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Agenda 09/14/2010 Item #16D 3 Agenda Item ['-la. 1603 September 14, 2010 Page 1 of 23 EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative Agreement #08DB-D3-09-21-01-A03 between the Florida Department of Community Affairs and Collier County to reallocate $95,613.46 in unused project funds, OBJECTIVE: To approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative (DRI) Agreement #08DB-D3-09-21-01-A03 between the Florida Department of Community Affairs (DCA) and Collier County and an associated subrecipient agreement amendment. CONSIDERATIONS: On May 14, 2008, through Resolution No. 2008-87, the Board of County Commissioners accepted a federally-funded supplemental disaster recovery sub grant agreement with the DCA. Several hurricane hardening projects were established for funding under the Agreement. A modification is needed to reallocate unused project funds. Four of the six projects are complete at this time. The total unused project funds, as detailed in the table below, are $95,613.46. Of this total accumulation, three projects experienced significant cost savings as the result of a highly competitive residential construction market in Southwest Florida and the resulting bids reflected such savings. To insure optimum utilization of unused funds, remaining balances will be reallocated to the lmmokalee Apartments hurricane hardening project. The additional funds will facilitate the installation of impact resistant exterior doors at the apartment complex as well as install impact resistant windows at the complex's on-site laundry building. The associated subrecipient agreement amendment clarifies obtainable activities as well as completion date for the project. Current budget summaries including updated beneficiary information, project work plans and a contract modification form are attached to this item. This modification extends the agreement period from November 13, 2010 to May 13, 2011 and does not change the overall funding amount. Rather, the contract amendment will redirect the unused funds to further benefit the residents of the Immokalee Apartments. Existing purchase orders and a subrecipient agreement will be amended to reflect these changes. Project Original Budget Unused Funds Requested Revised Budget Reallocation Administration $ 84,440.94 ($0) 0 $ 84,440.94 #1 - Carl Kuehner $300,000.00 ($.39) Community Center 0 $299,999.61 #2 -Replacement $300,000 ($77,361.61) 0 $222,638.39 housing #3 - Countywide $1,495,257.2 ] ($0) 0 $] ,495.257.21 rehabilitation #4 - Copeland Utilities $75,000 ($3879.7] ) 0 $71,] 20.29 #5 - 51. Matthew's $60,000 ($14,371. 75) House 0 $45,628.25 #6 - lmmokalee $500,000 Apartments ($0) $95,613.46 $595,613.46 TOTAL $2,814,698.15 ($95,613.46) $95,613.46 $2,814,698.15 SUMMARY OF UNUSED FUNDS BY PROJECT Agenda Item No. 16D3 September 14, 2010 Page 2 of 23 FISCAL IMPACT: This modification will reallocate $95,613.46 of unused project funds to the Immokalee Apartment's hurricane hardening project. No general funds are associated with these projects. GROWTH MANAGEMENT IMPACT: Implementation of DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: The modification and contract amendments have been reviewed and approved by the County Attorney's Office. The modification is a form document provided and required by the DCA. This item is legally sufficient for Board action. - JBW RECOMMENDATION: To approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative (DR!) Agreement #08-DB-D3-09-2l-01-A03 between the Florida Department of Community Affairs (DCA) and Collier County. PREPARED BY: Lisa Oien, Grants Coordinator, Housing and Human Services Aoenda Item No. 1603 ~September 14, 2010 Page 3 of 23 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 1603 Meeting Date: Recommendation to approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative Agreement #08DB-D3-09-21-01-A03 between the Florida Department of Community Affairs and Collier County to reallocate $95,613.46 in unused project funds. 9/14/20109:00:00 AM Prepared By Lisa Oien Grants Support Specialist Date Public Services Division Human Services 8/25/20104:57:59 PM Approved By Marcy Krumbine Director - Housing & Human Services Date Public Services Division Human Services 8/26/201011:47 AM Approved By Jennifer White Assistant County Attorney Date County Attorney County Attorney 8/27/201011:22 AM Approved By Marla Ramsey Administrator - Public Services Date Public Services Division Public Services Division 8/30/2010 11 :00 AM Approved By Marlene J. Foord Grant Development & Mgmt Coordinator Date Administrative Services Division Administrative Services Division 8/30/201011:54 AM Approved By Kathy Carpenter Executive Secretary Date Public Services Public Services Admin. 8/30/20102:49 PM Approved By OMS Coordinator Date County Manager's Office Office of Management & Budget 8/30/2010 3:49 PM Approved By Jeff Klatzkow County Attorney Date 8/31120104:26 PM Approved By Sherry Pryor Management/ Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 9/1/2010 1Q:22 AM Approved By Mark Isackson Office of Management & Budget Agenda Item No. 16D3 September 14, 2010 Page 4 of 23 Management/Budget Analyst, Senior Date Office of Management & Budget 9/2/20102:55 PM Agenda Item No. 1603 S9pt~mb." 1/1 ')n1fl Page 5 of 23 EXHIBIT A.l Contract Amendment for Subrecipicnt Agreement Florida Administrative Code 9BER06-1 CFDA# 14.228 .'Greater Immokalee Southside Front Porch Community, Inc." This amendment, dated . 2010 to the referenced a~cment shall be by and between the parties to the original Agreement, Greater Immoblee Southside Front Porch Community, Inc. (to be referred to as Subreeipient) and Collier County, a political subdivision of the state of Florida, (to be referred to as "County''). Statement or UndentlUldiug RE: Contract Florida Administrative Code 9Ber06 #14,228 "Greater Immokalee Southside Front Porch Community, Inc", In order to continue the services provided for in the original Agreement document referenced above, the Sub-Recipient agrees to arnend. the above referenced Agreement as follows: Note: Words 8tNek thfe. have been deleted, Words underlined have been added. TIME OF PERFORMANCE: Amend completion date on page 2 of23 The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the timely release of funds for this project by DCA under Agreement No. 08DB-D3-09-21-01-A03. The effective date of the Agreement between Collier County and the DCA shall be May 14 2008, and the services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement. In any event, all services required hereunder shall be completed by the SUBRECIPIENT prior to May 13~Ol1. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY, as set forth in Part VIII (FXe). and Part VIII (H) below. CONSIDERATION AND LIMITATION OF COSTS: Amend amount not to exceed on page 2 of 23 The SUBRECIPIENT shall be paid by the COU!\7Y for allovnble costs, determined by COUNTY and DCA, in an amount not to exceed Five Hundred Ninetv Five Thousand Six Hundred Thirteen Dollars and Forty Six Cents ($500,990595,613.46) for the services described in Exhibit MA." PROJECT DESCRIPTION: Amend award amount, activities and completion date on page 17 of23, Exhibit "A" Greater Immokalee Southside Front Porch Community, Inc., has been awarded Five Hundred Ninety Five thousand Six Hundred Thirteen dollars and Fortv Six Cents ($3()Q,OOOS95,613A~) for its project to hwrlcane harden the one hundred Aqenda Item No. 1603 ~C;ortamh"'r 1<1 ?n1n . . Page 6 of 23 .' EXHIBIT A-I Contract Amendment for SUbrecipienfAgreenient Florida Administrative COde 9BER06-1 CFDA# 14.228 "Greater Immokalee Southside Front Porch Community, Ine," Page 2 of3 (I GO) low income rental apartments at the rmMokalec Apartments in Immokalee, Florida. Funding will be used to purchase and instaIlhunicane resistant high-impact Windows and . doors, sleeves fer Nleeeng -,rJIBEiew air 8eRSi'OiQBR and repairing roofS for hurricane readiness, Final completion date forftmded activitySball be no later IltIj' 31, 20g9Mav 13. 2011. BUDGET: Amend activities and pz:ojectcoststo budget, page 18 of23; Exhibit "A", BUDGET: . Front Porch . DRl Permitting hwrlcane resistant windows and doors labor and related costsfo~ installation of windows and doors Sleeves 886 l'tIIBtea suppl:i.es fer R1!lleeeti9R sf air eea8itisRe!'S MB Laber ana releteEi 8ests fer iRsWlatiOft roof materials and supplies fOr hurricane readiness labor and installation for roo f repair for hurricane readiness Activity delivery costs associated witb the project as defmed . in Technical Memorandum CDBG-HCD-08-1 issued from the Florida Department of Community Affairs dated July 3, 2008 . TOTAL PROJECT COSTS $SQQ,OOgS95.613.46 Work Schedule: Amend Work Schedule outlined in item F on page 18 of23-. Exhibit "A". Task Procure contractor Permi . Roof air Install windows Window and roof project complete .Procure door contractor (and 2 windows) Complete fmal (door portion) of the ro' eet Al'ri].Mav 2011 I Agenda Item No. 1603 September 14, 2010 Page 7 of 23 EXHIBIT A-I Contract Amendment for Subrecipient Agreement Florida Administrative Code 9BER06-1 CFDA# 14,228 "Greater Immokalee Southside Front Porch Community, IDe," Page 3 of3 Exhibit "B": Amend grant award amount on page 20 of 23 STATUS OF FUNDS Grant Amount Awarded $ BQQ,g09595,613.49 AIl other terms and conditions of the agreement shall remain in force, IN WITNESS WHEREOF, the Sub-Recipient and the Owner have each, ~spectivcly. by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below, Greater Immokalee Southside CoDier County By: Name: Lydia Johnson Title: Acting Chainnan Date: By: Name: Fred W, Coyle Title: Chairman, Board of County Commissioners Date: Approved as to form and legal sufficiency: Attest: DWIGHT E. BROCK, Clerk By: vJ Jennifer White ~-f/ Assistant County Attorney By: ,Deputy Clerk Accepted; .2010 Aoenda Item No. 1603 ~September 14, 2010 Page 8 of 23 MODIFICATION NUMBER 2 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, (the Department"), and Collier County , (the Recipient"), to modify DCA Contract Number 08DB-D3-09-21-01-A03 ,award date Mav 14. 2008 ,("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of $ 2,814.698.15 to Recipient under the Small Cities Community Development Block Grant ("CDBG") Program as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: o Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. X Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of Mav 13.2011 X Revise Activity Work Plan 3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget and Scope of Work sections of the Agreement are hereby deleted and replaced by the revised Attachment A, the Program Budget and Scope of Work, which are attached hereto and incorporated herein by reference. Agenda Item No. 1603 September 14, 2010 Page 9 of 23 Modification #2- DCA Contract Number: 08DB-D3-09-21001-A03 Recipient: Collier County Page 2 o Change in Participating Parties 5. The Attachment G, Special Conditions section, is hereby modified to delete all references to " ," as the Participating Party, and replace them with" .. as the Participating. Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. o Inclusion of an Un met Need as Addressed in the Original Application 6. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Wark, which is attached hereto and incorporated herein by reference. All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. / Aqenda Item r'-Ju. 16D~ -Seotember 14.2010 Page 10 ot LO Modification ## 5 DCA Contract Number: 08D8-D3-09-21001-A03 Reeipieut: Collier Count,y Page 3 IN WITNESS WHEREOF, the parties hereto have ex.ecuted this document as of the dates set herein. Department of Community Affairs Recipieut Name: By: Name: Ianice Browning Title: Director, Division of Housing and Community Development By: Name: Fred W. Coyle Title: Cllairman, Board of County Commissioners Date: Date: Approved as to form and legal sufficiency: Attest: DWIGHT E. BROCK. Clerk ~: ~ Jennifer White ~ Assistant COWlty Attome'r' By: ,Deputy Clerk I M ~ ~ o , ~ N c>> o M c I CO o (Xl o LU > l-ii= :E :E :E :E ~ :E :E ~~ ...J ...J ...J ...J ..J .....J .....J 00 0 - LU c:J U a::: 00 ::::l 0 0 u If> l- I/) 0 LU 0 0 8 0 0 0 Z 0 0 ::::l ::::l 0 l() II.. l() 00 M M IX: .,. .... 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