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Agenda 09/14/2010 Item #16E 3 EXECUTIVE SUMMARY Agenda Item No. 16E3 September 14, 2010 Page 1 of 11 Recommendation to approve and authorize the Chairman to sign the Collier County Government Equal Employment Opportunity Plan. OBJECTIVE: To obtain approval from the Board of County Commissioners of the Collier County Government Equal Employment Opportunity Plan effective September 14, 2010. CONSIDERATIONS: The Board of County Commissioners agency is the grantee for grant funding received by the Sheriffs Office from the U.S. Department of Justice. The Department of Justice requires the grantee to have an Equal Employment Opportunity Plan (EEOP). The purpose of an EEOP is to ensure full and equal participation of men and women regardless of race or national origin in the workforce of the recipient. As a recipient, the Board Agency is required to maintain an EEOP on file for review by the Office of Justice during their monitoring visits. An EEOP is a document that analyzes the agency's workforce in comparison to its relevant labor market data and all agency employment practices to determine their impact on the basis of race, sex, or national origin. The report includes the County's EEO Policy, Human Resource practices, the results of the comparison of labor market data, and goals and objectives to overcome any deficiencies. FISCAL IMPACT: There is no fiscal impact for approval of the plan. However, the EEOP is a grant requirement for receiving the grant funding. The Sheriffs Office grants awards total $1,186,694.00 and BCC grants awards total $1,050,738.00 received from the U.S. Department of Justice for total funding of $2,237,432.00. Failure to have an EEOP could result in suspending the draw down of funds until an EEOP has been approved. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action-SRT. RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to sign the Collier County Government Equal Employment Opportunity Plan. PREPARED BY: Amy Lyberg, Director, Department of Human Resources Item Number: Item Summary: Meeting Date: Agenda Item No. 16E3 September 14, 2010 Page 2 of 11 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16E3 Recommendation to approve and authorize the Chairman to sign the Collier County Govemment Equal Employment Opportunity Plan. 9/14/20109:00:00 AM Prepared By Amy Lyberg Administrative Services Division Director - Human Resources Date Human Resources 8/17/20105:42:03 PM Approved By Scott R. Teach County Attorney Deputy County Attorney Date County Attorney 8/27/20102:59 PM Approved By Len Golden Price Administrative Services Division Administrator - Administrative Services Date Administrative Services Division 8/31/20103:51 PM Approved By OMB Coordinator County Manager's Office Date Office of Management & Budget 9/1/2010 2:07 PM Approved By Therese Stanley Office of Management & Budget Manager - Operations Support - Trans Date Office of Management & Budget 913/2010 2:48 PM Approved By Michael Sheffield Assistant to the County Manager Date County Managers Office 9/3/20103:55 PM .'._..'---'--_.--0-.......:..._'._________.'_.__..,_..,.----........,.-._" Agenda Item No. 16E3 September 14, 2010 Page 3 of 11 EEOP Short Form Agenda Item No. 16E3 September 14, 2010 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Page 4 of 11 EQUAL EMPLOYMENT OPPORTUNITY PLAN SHORT FORM Grant Title: INTRODUCTORY INFORMATION Grantee Name: Grantee Type: Address: Contact Person: Contact Address: nOJ Grant Manager: Collier County Anti Trafficking Task Force Collier County Sheriffs Office Local Government Agency 330 I Tamiami Trail East, Naples, FL 34112 Susan Golden 3301 Tamiami Trail East, Naples, FL 34]12 Grant Number: 2005-VT-BX-0002 Award Amount: $639,378.00 Telephone #: 239-793-9346 DOJ Telephone #: Grant Title: Grantee Name: Grantee Type: Address: Contact Person: Contact Address: nOJ Grant Manager: ARRA JAG 2009 CCSO Overtime Collier County Sheriff's Office Local Government Agency 330] Tamiami Trail East, Naples, FL 34112 Susan Golden 3301 Tamiami Trail East, Naples, FL 34112 Grant Number: 2009-SB-B9-1969 Award Amount: $547,316 Telephone #: 239-793-9346 DOJ Telephone #: Grant Title: Grantee Name: Grantee Type: Address: Contact Person: COPS Technology Grant 2008 Collier County Emergency Management Local Government Agency 3301 Tamiami Trail East, Naples, FL 34112 Dan Summers Grant Number: 2008-CK-WX-0170 Award Amount: $350,738 Telephone #: 239-252-3600 Contact Address: 3301 Tamiami Trail East, Naples, FL 34112 nOJ Grant Manager: DOJ Telephone #: Grant Title: Grantee Name: Grantee Type: Address: Contact Person: COPS Technology Grant 2009 Collier County Emergency Management Local Government Agency 330 I Tamiami Trail East, Naples, FL 34112 Dan Summers Grant Number: 2009-CK-\VX-0204 Award Amount: $350,000 Telephone #: 239-252-3600 Contact Address: 3301 Tamiami Trail East, Naples, FL 34112 DOJ Grant Manager: nOJ Telephone #: Collier County Equal Employment Opportunity Plan 1 __~'--""'-_-""-"'...,.,....,"m~~_,",...__---.,...-,-,-.._ Grant Title: Grantee Name: Grantee Type: Address: Contact Person: Contact Address.: DOJ Grant Manager: Agenda Item No. 16E3 September 14, 2010 PaQe 5 of 11 Save Havens Supervised Visitation and Grant Number: 2009-CW~AX-K011 Save Exchange Grant2009 Collier County Housing & Human Services Award Amount: $350,000 Local Government Agency 3301 Tamiami Trail East, Naples, FL 34] 12 Terri Daniels Telephone #: 239-252-26.89 330] Tamiami Trail East, Naples, FL 341 ]2 DOJ Telephone #: Collier County Equal Employment Opportunity Plan 2 Agenda Item No. 16E3 September 14,2010 Page 6 of 11 Policy Statement: It is the continuing policy of Collier County Board of County Commissioners to ensure that all Human Resources policies and practices are administered without regard to race, color, religion, sex, age, national origin, physical or mental handicap, or marital status. [Ref. Collier County Personnel Ordinance No. 200 I- SO.] All Human Resources practices, including compensation, benefits, discipline, safety, as well as social and recreational activities are administered and conducted in compliance with state and federal law. All recruitment, selection, placement, promotion, transfer, training, and layoff decisions are based solely on the candidates'/employees' job-related qualifications and abilities. Outreach programs may be utilized to recruit, hire and ensure advancement of qualified minority group members, women, disabled individuals and veterans. Collier County Government takes steps as necessary to ensure that the work environment is free of unlawful discrimination or harassment. On an annual basis, the County reviews its Human Resources procedures and strives to ensure that its supervisors and managers adhere to its commitment to Equal Employment Opportunity principles. Collier County Government encourages employees who have EEO-related questions, comments or complaints to discuss them with their supervisor, department director, administrator, or a representative from the Human Resources department. Employees are also encouraged to utilize the Commitment to Fair . Treatment Procedure. Additionally, Collier County Government refers applicants and employees to the Florida Commission on Human Relations (FCHR), established in ] 969 with the intent of protection against unlawful discrimination. The FCHR assists in claims of wrongdoing, including discrimination, and provides a means for effectively resolving problems should they arise. DA TED: ATTEST: BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Fred Coyle, Chairman ^S;;~o i2 anZ:~~ienCY: eputy County Attorney Collier County Equal Employment Opportunity Plan 3 -'_....--'-_.....-----,...."....._.--,..--....,.------.....--,..___m.... .. NARRATIVE UNDERUTILIZA TION ANALYSIS Agenda Item No. 16E3 September 14, 2010 Page 7 of 11 A comparison of the Collier County workforce to the community labor statistics for Collier County, Florida, based on 2000 U.S. Census data - which mayor may not reflect the current community workforce _ indicates underutiIization of Black or African American females and, to a greater extent, Hispanic or Latino males in at least one job category. In the Officials/Executive category, the results reflect underutiIization of Hispanic or Latino males. In the Skilled Craft category, the movement reflects underutiIization of Hispanic or Latino males and in Technicians category, it appears that there is an underutilization of Black or African American females. Demographic statistics for Collier County show very small populations of Asian, Pacific Islander, American Indian/Alaskan Native individuals, or those who have reported that their background consists of two or more races. Therefore, the underutiIization analysis focused on the number of Black or African American, White and Hispanic or Latino individuals in the workforce. For purposes of this analysis, underutiIization of less than one percent(I%) in all job categories was considered negligible. As a result of the underutilization analysis, the Collier County Equal Employment Opportunity Plan (EEOP) will address the more significant areas of underutiIization~ however, Collier County welcomes the opportunity to increase the representation of all underutilized groups and will continue to explore ways of communicating job openIngs to all race and ethnic groups. After reviewing the utilization analysis, the following areas ofconcem were identified: OfficialslExecutive - Hispanic or Latino males are underutiIized by 2.33%. Skilled Craft- Hispanic or Latino males are underutiIized by 16.91 %. Technicians - Black or African American females are underutilized by 1.21 % Collier County Equal Employment Opportunity Plan 4 l' OBJECTIVES Agenda Item No. 16E3 September 14,2010 Page 8 of 11 Collier County is committed to achieving diversity among the members of its workforce such that it more closely reflects the available labor force in the community. Based on the results of the underutilization analysis, Collier County has established the following objectives: ~ Because it appears that Black or African American females are underutilized in one job category, when recruiting both internally and externally, Collier County will try to attract qualified applicants who fall in that group. )> With underutilization indicated for Hispanic or Latino males in both Officials/Executives and Skilled Craft jobs, Collier County will review all job requirements and hiring procedures in this area to assure that no unnecessary barriers exist that would deny job opportunities to qualified individuals in this group. Additionally, Collier County will review recruitment efforts to determine methods for attracting this underrepresented group, and will implement appropriate action as necessary to improve or enhance hiring practices. STEPS TO ACHIEVE OBJECTIVES o Co Bier County will continue to monitor data., as it becomes available, to ensure that underrepresented groups receive equal opportunity to secure employment with the County. Specifically, new/updated data from the U.S. Census Bureau will be analyzed as it becomes available. Based on the results of that analysis, steps will be taken to achieve better utilization of any underrepresented groups. o Collier County will seek ways of reaching underutilized groups through advertisements of open positions, and, when economically feasible to do so, the County will offer job fairs that are convenient for everyone from Collier and surrounding counties to attend. Collier County continues to offer an excellent benefit package, which is marketed on our website and in job advertisements. In partnership with other agencies in the area, we will continue to provide outreach to the surrounding community and attract motivated, qualified applicants. o Collier County will continue to expand its networks with local professional women's and minority associations. The relationships with Black and Hispanic Advisory Boards will also be utilized to encourage input when vacancies occur. o Collier County will continue the practice of posting open internal and external positions on the County website, as well as posting vacancies in the Human Resources office for positions available to the publ ic. o Collier County will continue the practice of advertising applicable job vacancies in national, state and local minority publications. o Collier County will monitor the job applicant pool to ensure that qualified candidates from underutilized groups are being reached and are not disproportionately rejected for employment. o Collier County will continue to offer a diversity training course to emphasize the benefits of learning how to understand, respect and value the differences among people. Collier County Equal Employment Opportunity Plan 5 INTERNAL DISSEMINATION Agenda Item No. 16E3 September 14, 2010 Page 9 of 11 o Publish the EEO Plan on the Collier County intranet under the Labor and Employee Relations section of the HR Intranet site, making it available to all employees and assuring commitment to the EEO Plan by Collier County Government. o Publicly post the EEO Policy on bulletin boards within departments of the County. o Communicate with Collier County Administrators and Directors to assure that they are familiar with the County's EEO objectives. EXTERNAL DISSEMINATION o Continue to include the statement "Collier County is an Equal Opportunity Employer" on the website, job postings and the wording "An Equal Opportunity Employer" on the job application. o Post the EEO Plan and information explaining how applicants and members of the public may obtain a copy of the EEO Plan on Colli~rCounty's Internet website.. 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N to # ;jt '" u .E "" ~ I- -;g, u.. ~ ~ ~ ~ ~ .~ u 8 _ -- 0 .2 m~~~ <35~~ m Agenda Item No. 16E3 September 14, 2010 Page 11 of 11 I understand the regulatory obligation under 28 C.F.R 42.301-.308 to collect and maintain extensive employment data by race, national origin, and sex, even though our organization may not use all of this data in completing the EEOP Short Fonn. I have reviewed the foregoing EEOPShort Form and certify the accuracy ofthe reported workforce data and our organizatio s employmentpoIicies. DI rtofuf; !/ul1l.ln R{fDUtCtf Title f '/3./() Signature Date Contact Person: Amy Lyberg Telephone #: (239) 252-8262 Director, Human Resources Collier County Board of County Commissioners Collier County Equal Employment Opportunity Plan 8