Agenda 09/14/2010 Item #16E 3
EXECUTIVE SUMMARY
Agenda Item No. 16E3
September 14, 2010
Page 1 of 11
Recommendation to approve and authorize the Chairman to sign the Collier County
Government Equal Employment Opportunity Plan.
OBJECTIVE: To obtain approval from the Board of County Commissioners of the Collier
County Government Equal Employment Opportunity Plan effective September 14, 2010.
CONSIDERATIONS: The Board of County Commissioners agency is the grantee for grant
funding received by the Sheriffs Office from the U.S. Department of Justice. The Department of
Justice requires the grantee to have an Equal Employment Opportunity Plan (EEOP). The
purpose of an EEOP is to ensure full and equal participation of men and women regardless of
race or national origin in the workforce of the recipient. As a recipient, the Board Agency is
required to maintain an EEOP on file for review by the Office of Justice during their monitoring
visits.
An EEOP is a document that analyzes the agency's workforce in comparison to its relevant
labor market data and all agency employment practices to determine their impact on the basis
of race, sex, or national origin. The report includes the County's EEO Policy, Human Resource
practices, the results of the comparison of labor market data, and goals and objectives to
overcome any deficiencies.
FISCAL IMPACT: There is no fiscal impact for approval of the plan. However, the EEOP is a
grant requirement for receiving the grant funding. The Sheriffs Office grants awards total
$1,186,694.00 and BCC grants awards total $1,050,738.00 received from the U.S. Department
of Justice for total funding of $2,237,432.00. Failure to have an EEOP could result in
suspending the draw down of funds until an EEOP has been approved.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this action.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action-SRT.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the Collier County Government Equal Employment Opportunity Plan.
PREPARED BY: Amy Lyberg, Director, Department of Human Resources
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16E3
September 14, 2010
Page 2 of 11
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16E3
Recommendation to approve and authorize the Chairman to sign the Collier County
Govemment Equal Employment Opportunity Plan.
9/14/20109:00:00 AM
Prepared By
Amy Lyberg
Administrative Services
Division
Director - Human Resources
Date
Human Resources
8/17/20105:42:03 PM
Approved By
Scott R. Teach
County Attorney
Deputy County Attorney
Date
County Attorney
8/27/20102:59 PM
Approved By
Len Golden Price
Administrative Services
Division
Administrator - Administrative Services
Date
Administrative Services Division
8/31/20103:51 PM
Approved By
OMB Coordinator
County Manager's Office
Date
Office of Management & Budget
9/1/2010 2:07 PM
Approved By
Therese Stanley
Office of Management &
Budget
Manager - Operations Support - Trans
Date
Office of Management & Budget
913/2010 2:48 PM
Approved By
Michael Sheffield
Assistant to the County Manager
Date
County Managers Office
9/3/20103:55 PM
.'._..'---'--_.--0-.......:..._'._________.'_.__..,_..,.----........,.-._"
Agenda Item No. 16E3
September 14, 2010
Page 3 of 11
EEOP Short Form
Agenda Item No. 16E3
September 14, 2010
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Page 4 of 11
EQUAL EMPLOYMENT OPPORTUNITY PLAN
SHORT FORM
Grant Title:
INTRODUCTORY INFORMATION
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
nOJ Grant Manager:
Collier County Anti Trafficking Task
Force
Collier County Sheriffs Office
Local Government Agency
330 I Tamiami Trail East, Naples, FL
34112
Susan Golden
3301 Tamiami Trail East, Naples, FL
34]12
Grant Number: 2005-VT-BX-0002
Award Amount: $639,378.00
Telephone #:
239-793-9346
DOJ Telephone #:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
nOJ Grant Manager:
ARRA JAG 2009 CCSO Overtime
Collier County Sheriff's Office
Local Government Agency
330] Tamiami Trail East, Naples, FL
34112
Susan Golden
3301 Tamiami Trail East, Naples, FL
34112
Grant Number: 2009-SB-B9-1969
Award Amount: $547,316
Telephone #:
239-793-9346
DOJ Telephone #:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
COPS Technology Grant 2008
Collier County Emergency Management
Local Government Agency
3301 Tamiami Trail East, Naples, FL
34112
Dan Summers
Grant Number: 2008-CK-WX-0170
Award Amount: $350,738
Telephone #:
239-252-3600
Contact Address: 3301 Tamiami Trail East, Naples, FL
34112
nOJ Grant Manager: DOJ Telephone #:
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
COPS Technology Grant 2009
Collier County Emergency Management
Local Government Agency
330 I Tamiami Trail East, Naples, FL
34112
Dan Summers
Grant Number: 2009-CK-\VX-0204
Award Amount: $350,000
Telephone #:
239-252-3600
Contact Address: 3301 Tamiami Trail East, Naples, FL
34112
DOJ Grant Manager: nOJ Telephone #:
Collier County Equal Employment Opportunity Plan
1
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Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address.:
DOJ Grant Manager:
Agenda Item No. 16E3
September 14, 2010
PaQe 5 of 11
Save Havens Supervised Visitation and Grant Number: 2009-CW~AX-K011
Save Exchange Grant2009
Collier County Housing & Human Services Award Amount: $350,000
Local Government Agency
3301 Tamiami Trail East, Naples, FL
34] 12
Terri Daniels Telephone #: 239-252-26.89
330] Tamiami Trail East, Naples, FL
341 ]2
DOJ Telephone #:
Collier County Equal Employment Opportunity Plan
2
Agenda Item No. 16E3
September 14,2010
Page 6 of 11
Policy Statement:
It is the continuing policy of Collier County Board of County Commissioners to ensure that all Human
Resources policies and practices are administered without regard to race, color, religion, sex, age, national
origin, physical or mental handicap, or marital status. [Ref. Collier County Personnel Ordinance No. 200 I-
SO.] All Human Resources practices, including compensation, benefits, discipline, safety, as well as social
and recreational activities are administered and conducted in compliance with state and federal law. All
recruitment, selection, placement, promotion, transfer, training, and layoff decisions are based solely on the
candidates'/employees' job-related qualifications and abilities. Outreach programs may be utilized to recruit,
hire and ensure advancement of qualified minority group members, women, disabled individuals and
veterans.
Collier County Government takes steps as necessary to ensure that the work environment is free of unlawful
discrimination or harassment. On an annual basis, the County reviews its Human Resources procedures and
strives to ensure that its supervisors and managers adhere to its commitment to Equal Employment
Opportunity principles.
Collier County Government encourages employees who have EEO-related questions, comments or
complaints to discuss them with their supervisor, department director, administrator, or a representative from
the Human Resources department. Employees are also encouraged to utilize the Commitment to Fair .
Treatment Procedure. Additionally, Collier County Government refers applicants and employees to the
Florida Commission on Human Relations (FCHR), established in ] 969 with the intent of protection against
unlawful discrimination. The FCHR assists in claims of wrongdoing, including discrimination, and provides
a means for effectively resolving problems should they arise.
DA TED:
ATTEST:
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By:
By:
Fred Coyle, Chairman
^S;;~o i2 anZ:~~ienCY:
eputy County Attorney
Collier County Equal Employment Opportunity Plan
3
-'_....--'-_.....-----,...."....._.--,..--....,.------.....--,..___m.... ..
NARRATIVE UNDERUTILIZA TION ANALYSIS
Agenda Item No. 16E3
September 14, 2010
Page 7 of 11
A comparison of the Collier County workforce to the community labor statistics for Collier County, Florida,
based on 2000 U.S. Census data - which mayor may not reflect the current community workforce _
indicates underutiIization of Black or African American females and, to a greater extent, Hispanic or Latino
males in at least one job category. In the Officials/Executive category, the results reflect underutiIization of
Hispanic or Latino males. In the Skilled Craft category, the movement reflects underutiIization of Hispanic
or Latino males and in Technicians category, it appears that there is an underutilization of Black or African
American females.
Demographic statistics for Collier County show very small populations of Asian, Pacific Islander, American
Indian/Alaskan Native individuals, or those who have reported that their background consists of two or more
races. Therefore, the underutiIization analysis focused on the number of Black or African American, White
and Hispanic or Latino individuals in the workforce. For purposes of this analysis, underutiIization of less
than one percent(I%) in all job categories was considered negligible.
As a result of the underutilization analysis, the Collier County Equal Employment Opportunity Plan (EEOP)
will address the more significant areas of underutiIization~ however, Collier County welcomes the
opportunity to increase the representation of all underutilized groups and will continue to explore ways of
communicating job openIngs to all race and ethnic groups. After reviewing the utilization analysis, the
following areas ofconcem were identified:
OfficialslExecutive - Hispanic or Latino males are underutiIized by 2.33%.
Skilled Craft- Hispanic or Latino males are underutiIized by 16.91 %.
Technicians - Black or African American females are underutilized by 1.21 %
Collier County Equal Employment Opportunity Plan
4
l'
OBJECTIVES
Agenda Item No. 16E3
September 14,2010
Page 8 of 11
Collier County is committed to achieving diversity among the members of its workforce such that it
more closely reflects the available labor force in the community. Based on the results of the
underutilization analysis, Collier County has established the following objectives:
~ Because it appears that Black or African American females are underutilized in one job category,
when recruiting both internally and externally, Collier County will try to attract qualified applicants
who fall in that group.
)> With underutilization indicated for Hispanic or Latino males in both Officials/Executives and Skilled
Craft jobs, Collier County will review all job requirements and hiring procedures in this area to
assure that no unnecessary barriers exist that would deny job opportunities to qualified individuals in
this group. Additionally, Collier County will review recruitment efforts to determine methods for
attracting this underrepresented group, and will implement appropriate action as necessary to
improve or enhance hiring practices.
STEPS TO ACHIEVE OBJECTIVES
o Co Bier County will continue to monitor data., as it becomes available, to ensure that
underrepresented groups receive equal opportunity to secure employment with the County.
Specifically, new/updated data from the U.S. Census Bureau will be analyzed as it becomes
available. Based on the results of that analysis, steps will be taken to achieve better utilization of any
underrepresented groups.
o Collier County will seek ways of reaching underutilized groups through advertisements of open
positions, and, when economically feasible to do so, the County will offer job fairs that are
convenient for everyone from Collier and surrounding counties to attend. Collier County continues
to offer an excellent benefit package, which is marketed on our website and in job advertisements.
In partnership with other agencies in the area, we will continue to provide outreach to the
surrounding community and attract motivated, qualified applicants.
o Collier County will continue to expand its networks with local professional women's and minority
associations. The relationships with Black and Hispanic Advisory Boards will also be utilized to
encourage input when vacancies occur.
o Collier County will continue the practice of posting open internal and external positions on the
County website, as well as posting vacancies in the Human Resources office for positions available
to the publ ic.
o Collier County will continue the practice of advertising applicable job vacancies in national, state
and local minority publications.
o Collier County will monitor the job applicant pool to ensure that qualified candidates from
underutilized groups are being reached and are not disproportionately rejected for employment.
o Collier County will continue to offer a diversity training course to emphasize the benefits of learning
how to understand, respect and value the differences among people.
Collier County Equal Employment Opportunity Plan
5
INTERNAL DISSEMINATION
Agenda Item No. 16E3
September 14, 2010
Page 9 of 11
o Publish the EEO Plan on the Collier County intranet under the Labor and Employee Relations
section of the HR Intranet site, making it available to all employees and assuring commitment to the
EEO Plan by Collier County Government.
o Publicly post the EEO Policy on bulletin boards within departments of the County.
o Communicate with Collier County Administrators and Directors to assure that they are familiar with
the County's EEO objectives.
EXTERNAL DISSEMINATION
o Continue to include the statement "Collier County is an Equal Opportunity Employer" on the
website, job postings and the wording "An Equal Opportunity Employer" on the job application.
o Post the EEO Plan and information explaining how applicants and members of the public may obtain
a copy of the EEO Plan on Colli~rCounty's Internet website..
Annually inform all active recruiting sources, if any, in writing of the EEO Plan and the commitment of
Collier County to provide equal opportunities for all qualified candidates.
Collier County Equal Employment Opportunity Plan
6
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Agenda Item No. 16E3
September 14, 2010
Page 11 of 11
I understand the regulatory obligation under 28 C.F.R 42.301-.308 to collect and maintain extensive
employment data by race, national origin, and sex, even though our organization may not use all of this data
in completing the EEOP Short Fonn.
I have reviewed the foregoing EEOPShort Form and certify the accuracy ofthe reported workforce data and
our organizatio s employmentpoIicies.
DI rtofuf; !/ul1l.ln R{fDUtCtf
Title
f '/3./()
Signature
Date
Contact Person:
Amy Lyberg Telephone #: (239) 252-8262
Director, Human Resources
Collier County Board of County Commissioners
Collier County Equal Employment Opportunity Plan
8