Ending Balaoce
Fred Coyle, Chair, Board of County Commissioners
Approve
Revised Jaouary 20 I 0
genaa em o. 5
September 28,2010
Page 6 of 8
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
Fiscal Year Ending
2007
County Prior Year Ending Balance
26,326.00
Annual Plate Fees Received From State
$
$
0.00
Interest Earned on Fees
$
1,132.00
Total Available for Distnbution by the County
$
27,458.00
Annual Plate Fees Distributed to Agencies
27,458.00
Amount Retained by Agency from Previous Year
$
$
16,251.00
Total Available for Agency Expenditures
$
43,709.00
Annual Plslte Fee F.Ynendlture~ hv A.O"enr.ie~
Prlm.rv:
Women Infants
600.00
5.006.74
7,990.16
900.00
426.36
395.18
Total
600.00
5,006,74
7,990.16
900.00
426.36
395.18
0.00
$ 15,318.44
Sp.rnnrlJlrv'
Women
3,n4.00
Infants
Total
3,774.00
0.00
0.00
0.00
3,774.00
Clothing
Housing
Medical Care
Food
Utilities
Transportation
Other Material Needs
Tota. Prima
Counseling
Training
Advertising
Ado lion
Total Secondary Expenditures
s
Ex ndltunlll
Total Primary !!!!! Secondary Expenditures
Primary expenses as a % of total Expenditures
Secondary expenses as a % of total Expenditures
Percentage of Distributed Fees Utilized
Amount Returned By Agency (if any) to County
Amount Retained by Agency ( if any)
County Fiscal Year Ending Balance
We certify that all recipient agencies and the County have complied with Florida Stalotes, 320.08056 and
320.08058(30).
Chair, Board of County Commissioners
Date
Revised January 2010
rm and legal sufficiency:
Agenda Item No. 16D5
September 28, 2010
Page 7 of 8
ANNUAL CHOOSE LIFE SPECIAL TV LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
r
County Prior Year Ending Balance S 0.00
Annual Plate Fees Received From State S 0.00
Interest Earned on Fees S 1,144.00
Total Available for Distribution by the County $ 1,144.00
Annual Plate Fees Distributed to Agencies S
Amount Retained by Agency from Previous Year $ 24,616.56
Total Available for Agency Expenditores $ 24,616.56
Annnal Plate Fee F:YI)f~ndfturp.~ hv A.17endes
Prim.",' Women Infants Total Sernndarv: Women Infants Total
Clothing 300.00 300.00 Counseling 2,698.00 2,698.00
Housing 3,744.00 3,744.00 Training 0.00
Medical Care 21.00 21.00 Advertising 0.00
Food 645.00 645.00 Adoption 0.00
Utilities 150.00 150.00 Total Secondary Expenditure" $ 2,698.00
--~ Transportation 143.04 143.04-
Other Material Needs 0.00
Total Primary Expenditures $ 5,003.04
Total Primary and Secondary Expenditures S 7,701.04
Primary expenses as a % of toW Expenditures 65 %
Secondary expenses as a % of total Expenditures 35 %
Percentage of Distnbuted Fees Utilized 31 %
Amount Returned By Agency (if any) to County $ '6,915.52
Amount Retained by Agency (if any) $ 0.00
, 18,059.52
County Fiscal Year Ending Balance $
We certify that all recipient agencies and the County bave complied with Florida Statutes, 320.08056 aod
320.08058(30).
Chair, Board of County Commissioners Date
Revised January 20 I 0
Ap'l ed as t()~d legal sufficiency:
..
Jeffi ~t:~tzkow
Cour~~~ey --~_.._.._-~-_--/
Fiscal Year Ending
2008
f-\yenoa nem 1\10. I aU::>
September 28, 2010
Page 8 of 8
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
Fiscal Year Ending
2009
County Prior Year Ending Balance
$
$
18,059.52
Annual Plate Fees Received From State
0.00
Interest Earned on Fees
$
290.00
T otal Available for Distnbution by the County
$
18,349.52
Acnual Plate Fees Distributed to Agencies
$
15,974.00
Amount Retained by Agency from Previous Year
$
0.00
Total Available for Agency Expenditures
$
15,974.00
Annnal PIRie Fee F.YnP.ndihlres hv AJJende"
Prlmgrv-
Clothing
Housing
Medical Care
Food
Utilities
Transportation
Other Material Needs
TotlllPrIm
Women Infants
600.00
5,196.99
4,726.08
2,050.00
380.54
1.423.00
Total
600.00
5,198.99
4,726.08
2,050.00
380.54
1.423.00
0.00
$ 14.376.61
Spr.nnnJlrv:
Counseling
Training
Advertising
Adoption
Total Secondary E.pendltur..
Women
Infants
Total
0.00
0.00
0.00
0.00
0.00
$
Ex Ddltures
Total Primary !!!!! Secondary Expenditures
$ 14,376.61
100 %
0 %
90 %
$
$ 1,597.39
$ 2,375.52
Primary expenses as a % oftotaJ Expenditures
Secondary expenses as a % of total Expenditures
Percentage of Distributed Fees Utilized
Amount Returned By Agency (if any) to County
Amount Retained by Agency (if any)
County Fiscal Year Ending Balance
We certify that all recipient agencies and the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
Fred Coyle, Chair, Board of County Commissioners
Date
Approve
I
Revised January 2010