Agenda 10/12/2010 Item #16F 5
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EXECUTIVE SUMMARY
Recommendation to waive formal competition under Purchasing Policy Section V.A.4
and approve a Hostcd Application Scrvice and License Agreement with Sarasota
County and a Statement of Work with Method Factory, Inc. for Implementation and
Maintenance Services to upgrade GovMax hudgeting software to version 5.0 for the
total cost of $198.233.
OBJECTIVE: To approve a Hosted Application Service and License Agreement with
Sarasota County ($44,358) and a Statement of Work with Method Factory, Inc. ($ 153,875)
to upgrade the budget software system called GovMax to version 5.0.
CONSIDERA nONS: GovMax is a state of the art budget software package which the
Budget Office stalied to use in spring 2006 for the FY 2007 budget. GovMax provides the
Budget Department with the ability to integrate real time processing of budget preparation
and maintenance and to prepare operating/capital expenditures and revenue budget for
multi-years, with multiple levels for each year. Once the budget is in balance and all the
narratives updated. Gov\1ax prints the budget book for the June Budgct Workshop, various
documents for the July Tentative Budget handbook and the final budget book after the
Board approves the final budget in Sepkmber.
GovMax version 4 was created imd is hosted by Sarasota County Gn, ernment. A, er the
years, the technology has changed so much that Sarasota County hired Methnd Faetmy. Inc.
to develop the next generation nf Gov\1ax. [n the ejl[ of 2007, GovMax version 5 was
introduced to all the entities that were currently using GovMax version 4. At that time,
Sarasota strongly encouraged all the current users to upgrade to GO\ Max version 5.
On Novemher 21,2007 the Office of Management and Budget entered intn a Master Service
Agreement and Statement of Work with Method Factory. Inc.. Sarasota County's designated
Service Provider fllr tbe implementation of GovMax version 5. The Statement of Work was
jll]' the GovMax version 5 Migration Planning in the amount of S7.000. The Migration
Planning process was started. ho\\ ever due to fiscal restraints and other concerns. the Budget
otliee decided to remain on GovMax version 4 and did not upgrade at that time.
On March 8. 2010. Sarasota County sent a letter indicating that when the eUll'ent Hosted
Application Service ..'\greel11ent expires in October. 20 I O. no renewals will be granted jllr
GovMax version 4. Sarasota COU11lY wants to sunset Go\/ivlax version 4. and \vants all
entities to migrate 10 GovMax version 5. Over the course of several months. the [T
department and the Budget olliee looked ilt scvcml other products on the market. Cost of
the software / implementation costs, loading th-: software on our systcnl verses a hosting
arrangement, case of use, and the production or a budget book were all considered. Sever~,ll
demonstrations were viewed, including SAP's budget module. In the end. GovMax is still a
superior product in all the above categories.
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The Bo:.trd approved the original Sarasota County Hosting Applic:.ttion Service Agreement
on October 25, 2005, agenda item 16F6. The term of the contract was for 3 years with two
optional renew:.tl periods of one year each. On October 24.2010, this contract will expire.
The new Sarasota County Hosted Application Services and License Agreement is I..,r three
years with automatic one-year renew:.tls. The agreement may be temlinated without cause
upon a 60-day written notice. Sarasota County owns Gov'vlax, will provide hosting services
to all the entities that will use GovMax :.tnd will provide a one day training session Ell'
GovMax version 5 for an annual fee of $44.358. The annual fee will increase 3% per year.
If additional services are needcd. thcy may be purchased for 5 I 25 per hour.
Method Factory Inc., as Sarasota's software development partner and Service Provider, will
assist Collier to migrate to GovMax version 5. The Master Services Agreement (MSA) is
still in effect from November 2007. Howevcr. a Statement of Work (SOW) must be
approved before Method F:.tetory, Inc. c:.tn start the migration process. The SOW is a
detailed document addressing the migration, enhancements. custom reports and training, for
a total cost of $ 153.875. The cost is broken down as follows:
Configuration and migration into Govl\1ax version 5
Budget Documents RepOJ1s (budget book)
Custom Report Development
CIP History Budget Enhancement
Salary Additive 5t:.trt D:.tte Enhancement
Merit inere:.tses based on Mid-pomt C:.tlculation Enhancement
Default (~'{l Change Enhancement
Extended Annual 5upport
Subtotal of fixed costs
Discretionary Support (as nceded, $125/hr. contingcncy)
Total SOW price
561.250
$31250
$14.000
S9.375
$3.000
$3,500
S4.500
$12,000
513S,S75
5 I 5.000
5153.S75
Afler the migration phase has been completed. the annual cost j()r Gml\.1ax will be for the
Extended Annual Supp0l1 which is the annual walTanty payment of 516.000 and may
innease no more than 3"" a year (year I was discounted by S4.00Cl). Discretionary Support
on an "as needed" basis 1..)1' data manipulation. report de\elopment, additional
enhancements. and other services requl'sted would he hilled at S 125 pCI' hour.
FISCAL IMPACT: There is adequate budget ill!' both of these agreements in the GovMn
Project )0001 in 1hc County \Vjd~ CapitallmpnJvclncnt Fund (301). The source of funding
j()r this upgrade is Ad Valorem.
GROWTH MANAGEMEl'IT IMPACT: There is no impact on the Growth Management
Plan.
LEGAL CONSIDERA nONS: Section V.A.4 authorizes the Board to waive formal
competition of purchases in excess of 550.000.00 where it is determined to be in the best
interests of the County to do so. This item has been reviewed and approved by the County
At1ol11ey's Oi1ice and is legally sui1icient j,,'r Board action--SRT.
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RECOMMENDA TION: The Board of County Commissioners 1) waives [emllal
competition under Section V.A.4 of the Purchasing Policy and approves the Sarasota County
Hosted Application Service and License Agreement, 2) approves the Statement of Work
with Method Factory, Inc in the amount of5153.875, 3) authorizes the Chairman to sign the
GovMax Version 5.0 Migration Planning Statement of Work, and 4) authorizes the
Chairman to sign the Sarasota County Hosted Application Services and License Agreement
in the amount of $44,358.
PREPARED BY:
Susan Usher, Senior Budget Analyst, omce of Management and Budget
Mark Isackson, Corporate Financial Operations and Management Services, County
Manager's Office
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Item Number:
Item Summary:
Meeting Date:
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COLLIER COUNTY
B':ARD Or COUt~TY CQrilmmSSIOf,::RS
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Re:ammendation to waive forma! c::Jmpetition under Purchasing FJoiicy Section VAA and
approve a Hosted Application Serlli:;e and Li:ensE; t\greement \filth Sarasota County and a
Statement of Work with iJlethod Fac:tory, inc. for implementation and J\,~aintenance Services
to Up;lJ8de GovtJ;ax budgeting software to v~;r:;ion ~"O for the tJtal cast of Si ge.223
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Prepared By
Susan Usher
Office 0; Mc::.nagement &
Buc;;et
Management/Budget Anaiyst. Senior
Date
Office of r,r,a:,a~le:'nen: & 5Udtict
9/30;':Q~C ~:21 14 PM
Approved By
Lyr, Wood
J>,dmi~ds:~ilU\'E:: Ss'tvrc.es
Divisicll1
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Da~e
Pur:-hasing &. Get'!e:'ai Scrvic(cS
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Approved By
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SARASOTA COUNTY
HOSTED APPLICA nON SERVICE and LICENSE AGREEMENT
THIS HOSTED APPLICATION SERVICE and LICENSE AGREEMENT made and
entered into this day of 2010, by and between Collier County, a political
subdivision of the State of Florida;'hereafter referred to- as-rtLtCENSEE", and Sarasota
County, a political subdivision of the State of Florida, hereinafter referrcd to as
"LICENSOR".
WITNESSETH:
WHEREAS, Licensor wishes to grant to Licensee a non-exclusive and non-transferable
Hosted Application Service Agreement, hereinafter refcrred to as "Agreement" to use the
Governmental Management System, hereinafter referred to as "GOVMAX."
NOW, THEREFORE, in considcration ofthc covcnants, representations and warranties set
forth herein and other good and valuable considcration, the receipt and sufficiency of which
the parties herehy acknowledge, the parties, by their authorized si!,'Ilatures below, hereby
agree as follows:
A. Scope
This A!,'Teement applies to version (5.0) of GOVMAX and updates as defmed below,
and related hosting services, which comply with current rTlL (Information
Technology Infrastructure Library) standards.
B. Definitions
1. The term "GOVMAX" as used in this Agreement includes the Strategic
Planning, Business Planning, Performance Management and Financial
Planning systems integrated in GOVMAX and the user guides and
administrators manual for GOVMAX.
') The term "Software Enhancement" shall mean additional software
functionality or software modules which are optional and which may be
purchased by Licensee at an additional fee to be set by Licensor.
3. The term "Update" shall include mandatory bug fixes and shall mean
mandatory mid-version releases of GOVMAX where the primary version
number does not change; for exan1ple, an upgrade from version 4.0 to version
4.1, or, a minor change which does not require any update to the version
identifier.
4. The term "Up!,'Tades" shall mcan mandatory full vcrsion releases of
GOVMAX where the primary version number is increased by one or more;
for example, an up!,'Tade from version 4.0 to version 5.0.
C. Access and Services Providcd:
I. Licensor agrees to provide access to GOVMAX to Licensee and such access
shall be deemed to have occurred when connection is made by Licensee by
electronic connection via the Internet. Licensee shall be entirely responsible
for establishing an Internet connection to Sarasota County's demarcation
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point. Licensor shall not be responsible for connection failures, degraded
service speed or outages as they relate to Licensee's Internet Service Provider
or internet connection. Licensor shall be responsible for maintaining Internet
Session connectivity from its demarcation point to the GovMax application.
Licensor shall make available to Licensee version 4.0 GOVMAX and all
Licensees' data for at least ninety (90) days from Licensee's acceptance of
version 5.0 GOVMAX.
2. Licensor will provide the use of the following equipment, software and
services.
a. Coordinate the initial setup process to configure GOVMAX to meet
Licensee's individual requirements in the areas of organizational
structure and planning, backend systems integration, custom reporting,
and any other unique configurable settings to match GOVMAX's
operational capabilities to the specific business goals identified by
Licensee. The specific hosting services to be provided by the Licensor
are itemized herein. Implementation, customizations, and training
services will be purchased separately from Licensor's designated
installer and service provider ("Service Provider"), which is currently
MethodFactory Inc., but which may be any firm designated by
Licensor to perform the services specified. Provide the Licensee with
at least sixty (60) days notice if Licensor contemplates a service
provider change.
b. Provide Hardware platform, operating system, system application and
database maintenance; and
c. Perform maintenance and operations control on GOVMAX; and
d. Store data and conduct daily backups of database; and
e. Provide security of GOVMAX and data; and
f. Provide, through Licensor's Service Provider (as of the date of this
contract, the Service Provide is MethodFactory), one 8-hour training
sessions, and intended for Licensee's system administration-level
users. Additional user training is available at Licensee's site, at
Licensor's or its Service Provider's then-current daily rate, plus travel
and living expenses. All travel expenses for trainers will be
reimbursed in accordance with Florida Statutes Section 112.061 or
Sarasota Cotmty Resolution #2008-013, as applicable. Potential
participants in training sessions shall have, at minimum, a functional
understanding of personal computers 3...?J.d 3 v.'orldng kIlo'vvledge of
Microsoft Office products.
g. Provide help desk support to Licensee's Representative or its designee
and up to three (3) system administrators during normal working hours
(Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time,
excluding Licensor's holidays). The parties understand that any
support, services, or products will be requested only by persons
authorized by the Licensee's Representative to do so.
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h. Provide access for maximum of 140 active users and a maximum of
250 named users. An active user is a user logged into the system more
than 24 hours per year. A named user is user defined in the system.
I. For those services provided to Licensee by Licensor's Service
Provider, Licensee shall make payment directly to Service Provider. It
shall be Licensee's sole responsibility to ensure that the providing of
such services and the payment for same are in accordance with
Licensee's applicable policies and procedures. It shall not be
Licensor's responsibility to directly provide any services for which it
has designated a Service Provider.
3. Any additional related services including ad-hoc reports will be available from
Licensor's Service Provider, once specific requirements are provided by
Licensee in accordance with paragraph 2(h). Estimates for any additional
related services wiIi be provided at Licensor's then-current rates, currently
One Hundred Twenty-Five Dollars ($J25.00), per hour, and subject to annual
review. All travel expcnscs will be reimbursed in accordance with Florida
Statutes Section 112.061 or Sarasota County Resolution #2008-013, as
applicable.
4. Availability and Support. GOVMAX will be available on a supported basis
(with help desk support as provided in Paragraph C.2.g.) and with the
additional hosting support described in this Paragraph 4, during normal
working hours. GOVMAX will he available outside of normal working hours
on an unsupported basis. Scrvicc requests that arise outside of normal
working hours shall be addressed the following business day. Additional
support can be made available outside of normal working hours with
reasonable advance notice upon mutual agreement of Licensor's
Administrative Agent and Licensee's Representative. Additional fees may
apply to this service. Licensor's Data Center hosting support includes:
a. Operations and Monitoring Services - GOVMi\X is supported by an
on-site operations team providing 24 x 7 continuous system
monitoring; ba~ic problem identification and resolution; escalation and
notiiication; changc and problem management; operating system
security; data restores: vendor management; and batch scheduling and
monitoring within the Licensor's data center ("Data Center"). Support
is accesscd by telephone at (941) 861-7100.
b. System Administration Services - Systems are supported at the
Licensor"s Data Center by an on-caH system adrninistration te8.tl1
providing hardware/operating system installation, maintenance,
updates and upgrades, backup and recovery, hardware security,
performance tuning and capacity planning, confil,'1Il'ation management
and data backup and restoration.
c. Database Administration Services - On-call database administration
teanlS will support systems located within the Licensor's Data Center.
Services included by this team are: hardware and software review
(memory, disk volumes, operating system levels and any additional
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software required); compatibility review with existing software; ~a9 8 of 1 6
technical support; MS SQL Server software installation; support and
recovery documentation patch support; database backup software
resolution; creation of database backup scripts; automatic notification
of event conditions; automatic action on selected events (software
failures); security reporting, and capacity planning monitoring (disk,
memory, CPU, MS SQL Server licensing, etc.). Licensor will also
perform upgrades and patches to the MS SQL Server Relational
Databa~e Management System, as published by MS SQL Server if
determined to be appropriate by the System Administrator. Licensor
shall continually measure and report disk utilization for average
utilization during IS-minute intervals over a 24-hour period of time.
Should average disk utilization exceed 90% over a 24-hour period of
time a performance problem will be identified and appropriate
problem management proccdures invoked by Licensor.
d. Standard System Recovery Services - Licensor shall provide the
following data and system recovery services:
i. Use disk mirroring and off-site storage (currently provided by
Iron Mountain Incorporated, but subject to change at the sole
discretion of Licensor) of backup tapes to enable the
restoration of service in the event the application database is
corrupted and/or damaged. The high-availability architecture
enables business continuance at degraded performance levels.
In the event that the primary computing resources are made
inoperable, GOYMAX will be available at a degraded level of
performance.
11. Daily backup of Licensee's data. Licensor stores copies of all
backup tapes in an off-site, environmentally controlled, secure
archive. Off-site storage is cycled on a daily basis. This service
is provided as a means to protect Licensee from total loss of
data in the event of a significant site failure.
111. Ensure that all systems purchased by Licensor for use in the
performance of the services specified hereunder are equipped
with dual power supplies and are provided with commercial
power supported by separate uninterrupted power supplies.
The Uninterrupted Power Supply (UPS) facilities are
composed of battery back-up and diesel generators. The battery
back-up services are sufficient to support power transition from
primary power to the secondary power provided by the diesel
generators.
5. Grant of License and Permitted Uses. GOYMAX (including but not limited to
the source code and all intellectual property that is created, modified, or
reduced to a tangible medium of expression during any services provided or
any activities conducted by Licensor pursuant to this Agreement) shall at all
times remain the property of Licensor. Licensor hereby states that the
Licensor owns GOYMAX free of liens and encumbrances. Licensor grants,
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and Licensee accepts, a non-exclusive, non-transferable license ("the
License") to use GOVMAX in accordance with the provisions of this
Agreement. GOVMAX may only be used by Licensee's own personnel for
the development of Licensee's operating and/or capital budget(s) and for
management use. Licensee agrees to take reasonable preeautions to provide
adequate security to use and provide access to GOVMAX only as permitted
by this Agreement.
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6. Prohibited Uses. Licensee recognizes that GOVMAX was developed by
Licensor and that Licensor claims copyright protections in GOVMJ\X to the
fullest extent provided by law and Licensee agrees that it will not infringe
upon or otherwise violate Licensor's copyright. Licensee shall not sell,
assib'l1, license, sublicense, transfer, allow the use of, or othern;se convey any
of its rights to GOVMAX provided under this Agreement to any third party,
any other governmental, or non-governmental entity \vithout Licensor's prior
written consent, which consent Licensor shall have the right to either grant or
deny in its sole discretion, and which consent will not be withheld
unreasonably.
7. Software and Licensing Requirements. In order to operate GOVM,J\X,
additional third party software licenses may be required. It is the responsibility
of Licensee to acquire all necessary third party licenses and to maintain
sufficient numbers of such licenses to operate GOVMAX and to satisfy all
Agreement requirements by third panies. The follo\\;ng represent the
mirlin1um r~l{uirements of License~:
Des!.:top computers and/or terminals with power and network
capacities sufficient to support high-speed internet access for
Licensee's users:
Security at the desktop or terminal location;
In the event Licensee intends or endeavors to create or design reports separate
from those created or designed hy Licensor, Licensee must have properly-
licensed. updated and maintained versions of the necessary third-party
software (currently Crystal Developer). Specific information regarding
technical requirements for user-designed reports should be requested from
Licensor prior to Licensee' s undcrtaking thc report crcation and design.
8. Data Ownership. Licensce is the sole owner of its data and as such 'will be
provided with access to all databases as requested. Licensor recognizes that
such data may contain material exempt from disclosure under State of Florida
public rccords laws and will turn over to Licensee for response any request
from a third party for aeeees \0 or copies of selid data.
9. Tern1: The term of this Agreement shall commence upon execution of the
Agreement by both parties and shall continue for three years (3) years
thereafter, or until such earlicr date on which this Agreement is terminated as
provided herein. Provided the Licensee is not in default under the terms of this
Agreement, and contingent upon mutual acceptance by both the Licensee and
the Licensor. the Agreement shall automatically renew for one-year periods.
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D::tober12,2010
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These automatic renewals shall continue until the Agreement is terminated by
either party in accordance with Section E hereunder. The terms and
conditions during any renewal periods shall be as stated herein unless
modified through the execution of a written Amendment to this Agreement,
signed by the duly authorized representatives of both parties.
D. Fees:
I. Annual Fee. The initial annual fee ("Fee") of $44,358 for this Agreement
shall be due upon the successful production implementation of GOVMAX and
training of Licensee by the Licensor. In subsequent years, the Fee shall be
due on January 31.
2. Fee Adjustment: The Fee shall be increased annually by three percent (3%)
of the preceding year's base Fee cost. In no event may the annual Fee for any
year decrea.e below the annual Fee for the preceding year.
3. From time to time Licensor may add Updates or Upgrades to GOVMAX. The
fee for Updates is included in Licensee's Fee. Upgrades represent major
changes and may require, at Licensor's sole discretion, a separate
implementation charge and/or an increase in the Fee as specified hereunder.
Upgrades and Updates are mandatory once made available by Licensor and
their implementation may only be waived at the sole discretion of Licensor.
Upgrades will be implemented by Licensor on a date to be mutually agreed
between the parties, but not more than twenty-four (24) months from the date
the Upgrade is first made available to Licensee. Within forty-five (45) days of
implementation ofan Upgrade, an invoice will be issued to the Licensee for a
one time implementation fee, if deemed applicable by Licensor, and the
annual price of the Upgrade on a prorated basis to cover the remainder of the
Fee for the current year. The Fee in subsequent years will be adjusted to
include the price of the Upgrade.
Should Licensee refuse the implementation of a mandatory Upgrade, Licensor
shall continue full support under the terms of this Agreement for a twenty-four
(24) month period following the date the Upgrade is first made available to
Licensee. At the conclusion of the twenty-four (24) month period, Licensor,
at its sole option, shall determine whether to continue offering support or to
terminate this Agreement in accordance with Section E below. Licensor's
choice to continue supporting Licensee's un-upgraded version of GOVMAX
shall apply only to the then-current term of the Agreement and shall not
obligate Licensor to eontinue offering said support in subsequent renewal
terms. Upgrades will not tak:.e affect du..ring the initial term of the agreement.
E. Termination of Al,'Teement:
I. If the Licensee is in material breaeh or default, incl uding non-payment of any
Fees, which is not cured within thirty (30) days after reeeipt of the written
notice of breach or default, then Licensor's Administrative Agent may
terminate this Agreement upon thirty (30) days prior written notice.
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2. If the Licensor is in material breach or default, including failure to perform' as
provided in Section C "Access and Services Provided" which is not cured
within thirty (30) days after receipt of the written notice of breach or default,
then Licensee may terminate this Agreement. Licensee may terminate this
Agreement for its convenience and without cause upon sixty (60) days prior
written notice
3. In the event GOVMAX is no longer available at any cost through Licensor or
any other entity, public or private, Licensee may elect to purchase a copy of
the system code described in this Agreement, for the sole use of the Licensee,
for a purchase price in an amount equal to the then-market value of the
applicable version of GOVMAX as determined by an independent appraiser to
be hired by Licensor and approved by Licensee, which approval shall not be
unreasonably withheld. Regardless of appraised value, the purchase price
shall not be less than $350.000 (three hundred fifty thousand dollars).
Licensee's option for purchase will extend only to the version of GOVM.A-X
in use by Licensor at the time the purchase option is exercised. Licensor will
give 12 months notice bcfore GovMax is no longer available for use by the
Licensee. The option to purchase must be exercised within twelve (12)
months of the date Licensee is notified that GOVMAX will no longer be
available, and paid within thirty (30) days from the date the purchase option is
exercised. Such a purchase is payable within thirty (30 days) from the date
the purchase is exercised. The system code will be delivered to Licensee
'Althin sixty (60) days of the date on which payment is received by Licensor.
4. Immediately following termination of this Agreement, Licensee shall return all
manualsl templates and product software to Licensor. Licensee further agrees that
it shall not diselose any trade seerets, proprietary contents or protected
intellectual property of Licensor's GOVMAX software system [0 any person in
accordance with section 119.071 (I )(1), Florida Statutes at any time while such
materials are in Licensee's possession. If Licensor notifies the Licensee that it
does not want such materials returned at the termination or expiration of this
Agreement, Licensee shall retain such confidential, protected materials for the
duration of the public records rctention requircments and at thc expiration
thereof, shall then destroy them and shall thcn certify the occurrence of such
event to Licensor. If Licensor is in possession of any backup tapes of Licensee's
data at the time of termination, they shall be returned to Licensec at its sole
expense. Licensor shall be responsible for storage, disposition and applicable
confidentiality (if any) of any additional copies of such backup tapcs it may have
produced for its own purposes and if Licensor so ejects, it may destroy such
additional copies at the time allowed by State public records retention
requirements. Licensee shall be required to print hard copies for retention of its
own confidential materials of data tiles to avoid costs of data retrievals from
Licensor.
F, Limited Warranty. Licensor certifies that it has a proprietary right and authority to
license GOVMAX and that GOVMAX is the copyrighted product of Licensor.
Licensor shall be solely responsible for, and Licensee shall incur no liability in
connection with, any claim that GOVMAX infringes a U.S. patent or copyright or a
third party's tradc secrets, provided that:
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3.
Licensee promptly notifies Licensor in writing of the claim;
Licensor has sole control of the settlement or defense of any action against
Licensee as to which this indemnity relates (provided that there is no finding
of fault against the Licensee and that the Licensee is not required to contribute
to any settlement); and
Licensee reasonably cooperates with Licensor to facilitate such defense.
Other than the certification and Limited Warranty expressly stated in this
Section F, there are no express or implied warranties relating to GOVMAX
covered by this Agreement, including but not limited to warranties of
merchantability or fitness for a particular purpose.
J.
2.
G. If GOVMAX or any portion thereof is held to constitute an infringing product,
Licensor shall allow Licensee to immediately terminate this Agreement and refund
Fees to Licensee on a prorated basis for the period of time that Licensee was unable
to use GOVMAX due to an infringement claim.
H. Limitation of Liabilities: Licensor shall have no liability for any loss or liabilities
resulting from any application of GOVMAX, or results, of such application by
Licensee or any other party. Licensor's sole obligation and liability, ifGOVMAX is
defective or fails to conform to specifications, shall be to correct software-coding
errors in the original code. In any event, Licensor's liability for any losses or
damages which arise out of or in connection with GOVMAX services provided under
this Agreement, whether the claim is in contract or otherwise, shall not exceed the
annual amount paid by Licensee pursuant to this Agreement. Under no circumstances
shall Licensor be Hable for special, incidental or consequential da'11ages, including,
but not limited to, loss of anticipated income or loss resulting from business
disruption, even if Li censor ha<; been advised of the possibility of such damages.
I. Applicable Law and Venue:
1. This Agreement shall be deemed to be a Florida agreement and shall be
governed as to all matters of validity, interpretation, obligations, performance,
or othemise, exclusively by the laws of the State of Florida, and all questions
arising with respect thereto shall be determined in accordance with such laws.
Regardless of where actually delivered and accepted, this Agreement shall be
deemed to have been delivered and accepted by the parties in the State of
Florida.
2. Any and all claims or disputes arising out of this license Agreement shall be
resolved by submitting the issues to the County Manager of Collier County,
Florida, or his designee, and to the County Administrator of Sarasota County,
Florida, or his designee. If the parties are unable to come to a resolution
within a reasonable time, not to exceed 3 months, the parties may agree to
submit the claim or dispute to mediation. Both parties shall equally share in
the cost of mediation and agree to the time, place and mediator. In the event
mediation is unsuccessful, any and all suits brought concerning this
Agreement shall be filed and maintained in the appropriate court of competent
jurisdiction in Sarasota County, Florida.
8
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J. Licensor's Administrative Agent and Licensee's Representative: The LieensoVs'~
Administrative Agent is designated to act on behalf of the Licensor and to administer
the terms and conditions of this Agreement. If necessary, a specific Administrator
may be authorized to perform the duties and responsibilities of the Administrative
Agent. Licensor's Administrative Agent and Licensee's Representative are named
below, and may be changed at any time hy providing five husiness days' written
notice to the other party.
Licensee's Representative:
Name: Mark Isackson
.--- -----
Corporate Financial
Operations and Management
Services, County Manager's
Office
--
3299 Tamiami Trail East,
Suite 20 I
Licensor's Administrative Agent:
Name: Judith A. Kenton
Title:
Title:
GovMax Manager-EIT, 5th FIr.
^ Art..,.,.,...,....
.L....UUJ....':O'::O.
Address:
1660 Ringling Blvd.
Telephone:
"aples, FL 341 12
239-252-8717
Sarasota, FL 34236
Telephone
941-861-5423
Facsimile:
E-mail:
239-252-4010
Facsimile:
E-Mail:
941-861-5371
markisacksclI1@coIIJergov.net
jkenton@.scgov.net
K. Notices: Except as otherwise provided herein, all notices required or pennitted under
this Agreement shall he made in writing and shall be deemed given and served five
(5) days after deposited in the 1..!nited States Mail, postage prepaid and certified,
directed as follows:
If to Licensor: Sarasota C ountv lJo\'crnment
1660 Ringling Boulevard, 5'h Floor-EIT
Sarasota, Florida 3423(j
Attn: Judith A. Kenton, CjovMax Manager
With copies to: Samsola County Govemment
1660 Ringling Boulevard
Sarasota. Florida 34236
Atm: Stephen D. DeMarsh Esq. County Attomey
If to Licensee: Mark Isackson, County Manager's Office
I Collier County Board of County Commissioners
3299 Tamial11i Trail Last, Suite 201
I
i Naples, FL 3-1112
With Copies to: Lyn Wood, Purchasing Dcpt
Collier County Board of County Commissioners
3327 Tal11iami Trail East
Naples. FL 34112
Either party may change its address bv giving written notice of such change.
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1. Non-appropriation: The performance of obligations of either party under the
agreement is subject to lawfully available appropriations.
M. Miscellaneous:
I. This A~,'reement constitutes the entire a~,'reement between the parties with
respect to GOVMAX and the matters discussed herein and no prior contracts,
representation, condition, understanding, or agreement of any kind, oral or
written, shall be binding upon the parties unless incorporated into this
Agreement in writing. This Agreement may not be modified or amended
except in writing by mutual agreement by both parties.
2. Force Majeure: Neither party shall be in default by reason of any failure in
the performance of this Agreement if such failure arises out of causes beyond
its reasonable control. Such causes may include, but are not limited to, acts of
God, acts of the public enemy, acts of government in either its sovereign or
contractual capacity, acts of the party whose performance is not sought to be
excused, fires, flood, weather, epidemics, quarantine restrictions, strikes,
freight embargoes, failure of transmission or power supply, mechanical
difficulties with equipment which could not have been reasonably forecasted
or provided for, or other causes beyond its sole control. The party so affected
will resume performance as soon as practicable after the force majeure event
terminates.
;4 of 1fj6
3. Assignment: Licensee may not assign this Agreement without the prior written
consent of Licensor. Licensor may assign this Agreement to another entity or
agency in the event ownership of GOVMAX is transferred, or in the event
Licensor in its sole discretion deems sueh an assigrm1ent necessary in
connection with the performance of its obligations hereunder.
4. Modifications to the Agrcement: Except as provided herein, the terms of this
Agreement may only be amcndcd or modified through the execution of an
Amendment by the duly authorized representatives of each party.
5. If any provision of this Agreement is deemed invalid or unenforceable, the
remaining provisions shall not be affected thereby. The terms and conditions
of this Agreement shall prevail over any printed provision of any purchase
order form used by Licensee to order GOVMAX.
6. This Agreement contains and embodics all the representations, covenants and
promises made by the parties hereto, and no modifications or amendments
hereof shall be valid unless in writing and executed by the parties hereto.
10
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
above written.
A TIEST:
Dwight E. Brock, Clerk of Courts
Licensee:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
by:
Fred W. Coyle, Chairman
Dated:
(SEAL)
Approved as to form and
legal sufficiency:
~}f-12L- .1. -----
Deputy County Attorney
S c..bir ,2, I~...' I.,
Print Name
Witness:
Licensor
Print Name:
Sarasota County
Signed By:
By:
COUNTY ADMINISTRATOR
Date:
Date:
~xecuted oy the CoullIy Administrator
Pursuant to Sarasota County Ordinance
l,,'o. ]003-1184.
APPROVED AS TO FORM AND CORRECTNESS:
By:
COUNTY ATTORNEY
II
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Govmax
Parrners Sarasota C~)unty Government
Itern ['10, i G 5
October 12, 20 0
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Prepared by MethodFactory
September 3", 2010
Version 1.5
Collier County, FL
Page 1 of 135
September 24th, 2010
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'::ciasota c.CH;;'~Y Gc:\'-:::"r-f1:r~~lt :!' a'_,'_<'(.',~,,',)r ",;;.11 ~MethodFactJry
Contents
1 I ntrod uction.................................................... ........................................................ ........................6
1.1 Reade r Guide lines........................................................................................... ........................6
1.2 Docu ment Purpose................................................................................................................. 7
1.3 Revision History....... ................. ............................................................................................. 7
2 Ho usekeepi ng................................... ........................................................................................... 10
2.1 Executive Sponsor....................................................................................... ........................ ..10
2.2 Budget Shop POCs ...................... ............ .................. ............................................................10
3 I m pie mentation Overview............................................................................................... ............ 12
4 Risk Mitigation.............................................................................................................................. 13
S Cost Su mma ry ............................................................ ...................................... .... ...................... .1S
6
7
Stages of Implementation ....................
......................................................18
......................................................19
Target Timeline............
7.1 Deliverabies & Milestones ...................................... .............................................................19
7.2 Services Provided by Sarasota County.
7.3 Milestone Delivery Definitions ............
7.3.1 Stage I. - Setup & Configuration ..............
7.3.2 Stage II. - Data Migration & TI.aining......
7.3.3
7.3.4
Stage III. - Acceptance & Deployment.....
...............................................23
.....................................................24
......................................................24
..................................................26
..............................................27
Stage IV. - Warranty........
.......................28
8 Acceptance Guidelines ................
..........................29
8.1
Requested Enhancements .......
.......30
8.2
V5 Position Calculations ...,................
,.."..,.."..",..,.."..,......"....,.,..,.33
9 Organizational Setup ....................................
...........................................38
Work Scope Navigation Structure
9.1
9.2
9.3
....,..,....,..."...,.,.,.,..........,.......38
Site Options ...............
.........................................39
Budget Phases............
.....................................................................41
Collier County, FL
Page 2 of 135
September 24th, 2010
'" "' - ~"'
!.l,0erl':ia 118m No, 16F5
Octobel12, 2010
'Jf 156
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5arcsota C:>unty Gov"f:rnrne:nt ,'1' dS5oc,'a,lor. wnh ~MethodFactory
9 A Budget Ca Ie ndar """,,,,,,,,,,,,,,,, ,,,,,,,,,, ,,,,,,, ,..,....'""", ,..", ,.., ,....,,,,,".......,, ..........".."............. 41
9.5 Service Levels..".."."... "..... ,................"."......... .........".....................".. ,........... .................... 42
9.6 GovMax Operating Budget Crosswalk..".....".."...............,........"...................................."...43
9.7 Load "Look-up" Data Migration File Formats.."............................".....................................43
9.8 Load Account Details Data Migration File Formats ..........................."..........................".....45
9 .8.1 Reven ues a nd Expenditures........,,,.. "..... ........."..."...".............."...... .....................".... 45
9 .8.1.1 H istorica I Budgets......"........".."..". ................. .........."......."......"............... ........" 45
9.8.1.2 Out-Year Budgets Details ....".."..."."..".....,."..."...".,,,..,,......,,..,,.......,,.,,...........,,46
9 .8.2 Ca pita I Projects.......". ,............... ,...."............ ...................."."........ ,......."............"....... 4 7
9 .8.2.1 Projects..............".."......... ........."."..".. ,................. ............. ,........".. ................"...47
9.8.2,2 CI P Districts....".".,,,........,....,,,..,,..................,,,.. ,........."....."................". ........."..,49
9.8.2.3 CIP Revenues and Expenditures ..".....................................".............."..........."....49
9.8.2A CI P H istorica I Budgets...."....... ,.. ,.... ,... .................. .....".."...................".."...... ,...... SO
9.8.3 Position Control..".....".. ......,,,....... ........."....."...".,,,.... ,..."..".......".".................. ......... 5 1
9.8.3,1 Position Record..,..."...".,.".......".."."................"..."..........."......."."...".,..".... ,....51
9.8.3.2 Position Budget Split ".." "...".."......"..........."..."...,..."..".,....."."...".,,,................53
9 .8.3.3 Position Add itives/Fri nges"...."....."...".."."".."...."..".."."......."......."..".......".... 53
9.8.3 A Position Budget."............."..".."..."..... ..."..............".."...".."......."......."..........".53
9 .8A Grants..".."."..".".."."..................".."...,.."..".."..."..."...."."......"........"......."..........". 54
9 .8A.l G ra nt Record".."."....".".....".."..........".."..."...."......."....."...".........................". 54
9 .8.5 Budget Iss ues ..".."..,,,.......,,.,,....,,...,,..,,..........,,...,,....................,,...,,...........,,.,,..,,...,,... 56
9.8.5.1 Budget Issue Record ...............".........."..".................".."."...."."...".......".. "...".,.56
10 GovMax System Capabilities ..".......".."..."....... ".".....................".......".......".."...".."."..........." 58
10.1 Operating Budget, Budget Issues and Grants..........."......."................"......."..............."..".58
10.1.1 Default % of Change Enhancement ..............................................................................59
10.2 Position Budgeti ng..".......".,,,......,,....,,..........,,..,,...,,.....,,.....,,.......,...,,...,,..,,.......,,......,,...,... 65
10.2.1 Determining the Position's Budget in GovMax.............".."......"....".....................".....65
10.2.2 Features and Benefits .."..."............."......."."......."............., ".."..."."................"........ 66
10.3 Capita I Projects".."....."............... ......"..........."..."."...."............"..."....".".."...".."..."...".., 71
Collier County, FL
Page 3 of 135
September 24'h, 2010
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10.3.1 CIP History Budget Enhancement .................................................................................72
10.3.1.1 Current v5 Functionality.. ............................. ....... .................................................. 73
10.3 .1.2 Descri ption of Cha nges.......................................................................................... 78
10.3.1.3 Not Cons idered ...................................................................................................... 84
11 Collier County Position Business Rules.........................................................................................86
11.1 Govlv1ax Position Budgeting Crosswalk ............................................................... ................. 86
11.2 Fringe Types ......................................................................... .................................................86
11.3 Fri nge Ca Icu lation Matrix...................................................................................................... 87
11.4 Position Types................ ................................................ ......................................................87
11.5 Position Budget Matrix ........... ......... ......... ................ ............................................................ 88
12 Security Featu res .......................................................................................................................... 89
12.1 Security Overview..................... ............................................................................................ 89
12.2 Collier County Security Role Matrix...................................................................................... 93
13 System Data Exchange ..........................
..................................................................95
13.1
Budget Import Templates.............
..................................................................95
13.1.1 Financial Data Import................ ........ ......................... ........................................... ....... 95
13.1.2
Payroll Data Import..........................
13.1.2.1
13.1.2.2
Position Record Update.
............................................................95
..........................................................95
Position Fringe Update ...........................
.....................................97
13.1.2.3 Position Budget Split Update .................
13.1.2.4 Pay Grade Import ........ .... ....................
.....................................................97
.....................................................97
13.1.3 Custom Imports (Appendix 'E' - Discretionary Support).............. ...............................98
13.2
Budget Exports Templates...
................................99
13.2.1
Standard Budget Export..
......................100
13.2.2
flpt~illtpm Rtlrlopt ~vnnrt
-~~-" ,~~... -~~C>~~ ~"/"''-'. ,....
....................101
13.2.3 Custom Exports (Appendix T - Discretionary Support) ............................................101
13.2.3.1 Expenditures and Revenues ....... .................... ................ ........................... ....... ...101
13.2.3.2 Expenditures Only.... ..... .... ......... ......................... ............................................ ....102
13.2.3.3 Revenues Oniy.........................
.................................................1m
Collier County, FL
Page 4 of 135
September 24'h, 2010
Govmax
'Partncrs
~
Sarasota County Government In aSSoCiation with .!A.McthOdFClctory
AJ011da Item No, 16F5
October 12. 20 '1 0
"" f 166
13.2.3.4 Capita I Projects....... ............... ........ .... .... ..... ..... ........... ........ .... ..... ...... ....... ..... ..... .102
14 Outcome Based Budgeti ng ...... ................ ... ................ ................. ,......... ....................., ........ ..... ..104
15 Reporti ng... ,..,...,..., ,..,.."....................... ......"..,..,...,.....................,........,...................., ............. ...105
15.1 Reporti ng Overview..........,.........................,..........., ,..".............. ......." ......................,.......,105
15,2 Features and Benefits ..".............,......,...',..",..,.....,.....................,.,..,..".....................,..."...106
15,3 GovMax Base Reports................. ,......,..,. ................,.............., ,.."....,.....................,... ,....... .106
15.4 Budget Document (Appendix 'B' - GovMax Implementation Costs) .................................110
15.5 Custom Report Requests (Appendix 'D' - Discretionary Support) .....................................111
16 System Req uirements .....................................................,...",.....................,.... ,.... ,..,......... .......,112
17 Hosting Infrastructure ...,......,......,..",.....................,......."..,......,........................,....,..................113
18 Ad-Hoc Reporting.,..., ,.. ,..,....,...............'..."...,................................ ,.."............... ......'.." ,.."..,.. ...114
19 System Adm inistrator Traini ng...,........."'.,...............,........,..........,....................,.... ,...."............ .116
19.1 Overview...... ,...,.................,.....,......."..,....................,.........",............,......,....,....".........,.. ..116
19,2 Sample System Administrator Training Agenda .................................................................116
20 Optionai End-User Training .,..........,.....,....,....................,....,...."..,..........,..,............,...".............120
20.1 Ove rview ........................."........................,.. .....,..." ,......"..............,...,...,..................",...., ..120
21 Follow-o n su pport ...,....................,...,..,.... ....................,.."....'...............,......,...,..."...................' 122
21,1 Extended Annual Support (Appendix '(' - Extended Annual Support) ..............................122
21.2 Discretionary Support (Appendix 'D' - Discretionary Support)..........................................l22
21.3 Appendix 'A' - Statement of Work .....................................................................................123
21.S Appendix 'B' -Implementation Cost....................................... Error! Bookmark not defined.
21.6 Appendix '(' - Extended Annual Suppor!................................ Error! Bookmark not defined.
21.7 I'.ppendix 'D' - Discretionary Support ..................................... Error! Bookmark not defined.
21.8 Appendix 'E' - GovMax Enhancements................................... Error! Bookmark not defined.
Collier County, FL
Page 5 of 135
September 24th, 2010
!lnvmax
Ftf rtner.:.
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1 [ntroduction
1,1
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You, as a reviewer of this document, and a stakeholder in this project, have a responsibility
to carefully review this document.
It is critically important that the reader understands that this document is the complete,
definitive, and exclusive definition of this implementation effort, and that by initialing this
document, the reader acknowledges that fact.
If the reader is aware of any other features, processes, procedures or efforts that need to be
included in this effort, it is his or her responsibility to make the author aware of these so the
document can be updated prior to finalization.
If the reader does not understand, or is unclear on any aspect of the effort described in this
document, it is his or her responsibility to discuss those points with the author and ensure
that the appropriate sections are suitably clarified before this document is finalized.
Please Initial:
Collier County, FL
Page 6 of 135
September 24th, 2010
uovmax
'Partners
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Cl:tober 12, 2010
" "'''lor'166
Saraso-:':a CDunty Government If: a[,SDCra,'on 1',';tfJ M.MethoaFactoP"Y
1.2 [)'JcU,Hlcnt PE:"pcse
This document details the GovMax VS implementation plan for Collier County.
1.3 r~eT
n sto:~y
,- i
I Date i Author(s)
June 25th, 2010 Scott Auer
July 30th, 2010
i
I
I
I ,
~gust 3 ,
· 2010
Collier County, FL
I
, Scott Auer
!
Scott Auer
J
-,
Version I Comments
1.0 Draft
Need to review section 10.2.2 to
determine if the feature/enhancements
documented there are required for the
implementation of GovMax vS.
Need to discuss section 9.5. This was
brought over from the earlier planning
engagement and I want to know if (1) the
SLs are still valid and (2) what business
rules will need to be changed for any of
the budget documents or custom reports.
-'-U--TAdded;cJditiona~~~~om report requests.
Updated the Position GMIE requires.
11.2
Added the feature/enhancement for
managing CIP history within the CIP
workspace (v4 customization).
-- ....-
Updated Position import file formats
based on 8/3 conference call.
Clarified section 7.3 Milestone Delivery
Definitions.
~~<:Jded Pay Grade import file format to
Page 7 of 135
September 24th, 2010
Gf]Vmax
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. i Updated document based on word doc
U! provided by Susan U. titled "changes to
SOW v11docx".
,
i 13 . Updated section 8.
I Added Default % Change enhancement
, section 10.11
Removed the CIP GMIE tool development.
i Collier County will use the v5 CIP import
templates.
--,----+-----------'- ,--------~-"._-
1.4 I Updated 'Estimate' language in title
I headers to 'Fixed Price'.
, th
, August 26 ,
2010
L
I b "d
i 5eptem er 2 ,
2010
I Scott Auer
I
I
I
,
L-__,
Collier County, FL
: Scott Auer
!
i
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,
!
Added language as requested to pg 12.
Updated Milestone % invoice as
requested on pg. 114.
Updated Budget Document delivery date
to 12/16 as requested.
Updated pg 116 to show 3.0% as
requested.
Provided 25% discount to 1" year
Extended Annual Support.
Added following defect definition to pg
20,
The term "Defect" shall mean an error or
omi"sion that do~s not meet the I-equil"ements
i CIS defined in this document; Collier County GMS
! implementation Plan vl.4,PDF,
, Added additional Acceptance language to
uJ2':ct~on 8, to cover th,,~~~eed to
Page 8 of 135
September 24th, 2010
UiJVmax
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~ October 12,20'10
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~I enhancements.
September 3'd, Scott Auer l.S I Updated document based on email from
2010 i Susan U. on 9/2.
September Scott Auer I I Updated milestone dates per new start
I1.S
24th 2010 I date.
,
Collier County, FL
Page 9 of 135
September 24th, 2010
Govmax
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2 Housekeeping
The following section outlines the stakeholders responsible for Collier County GovMax 5
implementation.
1
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The following person(s) are listed at the executive sponsor for the implementation.
1. Executive Sponsor................Mark Isackson
~ . "..:, ."~- - -~, r.:;
The following person(s) are listed as the persons of contact within the budget shop for
implementation.
Each area should have a single person with subject matter expertise and decision making
authority. During the implementation, these individuals must be available to answer
questions, provide insight and validate business rules. If any individual is not able to commit
to the project timeline, another point of contact should be appointed. An individual could
serve as point of contact for one, or all areas.
1. Budget Manager ................. Susan Usher
2. IT ......................................... Tracey Payne
3. Operating ............................ Susan Usher
4. Capital .................................Susan Usher
5. Position Budgeting ..............Susan Usher
Collier County, FL
Page 10 of 135
September 24'h, 2010
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October 12. 20 0
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6. Performance ....................... Susan Usher
7. Reporting ............................ Susan Usher
8. Other ................................... Susan Usher
Collier County, FL
Page 11 of 135
September 24th, 2010
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3 Implementation OTeiTievv
GovMax version 5.0 is designed with a flexible yet integrated system architecture that
allows for cascading-down of organizational priorities, and rolling -up of measures,
expenditures and FTEs to deliver a transparent view of how organizational resources are
aligned for the betterment of the community. This balance of flexibility and functionality is
a double-edged sword, however, requires that we, as the application administrators, have a
precise understanding of your current organizational, financial, and performance
structures.
Throughout the implementation process, we will call on you and your people to answer
questions, supply data and confirm business rules. Delays in responses to inquiries from the
implementation team will cause one-for-one slippage of the go-live date. Incomplete or
inaccurate responses to requests for data and organizational business rules will result in
slippage of the scheduled go-live date and/or rework that will adversely impact the
estimated budget.
It is critical that the reader understands that this implementation proposal is exclusive of
any services not explicitly defined in this document, including; application hosting, budget
management consulting, ad hoc support, custom report development (not defined in the
'Reporting' section of this docu:l1ent) and any other services related to the on-going
maintenance and operation of the software.
If for whatever reason you believe at any time, that any aspect of the project may be at risk,
please immediately contact Steve Walter at (888) 345-2699, or via. Cell at (941) 809-0907.
Please initial:
Collier County, FL
Page 12 of 135
th
September 24 ,2010
Govmax
'Pr:wfners
!tern r'Jo, -: S 5
Q,~t::;ber 12, 20 0
~. '"' of -: 6
r,
Sarasota County 'SO\/erTfl'ient /I) a,,50[la!,on wrt.lJ ~MethodF<:lctory
4 Risk Mitigation
MethodFactory undertakes an active issue and risk management process within its Delivery
Management practice. As such, we have outlined our initial assessment of potential risks and
mitigation strategies to reduce the likelihood that those risks events will occur and create an
adverse impact on the project. Because we cannot eliminate all risk, we have suggested that Collier
County establish Contingency and Management Reserve funds to account for the unknown.
I Key Risk I Mitigation Strategy
Availability of resources and A schedule of key resources, their availability, contact details as
key stakeholders. required and processes for approval need to be put in place and
, stringently adhered to. Any significant delays in decision making
or feedback will cause the milestones to slip.
System Dependencies Successful implementation as specified in this document
depends upon application interfaces with Collier County HR and
Finance systems. Any lack of responsiveness from Collier County
i subject matter experts (SMEs) will put project at risk.
System Data Exchange I Successful deployment of GovMax as defined in this
implementation specification requires that Collier County
! provide multiple data import files based on the agreed upon
, import file format. If for whatever reason Collier County is
unable to provide import files as specified MethodFactory can
provide data manipulation services as a supplemental statement
of work.
Internet Bandwidth
~oad Testing
Deploy to client environment
I
I Document~tion
L
Collier County, FL
------t---.. ..
MethodFactory is delivered in a software as a service (SasS)
model. Accordingly, inadequate internet bandwidth will impact ,
system performance. Collier County will be responSibl~for I
.Provisio.n. ing SU.fficien.t. intern. et band.w. idth based u.pon number
of users accessing the system.
IN'~~e - not~~dedinthiS state~nt'~f~-:-u- ..
I None -'does not apply to thi~'statement o(;;:';ork. Deployment :
for GovMax is done within Sarasota County Hosting
I
, environment.
This engagement includes GovMax System Administration guide I
and pre.populated on.line help written in generic language (not
specific to Collier County vocabulary/organizational structure).
Additional documentation may be provided via discretionary
support request if Collier County requires additional
documentation.
J
Page 13 of 135
September 24th, 2010
:::a I:::;:~ii 1\1:.1. 1C; 5
Oc:tcb8r 12. 2u 0
Dovmax
?arnlerS Scr2~:so:2 Co~[n~'r' (;:::\1 -, ,;~r';:-iit .,. ,r.:;('~';al'l!,'; v.-,.th J~W.cthodFactory
':1
-,----- .
I As per this implementation MethodFactory will provide 2 days of
i administrative training (Milestone #6) at MethodFactory offices
: in Sarasota Florida. Additional training may be provided via
! discretionary support request if Collier County requires
! additional training. ___
None - not included in this statement of work.
The requirements of the project dictate that the implementation
will continue uninterrupted from kick-off through delivery. Any
interruption (for whatever reason) will cause slippage in the
delivery date.
i_~one - not includ-;d.i~-th-is statement of ~;rk.
Deliverables/dependencies that have been defined within this
statement of work will be documented in the Ad.Hoc Task web
part of the project extraneI. Each client task will be assigned a
client side resource and due date. Missed deliverables may
result in product timeline slippage. _._
In the event Collier County for whatever reason chooses to
deviate from the implementation specification defined in this
statement of work MethodFactory is glad to accommodate these
c~angesbxa_.c:hat1~e. Order. ______ __ __~
Method Factory will conduct weekly progress meetings with the
, County to review completed items, provide an overview of
____c.'c:hedule, i3t1d(J~tline risks and mi!igation s!rat!,g.ies.
Training
,
i
i Graphic Design
Timeline
I Co-Development
I Client Dependencies
I
, Changes to Design
I
I
! Communication
Contingency and Management Reserve
It is recommended that Collier County make independent allowances for potential use in the form:
. Contingency funds - To be used at Collier County'sdiscretion to contend with any adverse
impact on project timeline or budget resulting from the possibility that any risk factors could
affected on the project.
. Management Reserve funds. To be used at Collier County's discretion to contend with the
potential desire to fund the development of additional features or functionality not
explicitly defined in the executed design.
Based on the size and complexity of the SOW MethodFactory recommends an additional 10%-20%
of the defined Total Effort is set aside to account for the unexpected.
Collier County, FL
Page 14 of 13S
September 24th, 2010
item ~~o, 16t=5
October 12. ~01 0
n_ '"' of 166
Gnvmax
"Parfners Sar"sota County Government
"
in a<:'$o(:at,on l',ith N..McthodFactory
5 Cost Summary
The following section outlines the implementation costs.
Implementation
Appendix sow Name/Title Description Hrs Cost
B Implementation GovMax V5.0 Client Implementation. 490 $61,250
Cost One-time application configuration.
B Budget Document One-time Budget document 250 $31,250
(Section 15.4 development.
Budget
Document) . Budget Document
. Expenditure Summaries
. Revenue Summaries
. Position Summaries
. Appropriation Summaries
. Fund Budget Summaries
. CIP Appropriation Plan Summary
. CIP Project Descriptions
. Budget Document - CIP
B Financial and Custom imports based on v4 business i 0 :i "
I ... ~
Position GMIE ruies. I
I
B Budget Export Custom budget export development 0 " !
, v I
Customizations for exports located in Administration I I
Fiscal Year I Budget Exports,
I' Expenditures and Revenues
'. Expenditures Only
. Revenues Only
i. Capital Projects
Total Fixed Price Estimate
740
$92,500
Ancillary Services
Collier County, FL
Page 15 of 135
September 24th, 2010
it-:;:,l t'Jo,': r:J
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Appendix SOW ' Description Hrs Cost
Name/Title
C Extended Periodic system updates, Access to the N/A $12,000 .
Annual Support support portal, Technical support by
phone and email, Project Management,
I Logging, tracking, resolving and closing
I of service requests to the client's
satisfaction. Up to 15 minutes of ,
,
consulting assistance. ,
f i
(limitations apply) I I
I
"~<i'T, , , . '('" )Ll :.~.t ;:':::;J: ('CJ
" " ~..~ '
I
120.
',CJ :h,' :::' ':iC<(: :-,:;L;; .';J:~:Y-~ - y+
D
Discretionary
Support*
Estimated annual discretionary support
. allowance (T&M)* (limitations apply)
$15,000
This is only a recommendation.
MethodFactory recommends 10%.20% I
contingency funds to be used at Collier ,
i County's discretion. I.; !
--,----...--------.--....--.. .- ---- - - ---_._--~~,,-~~---~-
, Customizatlon of 18 existing V5 report ! 112! $14,000 i
I templates to include the Annualized! !
I
. budget and the new year's (Year 1)
budget needs to be broken down into 2
columns, CUl'rent LOS and Expanded
LOS.
E
Custom Report
Development
o Expenditure Service Level Budget
. Expenditure Service Level Analvsis
o Revenue Service Level Budget
o Revenue Service Level Analysis
o Fund Proforma Summary
. Fund Detail Proforma Summary
o Fund Line Item Detail Proforma
o Fund Service Level Proforma
Summary
o Fund Transfer Proforma
o CIP Detail Sheets
o___f'roject i:.xjJ'.:ncJitLJ~e Bud~___
_ ~,_______J
Collier County, FL
Page 16 of 135
b th
Septem er 24 ,2010
ol]vlllax
P arfne1"S
.~
Sarasota COU;l~Y G,cn'ern;r;ent in dSSOCal!i.."l,'? v,':::h Jl\..MethodF~ctory
/\C>:?nda I:em r'~o, 1 Eir:.s
.. October 12. 20'10
of ~i66
, 1 Summary
I
I I: Project Budget Proforma
I Project Line Item Budget Proforma
I
. CiP Expenditure Budget
. CIP Means of Financing
. Position Primary Drg Code Budget
Data
. Position Salary Adjustments
. Position Expenditure Budget
Summary I
i CIP History , $9,375
E This enhancement will add the ability I 75
, Budget to manage CIP expenditure and
Enhancement revenue history budgets from within
the CIP module (section 10.3.1). ,
, ,
E MERIT on MID This enhancement will add the ability i 28 i $3,500
,
. Point to globally calculate the MERIT based , I
I Calculation I
on the Pay Grade Mid salary budget for
Enhancement
a Position.
E
This enhancement will add the ability
to allow for an additive budget to start
if the hire date passes the business
requirement of "if you were here on or
! after xx, then~u will receive.,,"
Default % I This enhancement will provide the
Change , ability to set a default % change value
Enhancement : for out-year 2-5 when entering Line
i Item Detail budgets.
I
24 :
d
$3,000 I
E
! Additive Start
I
i Date
; Enhancement
!
36 i
I
,
$4,500
!
,
--~
* Discretionary Support services may include: client requested custom data imports, custom data
exports, budget document development, custom report development, additional end-
user/administrator training, and development of the performance management architecture,
Collier County, FL
Page 17 of 135
September 24th, 2010
1>2::--, r\I~), ::-:-5
C);::;;::Jb9f 12_ ~ 'j:J
uavmax
;.;.:"J- :'
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::;;1\'-:-:. ,i-,::l1t
. (<: :.1 i i .:)i: ~.'.- i ill
~
At.,.,Method:::a:tory
6 Stages of Implementation
The following section outlines the stages to implement GovMax VS for Collier County.
Pre-
Implementation
Planning
Stage I.
Stage II.
Stage III.
Setup
Migration
Acceptance
DEV Q&A PRODUCTION
Environment Environment Environment
Invoicing Milestones Invoicing Milestones Invoicing Milestones Invoicing Milestones
. Contracting (e.g. . Configuration of . Load Account . Supplemental
MSA, Hosting Development Details Data Manipulation
agreement) Environment . System . Client Validation
. Completion of the . Configure Base Administration and Acceptance of
GovlvlilX VS System Orientation and Implementation
Implementation . Load 'Look-up' On-Line Help Statement of
Planning Document data Administrator Work
. Configuration of Orientation and . Configuration of
Staging (Testing) Training the Production
Environment . Delivery of system environment
. GovMax Base for final data ' . Warranty Period
reports delivered validation and Begins
acceptance,
Collier County, FL
Page 18 of 135
5eptember 24th, 2010
~'"'~........_..".-.
L\'JencJa Item t\Jo. "i6F5
'-' October 12. 2010
-". 0A,8f 166
U!Jvmax
'7?'arf11ers Sarasota Cflunty Government
.">
in a,,:;oc;ar.'on with .At\.McthodFactory
7 Target Timeline
The following section provides the estimated timeline for the project.
- 1
I. ~
Mi
:.Lr:.-S
Deliverable Milestone
Date
Software Implementation Contract Finalized 10/13/2010
Stage I -Setup & Configuration
I Configuration of Development Environment 11/S
, Configure Base Syste~ - 11/9
Load "look-up" data + 11/15
Configuration of Staging Environment 11/17
Stage II -Data Migration & Training
Load Account Details+ 12/14
System Administration Orientation and On-Line Help Administrator 12/17
: Orientation and Training
I Delivery of system for validation and acceptance 12/17 I
5tage III -Acceptance & Deployment
Client Migration Validation (2-3 weeks) I 1/13
Supplemental Data Manipulation --.- ~ 12/17-1/13
Client Acceptance of Implementation Statement of Wo,.~_ 1/14
Configure and Deploy Production Enviro,,-ment , 1/14
Stage IV - ,^,".~ranty Period
i Warranty Period (30 daysl__ ... _______.___ I 1/14 - 2/ J:i....
Collier County, FL
Page 19 of 135
September 24th, 2010
if::;rr: \10_ '0;=5
October 12. :2[;-: J
QpvOlax
"j../artJlers S];-<:~5',o~a C:}Utity Gove:-il:l'(:':'::lt
~,
:;\0
'" <:',:;,'c:ah,1' ",,-:11 ~r",ethodF<)ctory
Task Name
Dw'ation
Finish
~~~i'ffk"IU;\-'h,',~a-"'rl"",t"_'I-t:;.2~d.lYS
-+ PM Resel ve'Holdb.u:k 1&.8t d'W$
- Execution
~ GOVM.1X V:; Iml)lement.\tion
- ::::0 ~ PI e~lmplement.ltioOn PI;uming
Development or the v5 Migr'ation Planning Doco
Start
MoOn:&2'IO
Fli & 1010 Wed 9 '15 '10 '
Fli 2'25 '11
'1-t5.25 d.1.v'S MoOn 81 'l()
1"5.25 d,lYS Mon 3'2"10
;;3 cI'W$
2 ',,'I/I;s Mon 812/1 0 Fn 8i13tl 0
GovMay \/5 Migration 3('/1./1,/ RF"'iif:'.jv
Fli 225 '1'1
F1i2'25 H
MOI~ to. 2"0 Wecl'IO '13'10
::: IJo:.ys Mor, f:,11 E;11 0 \Ned eM ef1 (I
Finalize Contracting (e.g M:~:,~, Ho~:tlng agreement)
~,t ,~,~
'''~ 1'1: ."ill ,:-,
3.5 \"lks Mon 9/20.11 (I V',iedl 0.113.11 0,
1 cJaY V\,Ied 10/13.1'1 (I V-,led 1 0."1 ~;t1 0
-t5.3& <I.lYS Thu 'I(t ',.. 'to Mon 1221/ 'l()
- CU$tomi::.ltions
Fimmcial Gt'.'lIE
Budget Expor1s
Derautt ~;{~, or Change Enhancrnent
Clr:' Histor"," Budl,;,let Enh':1rlcemerrt
,~,dr:mil,le Star1 Date Enhancement
MEEIT c':1lcul;~tlon Enhancement
24 hrs
Fn '1 Ot15.i1 (I V-"ied 1 0l20/1 0
24 hrs 'i,ilied '1 Oi20t1 0 TI.-Ie 1 Ot2611 0
4 ,5 d;~"i-:: Tue -1 ot26tl 0 Tue 11 i2l1 0
7S h~-:; Thu 10,114,1'10 ",i'....ed '11 ,13.11 0
24 ht'::; 1'.'lon -121Ei/1 0 Mon 12,I1311 0
26 hr:; 1-,'lon 12113.11 0 r'.'lon 12/20.110
Cnnfigwe Developnlent Envil onment
6 hrs Thu 1 '1 /4/1 0 Fr'i 11 /5.!-1 0
+ (e.n1i9111 e B.lse $.vstem
c~o',/r'.'la> '>,,'4 F-'-I' 2CI'11-2:J'14 [,,~t::1~:'a:-~ PI 0'>, ided
2.3l} <I.ws FI i 'I'I.~ '10 Tue '1'1 ~ '10
1 d:1\" f'.'lorl '11 ,I~:ill (I llJe 11/9.1'1 (I
+ lOMI "loe.1'; ~t1p" d'-lt.\
+ Confi\llII e ~;t:.l~lin9 Envil onment
-1.25 d'W$ Tuel'l' 10 MoOlI'l'I '15 '10
'>"), d.\ys M(.nH 15 10 Vied 1.1 n.lo
.c..;.,)
cJz:l\'S Tue 1-1..:'3/1 [I r','lon 11/2'3/10
0 ::la-.,..:; r','lorl 11 t2'3.r1 0 r'llon 1'1129/10
'It..~ d.ws Tue II H,.IO Tue I? 'I.tH.t
" d,lYS Tlh_~ I? I~W Fli '12 17 10
,~, filS Tue 12/14/1 [I 'I/\I,=,d 12/15/10
+ lo.ul Account [~et.lils
- ,4<1mini$tf .IH.t 01 ient.\tie.n .-uHI TI'-linintJ
Tr:;.I,II:-I!J F'r e;:,arati,:,n
o Cj,:f',c::>
1 f; h:,~ V',iecl 12,11 :::,/1 [I
Fri 12/17/10
+ [I,lt.\ M.mipulation
~:.n d,lYt"; Fl i '12 n-j(t
Fn 12"'17/10
Fr'i 12/17,'10
Tue 'I .t-I'I
- {(,nfigw (: Pi (.dtFti(.n Enid, onnh"nt
H.2';: .:I,,/~
c' :: ,,,,,t3- Fn12/17/1 I) TtlU '1 /1~:t11
Depioyment to F'rodu::tio:.n '~;er '/":'1
:.::' hr::;
alrct:;.tlon ot En'. ir-;=,nment
C hr':,;
ii"
[I cj;:':I"is
Bud~let ,t,n~11 ,,-::;t Ttairlir-Ig (':::cdller' F~e~:por::::;ible.)
o ci,;.y:~
30 da"(~
r:.:'........
11111-+'1
Fr'ilt14/11
Fli'1/14/11
Fri -1 /14/11
Fr'i'1/14/11
Fti1l14t11
rli '1'1":- '1'1
Fn'i/14i1-1
Fri 1/14/11
Fri " /14,1-1-1
Fri 1i14i11
Fri 2,':'5/11
W:~'T~f~r;rt:;r:!1T!.""'~~~ {;-I d.lys W,::d'12.'I'10 TllU 3.3 't'l
~i~-~j~Y~lIP~'11":',~,;~Ntf_ 2.t'{~fld.IY$ Tue.l.t't't ryl(ln27H
Collier County, FL
Page 20 of 135
September 24'h, 2010
uov(nax
?armers
.~
Sarasota County Go\'ernn1ent :n a:,SOCI.'i,IOr: with ~MethodFac1ory
.\csnda !te:ri tJo, 1GF5
~ O:tober 12, 2010
- ~ ~'~C}r I'S6
~~~.- ""'"''
, Client will provide the data in the format(s) requested in this document prior to the
milestone identified.
The above described schedule of milestones and associated deliverables will be used for this
project. In the absence of any specific deviations, provided in writing, to the deliverables
defined in this implementation plan, final implementation plan delivery will occur on
3/3/2011. Any milestone related invoices will be issued upon the milestone delivery.
Acceptance - The Services and/or Deliverables shall be deemed accepted in full by fifteen
(15) days after the Delivery Date, unless Defect Notice is received from Customer on or
before such fifteenth (15th) day. Upon receipt of such Defect Notice from Customer,
MethodFactory shall review the asserted Defect to determine if the Defect is valid. If, in the
reasonable professional judgment of MethodFactory, such Defect is valid, MethodFactory
shall use its best efforts to correct the Defect and/or perform the Services (at no additional
charge) for acceptance by Customer in accordance with the procedures set forth in this
Section.
If, in the reasonable professional judgment of MethodFactory, such Defect is not valid,
MethodFactory shall submit to Customer a written explanation of the reasons why such
asserted Defect is not valid. The written explanation of MethodFactory set forth herein
shall be deemed accepted by Customer within ten (10) days after Customer's receipt of the
written explanation, unless written objection to the written explanation is received from
Customer on or before such tenth (10th) day.
The failure of the parties to agree on the validity of the rejection of the Services and/or
Deliverables shall be deemed a dispute and shall be resolved in accordance with this
Agreement. Upon receipt of Defect Notice from Customer by MethodFactory as set forth
above, the Services and/or Deliverabies shall be deemed accepted by Customer except as to
the Defect specified in the Defect Notice.
The term "Defect" shall mean an error or omission that does not meet the requirements as
defined in this document; Collier County GMS Implementation Plan vl.5.PDF. The term
"Defect Notice" shall mean that certain written notice from Customer to MethodFactory
identifying Defects. The term "Delivery Date" shall mean the date the Services are
performed or Deliverables are delivered.
It is important to note that Kev personnel from Collier County will not be available to
work on GovMax on 10/23-10/28 and 11/12 to 11/22. The project plan and acceptance
dates will work around these dates.
Collier County, FL
Page 21 of 135
September 24'h, 2010
QiJVmax
.'./?'f,L~"'f^" -", 'sc" c',,'c<y -(1\'-" "-0'-'
J.- (/i. vlrv .) ~c; G, 1<(1 '~'d.l. '-.1 1.':; ,:.,,~ ,,:
'!,em [\)0_ 16t=-5
Octuber 12, 2::10
"I'Df 1<::16
.~
n aC':O,,'.1i'cJ[: \',1:.1) JAMcthndFfJClory
-',"",-
Sample Acceptance Document
F'rol8Ct ,.!I.cceptance :::tKlri Title GO\of\IIax V5.0 ImfJlementation Acceptance
project T Jtie: tJo"'ii',~ax './5Irnplern8ma!IOn
Statement of Work:
Design Document:
PO:
Date PreJJared:
r I e s c: ~'i ~)tl n n
nli:~; lette ~ i~; to aCkno\!"lledqe that ,~~, of t',~ett-;cldF :01'- tor'.' i-Ias Cieli\,ered thE< application
de'n'8lofwnent project ueflnerj tlellJ\i/'","iIH'-j al! :~: p eciflE'd functlor-, :oM,! In ae corGance \"Vitt-I tt-18 plannin 9
de ~:Ign ,F'DF document and ::::ul):;,equent c I-Ian ~18':;; orrjer s The :::(1 delI" application defe ct'\~ianant"
l)egm::; on H-18 date listed al:l[I.,,'e
I)ut::;tanljlnq 1::,';;:J8S tel tie 1';:';01"/80
f)ditio n~] I::;::; IJ 8 ; (in( II-"ied 11'1 It-Ie [I 1;"J n n in(J ,JJi?:::I'Jn jocurnt?n~ -=1110 1'10118' ord'?lj In H'18 1:,::"U8
tr,:H:ken
Issue ID Trtle -~_.,-- I Case Status
I
-~
i\1:"':lt:'ntl'f'o
I
!
i
j Title
I
~,+
8,'
I..Jame
Collier County, FL
Page 22 of 135
September 24th, 2010
oovmax
?fJarmef"S Sarasota County Goverr;l11ent
,~,genda item No, lGF5
Q.:;tober 12, 2010
..~ r" n of 166
'"'
in a~\$OCla[!on with &MethodFactory
7.2 Services PTo\'ided by S:ar~aS(lta CCH.tnty
It is acknowledged that Client (Collier County) may enter into an agreement with Sarasota
County for services related to its web-based budgeting application ("GovMax"). Client
acknowledges and agrees that any such agreement with Sarasota County is independent of
this Agreement. In the event Client experiences any service delivery or any other issues
with the services provided by Sarasota County, this Agreement shall continue and shall not
terminate and such issues shall not affect Clients obligations hereunder, including but not
limited to, making timely payments as set forth in this Agreement.
Notwithstanding anything in this Agreement to the contrary, MethodFactory does not
warrant or make any representation as to the Budgeting Application functionality, its
performance, use, or the results of its use. MethodFactory disclaims all warranties, express
and implied, related to the GovMax including, but not limited to, the implied warranty of
merchantability, quality of information and fitness for a particular purpose.
Collier County, FL
Page 23 of 135
September 24'h, 2010
oovmax
'1:'/"'_"l-f..,"lf,JI'''l(1 - -.;:." "'...? r..)""...\,
j.. /1- ,,-" r...-' J :::'d, ~..:>'"..o '-"''' '~1
~5
10
~:;D
30V':::'f ;.i;,:erit :11 d'_':Jc,'a;on 1'.'i~!J
~
jAMethoc:Faclo'rY
7.3 !~:1i;,::~':~(;:';:! [''21:\
. ~~ C
; l ' Ci r~;)
The following section documents what will be delivered to the client for each of the defined
milestones.
The target milestone dates below must be met in order to deliver the application in
accordance to the target time line.
,.:l.
;, <~~ C
, ,
~;:T;),~.. ;. l
The following section describes the acceptance criteria for Stage I - Setup & Configuration.
Configuration of Development Environment
Collier County's GovMax \'5 development environment is configured and accessible.
Collier County specific system configuration (including the establishment of Collier
County's navigation structure, base administrator accounts and site options as
defined in Organizational Setup) will be completed.
This environment is only available to MethodFactory GovMax development staff. Its
purpose is to test and validate feature/enhancements and defects before being
promoted to the client's GovMax Staging environment.
Configure Base System
A - Client Implementation Portal is configured and ready for use.
MethodFactory and Client will be able to access GovMax V5 Share Point
Implementation pOl'tal to communicate and store; milestones status, meeting notes,
import files and any other files or communication used during implementation.
B - Application Configuration
iviethodFdLtury wili hdve the GuvfvidX dPpiicdliun configured based on the options
as defined in Organizational Setup. At this point the users of the two named roles
(Application Administrator' and System Administrator) will be able to log into
GovMax V5 development environment site options area Q.IJ.Iy.
Collier County, FL
Page 24 of 135
5eptember 24th, 2010
Govnlax .~
P(4rb1erS S3t"aSO~a Cc.unty Gaverr,ment 111 as:;OCiiHion I'Mll !A.MethodFactory
.'\genja Item No, ! '~~F5
October 12. 201 CJ
"" ol1G6
User's designated as System Administrators will be able to log into this environment
under the System Administrator's credentials, however no data will have been
migrated at this point
The status of each milestone is tracked within the project portal. The milestone
statuses can be reviewed by clicking on the link titled 'Milestones'.
Load "look-up" data
All client provided look-up data [e.g. line items objects, departments, business units,
position additives, job classifications...] has been loaded into the development
environment.
The Load "look-up" data milestone will be met when client provided "look-up" data
has been successfully imported into the GMV5 development environment. The
acceptance criteria can be confirmed by comparing the client provided "look-up"
data (excel files) with the GMV5 table content (available for export via Settings>
Customization> Data Export).
The status of each "look-up" data table load is tracked within the project portal. The
data load status can be reviewed by clicking on the link titled 'Data Load Schedule'.
Configuration of Staging Environment
Collier County's GovMax V5 staging environment is configured and accessible.
Collier County specific system configuration (including the establishment of Collier
County's navigation structure, base administrator accounts and site options as
defined in Organizational Setup) will be completed.
Collier County, FL
Page 25 of 135
September 24th, 2010
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The following section describes the acceptance criteria for Stage II - Data Migration &
Training.
Load Account Details
All client provided implementation data [e.g. line items, positions, capital projects...]
has been loaded into the development environment. This milestone will be met
when client provided Account Detail data has been successfully imported into the
GMV5 development environment.
The acceptance criteria can be confirmed by comparing the client provided Account
Detail data (excel files) with the GMV5 table content (available for export via
Settings> Customization > Data Export). The status of each Account Detail data
table load is tracked within the project portal. The data load status can be reviewed
by clicking on the link titled 'Data Load Schedule'.
System Administration Orientation and On-Line Help Administrator Orientation and
Training
After the account details have been successfully loaded MethodFactory will provide
quick-start system administrator orientation for the purpose of familiarizing client
designees with the core functionality of the application. The orientation will include
hands-on access into all workspaces, as well as an in-depth discussion of system
administered settings. The objective of the Client-side Application Administrator
Orientation is to enable the client effectively identify data and application
configuration issues,
System Administrator Orientation and Training will occur on-site at MethodFactory's
office in Sarasota, Florida. Client is responsible for travel, lodging, meals, and any
other costs incurred. Refer to section "System Administrator Training" for additional
details.
Delivery of System for Validation and Acceptance
The system has been delivered to the Collier County for final data validation and
acceptance.
Collier County, FL
Page 26 of 135
September 24th, 2010
Govmax ."
tif/artJ1ers 5ar2.sota County Goven~nH:::lt in a::,SOCldlian ~vlth Jil\.MethodFactory
l\g9flda item r~C). i GF5
October 12, :ze10
166
7.~:L3 St~;:ge II!. - AC:::l'ptance & ncpioy':nent
The following section describes the acceptance criteria for Stage III - Acceptance &
Deployment.
Client Validation and Acceptance of the Implementation Statement of Work
During this milestone the client will sign-off that implementation is completed as
described in the statement of work (COL201O_02 Collier County GovMax Client
Implementation) and the VS budget accurately reflects the data scripts/files
provided for the implementation. Collier County's GovMax is ready for production
use.
This milestone is for the standard implementation of GovMax V5 and does not
consider any custom report development.
Supplemental Data Manipulation
Within the scope of the GovMax V5 Implementation project (Appendix 'B'
COL201O_02 GovMax Client Implementation), MethodFactory will perform the
initial load of "look_up" and account detail data as a fixed-price element of this
statement of work. The milestones of Load 'look-up' data and Load Account Details
will have been met when each "look_up" and account detail table has been
populated with the first set of data supplied by the client (see acceptance criteria in
the Load 'look-up' data and Load Account Details milestones).
At the client's request and based upon the variability inherent in data migration
projects, supplemental data manipulation services are offered on a time and
material basis following the initial loads and the achievement of the Load 'look-up'
data and Load Account Details milestones.
Data Manipulation consists of the process whereby MethodFactory will perform
manual adjustments on the data, based on requirements/conditions identified by
the client. The client will be responsible for funding the time and material
statement of work in advance of project kick-off.
Configure and Deploy Production Environment
Collier County, FL
Page 27 of 135
September 24th, 2010
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Collier County's GovMax VS production environment is configured and populated
with the staging environment data that was accepted as per the Client Acceptance
milestone.
Collier County specific system configuration (including the establishment of Collier
County's reporting structure, base administrator account and site options as defined
in the Organizational Setup section) will be completed.
Collier County will have final determination for the 'go-live' date of their GovMax VS
implementation.
:\',-
The following section describes the acceptance criteria for Stage IV - Warranty,
Warranty Period Begins
All issues identified during the warranty period are to be logged in the Client
implementation Portal Ticket Tracker with Ticket Type of "Warranty." Tickets wili be
worked consistent with the defined issue management process. Issues found to be
outside the scope documents identified above, will be reassigned as Ticket Type
"Requires SOW/Change Order" and assigned back to client for disposition.
Collier County, FL
Page 28 of 135
September 24th, 2010
Gnvmax
"1?arrners
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Sarasota County Goverriner'lt ,'n a~5-o(,'ar'or: ~,..,.t!J ~MethodF.actory
i\genda Item ['40, 16 5
Oct:Jter 12, 20 0
...,~ , of 1 6
3 Acceptance Guidelines
The following section outlines the acceptance criteria for the Stage III Acceptance &
Deployment of the Implementation Statement of Work.
It is expected that there will be a small variance between GovMax v5 and v4 Position
Budgets due to Rounding rule differences once GovMax v5 Position Recalculations are fully
executed. MethodFactory will identify this overall position budget difference and provide to
Collier County prior to acceptance testing.
The GovMax reports that will serve as the validation destination is located at:
Area GovMax vS Report Collier County v4 Report
Operating Expenditure Expenditure Detail Item Budget I Expenditure Detail Item Budget
Budget I
,
i Operating Revenue Budget Revenue Detail Item Budget Revenue Detail Item Budget
Fund Balance Fund Service Level Proforma Service Level Fund Proforma
I - Summary
Personnel Service I Authorized Position Summary I Position Summaries
FTE/Position Count
---.
Personnel Service Bud_get Position Line Item Budget ' Position Line Item Budget
CIP Expenditures' b Expenditure Budget summary.~ CIP Expenditure Budget
Summary ,
-----"
CIP Revenues' Project Line Item Budget Project Line Item Budget ,
, Performa Performa ,
, --- !
Grants Expenditures ! Grant Expenditures Grant Expenditures
Grants Revenues
Grants Positions
Budget Issues Expenditures
Budget Issues Revenues
Budget Issues Positions
i Grant Revenues
I G7a-nt Positions
Budget Issu",~~xpenditures
Budget Issues Reve~ues~~
Budget Issues Po~ti?nS
I Grant Revenues
: Grant Positions i
-=H~~::~ :::~:: ~:~:~~~~res -I
~_~e:t Is~~es pOSiti~_~~=:j
The acceptance of Stage ill Acceptance & Deployment does not consider any custom or
budget document development.
. To provide the ability to validate CIP historical expenditure budgets FY 2010 Adopted,
Amended and Annualized MethodFactory will provide Collier County with a data export
from the CIP History table.
Collier County, FL
Page 29 of 135
September 24'h, 2010
l\e~"1 i\ic) 1 5
Cctober 12. 2 'J
5
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The following acceptance UAT scripts are the agreed to acceptance criteria for the requested
Collier County GovMax vS enhancements.
Enhancement
CIP History Budget (Section
1O.3.1) Enhancement
Acceptance Test
The acceptance test will be performed in the FY 2011 database.
i The user will go to the CIP workspace and edit the ClP project.
Test #1 (Expenditure)
The user will select the Budget Items tab and then select the
Expenditures tab.
The user will edit a CIP budget detail record.
The user will select the History tab.
The user will enter CIP historical budgets fDr the detail.
The user will Save their changes and gD back tD the Expenditures
tab.
The fDllDwing columns will be visible tD user within the
Expenditures detail items grid.
. FY 2009 Actua I
. FY 2010 Adopted
. FY 2010 Amended
. FY 2010 Actual
. FY 2010 Encumbrances
. FY 20J 0 Annualized
The user will confirm the histDrical budgets they entered fDr the
selected budget detail have been cDrrectly saved and visible in the
abDve columns.
The user will confirm the FY 2009 Actual and FY 2010 Amended
PrCljeci total" accu,at~Iyr~~ect their changes.
Collier County, FL
Page 30 Df 135
September 24th, 2010
bovmax
"i'fYarh1ers Sarasota County Government in d5S0Ciar!on wltlJ
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Test #2 (Revenue)
The user will select the Budget Items tab and then select the
Revenues tab.
The user will edit a CIP budget detail record.
The user will select the History tab.
The user will enter CiP historical budgets for the detail.
The user will Save their changes and go back to the Revenues tab.
The following columns will be visible to user within the Revenues
detail items grid.
. FY 2009 Actual
. FY 2010 Adopted
. FY 2010 Amended
. FY 2010 Actual
. FY 2010 Encumbrances
. FY 2010 Annualized
The user will confirm the historical budgets they entered for the
selected budget detail have been correctly saved and visible in the
above columns.
; The user will confirm the FY 2009 Actual and FY 2010 Amended
f'r:0~"lJo~"I~ccurately r~le"t!~~ir changes.
Test #1:
A new 2% compounding MERIT additive will be created and added
to a position with a FY 2011 budgeted Salary of $90,000.
The position will have a Pay Grade assigned with the following
; Min/Mid/Max values:
Min: $45,000
Mid: $50,000
Collier County, FL
Page 31 of 135
September 24th, 2010
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i The position will be recalculated and the expected FY 2011 MERIT
. budget will be $1,000 ($50,000x2% [MID point]). The $1,000 will be
compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget ($90,000+$1000)= $91,000
FY 2012 Position Starting Budget = $91,000
Test #2:
A new 2% compounding MERIT additive will be created and added
to a position with a FY 2011 budgeted Salary of $99,750.
, The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Min: $45,000
Mid: 550,000
Max: $100,000
: The position will be recalculated and the expected FY 2011 MERIT
,
! budget will be $1,000 ($50,000x2% [MID point]). Only $250 will be
, compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget ($99,750+$1000) = $100,750
FY 2012 Position Starting Budget = $100,000
Additive Start Date (Secti-;,;;-r MERIT~~dEOLA-are~;;k-;;Tatecif~~~ 10/1 - 9/30-;"nd not b~~;d-;;:;-
10.2.2) Enhancement Hire Date.
Test #1:
A new COLA additive will be ueated and configured to only
calculate if an employee was hired prior to 4/1/2010.
; The additive will be added to 2 positions with hire dates of
i 2/1/2010 and 8/1/2010.
I
The user will recalculate each position.
I
._..~ Theposi!ion .vvit.ht~e,hi~e..cJate 012/1/2010 will have full COLA J
Collier County, FL
Page 32 of 135
September 24th, 2010
,~,genda Item 1'>10, 16,::5
October 12 2010
e Ji 166
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,
! Default % Change (Section
110,1.1) Enhancement
:)
calculated for FY 2011 and FY 2012,
The position with the hire date of 8/1/2010 will not have COLA
calculated for FY 2011 but will get full COLA rate for FY 2012,
Test #1:
A new MERIT additive will be created and configured to only
calculate if an employee was hired prior to 4/1/2010,
The additive will be added to 2 positions with hire dates of
2/1/2010 and 8/1/2010,
The user will recalculate each position.
The position with the hire date of 2/1/2010 will have full MERIT
calculated for FY 2011 and FY 2012.
The position with the hire date of 8/1/2010 will not have MERIT
i calculated for FY 2011 but will get full MERIT rate for FY 2012.
I
I The System Admini~t~ator will create a new % of Change Rate
record within the Growth Rate lookup table.
Within the application settings Site Options area the System
Administrator will select this new rate entry as the Global % of
Change rate and Save the selection.
The System Administrator will go to the Account workspace and
create a new Line Item Detail. Within the Budget tab the % of
. Change rate will be defaulted to the rate that was selected as the
.c:;~baL'1b~f Change rate.
Calculation Type
COLA
Collier County, FL
Acceptance Test
COLA is only calculated on the Base Salary. Other Salary Additives
L~~ not included into the COLA .:.lc~lation.
Page 33 of 135
September 24th, 2010
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iC-OLA are calc~lated from 10/1- 9/30 and not based on Hire Date. I
Test #1: I
i
A new 2% compounding COLA additive will be created and added to
a position with a FY 2011 budgeted Salary of $90,000.
The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Min: $45,000
Mid: $50,000
Max: 5100.000
The position will be recalculated and the expected FY 2011 COLA
budget will be $1.800 ($90,000x2%). The $1,800 will be
compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget ($90,000+$1,800)= $91,800
FY 2012 Position Starting Budget = $91,800
Test #2:
A new 2% compounding COLA additive will be created and added to
a position with a FY 2011 budgeted Salary of $99,750.
The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Min: $45,000
Mid: $50,000
Max: 5100.000
The position will be recalculated and the expected FY 2011 COLA
budget will be $250 due to the $100,000 Max ceiling.
COLA & MERIT
! FY 2011 Position Budget ($99,750+$250) = $100,000 i
. __I FY 2012~osition Start'-ng Budget.", $100.000.____. I
, COLA is QD.Iy calculated on the Base Salary. Other Salary Additivesl
are not included into the COLA calculation. ,
Collier County, FL
Page 34 of 135
b th
5eptem er 24 ,2010
uovmax
1/artners
P,gc:)nda It'2rn No, '1 G 5
October 12, 20 0
-n .of i 5
,~
Sarasota C:iunty Government in aS50Ch'i"On ~"'Ith jAMcthodFactory
MERIT and COLA are calculated from 10/1- 9/30 and not based on
Hire Date.
Test #1:
A new 2% compounding COLA additive will be created and added to
a position with a FY 2011 budgeted Salary of $90,000.
A new 2% compounding MERIT additive will be created and added
to a position with a FY 2011 budgeted Salary of $90,000.
The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Min: $45,000
Mid: $50,000
Max: $100,000
The position will be recalculated and the expected FY 2011 COLA
budget will be $1,800 ($90,000x2%). The $1,800 will be
compounded into the FY 2012 Budgeted Salary
The position will be recalculated and the expected FY 2011 MERIT
budget will be $1,000 ($50,000x2% [MID point]), The $1,000 will be
compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget 1$90,000+$1,800+$1000)= $92,800
FY 2012 Position Starting Budget = $92,800
Test #2:
A new 2% compounding COLA additive will be created and added to
a position with a FY 2011 budgeted Salary of $99,750.
A new 2% compounding MERIT additive will be created and added
to a position with a FY 2011 budgeted Salary of $99,750.
! The position will have a Pay Grade assigned with the following
i Min/Mid/Max values:
!
Collier County, FL
Page 35 of 135
September 24'h, 2010
GfJVmax
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~in: $45,000 --
Mid: $50,000
! Max: $100,000
. The position will be recalculated and the expected FY 2011 COLA
budget will be $250 due to the $100,000 Max ceiling.
Mert and MerE
The position will be recalculated and the expected FY 2011 MERIT
budget will be $1,000 1$50,000x2% [MID point]).
. FY 2011 Position Budget ($99,750+$250+$1000) ~ $101,250 I
i FY 2012 Position Starting Budget ~ $100,000 ~
. Test #1: ,
A new 2% compounding Mert additive will be created and added to
a Non-Union position with a FY 2011 budgeted Salary of $90,000. A
Non-Union position # will be provided by Collier County for testing.
The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Min: $45,000
Mid: $50.000
Max: $100,000
The position will be recalculated and the expected FY 2011 Mert
budget will be $1,000 ($50,000x2% [MID point]). The $1,000 will be
compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget ($90.000+$1000)~ $91,000
; FY 2012 Position Starting Budget ~ $91,000
I
Test #2:
A new 2% compounding Mert additive will be created and added to
, a Non-Union position with a FY 2011 budgeted Salary of $99,750.
i The position will have a Pay Grade assigned with the following
Min/Mid/Max values:
Collier County, FL
Page 36 of 135
th
September 24 ,2010
bOVmax
?f/ t1:f'trJers Sarasota County GaVernrnent
AGenda Item r~o, 16F5
~ October 12, 2010
0;-.... f 156
~
in a'S50Claf:Qf' with .li:\.MethodFactory
I Min: $45,000
Mid: $50,000
Max: $100,000
The position will be recalculated and the expected FY 2011 MERIT
budget will be $1,000 ($50,000x2% [MID point]). Only $250 will be
compounded into the FY 2012 Budgeted Salary
FY 2011 Position Budget ($99,750+$1000) = $100,750
I FY 2012 Position Starting Budget = $100,000
Test #3 and Test #4
Both Tests #1 & #2 will be repeated with the MerE additive but
applied to a Union position. A Union position # will be provided by
Collier County for testing.
Collier County, FL
Page 37 of 135
September 24'h, 2010
oovmax
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9 Organizational Setup
The following section outlines the organizational setup and configuration for Collier County
GovMax V5 implementation.
:} A,'
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1,1.
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,J; ':1 <~~"'
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The following section outlines the requested work scope navigation structure. This structure
will be used to navigate to the desired cost center.
'"
~(:j
~l
_' BJ~lnes~ Center
_,03-uih,,"ofF,r,,,nCI,,IP,a";'InO
_' i~l?~l';~~:'l"~i
t}'t"'J:!..A':COI'I!!~ A'J!L~lll!J.!!l!'.!ll~
III n:l'.1 [:()ri~~i~~~I_~~:C,~~'~_: ___ .,~,i(----
__.....u _..1 DE)(act I Search II Reset I
!D
5v~elT' - 5u~;nes~ c.enter
S)'s!~m _I
5-uBl1!
-,COOU1'JO(""y,,;':'ci'TI,n
....JC01:,,')CiC fUM,<,-jrr,.-,
.......C,[':3':.U(l',I"ni);".)""",
! Orgr:ode
1J0081 000
:r::--lRdf~Lnll
-,:'~",Il'-'d[l[' - ';en~t~' Ad,
00001000
Object Ob~ct Nl'lmo!" Obj~ctObjecl fV;lOO5 FY2005 AdoP!8(l FY 2006 Am"nded ev
Ex~clltlve Sal~nes SOO110 $0 " " $0....
Re-gular Sal~r;es !'ln~VJa~es S00120 10 $0 " 10
Fi':ATaxl"s 500~1O 10 10 " $0
R"'tlrement..~.o'1trhtl.ons 500::-0 $0 " $0 "
h,.a~h In~u'''nc'l' ;;.[10:31 10 $0 $0 $0
Lil"ln,uranGe 50';~3? $0 $J $0 $0
t'en1!'l'lnsu'a~ce 50Cr~33 $0 $0 '0 10
cen,1 lerm 1.,,,"b'I~' In".lll.."''''- ",111:";4 '0 $0 $1) $0
'_''',iellfles:P'c,:.''"", <;00235 $0 $0 $0 $0
Fetu.'cIT"l,Jt\ ':,1);:;:37 " 1;J 10 "
LT,~'npl~v"'ent ':o'n"~w~~:c,~ ::O~~50 10 i[I 10 $') v
~ c':I.y,'Hf; '~e'-, i',:h,n i
~=CrS:"JO:}(r ,~r,"'j""nl
~::'SollnOf.'-':;e"elil;,d'
0000100D
_M,w""
"OJc'IOCO
"",--",_."~,,. "".......-.';r....,..,-,..--'1J~. ,^, 0001!'1000
r~'~i(U~.!iF~
'T."....,".-~"Jl.""",. '<,
"L'''_'1'~ .
rt',~
~~''''''"'
(-Il"t;;'~~
':''','.' ,. .. . .,
",,'Ti,""'''. .. ' "
... 1I0no1000
.J 00001000
';;:;'1 ,.:(Ill~100rc
.;J GO:'O~ ODD
.'=1 ,:IOOO:nOo
0:1[101000
(:I1,jnJf p'Jge: ~ 1
,,~ I D:: ",I,n'I'I(I ~ ,,~t'l ::,1 6, 1f"n~ . t'l ~i) Cr' 1510
Collier County Work Scope Navigation Structure:
[L~ve~r Reporting Structure ,______ -TG~M~x-V5 Crosswalk
I 1 I Du,..;"'^"r rr:>n+^'" ! 0, .r:n~r~ re~"-~
[__-=-_______ '. U ,)HIC,),) VC. ILCI ! UU:)II ~~~_'-:~~l
2 _, BusinessJ:lnit ,'."Business Unit
i 3 -[Organization Cod~- --Organiza'tion Code
[3. - Lf\ccountObject-. Account Object_-==
,
,
I
.----.-.j
----~
Collier County, FL
Page 38 of 135
September 24th, 2010
,~" --, ~- '-"'-
Govnlax
"P arfncrs
Item r'io, F5
October 12 10
66
.">
Sa;"asota County Government in a~,50(fa(Jon w..Ch ~McthodFClctory
9.2 Site Options
The following section defines the default site options that will be configured for the new
installation.
Fiscal Year Information
. Budget Cycle I Oct-Sept
Budget Information
. Annual Budget I 12B
. Operating Budget out years 5y (FY 2012-2015 will have the operating
budgets forced to $0)
. CIP Budget out years 5y
. Budget Phases 5
I . Budget Years Adopt !ly
. Building Budget for FY Database I 2011 (will setup FY 2012 database toward the
i end of January).
~AccePtance of the 2011 migrated database will
occur prior ~roiling the FY 2012 database.
. What are your organization's i Nearest dollar
rounding rules:
0 All up
0 All down
0 Nearest dollar
0 Nearest 2 places
0 Other (piease describe) i
i -- --~
. How many years of historical data No change from GM4
I
would you like toprovide?
. Number of Operating Service
_I~_~~~y-,,_u_.wouldli~to maintain?
. Number of Performance Service
levels you would like to maintain?
i Position Budgeting
. Budgeted Positions
. Non-Budgeted Positions but need
to report FTE and/or Position
Counts.
I . New Position Prefix
L-.--.
Collier County, Ft
I----~----"'~~"--'--
, No change from GM4
No change from GM4
.2158
-------~.,-','-
.0
, New
Page 39 of 135
September 24'h, 2010
Govmax
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.
Calculates OT by Position'(Y~7N~s--
Minimum Fringe FTE ' 0.75
FICA Rate ' 0.062000
-.-. -
FICA Exclusion Ceiling 1_~~g.6,800 (all out years)
Medi-Care rate I 0.014500
Workers Comp Factor I 0
.
.
f---
.
.
.
A factor of .6 would reduce the
Jmount budgeted to 60% of the
un-factored amount. A factor of
1.1 would cause a client to budget
10% more than the standard
calculation would call for.
--.
. Vacancy Adjustment Factor_.~_~~OOOOO
, . Pay Periods 26
I: . Hours per Pay perio~_~__'-ho---==[
I . Calculate MERIT at MERIT date or 'Merit date
: start of each fiscal year?
~----- .------->------
I~-~~:;~:~:: i~~~I;;~~Xi~~~;?~~~.
enforcement:
I
I
,
,
I
I
~
I
I
I .::; Salary Additives
I Modules Considering (Yes/No)
I Optional Import'
. Service Enhancements/Decision
.. ___Pac~a~~s/Budgetlssues ___
. Grants
-.-----...-
. Capital
. Performance
o
MERIT
COLA
'~)
J
---~
I
--------...------4
y
y
----------.-
y
y
Collier County performance structure includes
narratives at the Business Center, Business Unit
and a custom Program level.
I
.' Objectives and. M..easures are...maintained at theJ
'p!ogramJeveL__~_ . '__
Collier County, FL
Page 40 of 135
September 24th, 2010
uovmax
"Parrr;ers Sarasota County Governn:ent in aS$ociatlon ".....th
~';J':-mja Item t.~o, 1SF5
October 12, 2010
-~,~f 156
,...,
JA.MethodFactory
9.3
Pudop,t :.')t"'~:r-,'(),.::
~.-' '""'~; ~, r i. ~.t _'.'
The following section describes the budget phases for Collier County and the corresponding
calendar dates,
Phase Name
I Phase 1 Preliminary Budget
Phase 2 I Requested Budget
Phase 3 I Recommended Budget
Phase 4 Proposed Budget ~
Phase 5 Adopted Budget
:J .~_
'~_: c:; I~~' i.
;'..; ..,'
The following section shows the budget calendar for Collier County,
Date Description
Jan Contact John to get GovMax ready for new fiscal year
Jan Upload audited actual rev/exp from last year
Jan Upload current FY rev/exp data
Jan Upload Personnel Information
Jan/Feb John & Susan in GovMax getting it ready for users
Feb Training
Budget Policy, providing Board direction to staff governing the preparation of
late Feb the new year's budget, Policy is adopted by BCC
Every 2 weeks Upload current FY rev/exp data (usually after a Payroll)
Mar/Apr Depts, prepare & input budgets into GovMax
April Budget Analyst review and make changes to dept's budgets in GovMax
Meetings with County Manager, Dept, and Budget office - using GovMax
May "Budget Document" pages
mid-June BCC conducts budget workshop to review the proposed budget
late-July Tentative budget is adopted by BCC, incorporating workshop changes
Collier County, FL
Page 41 of 135
September 24th, 2010
Qo v ma x
,p{J. f' En er~f
r.;jt--;V;3 item !-J::), 1c~F5
October 12. 2C'I 0
"J_ -, ,Df '166
,
5312S0:.3 :'C,Uti"y <:)01,,:;;o;~, :,<-::nt ..!: a'_.,_O~,'c1r,',x-' l-'o';~,IJ ~MethodFactory
Prepare Resolutions for all the changes that need to be made to the Tentative
August budget (usually due to items approved by BCC in June & July Board meetings),
Early-Sept First Public Hearing
Mid - Sept Final Public Hearing
The weekend after Final Public Hearing, upload the budget into the
weekend in Sept accounting system
Oct 1 Accounting System "flips the switch" to activate the new year's budget
.:.J
\- ) '..-'~'
.;,
The following section describes the service levels for Collier County, GovMax supports an
unlimited number service levels but the assignment of a service level to the budget is solely
managed by the Collier County. GovMax does not automatically assign service levels based
on Collier County business rules,
Service level
SL 1
l__
! SL 2
; SL 3
I
I
SL4
i Description -----l Used For -
Next year's budget - "Current : The info that was inputted into Operating or
los" service level - providing I Position Control (not a Budget Issue)
existing services, replacement !
of capit~1 outlay ite'215_______
Next year's budget - "CurrentTApl;;-~"';h-;'~-eDepts Za-':' input~ie~~ of
los" service level - providing ! their budget here and if we need to cut the
J~;i~~i;i~asl~~;;~'i;:~:ce:ent t~~~~::~~~r:en;;~s:~e items_that will bie cut ,
I Budget Issue -- "Expanding" - I Prepare a Budget Issue,
something new, new position, I Will show up under "Expanded los" I
new service, new program, !
, e>:pansion on something in On the pmgram summary page (budget doc)
! existence, new capital outlay this item will be displayed (continuation of
item (not a replacement) (no existing level of service),
difference between SL2 & SL3
_-"1V~O) ___ ____
Budget Issue - tied to a capital
Project item. Not being used
at this time,
-'
I
!
I
,
Not being used at this time, but will be in
the future (I guess that a Budget Issue will
be required for this one too), Will show up
under "Expanded los"
,_____.1__
; On the pmgram summary page (budget doc)
.,~-_._____..,..._ _-..' _____------'-----.J
Collier County, FL
Page 42 of 135
September 24th, 2010
Govrnax
'P arrners
^
Saraso::a County Governrnent In aSSOCl.:iliOn with Ist\.MethodFactory
,!\.aenda item No, 1 G 5
-- October 12. 20 0
~ ~ n Df 1 6
this item will be displayed (operating
impacts from capital projects).
9.6 Go\'h1:::x Opet'atil~'.g
net Cr'c~~s;vi,.8[k
The following section describes the language crosswalk between Collier County and
GovMax.
Collier County GovMax Used For
None Same as v4
-
I -
i --
__.L___.
!.,.;'; '~~
,L ]; ~
o :Tr~.;:~ ~S:
The following section describes the Look-up tables that will be migrated into GovMax vS.
Org Codes
Funds
Business Centers
Business Units
Departments
Divisions
Progra ms
TFA Codes
Functions
Strategic Initiatives
Budget Issue Types
Scorecard Perspectives
Performance Measure
Number, Name, Business etr, Business Unit, Fund, TFA,
Department, Program, Function, Org Code Status, (check box if
used in) CIP Project
Number, Name, text, Show Net Balance (Yes/No)
Number, Name
Number, Name, Business Center
Number, Name
(not populated)
Number, Name, text
Number, Name
Number, Name
Do not use
Issue Type, Name
Do Not Use
Do not use
Collier County, FL
Page 43 of 135
September 24th, 2010
bfJvmax
"Pt'frfners
item f'Jo. 16 .s
OCLJber 12, 2.0 0
~'Df 1 6
5ar;::~sota COlin:Y::;O\''2r:l;l~e;lt ,'1' a~,~;o~'.'c'il.'on ~',':~fJ IAMethudF<1ctory
~,
_txlles u___ '
Expenditure Object Codes
Exp~ncli!u r~.l\IIa j()rs.
E~pe~~iture_lVI~n()rs.,
Revenue Object Codes
Revenue Majors
Revenue rJlinois
Revenue Typ,es
Expense Categories
Revenue Summaries
Job Ledger Codes (J~ Codes)
All other "JL xxx"
Classification Codes
Pay Plans
Pay Grades.
Salary Adjustments
Worker's Comp
Retirement Plans
Life Insurance Plans
Health Insurance Plans
EEO
Position Budget Status
Classification Groups
Pioject Activity Codes
Project Status
Project Types
CIP Categories
crp Category Types
Collier County, FL
Number, Name, Transfer to Fund, Account Major, Account
Minor
Number, Name
Number, Name
Number, Name, Transfer from Fund, Account Major, Account
Minor, Revenue Type, Revenue Factor
Number, Name
1I,1,,~l-.~~ 11,1___
l'lUlllue./I\ldlflt::
Number, Name
Do not use
Do not use
Number, Name, text, Org Code Alignment
Do not use
Number, name, pay plan, pay grade, retirement, life insurance,
new.hire amount, full.time exp account, part.time exp account,
Temporary exp account, other exp account, aT exp account.
Name, Salary Adjustment
Number, Name, Min, Mid, Max for Annual and Hourly
Number, ~Iame, Exp Object Code, Adjust Type, amounts and/or
percentages
We do not use. ignore
Number, Name, Exp Object Code, percentages
Number, Name, Exp Object Code, percentages
Number, Name, Exp Object Code, flat rate
Do not use
Number, Name. (appear's to have been expanded in vS - refer to
section 11.5 Position Budget Matrix, at a minimum, the selection
made in v4 otherwise we will not be able to have similar results
when testing calculations between v4 and v5)
Do not use.
An are coded with activitv 1000 (we don't use this function)
All projects are to be coded Adopted, no matter what is in v4
(we don't use this function)
Names
Name, CIP Category Type
Name
Page 44 of 135
b th
Septem er 24 ,2010
bOVmax
'Parfners
r-,
Sarasota County Government III assooatlon 'tilth ~MethodFactory .,.
Agenda Item r'~o, 16F5
OctotJer 12,2010
"0 of "166
,.,-~"",.--"-~'. -
;_-~__..w_'
CIP Activities Do not use
CIP Districts Name
Jundin~Codes ____ __._______Do_'2'?!...~<:...___.______________.__".
. ~u nd i 11l!.:r:ype~___________,[J_o_rl'?.!..lJs~ _.. _ ________,,__._ ..._ ._____ _______
.._F.'.mdi'2[,S~ur~~_________[)()llot.ll~e. . ._._____________ __ _. un __ __.__.____
..F.u nd~I1.!:._S.lJ~s:!"_s.s______ _.__D()not_~e ___ ._____. _ ____ ___ ___ ______ _
Grant information Grant Number, Name, Business Unit, Business Center, Fund,
Grant Administrator
Budget issues
'vVe do not have any in FY 2011. i set up 3 testing budget issue~,
b..utl...c~rlset the_rnuev:;_~~<l.ir1,______.
9.3 L~Jad
unt Det::liIs
t3 h1
tIc n Fire
The following section describes the Account Details tables that will be migrated into GovMax
vS.
r~~' '?;-; '.:(":5: :);r' Ci
'~:t:r'.:='s
Collier County, FL
Page 45 of 135
September 24th, 2010
i!em i'b. 'i6F5
October 12, 20'-i 0
""'-Df 166
GfJvOlax
j../af"ti1erS Sarasota Coun:)! GOV~[ ~r;..'-e[lt .'11 a~,:;o(,'a[.'on tV,UJ
."
}A..,\.r'llethodFactory
.[~Zi'~;.I;
t".,\:;.....~~H(:;.".lI"~'" ~
I.'~~' 'JIlI1.-"'
, Organization Code
Part of the organization structure
Business Center Code Part of the organization structure
."","._...m'..___~ _,....""_~..'"_.., _ '0__ __ _
Business Unit code Part of the organization structure
- -~
Fund Code Part of the organization structure
Line Item Object Line Item object code.
Account Type !.~)xpenditure or (!!)evenues.
If your file does not contain this column you can set the default
value of this field value to either E or R but all the line items in your
import filemust be of a singletyee.
Fiscal Year Number
Adopted Money
Actual Money - decimal is based on your organization's business rule for
number of decimals.
Amended Money
Encumbrances Money
Annualized Money
Notes
Collier County, FL
Page 46 of 135
b th
Septem er 24 ,2010
biJvITIax
'fYarrnel"s Saraso:a County Government
Agenda llern r"Jo, 16F5
October 12. 2010
",", ;of 166
,,",
In aSSoCiation ~'''I[h ~MethodFactory
Organization Code
Business Center Code
Part of the organization structure
Part of the organization structure
:',."(:,;~!~',:./.;: I;::J,~~.
Business Unit code
Part of the organization structure
Part of the organization structure
Fund Code
JL Code
Grant Number
Service Level
Budget Issue Number
Line Item Object
Line Item object code,
C!;.Ixpenditure or (B.levenues,
If your file does not contain this column you can set the default
value of this field value to either E or R but all the line items in
yourimp()rtfile must be of a single type,
Line item detail description,
Number
Number
Account Type
Item Description
FY 2011 Budget
FY 2012 Budget
FY 2013 Budget
FY 2014 Budget
FY 2015 Budget
Number
Number
Number
Project Number
Project Title
Business Unit Code
Project Status Code
CIP Project number
Project title
Business Unit code of the project.
Project status code from the Project Status
lookup table.
Yes
Yes
Yes
Yes
Collier County, FL
Page 47 of 135
September 24th, 2010
:tsm r\!J ILl 5
O=:tcberi2,20 0
.- ,.,., of '1 6
~9Vmax
'J_.'Z",,...,h,,r.'" - '~'o.a C"AW'.,' - " . .".-"",!
J,. v~f ."IIV' J ~a.".-,,> "- '-\..J~old_, t..:l("'..::~."I,~1 ..
.~
2',~'OC,,~h'n 1';;:11 M.MethodF<<ctory
Location
_._--~-,._..~-_.----_.__..__._._-._~._---._--,.--_.__..._----_.._,- --.--'--..-.------....--.-------.-.-.-....,.-..-..-.,,-----.-.._.._~"_..__._._--_._--,,---_._-----------
No
Ranking
_ '~'__"U"'_ _,..._..
Project Category Code
Project Type Code
Design Consultant
Project Manager
Construction Contractor
Public Information Rep
Public Information
Email
Project Description
Project Rationale
Funding Strategy
Budget Impact
Comment
Current Project Status
CIE Project
Comp Plan Reference
LOS Concurrency
LMS
Growth
Deficiency
Other
Budget Analyst
Comments
Collier County, FL
Short text for the location of the project
(e.g. Corner of 4th AVi2 Wand Cypress).
Short text to allow organizations a place to
st~re Proj",ct Ranking_~ri!.eria._ _____.
Categorization code from CIP Category
lookup table. Example - Public Safety,
Administration, Transportation.
Project type from the Project Type lookup
table. Example - Expansion, Land
Acquisition, Equipment, Replacement.
Name of the design consultant.
Name of the project manager.
Name of the construction contractor
Name of the public information
representative.
Email of the public information
representative.
Narrative for the project desurptioll.
Narrative for the project rationale.
Narrative for the funding strategy.
Narrative for the budget impact.
Narrative for the current project status of
the Comprehensive Plan.
l=Yes,O=No
Narrative for the comprehensive plan.
l=Yes,O=No
l=Yes,O=No
l=Yes,O=No
l=Yes,O=No
Narrative for the budget analyst comments
Page 48 of 135
No
Yes
Yes
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
b th
Septem er 24 ,2010
o~vOlax
'Partners Sarasota COllnty Government
,';genda Item :~o, 16 5
October 12. 20 0
f'1 6
^
In d5S0cia["on With N...MethodFactory
9.8.2.2 C~P Dis:~ricts
:' .'. ~J ~~' ',:;.H .
.n :-
Project Number
District Code
CIP project number
--'. ._--- .~,_._-
CIP District aligned to the project.
9.8,2.3 elP Revenues and E.\pcndicures'
Collier County, FL
Page 49 of 13S
September 24th, 2010
Davillax
ParfJ'Jers S,arasota Countv Governrrent ,'I' .:1:'.,;O(,'atior; Witt)
,Ll,gen8a Item No, 15r=5
Oclol-er 12. 2010
n, -:' <Jf h36
~
lit.. MethodF a ctory
---'-'"
~~~." ,...1~f>:;;;J'~r~".'.'....: .,~.. .P.. ..,~
. .",~.. '. ;.0. ,. '..' . . > " ,'rllti:r~, .,l-'" \'\ ,,- " ...,' , .;..' ..
. Organization Code Part of the organization structure
,.__._-,_.---_._-~-_._-,_.._---,-~--,-"'--- ..__._'-----_._._---,-,---_._-----~ ,-_._~--_..,-_. ,-,-,_._-_.,--'.~,_..._,~-"_._-
JL Code
Service Level
CIP Project Number
CIP Funding Source Code
CIP Activity Code
Line Item Object
Account Type
Item Description
Appropriated To-Date
FY 2011 Budget
FY 2012 Budget
FY 2013 Budget
FY 2014 Budget
FY 201S Budget
FY 2016 Budget
FY 2017 Budget
FY 2018 Budget
FY 2019 Budget
FY 2020 Budget
CIP Revenues only
CIP Expenditures only
Line Item object code.
(g)xpenditure or (R)evenues.
If your fiie does not contain this column you can set the default
value of this field value to either E or R but all the line items in
your import file must be of a singie type.
Line item detail description.
Number
Number
Number
Number
Number
Number
Number
Number
Number
Number
Collier County, FL
Page 50 of 135
September 24'h, 2010
bOVmax
t'fJarb,et"S
'"'
Sarasota County Government In aSSQndCton ~',"tI7 Ji\.MethodFactory
Aaenda Item hlo, 16F5
- October 12. 2010
M of166
~-".'"''
~- "',,_ ,"-ce" .
~~~__'~r;~~
Organization Code Part of the organization structure
Business Center Code
Business Unit code
Part of the organization structure
Part of the organization structure
Fund Code
Part of the organization structure
JL Code
Service Level
CIP Project Number
,_....._.__._..."_.,.,~,......._,-,_. -'--,.-.__._~. _"_".~._.'-
CIP Funding Source Code
CIP Activity Code
CIP Revenues only
CIP Expenditures only
Line Item Object
Account Type
Item Description
Fiscal Year
Line Item object code.
(g)xpenditure or (R)evenues.
If your file does not contain this column you can set the default
value of this field value to either E or R but all the line items in
your import file must be of a single type.
,.......-.,..-." "'''' ,."
Line item detail description.
Number
Adopted
Money - decimal is based on your organization's business rule for
number of decimals.
Money
Money
Money
Money
Amended
Actual
Encumbrances
Annualized
Position Number
Unique position number.
Collier County, FL
Page 51 of 135
September 24'h, 2010
,L\;jenda 11em Ho, 'I f 5
October 12, ::0 0
'3
Govrnax r
~{"'f~A"l'el""(, ::-~,.-~s,...,...~ r')'''l~'J -O\"""'.""'l~r't ." ~C,-~~~. -,~ ""'/' "M^tllodFccto'y
.. _"l t-I'f J -"al ,"_ .......1;;' -....,- '" ~f;';;: .~, :,;: ~ t d. "",.'c',krUc,,, "'" ~ ,';; L'J'
Budget Status
Budgeted Hourly
Budgeted Salary
Budgeting Type
Class
Cost Center
Current FTE
Currently Hourly
Current Position
Current Salary
Hire Date
Incumbent
Job Title
Merit Date
Position Standing
Position Status
Position Type
Collier County, FL
Values:
l=Active
2=lnactive
3=Excluding Adjustments
4=Adjustments Only
5=Excluding FTE
6=Position Deleted
7=FTE Only
8=OT Only
Money
Money
Values:
0=5alary
l=Hourly
Job class code for the position.
Home cost center for the position
Number up to 2 decimals
Money
Value is required to be a number (no decimals).
Money
Short date
The name of the incumbent for the position.
The job title of the position.
Short date
Values:
l=Recommended
2=Non-Funded
Values:
l=Existing
2=New
3=Deleted
Values:
FT=Full-Tlme
PT=Part-Time
TP=Temporary
Page 52 of 135
September 24th, 2010
oovmax
"Parfners ".at"asota COl:nty Government
Acen~ja Item r'~o, 16F5
- Octoberl2,2010
f166
'"
in a~,$OClar!On ""ith ~MethodFactory
Requires Recalculation Always use 1
Scheduled Hours Number
Seasonal Values:
l=Yes
O=No
. _.o.._.____.__"_.__,,__ ___'0'_'_"'_,_,_,_"_,'__"___,__,_,__,__,_,_ __.-,.,_.",~..".".~_~.._,_",_,._ "'_'"___"_~_"__'__"_"__ ,,~~,_....,".,_,__~-,_..__-,_,.,,_~_.__..~_,-.,._.. ....
Start Date Short date
Type Account
Line item object code used for the Salary and Wages budget.
9,[j3.2 ["::'siti-rm []u(!~qet
',,-'
i'~~",
,.,f '~.-'"
., ~,ir:~:~;m~i~~1iI.F.'uifllillfi
The affected position number.
The position split's cost center.
Position Number
Cost Center
Service Level
Fiscal Year
Split Percentage
JL Code
Budget Issue Number
Grant Number
Current service level of the position split.
Fiscal year
Split % for the above fiscal year.
~., 'J
Position Number
Additive Code
The affected position number.
The fringe/additive code assigned to the position.
Collier County, FL
Page 53 of 13S
September 24th, 2010
:;2m f-Jo. E~ J
Octobel'12.20 J
'"'" - ~'r'or' :3
!l9 v{fl a x
Farrnel~f
r,
52r25ota Cotnt::\r" Gove-rTH1~ent :r: a~,~:oc:",',!r: WI~!J .!t:\.MethodFactory
1""~~~d~~_~~~~m3"lit~~'~j1i~<";i;"o~'
il<',_:~"'~:'_-I;i -'-'~>;; "_~: ,,':^,I.'-;';.,f:iiIj:, v,,_-~,,_,-,
Position Number The affected position number.
Fiscal Year
Positions
Number
Number
Number
Number
FTE
aT Hours
Scheduled Hours
Number
)l.4 ~l:-'~::n~s
.-' i,.i
...."
....>e.
Grant Number
Grant Title
Unique grant number.
Text
Text
Description
Business Unit
Business Unit code
Fund
Fund code
Text
Grant point of contact
Point of contact phone #
Point of contact e>:tension
Grant Administrator
Grant pac
POC Phone
pac Ext
CFDA
Federal Agency
Text
Text
CSFA
T,..,,,t-
Ic...^~
State Agency
Other
Other Name
Application Date Rcv.
Text
Text
Text
Date
Collier County, FL
Page 54 of 13S
September 24th, 2010
-^_.,~_.+,...
Guvmax
'Partners
J\;ymda Item ~'Jo. 16 5
October '2. 20 0
'7('\ elf 'I 6
,",
Sarasota County Government :n a~;soCl.;[!on with ~MethodFactory
Award Letter Date Rev. Date
Agreement Date Rev. Date
Sub-Grantee Date Rev. Date
Audit Report Date Rev. Date
.._-,._----,--
Amendments Date Rev. Date
,.~. i..,."" -
Application Finance Rev. Date
Award Letter Finance. Rev. Date
Agreement Finance Rev. Date
Sub-Grantee Finance Rcv. Date
Audit Report Finance Rcv. Date
Amendments Finance Rcv.
Start Date
Close-Out Date
End Date
Reports Due Date
Fixed Assets
Allowable Admin Charge
Grant-in-Aid
Reimbursement
Advanced Payment
Match
Interest Due
Expenditure Notes
Collier County, FL
Date
Date
Date
Date
Date
Values:
Undefined
N/A
Federal Owned
State Owned
County Owned
City Owned
Grantor Owned
Other
Money
Values: Undefined, Yes, No
Values: Undefined, Yes, No
Values: Undefined, Yes, No
Values: N/A, Cash, in-Kind
Values: Undefined, Yes, No
Text
Page 55 of 135
September 24th, 2010
Govrnax
-p arfne1"s
item 1,10. 1 Gr5
;::lctober 12. 2010
f 'i f36
.~
Sar2sDta C'::)Lm~y Government 'I,' 2:,~C'(.','rL'on \'.'(~,1) ~ MothodFactory
Revenue Notes
Text
Match Notes Text
Comments
Other Comments
CJ.g,3 l,;
':..'t : S:)~:'l :::s
c " ::
j,',:;U::: r:e~:"c;]\
Text
Text
;";~'i,);;:"1;:!:ji;'m'1{i;""'!O~~;i!!lliI'\'J:;:",,:l','f'e'\'kF'iiif"';;1!;r:':::!\ii*'i''l1l:;rr,;:.;l';:;"ii!":!!ill'ii;;,;'E,"'l':'I{;;;fJl\'!Ir~,,'1l\,
~~~~.jltB~Ji_tl~l~JJ_~Jjf~~1m''''I''l'~~~~~-' :"~~i~~~~h"
Budget Issue Number Unique issue number.
Title
Description
Strategic Initiative
Issue Type
Business Unit
Fund
Budget Issues Admin/PaC
Service Level
CIP Project
Budget Status
State/Federal Mandates
Benefits and Strategic
Initiatives
Organization Goals,
Objectives, and Agreements
Health and Safety
Conformance to
Collier County, FL
Values:
Refer to the Strategic Initiative lookup table
Values
Refer to the Issue Type lookup table
Business Unit code
Fund code
Text
CIP project number
Values:
Not Funded
Recommended
Text
Text
Text
Text
Text
Page 56 of 135
b th
Septem er 24 ,2010
A.oer:da Item No. 16 5
~ October 12 20 0
f 1 6
[pv U]ax
raf'[nef'S
^
Saraso~a County Government ,or. aSSoCiation with ~M€thodFactory
. Industry/Professional
, Standards
Offsetting Revenue/Cost Text
I .
AvoIdance
_.._____._____________''''_._...__..,. ..~_'_m.__'_.._.__
Consequences of Not Funding Text
the Issue
Equipment Requirements Text
Budget Text
Recommendations/Comments
,_._" --.-.----..---.-..."....----....-""".-.-.---.- - -----_._-.-.--
Collier County, FL Page 57 of 135
September 24'h, 2010
uovmax
'P,,-':1-rp7BrS Sai"csota '::OlH",ty GOV!"::Ir-'ment ,'I' ;J<,5(iC.'ar,'On I'.'I;!)
"':,0snda itsm I'JO, 1 r=-5
- Octo~)er12.2 10
,... -":)f fj6
~
M. McthodFactory
10 GovMax System Capabiiities
1 0,1 Cfp;~'::'~~tiL:g
GU':~,~(:t I:<:-'L,('~~ ~Ind Cr':';.r:t3
The following section outlines the features and benefits of the Operating Budget modules.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ . Can be added to proposed system for additional payment
N - Cannot be accommodated
ICl
Ability to configure the modules based on your organizational language and
structure.
Ability to add detail to the line items. C
, Ability to export the final budget to the client's financial system. C
'~ Ability to add line item and line ite~ detail narrati~es. .-1- c~!
~Ability to add custom'attributes t~~line item an.d-li;;~~tails.
, 1 Ability to exchange data with the client's financial system.
-, Manage th~ budge!.!~~~ ~cr_o_ss_ d~part_n1~t~,f~~ds,and~~~t ce"!.e~~. _ ,c 1
Abi~ity to group line item details. toget.h~r into adecision packa~.",--__ ~C-l
! Ability to .manage c;rants'--__ 1 C I
! Ability to align.resour~~s!o_deCiSior1l'.a.ckage-=~-- ___~=~- ! C 1
.~
~_ Ability to manage planned reductions. ._ ____ c:J
1__A.b.iII!y to Import.!.rlternal2E'rvlce charg~s~_ _. ___ _ ____ __ I C I
~__ ~_ Ability to .~I~nbute budget pel centages acrossy_llne Item detail fisca.!. budge~cl
1 Ability to perform what'lf scenallOS through database archives. :.c.__ ~
--..I-'..._.------:--:----:-._._----------._.,-_._---------'~...--.---------..-- .--------- ..~----- .-~-----~,-.--
----C_AJ>rIlty_to vle"vchan_g~_made byusers. .. _._. ______ ._______ C
AiJiIit.Y..!.C>....Uflload docurllent.s.:....___. -.--- . ~--. . .[lcCI
_J Abilityto.rnana~.':.histo::lcal budget data.at the lineltE'rnor line iterndetail. _______.......:.J
_~i1ity tCl mana~E'the~nr1ualized_;-'es~matediin-;item blJdget... ._~==-- I C
Please provide detaiLs on CoHief County specific requested functionality that you 'vvill require
and is not outlined in the above functionality matrix.
Net Cost
A
I This is not an inputted field. Behind the scenes, GovMax calculates what this
, , figure should be. This line "Net Cost (fund name)" is used on the Budget
~.-_..-".- ...-.. ,....-..-----..--.-""" _.__.., m...._. .., m__'.
Collier County, FL
Page 58 of 135
September 24'h, 2010
bovmax
'Partners
Agenda Item No. 16F5
October 12, 2010
"' of 156
'"'
Sarasota County Governnlent :n association With M..MethodFactory
Document reports only, John allowed us to turn this field on or off,
..1Ii
",IY",al::'008
_1'" . .'iT,:" ~'Jf!!JIl
~.I..,~Hr'lU,lfi')"~'.EBl
..
I'und ;~I-,:;"': 1001
1-1.,1 P,,'d,:;""~:":l Yes..:J ..t:
~1I'",j r'-liirn~: jGeneral Fund
~!u:;ull",'nl Tllle':IGen8Ial Furl(l
t~~"e
Lookup / Organizational Code Lookup / funds / click on a fund code / click on the
"Fund Description" title / decide if you want a "net cost balancer" or not.
Ability to set a default of the % change for the 2M out-year budget, $
'--t' r!;,:.~
.' :__ $- _ r,~",~: .:....'
,._'~...'"_' _,._...._. .._Nm' ~__."__
,';"~{ L; t
Hn~,:-,;~~
Collier County has requested GovMax be enhanced to allow for them to determine the "%
of Change" default value for years 2-5 when creating a new Detail item. In v4 when a user
creates a new detail item Collier County had customization made to default year 2 as-
100.00.
1- .
To accomplish this enhancement and provide the greatest flexibility MethodFactory will
develop a Growth Rate table which will allow Collier County to manage their Default % of
Change value(s) that could be applied as a Global default to all objects or at the
Organization Code level or on specific Object Codes. Collier County is requesting this be a
global % Change of -100.00 for all objects.
Collier County, FL
Page 59 of 13S
September 24th, 2010
Govmax
;;-r-;7 '
t .'?rtners
A:ler-da Item t~o, 1 GF5
~ Oct:Jber 12, 2010
~ of 1'~'6
,-,
5ar2:so:-a Count)" GQ'h~r-nment In a~,so(.'ar'l)f") \':I~I) M...MethocJFactory
f':~~~"~~~~~~i~~~~(~;~~~~~~~~~
Year 2 -100.00 % -100.00 0.00 0.00 0.00
A new Site OptiDns DptiDn will be added tD the Budgeting InfDrmatiDn tab Df CDllier
County's vS implementation that \.vtll a!!ow for a new Detai!s created to have the year 2 % of
Change default tD -100.00%.
Manage the global optiof1!lofthe, site;'
FI~:a" -:-8: l~fcrmatiDn 5uJc~t 1,1format:c~ ~e-r'''I::e-le','e! 1.1icrmat1on ~'CSi[IDlllniornlo,,,:11 Generallrtfcrrnat:on ',','Dn;S;::a::::e Options 31.\1:'
Continuous Fiscal Planning:' I i:: v
Cur:€1lt Buclget Period:~
Oct - S'O'rc
Budget r,'iethod:'
':'r-I'll'::';!'"
Updul€ Budget r,1ethod:
I Ur:;31-~1
CUlrenr Budget Phase:'
C':::III';II"3i-\
Create PtlilS€ SIHlpshot:
I C~"'~:.:.J ,:~,,_,;oI,I,,'CI '~II~
Budgeting Out-Yeals:"
UpciulE- Bud;rE'ting Yei.lrs:
!_~~~_l~__i
Capiwl OLIt-Years:'
LionE-tar)i Rounding:
i J~31'?'::;t ~i::J1,31
His,ol-ica! Years
c
,
;,c
,y.:
5ud~.\E:lin~1 Yeats:'
Capital Years:'
PE-rfo~nlance Ye.1rs:'
o
:2':':-
'='21":,,,1
TD allDw fDr a default % Df Change rate at the OrganizatiDn CDde level the same DptiDn as
abDve will be added tD the OrganizatiDn CDde table. This setting will Dverride the glDbal
setting in the Site OptiDns.
CDllier CDunty, FL
Page 60 Df 135
th
September 24 ,2010
Agenda Item No. 16F5
October 12. 2010
7-.of 166
"'~
60vmax
'Partners
^
Sarasota County Governnlent 111 a$~OClar-,on with .M.McthodFactory
,-k~,","",'" .
Or9 Code: 100220-669
0:9 Cc,je r:ame :O_ffice~f LJt"'ttE,e~lllatlo~__
8'..!SIII€SS Unit: 0530 Regulation
- -.-.-..-..,-.,.,-.-...........-.
---_.__.._~----,-,._.,.. ...._,. ..".
:=-und: GG9 Fee Trust
O1'g Cede Status: Active v
v
v
iF A_: 539 Other Plly-sical En'~'lronlTien v
De f:' a rtm '= n t: _~_~O'~2~~~~.:',,~~_!,~?~.:p iv ~____~j
DI,:islon: 00000 ILA "
P:-c,,;wam: 053020 Utility Regulations Fund 1669)
......-- --.....-
"
Function: 53
EnVlronni8nt
v
FY 2009 HistOI-'y' Or';;J Cede: 100220-6G9
FY '::::010 H:st.xV C:'J ,:~,je: 100220-0369
CIP Prolects: D
Default ~-D of '-'::hange F~at8: Year =- -~jCID,OCFt v
Dc r .;ot A:;ov,/ CL.'srr(ae tC\ of Rats: 0
1-'n'-'II~n."11 '---~II=::-:-I
--,._-:::'.~,._::-~::;.I.....:::':::::
The Do Not Allow Override to % of Change Rate option is provided to lock the % of Change
from being modified when adding a new Detail. This option will only allow the user to enter
a year 1 budget value and the % of Change set rate will provide the year 2-5 budget values.
To allow for a default % of Change rate at the Object Code level the same option as above
will be added to the Account Object Code table for Expenditures and Revenues. If there is a
rate set here it will override the global and/or Organization Code rates.
Collier County, FL
September 24th, 2010
Page 61 of 135
bOVmax
?artrJers Sarasota ::ounty Gov-er-r-:ipent :" a~;SoClatJon \'.'Ith
r,]8!yja Item f00 1 F5
~ Octo her 12', 2 10
-"""-"of 66
.~
Nt.. Method F;1 ctory
CJt:qe:t Code: 634112
':\bJe,:t CClje r,~ 3rne. Hosr-l~all:atlOn In Patient
I.
3:~:,::f'~I- :c: ;:U:'I,j: rJ,A, - rJot a Transfer ,~CCOUl1t
v
:..::::: UI~! t ",13]::1:': '~Q_~~~F~~at'I~~I_~~E~_~se
;': :YJnt f,',w:::,j-" 600 Or.:eratin;1 EI.I:ense
v
v
_ ~'':::II::'~ C.]te',;:JDry:
f'JA IJndefllled v
F-,'::A..'UI_~ ';UilllllJ:,':
,,. I' '-..'
jJ,w" '.JI'IClerll!I:'J v
Dsfoult::.~, :Jf Change Fate:
\'t:alL' ci': -;CiC',O~I'"," V
:-:10 hot AI!,:)'.'',' O"'t,tTide tD \, of '=r'Gn~~~ F:o"e: []
_:::,
,',- '.C !..._:
I":',"
--:c--a_.-" I L' .',.. I ,',-:;::- . - ""'" I
~ "- -. - -,,,.,, ; '., - ~, ': ; - -..--
-- -_...,._~..._'---
As with the Organization Code the Do I"ot Allow Override to % of Change Rate option is
provided to lock the % of Change hom being modified when adding a new Detail. This
option will only allow the user to enter a year 1 budget value and the % of Change set rate
will provide the year 2-5 budget values,
When a Default % of Change rate is applied either as a global rate, at the organization level
or at the account object level when a user either creates a new Detail or edits and Existing
detail the In % of Change will be automatically set to the defauited rate,
Depending on the Do Not Allow Override to % of Change Rate setting the user mayor may
not be able to change year 2-5 budget values.
Collier County, FL
Page 62 of 135
September 24th, 2010
Govmax
'1J armers
~
Sarasota County Gove;'nment In associat!on with N...MethodFactory
Agenda Item No. 16F5
October 12, 2010
~ :If 166
/..~--"-
:,- ".~ .,.,,-" .',.j
. "'" '.-.' ....~,.'
1',
", :';,n:'.'
FY2011
S2,500
,
I
I
I
I
I,
r'
r
Total Fi inCrease K
r
l
,
r;
,
$0
Business Center:
Business Unit:
Organiration Code:
Fund:
Account Object:
12 . Communications
'1230. Communications Prod Delivery
31240000 - k1ail Distribution
001 - General Fund
500315 ~ Computer Sofiviare &Consultants
Budget
FY2012
(I C,
FY20D
o
$0
FY 2014
[I
$0
FY 2015
[I
Incmase
Auto apply adjustments to subsequent years:
! .4ppl)' II Sa.e
52,500
Cancel II D~dele j I
The final change of the enhancement will be a management panel that will allow for
GovMax Administrators to apply the Default % of Change to the year 2-5 budgets, This
management function will allow for a change to be made to a % of Change default rate table
and then automatically applied to all existing detail budgets,
As an example if Collier County decides during the FY 2012 budget year they would like to
budget for year 2 at -10% instead of -100% value, They would go into the Rate table and
update the year 2 % Change rate from -100.00 to -10,00 and save the changes, Then come
to this management panel and click the Apply % of Change Rates and all affected Detail
items will automatically be readjusted based on the revised rate,
Collier County, FL
Page 63 of 13S
September 24th, 2010
uovmax
'Partners
.~
Sarasota County GCl',.'ernrnent if: ass[lciarrOr. ~Ylt.lJ ~MethodFactory
!\;y:mda !t'3rn NO.1 -Sr=S
O:tcJber 12. 20'10
-Y, of16Ci
Automatically ApplJ' ~,c of Cllange Rates to All Detaii budgets
I Appl)' (,~ of Cllange Rates ) I Cancel
Collier County, FL
Page 64 of 13S
September 24th, 2010
Go vma x
?faY'tne~ns 5ar,~sota County Government
P"oenda Item r~o. 16 5
" October 12, 20 0
~ f 1 6
'"
in a~,SoClatJOr. v>'ltll M...McthodFactory
,''''.,,,,,-.-, -
10.2 Position Eluc!getbg
Additives are the multipliers, flat rate and variable amounts that are combined to the base
salary to produce the overall position budgets, Examples of additives include Life Insurance,
Retirement, Merit, Cola, Lump Sum amounts, Workers Comp, FICA, Medicare, LTD, eK
10.2,1 De.t::nnir;,rng rhe Pns;ti(ln's 2':.:5f~:2t:n Go-;'h1ax
The following section outlines the order of operation that will be performed when
determining the position's overall budget. It contains the business rules that apply to all
additives, and explains their potential value types as well as their position in the overall
calculation,
S!:qu:?nce:1 - 5:;:icry Carr:.;csitlon
This sequence step is responsible for adjusting the base salary before any fringe additives
are added and any net totals are captured, The calculation of sub 1 generates base salary
for the next fiscal year. The only adjustments allowed within sub 1 are as follows:
Code Name Percentage? I Flat Amount? Allows
CompoundinL
-
01 Merit Additive , Yes I Yes Yes
02 ~~~~Y~t\~d~~;e~____ ____~~-~-------f-~:~ Yes
03 Yes
---- -"-~
- -,
This step will be responsible for calculating all additives that are dependent upon the salary
calculated in Sub 1 (Base+MERIT+COLA+Lump Sum+OT).
Calculation 04 - Fringe Additive 05 - Non-Fringe Additive
Percentage Yes Yes
Flat Amount Yes Yes
-
Min, FTE Yes Yes
Include in FICA Yes Yes
Include in Over-time No No
Calculate only on Base Salary Yes Yes
Collier County, FL
Page 65 of 135
September 24th, 2010
!tsm r'Jo, 16 5
;'Jctober ~ 2 20 0
5
uovmax
?fJarfrJers Sar?sota County GOV'3t'!Hl1':::i'lt :1: a~;~~OCic~[Jon v,';t1J
.~
A!\McthodFaclory
Fringe Additive - Employee compensation other than your wages, tips, and salaries, such as
health insurance, life insurance, and pension plans. Most fringe benefits are deductible by
the organization and are not included them in the employee's income.
Non-Fringe Additive - Pension benefit contributions made by an employer that are not
critical to the workers health and survival.
-'i.'2nc:.? 3 - S U;!;]2t l,c::,-,,) "'-iU/:,:,'~-'n
This step will be responsible for capturing the additive and fringe totals and optionally
performing calculations on those values.
Code Name - I Percentage? I Flat Amount?
06 Net Fringe Additive I Yes ! Yes'
__'u -- I Yes' --,,--
i 07 : Net Additive I Yes
ras ~ary Addlti~e
...~
. ___-L____._,
! No
J
· While sub 2 should be responsible for adding flat amounts to the position's budget, they
are available in step 3 as well so that negative values can be added to the final calculated
additive totals, allowing a set number to be taken off the accumulated value. All positive flat
amounts are encouraged to be placed within step 2.
Net-Fringe Additive - This type of additive is a multiple of the sum of Fringe and Fringe
additives only.
Net Additive - This type of additive is a multiple of the sum of Fringe and Non-Fringe
additives only.
Net Salary Additive - This type of additive (is a multiple of the sums from Sub 1 and Sub 2.
Examples of this type of additive are FICA and Medicare.
The following section outlines the features and benefits of the Position Budgeting module.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ - Can be added to proposed system for additional payment
Collier County, FL
Page 66 of 13S
September 24th, 2010
uovmax
'fJartners Sa, asota County Govemment
.i\;jenda 11em !~o, 16 5
October 12, 20 0
,. , f 1 6
,~
in a~SOClatlon with J6.MethodFactory
'-'c;,,',""e'"
N - Cannot be accommodated
i Ability to make global changes by Fringe Benefit, Bargaining Group, Pay Grade, C
Ability to budget a position as Hourly or Salary. C
MERIT fringe types are budgeted based on the positions Start Date. C
Ability to budget fringes based on the Position's Start Date and MERIT Date. C
Ability to budget by employee or position. C
Ability to spread FTE allocations across multiple cost centers. C
Modify variables and perform various what-if scenarios. C
Modify assumptions and recalculate. C
Ability to assign FTEs to Budget Issues or Service Enhancements. C
Ability to assign FTEs to Grants. C
Ability to track position history, employee history and related changes to FTE. C
MERIT and COLA fringe types can be based on the Max position budget or the C
assigned Pay Grade.
Ability to budget fringes based on a minimum FTE requirement. C
Ability to track position reduction labor costs. C
Ability to align labor cost to the client's outcome based budgeting goals. .--
C
Ability to budget Over-Time labor costs on the position. C
Ability to budget only a portion of the positions labor cost. C
......-
Ability to define custom attributes on the position record. C
Ability to manage fringe budgets at the position, C
Provides ability for compounding fringes type. C
Multi-year budgeting of FICA rates. C
Provides ability to budget fringes as a Pct of Salary, Flat Amount, Variable Flat C
Amount, and Vari~~~ct of Salary. ~--,--,..~-
Ability to budget partial year or seasonal positions. C
-- -------------------- -------------- .-- --
Ability to budget vacant positions. C
--.-.-
Please provide details on Collier County specific requested functionality that you will require
and is not outlined in the above functionality matrix.
"""COLA - COLA is appl,ed to person's sal~~y:~ntilthei~-dj~d~~I-hits the C
(last number in Pay Grade) in his Pay Grade, than it stops. Once at max, you no
longer receive COLA. .____.___
Merit (both kinds) - Merit, is applied to the" . of the individual's pay $
grade (Tibc,2 ': .. -- , _ ). Since we do not use the 2ed thru 5th years
in GovMax, we don't need to worry about the lump sum. BUT here_ in Collier, if you
Collier County, FL
Page 67 of 135
5eptember 24'h, 2010
b[lvmax
'Partners
.~
Sarasota County Government .'1) a,;~,:J[,'ar.'on with JJt\..McthodFactory
L,Clsnda item NO.1 '3F5
~ October 12, 2010
, C)f'~ 66
I I are at or exceed Market Point, than your merit is- a lump sum which does NOT get
i
i applied to your base salary, e.g,: if you are at Max and being paid $100,000 per yr,
I than the merit bonus will be paid to you, but next year, you will still be making
$100,000 per yr, .
I , Def Comp - Currently in v4,0, if you are a part-time person, the def comp is C
i ! prorated based on the FTE, This must stop, If you are entitled to $SOO, than it
shouldn't matter if you are FT (1,0 FTE) or PT (less than LO FTE),
Life ins - Currently in v4,0, life insurance is not being included in the FICA and medi C
, tax ca lculation,
, Ocl 'om, - ,",,,ed,," ,'0, ,", del co-" If bel,,'md"ded '" 'h, '"b , ,"m ~
when retirement and life ins calculates, Thi~ should nothappen, , '
Def Comp (Salary Adjustment) - Currently in v4.0, aT is being included on def I A
comp, This should not happen,
I' To allow for vS to balance to v4 position calculations MethodFactory will allow for
vS Salary Adjustments to be included or excluded from aT calculations, This is a $0
cost enhancement to GovMax vS,
- -~_.- -,-~._,._---~ ~
, When the County gives out the COLA and merit raises, they usually have an "if you
i were here on XX date, then you will receive"," so if an employee passes the hire
! date test, they will get a raise and if his hire date is after the "if you were here on xx
date", they will not receive a raise? The additive date will be universal or another
way to say it, everyone will use the same "if you were here on xx date" for the test
to see i~they get "--,aise ()r no~7 . ______" _,
aT - currently in v4.0, the COLA, merit and pay plan adj adds to the aT number and
places this large amount into account S14100,
$
C
Collier County, FL
Page 68 of 135
September 24'h, 2010
Govmax
'P af'fnef's
Agenda Item No. ',6F5
October 12, 2010
c, .of 166
~
Sai"aso:a County Government In aSSOCiation Wlt!J ~MethodFactory
,'",",
,.,>,
~"'''''''''.''!~~l:l'' ,.f:~ I,.. ,., fl~",_.~'~;!l\iI.P'.f: llf....;:,7:IT~lil'.f':WmifljJl:O!I. Iii.
mty (,ov~rnrn('n! ' h:c~1 Yeal 2008 PositlD
",;I~iCW !5DOC20S.:. Paramedic II (Inc1832 GTllIs)
,~,~:- 130805 Paramedic L (me,S3:' Ot Hrs)
In',.II",I,!,"",1 IDjsallD Concell8 :::;r._~t.u' !"',C!IV8
ll't~'~'.\;;;r.."~'!r:~.~':P'!':;~~~~';~~,f,,~~Y!'l','Y"IMlt"r~;~ ,.;, ~~ --...,.,..,....,.~~.~.~-~-" ''''l'_n-~~m """""
iG:J ~~4A;BE16;:~~tg~NTEP.~O;~:';~~c:~~eu~~c~7~~<<'tro;1 ~~:-~~gAu~~~~~a~,~;e ~ o~~ u~~ ~ JL :GC:o~salaB,,~~~"~:~~ n~~al:}__=2~~~
LL..J.~ 44~1q:A~O_ Emergel'l(v MEdIC~1 Se _ 5'4~qq_. (J~e~lrrl~m._mmm ; O!109J:1D; _ DGOaD :OT_~~laly:5gg~10~:DI 21,578.
tj'3 .,...~13~",:4.90____ ~':I:'e..09_e.':"vJ~_~~ ~.I__Se.___51l"iOO_~~e.~e Fcr8-!lary__ 0710ql:.l0__ _QOQoq__-.~l)lJI,Atliu"1enlen1' 500m_~___ 1,386...
.4 14461 [::490 Eme'gemv MealC~1 3e 51 ~100 Reserve Fc,r ";alar\, 0710UJ.1 0 000l1O EMc; Menl pe'con',~ct. 5 1316
'5 '4461 (,-490 Eme,aencv MedIC~! Se 51 g~ 00 Reserve For Salar\' 071001-1 I] 00000 'P~v~'lan Ajlu,tmE,n,- 50 85
'B I' 4461 0.490 Enle,~p.mv Mf'dl"~! ~e 511100 8o~lal S~CLJrltv M.'l!C 011001.1 I] : Llld)IJI] ,FICA- 5000:'OE3 ulsarr 7,:'30'
~144510.490 -'Emer~~nCvMedlt~' Be .511'00 --so~i,jl S-ecurlt\'M:m ,071[10110 r 00000- :o'r-F-ica ~OriG208::: oi; 1.338
'814461[1:~~~m_ ~m~ll18l'tv Medical Be 52.!10Q i?_o.C1~1 SecurityMSIC. : 0!1001-1 0' 00000 :M~dlar~ - 00002083 01 521
~ '~_~_Gl~~~99.__ _~~_rg~~,v_~.1e.9i_C.a:_~_~~ _52~:02__~C'~~I\3""l!:lt,'~1~t5 __ 071001-1 OT ''''M~ _. ':', Medi:J'f - :OOO~O_~}__ ______________
:..l2-J i4461 [':490 Em~'gemv Medlc~: 3e 522200 Retiremen! Hlpr, HH ; oiiooi:-1o~ omloo F;'etl,emen'- SOO(J:'D83 7,718
11 t~44&1 [.-490 Emerae~v IMd'.E.~2!_ 522200 Relllement '-Mh Ha 4~!_~{r.D_i[__ UUOO!! __ ;01 Rellfemem- 5['U020 ~,_ 4,031
.1.LJ; 4461-[':-490---f-.:n~'~~nrv MPdI,~1 Se 5-?2'-5(lHe;:;ii~i-iris~';ii;'CB -~ Oil U01.1 U Illl!!IJO ,i~;;;:~i;1-1i-;5-ur"n-i;;:-;UOG- [,,73'2"
..1.l-JH461C,:490 Eme'(lem\'Medlc_,,;}~ 52?' 60 L1fell1s~riln(E' Bno'~': 071001.1 0 00000 _ife'n~uran(_e - 5C00208 ___ __ 223._
i~
~ -.l.!J
~F'-"OO'
I 84.247!
~ A~IJ'''mCnlS 0: c~an~el'og III I
o
In the above example, each line item will print in the referred to account. Even if
there are 4 line items referencing one account (see account 521100).
Regular Salary $33,816
Divide by 2080 hours
Multiply by 832 hours
Multiply by 1.5 = $20,289.60 - this should be the OT Salary in account 514100
COLA; aT "base pay" $20,289.60 x 4.1% = $831.87
Merit; aT "base pay" $20,289.60 x 2.0% = $405.79
Pay Plan Adj; aT "base pay" $20,289.60 x .025% = $50.72
Total OT = $21,577.98
I would like GovMax to treat the OT postings like it does the Regular Salary
postings, show all the components as follows: (it ALL can still post in the aT
account, in pieces)
514100 aT
5141000T
5141000T
I 514100 OT
I aT Salary
I aT COLA Adjustment
OT EM~J'':'lerit per contract
OT Pay Plan Adjustment
--~ --~~-----I
$20,289.60
$831.87
$405.79
$50.72 I
Collier County, FL
Page 69 of 135
September 24th, 2010
uovmax .
?f/arf11ers 5ar2S0:a COt;~'ity Goverr.ment ..Ii a~;SOc.',;rfon ~','ith
AJ':;rlda iiern I'Jo. 1.3F5
Oct8ber 12, 2010
nc- of 'is'S
."
~MethodFactory
Than I can download the OT account and sort through the data to collect the dollar
U amounts in each of the pay increases. This type of information is needed on an
annual basis by our Human Resources Dept. ..
Collier County, FL
Page 70 of 135
b th
Septem er 24 ,2010
GilVmax
'Partners
'"
Sarasota County Government in association v,.;t!r ~MethodFactory
Agenda liem ~~o. 16F5
October 12. 2010
~'f 56
10? C'wI"al P~OJ"H"'-
~, .J ..... t:J ~.' l' I..:-...,l...'
The following section outlines the features and benefits of the Capital Project module.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ - Can be added to proposed system for additional payment
N - Cannot be accommodated
Ability to assign a unique number to the capital projects. C
Ability to align CIP expenditures to activities. C
Ability to budget CIP projects 5, 10, 15, 20 years out. C
Ability to assign multiple funding sourc~s. C
Ability to align operating budget impacts to the ClP project. C
Ability to upload a Site Map. C
Ability to track CIP projects by district. C
-
I Ability to filter CIP projects by Project Manager, Fund, Category, Type, C
Department and Division.
Ability to import CIP data. C
Ability to capture the CIP's Comprehen~v.!_~lan. C
! Ability to capture narrati~information. C
Please provide details on Collier County specific requested functionality that you will require
and is not outlined in the above functionality matrix.
Ability to view/manage project expenditure and revenue history within CIP workspace
Collier County, FL
Page 71 of 135
September 24th, 2010
Govmax .
Pt:1rrrJCtS Sa! 2sota County '':;overnment :1.' 2s:'oc:at,'on with
l\a:-:::1da Item No. 1GF5
~ October 12. 2010
", of 166
'"
J6..MethocJFactory
, oe'at >', p,~.<,:'
E'::, F-.cect
FY21111BlId{llll FY20t2h",1get
OrgC<><le
QbjectC_ h~ld
!J:'
["on
u: '00
/
/
"
1.10
[','
',-.1~-: :C,; '31
If'
1~ 0['"
:"J'
,':';"00
1-' i' '~. , .
"']
:::T>~:::;~ =L1~I:i~t
II I.. - '_' r ~;':";i r-' '" j
(I~ ULJCIC'O ' i,'_
1.::" '
':'Y:Xlij i-,
" ~I::;:I C:%
j
I
L.___.__
I !
..."~
The following section outlines the work required to be accomplished to support the
management of CIP historical budgets from within the vS CIP module.
Collier County, FL
Page 72 of 135
September 24th, 2010
,-.----.-....".,'"'-
Agenda Item ~Jo. 15FS
October 12, 2010
f 156
[jpvDlax
J.~art11ers
'"
Sarasota County Government II"! aSSOClar,on w.'th ..M."MethodFactory
10.3.1.1 Current v5 Functionality
Currently Capital Project Historical budgets are maintained in a CIP History lookup table.
This table is separate to the Operation budget history. The following is the table format.
Collier County, FL
Page 73 of 135
September 24th, 2010
--",..'
bovrTIax
'Partners
."
Sarasota County Gov.ernlnent ,'n a~,so(.'at,on ViltlJ JtA..MethodFactory
!\Jenda Item h!o. 16F5
October 12. 2010
f 156
" ".~,:""..~._-
;
, Project Number CIP project number. !
"~--~-"-~-----.'--'-_'_ ___ ~'_'___""_'_ .__ _'n _ __ ____n_._._____". '_'._. _.______ _'_'_
Description Line item detail description
Funding Code
Optional
Optional
E or R (Expenditure or Revenue)
Line item object
Project Activity
Type
Account Object
Account Description
Fiscal Year
Appropriated To Date
Line item object description
Adopted
Amended
Actual
Encumbrances
Annualized
v4 Forecast field value
Optional
Optional
Optional
Optional
JL Code
JL Object Code
JL Code Name
JL Object Code Name
Organization Code
Organization Code Name
Fund Code
Fund Name
Business Center
Business Center Name
Business Unit
Business Unit Name
Notes
Program Number
Collier County, FL
Page 74 of 135
September 24th, 2010
__" _v. ~_".
~i~IDi~
"~.."
Aaenda Item No. 1GF5
~ October 12, 2010
f'i56
Sarasota County Government
'"
In aSSOCd[IOn with ,M.,MethodFactory
. ""1
'.,,,
Program Name
Item Description
AccountDeta i IRecord ID
<custom fields>
A user would navigation to the Capital Project Lookup table to add or edit CIP historical
budgets.
~
,
I
I-
_.-= W. . ,o'o~c"""'. _ .'~" ~::' m., ~ ,_ '~';-"";;:f r
1f.4It";~~~%~~~~~i:~~~~_ I
~ CIP Cat~gcry CIP Categ~"le! CI~Cate~()r;.' S'_'slem CIP C1 !
:IP Cate~cry -:"ype
'':IP '':a:e-ciY\' -'..~t;:
:1;;CaltCOI'-'--!~e-
:IP[,!:'!':r::ls
.: Ii: :' !S:~IC1:'!
: ;;;: IS ;r;c~s
~>:'!tf'm ':IP c!
Slsten' :1'" Oi
" sterr . Pc
sterr =U~:'1
:'!':e-n-, =~n:jil
;:. ~ "" no, =~n:11
:::" s ~ern =un:jil
'sten" "'~ C.ie [
;;:\ S ~e rr, ~'~~ Ie: v
:;;:' P'c-:ra~'; .:.::; ,,"
::: Pr:'~'3r,. -c1 ,",e-s
:::;;"c:ra~I'-':,: .,,.
~l,rC1C': ::~::-
=0cJir ~ :c :e-s
"JI',Clcg'_:J,:.
=unClc; S:U'T::-
=u~~lr:; ::iCe:':::-S
=u~j:~::::u':e
"'uc,:jmc S~t-:iaB
=Jc::r,"::'L.t<'3sses
=Jr:;~;'::;Jt :",'S
'U~:l~; -:.'Ct
;:" u r~ In~' ]:o-s
'In:l,,'c"'':8e-
F'ic,lect':'cLrty
~r'CI~cj -,,::1:'.I:,'::S
"'c:e-ct"'-ctJ,r,y
PiC IE':~ .::;: all- S
:'c':rec' 2:atu~e-s
",':'~ :.:2;~t~~
Selecting the lookup table the user would be shown a grid all of the CIP historical budgets by
Project. They can either search for details by providing a project number or create a new
detail by selecting the 'New' button in the menu bar.
Collier County, FL
Page 75 of 135
September 24th, 2010
Govmax
'Partners Sa; asota County Government
L,genaa Item f'Jo. 15~'5
October 12. 2010
^~.Df 166
."
in as:'oc,'aticm Vil~1l JAMethodFactory
,,'4."~'"
Search Filter . F'I~as~mse.lec~___ n_ . ._.. _ ..m.. . 0.. ._.. o. . .0. o. _ .0. ',' '_. . __ _m . ", ___ o. . .._........._._ .~. 0 Exact I Search II Reset I
~~-
"_L ~.~.~,:-I:;:lcn ~.~'."c'=_~ <;>1 :"":'I~:;I,,,,,._ ,,,'....;___" '-",,-: ~;I:I'" JL,~.~j
:~11
Lan",",cCLJlsrr:on
rue:
~'" 1 [: 1 C
~ ~j [: 1
:c
- 1 "
',e
..
, 1
r ,
j 1
~1
..
::11
:C:C:.'Crla~ ~u~amg
n,e
~::c:
:C11
':;:~p;:-" -~.'. "'I~, I~" ~" ,1=","- ,~w
.' ~ ., I., ,oc.- L"_''-' __,~ ,_~ Y__"
u:
-~,CC'O,'
q .'c'~
:0'1
:011
:C11
:011
:::11
Ccrs~ 01 P.fcre~lIcrai Facility
r:..:e
peec:;
-ransfers :00:6 G:i-1:'::::CCC
co,
~F':':CC
Future GO bon: Prcceeds
'ue
~:E::' ~
"~EP.~ zeos.::. '.c>:..::. I'~ 22 .20C,C~C
r~e
P-1 C 1 ~
-r8r1sier i~Grn G~ntr,,1 Fun~
ue
-'~-~~"c
:[:11
-,8ns1e, fr:rr, .:;'~n~rs~ Fund
f~~
~'"' 1 C 1 C
:~ 11
:"'EaSE'~'~r:~Be
C'.;t-
":.':'':':0
:C:l
:Gl1
"Tties"'lc~a' ;;ec'.'I:~s
c J~
::p~:co
~'r:iesslcna' ~-er .,:.,s
'u.,
=~'1 ~cLr:- :;,~ !:c~:i ~T~<~:-.;s
__ ~ _ _e_ _... __ ~c_ '."
:r 3 ~~ t- ~ a~e 0 1 .
[.~S::'J:-'Ir.~ ~a:,t 1 c: 5 ittrns -~: '\'c~' ~1:
Creating a new or editing an existing CIP historical budget the user would be presented with
a list of text boxes that they would need to complete.
Note: This information is only displayed in the CIP lookup workspace and reporting must be
customized to report this budget data.
Collier County, FL
Page 76 of 135
September 24th, 2010
~.~.
~~~ID~~
.l\genda Item bJo. 16F5
October 12, 2010
o f 166
'"
Sarasota County Governnlent ,;/"1 associatIon with ~MethodFactory
'-"'~''''~"'''.O. '
Active
Yes v
f
I
~
[
r
!
l
,
,
!
Description
Service Level
Appropriated To Date
~14~IOOOO 000000000000
Project Number
PA,1010
Funding Code
Project Activity
'001
JL Code
JL Object Code
Notes
Type
~
Custom Attribute
Account Description
PeJri:hase e,f Land
Fiscal Year
2011
Account Object
'IZll
Account Object t'lame
F;,lr~I12.'~'" 'Y Lall~1
OrgClniwtion Code
~'.:.. 11)21
Organization Code name
LM~ 1[1 ;=U11[,<:'::':_ln-, -::F:D:=F
Fund iJarne
c,::I,.:::-al:a: i~a: F';c!::::~~ :=-Ln:
Fund Code
31}J
Adopted
C (IOOOOCI}XIOOO
Amended
CODJOOCOC:C!OCiO
Actual
OC!'JCIIJOCOIJOO'JO
Encumbrances
o OOI~IO DC 00000 0
Collier County, FL
Page 77 of 135
September 24th, 2010
aovmax .
i./t~f'b1eI'!S Sarasota County Government .'n a,,~;oC'ah)n v,',tlJ
,t\genda Item No. lSr=-S
October 12. 2010
o of 166
'"
M.MethodFactory
10.3.1.2 D-:!:}'cTi;iUan uf Chan,~;('s'
The following changes are proposed to allow for management of the CIP historical budgets
from within the CIP module on a detail by detail basis similar to v4. The proposed changed is
only for the CIP workspace.
Change 111. Add Current and History Year 1 (e.g. for the FY 2012 database these years would
be the FY 2011 Amended and FY 2010 Actual) to the Expenditure and Revenue budget items
tabs.
This change will allow the user to view the summed total expenditure or revenue CIP history
budget from expenditure or revenue budget item work area.
Collier County, FL
Page 78 of 135
September 24th, 2010
,-~'~'-~-'
UOVmax
'Partners
Agenda Item hlo. 16F5
October 12. 2010
'..of 156
'"
Saraso~a County Governnlent ill aSSoCiation with .M..MethodFactory
,.!,:-~;,,,..,-~,.,
~.'-
Filler by Project A:ti','ltj.' Sho"" AI_~~~l1~I~_~~_____ ___ ~J
l"'Ill!ll\i"~~~1l'!~
o :'~,';;::::,Ii.;n C:(:: 0.; ,t.:'j " :,'it. ~Ji', ,,--:1 I h 'nl- ~'.n~r ~r'rl"1f-"i ",.' ::" 1" 51.1':'~ ,._.t~'i f:i ,I ~ cl,;:! r.
.::J ,,,,,,,,
.::J '''''OJ'
.::J ";",,,
.::J """0'
:oJ ""',,,
2J 2:7:~~C2
.::J """"
-=:J ,:7;;~~P
.::J .::7"'~~:e
:OC:'~2 :emral SE'r.'I~~ :::~a'Qes :-';:S " ~G
:C8:'';: Cen!rEi Se-r<'l~e :::~a'ges , , so :0 :-0
5COf:'.C l",pro.em~nts S~~ DOO S,O sa
:CO:~:: :~rtral :.o~"'''ise ::n ~-ces ::r~: ",-, "
~cu"'~L Central Sec,'lo:.e C~M~<:S S5 toa SO SO
:::0::'[ :'n~rD ,err~nts w, "~ ,.'" SO 50
:CC:'~:: ::'ent"al Sec'",~,= ln~rges ~-, ;.c.Q SO SO
-,' 0'.- ~, 1r1""rJ', em~nts . . .- ~~ SO SO
5CO 2C Im~r~'. e-rY, rts SO ~, , c,o.c:e se
"'1
<>
FY 2'Y'C' I :~'~TJI~,I)
FY ;::C',CII~\n',NI,i, el)
Year
Total
Appropl'l81ecl-l o-O~,e
FY 2011
FY 2012
1.~~; ;:<7
1,eS3,:2E
1 7:[ CC ~
~ .7 SO, G C 0
FY 2013
FY2014
FY 2015
A~~IJ 5;,:;1'.'8
'::;ancel-I
Unlike v4, vS will display the current and history year 1 budget.
Collier County, FL
Page 79 of 135
September 24th, 2010
i\Clenda Item 1\10. 1fSF5
~ October 12. 2U1 0
f1GB
Govrnax
'Partners 5ara5o~a County Government
'"
:r: a~.::;oCiatlon with M,MethodFactory
r-C'l' :t; 3'3:13 OPfratlng P<OI~ct 333
",. I '.,'" ~ 000 -
OrgCDde
OlljeclC. Flmd Appropriated FV2010AdlJJl!ed FV2010Amended FY2010FoleclIst FY2011Budoet FY20126utlllet
L:,09S(J ':'.J~
~4_9_~O_9__ m
/
-FiLJ:r-;
,,'pt'cd ',':'J OJ\;
1J: ro
i-;cn'-,--y,:
~Lj'j",- - ".0
~ ~ 0:')
J0'5CC :'ii
Change #2: Add the Current fiscal year budgets (Adopted, Amended, Actual, Encumbrances
and Annualized) and the History Year 1 Actual budget to the Expenditure and Revenues
details grid. Refer to the accounts workspace as example.
This change will allow the user view the historical budgets on each detail within the
expenditure or revenue workspaces.
Collier County, FL
Page 80 of 135
September 24th, 2010
G"~~ ftfa"x
'Partners
'"
Sarasota County Governnlent in a5soc:iatlon with Jtt\.MethodFactory
Agenda Item I'Jo. 16F5
October 12, 2010
of 155
" t,_.~ ""'_'." _,..,
so '0 so so ,0 so 001 ^
so :;;0 so so so 00 001
SO 00 so so 00 00 COl
SO S.O so so 00 so COl ~.
SO S'O so so so SO 001
" SO so so so :::0 001 !
..:'J
SO SO so " SO SO 001
,
SO so SO so so so 001
SO SO so " so SO 001
00 SO 00 so so :::0 COl
so SO so co so SO CDl v
< >
Change oage: < 1 ~Z=~~l.U:.1.!2_;;. Displa~ling r::age'1 of 32-::. items 1 te 00 of~~21G
The following is the v4 example. The FY 2010 Forecasted column represents the FY 2010
Annualized column in v5.
"'-':'K':t ~i1:':':' ::'p~'atll'~ F-r8.e.:' :':']
OroColte
FY2010Amellded FY2:010forecast FYZ1l11BIIlI[let FY2012:Budgel
x
/
c
'--I.Cii:JJ I
.p:'r'I;,l;.p:
q'i:':'C
~ 1)0 '}J0
....;,1
'DL,J('
:;:;o,J"
~
Collier County, FL
Page 81 of 135
September 24th, 2010
uovrnax
1/artners
."
Sarasota County Government IF; a',$o(.',~ri,Jn V,'lt!) jAMethodFactory
/\9'2:Tja Item t\lo. 16F5
October 12, 20 'I 0
. . o~of166
.-,,,,~,,.,..,,
..:"
Change #3: Add a History tab to allow for management of the CIP history data on the Edit
detail screen of the CIP workspace.
CIP History budget will be managed
111101"l11"IWI1 Hstory
;:I-oa3e3eie::tapr;Jlectil::tl':ltl,f~'t!l"'a::lr':lt'::,'ouarelool~.:nGfOris~otd!s;:;i'a\'t>dqDtotl1err:)lect
aCll':ltle~laballdaligl1lttc:he~roJ~ct ~ - .. .
Ploject Activity:' 10(;1 Ce~tra! :2er-:;ce ~:113:;l:;!3 v h:"III;~:_i- r:~1111':ill'Lilt1:). :m;! HSL)!" td~c.
Seie:t thE' BlId~letil1g~:cC'Llnt is 3:1: the =>:pe:d:LUI<2 ['etall ~le'YI
Department: 0..:. - C::Il1ITl~ll1lty S~r'/Ices
Division: O":'9~1 . Capital m,prO\'ernellts Fro;:lrall1s
Organization Code:' E,~,7G93SiS - 6!3cl::burn Pomt F'ark AodrtiJn
FUl1d: 390::apltaII11l2ro.;;;I;"e:"ts
Account Object:" ~,D03..42 - Central 0ef',:lcS- C.h3r~les
Expenditure Detail Item (Quick Setup)
Description:'
F'r'2C'1C ~.:'::. ,j~ 1"',~GC~' Lii:load
Selecting the History tab will display the Historical budgets for the detail. This page will
show all historical years for the detail item. Also, the Encumbrance column will be added.
Different from v4 the user will be able to manage the historical budgets for all History years
of the detail. This will be decided based on the number of historical years maintained by v5.
Collier County, FL
Page 82 of 135
b th
septem er 24 ,2010
G ~~ [n~ix
'Partners
,...,
Sarasota County Government in association with '&'MethodFactory
Agenda Item No. 15F5
October 12. 2010
n of 156
_-',_.." "",..~..o
FY 2010 Budget and Ye.r-to-Date Actual.
Adopted Amended Year~to.Date Annualized
800000 886.671.00 000
000
~.
~
l
I
"
t
I
FY 2009 History
I'<dopted
80000000
Amended
21 801 00
Actual
o
Annualized
. FY 20llS History .
Adopted Amended Actual MlIlualized
80000000; I' 477 050 00 000 000
I AHI:,'
Sa.... II Cancel]
The following if the v4 example of the History management area. Only the current fiscal year is
managed within v4.
Collier County, FL
Page 83 of 135
September 24t", 2010
Govmax
'Partners
."
Saraso';:a County Government !!J ,'jC,~;O(;,~:'Or. with A\.MethodFactory
L,;js:;da item ~~o. 16F5
October 12. 2010
f 1C6
ProJ~':t:'
:c..C.tl/lt'v':
Cc..j~;
:: CCJce:
E::LI:;I:-I~SS U:~ilt:
=-.lnd:
I t-::TI [.;,",5'::n~, ti::Jti:
Bud;let
L Cc"j~: 000000000 ! IA v
11 '_ JJ~; r.J,A, v
:;:',:'!nt: 00000 t,liA
v
/
['J ,f;., v
[;eil."~ '3b!e: rL'A, v
:".J te, ,c c~ 0
IT:=~h[~;:1L,L~,~~fl.:':' ;:;'~;~:i~idt:lLZ
~.JI,)ptpd_
27' :,00
,t..mended Forec33tecl
2534 2700
FY 2(:-:1
_. r,,'...,",
F\{ :-' I"
F'y" 2C:14
~''1' ~OE
c
:,
o
Ci
1='
--,a "I
This enhancement only takes into consideration the enhancing of the CIP module. V4
provides an "Edit Project Budget" button from within the Expenditure and Revenue Detail
workspaces when editing a CIP detail. Similar functionality is not considered by this
enhancement The editing of CIP's Historical budgets will be accomplished only within the
CIP module.
Collier County, FL
Page 84 of 135
b th
septem er 24 ,2010
--"'-''''"",,",
Govmax
'P arfnors
P,genda Item No. 16F5
October 12. 2010
f 166
~~,-,.
'"
Sarasota County Government in association Wlt!J Jtt\.MethodFactory
Or-I;) Cod'::!:
Re',./.gnue Code:
Item: ,ProJect5'-"d9"ln
JL Cade: OOOOOOOOOIJ/lI
v
JL Object Code: 00000 N:A v
Grallt: 00000 IJiA
v
Ser"/Ice Le'....el: 1 v-
Budget Issus: r'JiA v
n::'~"'~~;4::<,T~?~~~7" ,,,v'~'~i\l<K!Ilil'I'__~" '?'-'",~I"'WI:~,,!;-'~~"~ml."""1Ifi~~
ti~.~~".. ,~;;jL.ij " ":;";;:L.~,:; _:~"; Ii :'x' '-.~._!:.'.) 1 "or "i.' I' i2;: "!' c. % 1O.J~ ~ -.:-,. '-;b:;~'~Gl;:j~;jr ' ~1Y:j': U$;
FY 2011 FY 2012 FY 2013 FY 2014
1 088000- 0 ..... ..... ........ ..... O-~'O--------O
~ E~~1,.t iII~~~II" n~_
~ -
"'~.'" '''"~,:"~,~"",,"~~,,,,,,'C.',~--, -,,,,,,~",,,,,,,..,,.:,,._,,,, ,. , '_~,"""'~'/~""'~,':"~"'"_1";""",,,,,,>",:',""""~"",.."--....,,, "~,"';"'"
FY 2015
Collier County, FL
September 24th, 2010
Page 85 of 135
Govmax
Partners Sarasota County Government In ,momt,on ,...,th
Agenda Item 1'0. 1GF5
October 12. 2010
A ~ ~f 166
."
M...MethodFactory
'-'''~'''~-
11 Collier County Position Business Rules
The following section outlines the business rules for calculating the position budgets of
Collier County.
11.1
. h1ax P
Uon Guc:g~Ung
:-:S'I.\",Llk
The following section describes the language crosswalk between Collier County and
GovMax.
GovMax V4 Field GovMax V5 Field Notes
Bus. Center Bus. Center No change
f-----C
Bus. Unit Bus. Unit ' No change I
i"organization -~---- -
Organizat~n - No change
Object Object , No change
j '}.- ;,..,
. '-j:::~:"
The following section outlines the business rules for calculating the position budgets of
Collier County.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ , Can be added to proposed system for additional payment
N - Cannot be accommodated
-Please prov-ide details on Collier County specific busine:s I~ .
rules.
This salary adjustment ;~ applied to all positions within C !
"Administrator & Assistant Co Manager" pay plan. , I
, I
:a5b~ail1tains Salary adjustments on the Classification Code ! ,i
I Dci5 (l.sK---rThi~-salary ~dj~~tm~~i-i; applied t~~ positio~s within - -~ : C
,_deferred comp) I "Directors & Attorneys"~:~..:Ia_n:._~
rescriPtio~
, DC30 (3K deferred
comp)
Collier County, FL
Page 86 of 135
September 24th, 2010
G~~-rnax
1Jarfne(:s
- ~'-'." -.----."'"
"
Sarasota County Government in aS5ociation with .N...MethodFactory
.b,genda Item No. 16F5
October 12,2010
"~of 166
I V5 maintains Salary adjustments on the Classification Code
i table.
DC50 ($500 This salary adjustment is applied positions manually. C
deferred comp)
COLA This salary adjustment is applied to all positions with all the C
pay plans in v4 except the Commissioners pay plan.
To accomplish this in v5 we would remove this additive from
the Classifications of the Commissioners pay plan.
MERIT This salary adjustment is applied to all positions with all the C
pay plans in v4 except the Commissioners, EMS Union, and the
Pilots Union pay plans.
To accomplish this in v5 would we remove this additive from
the Classifications of the above pay plans.
PPA This salary adjustment is applied to all positions with all the C
pay plans in v4 except the Commissioners pay plan.
To accomplish this in v5 we would remove this additive from
the Classifications of the Commissioners pay plan. ! C I
i COMM This salary adjustment is applied to ONLY the Commissioner's :
I pay plan. I
I
I
To accomplish this in v5 we would ADD this additive to only the I
Classifications of the Commissioners pay plan.
MERE This salary adjustment is applied to ONLY the EMS Union and C
Pilot Union pay plans.
I To accomplish this in v5 would we ADD this additive to only the
i
Classifications of the above E~YEla_n.s.:
The following section describes Collier County fringe calculation business rules.
Collier County, FL
Page 87 of 135
September 24th, 2010
uovmax
?fJl::r-rO'7-erS Sarasota County Government :n as~or:latlon with
Aaenda Item hlo. 16F5
~ October 12. 2010
of 166
'"
Itt\.MethodFactory .>.:'
t, ~.;"nr",'
The following section defines the types of position and specific business rules that will be
considered when budgeting the base salary for each Position.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ - Can be added to proposed system for additional payment
N - Cannot be accommodated
I Type Please provide details on Collier County specific business rules.
I Full-Time
- - ----- I
Part-Time
-. - -- ,
Temporary . _...u .
Otherd
- -.
Over-Tirne
.._---. -~-------_.__._--_._- -
11.5 ;-, ::-;;.::~.t;'n L'~~,_r~~.._ ;:;~~
The following table shows the Position Budget Status calculation method that will be used
for the Collier County.
L
i Act 100 I
1!~~lv€,~~ot~countf'TE___~~__L~o___ I ~~ ~~ i 100 ~~-i
~~H~:=:;i~i~~n~~~_n~es_-=1~~__I_~~-=~L~12~ i -lO~ 1-~~_lOfu
L~~~,~:-:n,Y--=- ---~: ~:s --~I---- ~F - ~ ~~:~ I lO~-i
IPo~itio;; _Del;t~d --=---=_-=-I~O_ No : .---0. . U ,.___ o::=--ol ..... 01
~-~---
tus I Count Count Salary Fringe OT OT
FTE? Position? % % Salary Fringe
I % %
ive I Yes Yes : 100 100 ~ 100
- .___"u. I m__ -
, i
-
Collier County, FL
Page 88 of 135
b th
septem er 24 ,2010
M_'"
'"
Sarasota County Governnlent in association with .M..MethodFactory
Agenda Item No. 16F5
October 12. 2010
f 166
---""~' .,-"..,~..,..'"
bovnlax
'Parmers
12 Security Features
The following section describes the system setting configurations for the Collier County
GovMax implementation.
12.1 Security Overview
r',lana;le the security' claims of the application that
g~ants user access
Determine the authentication used by the
application
f
,
I
I
I
Claim Management
,
,w L
\ i
I I
Authentication
C;l
~j'
Role Management ~
Add flew Roles I-.-'lallage the "'Jork scc~s and module ~,
access for Roles
User Management
Ad::! nell.; lIsers Edit InfOrlTi311On about users and
cJeacti:ate user records
Li::ensing
~
User Actrv~ty Log
r.ialla~le- the i::::epse Le:,s te :118 rl"-)Jules of Go'/i.lax
:Judgetin;: Su'te
[:,::,r-:a:.'sti-lea.:tl;:;.:-sforaIl1l3ers
GovMax provides role based and used based security management By default GovMax is
configured with (2) administrator roles; Application Administrator and System Administrator.
The Application Administrator role is reserved for MethodFactory and Sarasota County staff.
System Administrators are reserved for the individuals granted to be the Collier County
GovMax administrators.
System Administrators would define the Application Roles and then assign users. Through
Ro!e Management administrators have the ability to manage the user access to the
application modules, ability to add, edit, update, delete budgeting data with one or all
modules, ability to view position budgeting data within the operating module and reports,
view reports, manage lookup data and which budgeting phases users have access to.
Collier County, FL
Page 89 of 135
September 24th, 2010
Govmax
fJ/arh1el~ Sarasota County Government In aSSOclatlor: with
..~,g~mda Item No. 16F5
October 12. 2010
- -.,of 1%
"
~MethodFactory
",~ "~,.,,
Budgeting Settings
~ A.ccess 6ud9.:llllg Settin~iS
Capitol Project Settings
~ ,A.ccess Ca~:tal Project Sellwgs
CuslOmimtion Settings
aA.::::ess A::c8untAdmilllstrat'oI1 i~ A,ccess .4C:COLl'l: Details
2J Ac:ess Central Ser,ice Charges E .c...c.ces:; :C1stOITl;=atI81i
l~J ;':..':cess [!a:a :mr;ol\ ~:/-.J A::-:,,~'7 h1:;t~H;~C1i Fuci~l'?ts
i:~i he:ess ",'.,'orl' Scos.:- r:a':I~lallon
6ujider
E' t-::cess4cColint r,1ig~atioll
B t.,c:ess Cust:wli;:e::nti:ies
~0 L.:;C'2SS List Filtering
Organization Settings
:::-1 ':":'>'S~_ f;'lri~'et r:; :,Ii
,:;l",cc-?ss Fiscal veal COP::
[~, '::",:::>:-53 :3;10; CI~tiG'l.=
L~
~ -'--::ess[:epr:'TI-?111al'n:!e:<
[JA::''=55 OI~131l~=3tIOI- Sel!ll1gs
',f t..,=':::832 L..!J~IO Cl,3tDm~=a:IClI
Other- Access
~;
~ - ,,:;; 2e~;I'i "
~l =::h .~'I:e C'::l on~ Eid;:e:
Perforlllan~e Settin~ls
~::J :""'_=:'2S3 [el:'3111'-I,?litai
2~"I'I':iillJ'11=3t01'
C'::"':ceo= C-erfJr'~-'31-:::''= :::.21:11 ~IS
Position S'-'ttillgs
q <:e==clI,l ",:::,plitr::e;,et
,', l "_ ~,,-' :1 ~ '1 :
Security Settings
:'..::: ::: e s s ,.';., J the ~ II i ;. 31'.: I'
L:
- sr ',;:1'- 2~e~"",":
L'_~:
:e'3SLI:'?11SI1]
.::: !..,r" __" S"'I:";_:rit,:
System Settings
'.:..: i :.....:=: 8 S S r j 3 "~_131 i C;l1 I. i 0: ,- 2 ~1 ~ '1- ':' li~
;:..;r:JC
-'::-. ::1':"'1 ~;,=llli ~
;: e C~ ~;
::-e!::
Sa',B
:=:ancel
Collier County, FL
Page 90 of 135
September 24th, 2010
/\oenda Item No, 16F5
- October 12. 2010
of 166
...,-~-_. --"-
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"~,
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Sarasota County Government In association v.'Ith JJA..MethodFactory
.-'c._,;,,,,"r,c';,'!
::,: ;:;,,' i I~; : ,j' )"i:"
:P.t",',
Accounts
EJ Access Accounts
o CrealeTransfers
B EditA.ccount Details
B Export Accounts
BRead A,ccount Details
B Create Account Details
G2J Delete ,Account Details
B Edit Account History
o O\,'emde Account Object Check
~ Read J:..ccounts
Budget Issues
B _k.ccess Budget Issues
o Edit BudgellssLl8S
B Create Budfl8t Issues
~ Export Budget Issues
Budgeting
B ,L..ccess Budgeting
Capital Projects
o Create Accounts
o Delete Accounts
B Edlt,Accoullts
o Perform Account Recalculation
EI Delete 6L10flet Issues
B Read Budget Issues
o .s,:::ess:':apital F'roJec:ts
o Edit C3j:1tai ProJe::::ts
EJ Read ':apltal Prc'Jec:s
E; Cr",ate Capital PrClects
E Edit eiF' FTOJ8Ct ~cti'''lt},
Grants
r~1 Delete Caf.'ital Projects
EJ El:port Cap:al Pro,'e:::s
o .L..ccess'::;rants
o Edit Gr:l:lts
.:J Cr0a:e Grar:1s
0:1 E;-:I~ort '3rams
Position Budgeting
G DeieteGra:lts
C1 Read '::;ran:s
~ '-'ccess F'DSI1:CI-' 8uj~letlllg
~:J Edit Fositlon 8ud;lsiing
EJ:::,r<:'3te Position !:iU::;I-2tlllg
~ ::lpJrtF'csltrons
, Fequired r~8!j3
Collier County, FL
Page 91 of 135
:=:1 DeieteFcsltmI8u::l;letlllg
E-I ;:::e3:1 F'csitlon Bud;ietillg
"rely II Saa II Cancel I
September 24th, 2010
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'Partners
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Sarasota County Government ,'n d:,,;Oc,'at!or ~yl[l) ~McthodFactory
/\genda :terTl r~o, 16~5
October 12. 2010
~ ":Jf 166
',.-.;,.----,
Reporting
~
,
r
,
,
I
B A:ce3s Budget Document
o Access Custom
EJ Access Budget Issue
B A.ccess Expenditure
BA.ccess Capital Projects
o Access Fund Groform3
lyr ,A.:cess PositIOn
o '"'.ccess Strategic Pe:'forlllance
(
~
I
2 A.:cessGranl
L:::J '::',ccess i'"'i~\' Repo~s
EI ,c"ccess Re-.'enue
o Access P,eportlllg
'r:;-:equirec:::iel::Js
I A>ply II Sa,e i I Cancel I
Through the User Management workspace administrators have the ability to determine which cost
centers a user has access to, which what-if or budget archive databases are available, more granular
Capital Project security, the user profile (e.g. password reset, email address, contact information,
etc.)
Collier County, FL
Page 92 of 135
September 24th, 2010
'_.'--~."..~~."",..._..-'".<
'"
Sarasota County Governn1ent in association with '&MethodFactory
Agenda Item No. 15F5
October 12. 2010
. 'of 156
a~~ ill-ax
i:/arl-ners
"'."i
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Reset \Norkscopes: F;eset \l,.rorl~ S~~F~~~~!.!?g:~
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User Name:~
Main Phone:
First Name:~ S:ott
Other Phone:
Last Name:~ Aller
Mobile Phone:
Primary E-mail:~ sc~!_t~~~~r@!l)~tl:_o~~~~_tory_'~com
Confirm E-mail:~ scott auer@methodfactory com
Active User: G2]
Title:
Secondary E-mail:
User Role:~
Administrator v
Reset Password: ! Reset Pass1//ord
Description:
, r:equired Fields
I -:1,,; 'c";'S II n CI;';profi!;--j [ArPI, 11-(;;;-, I-C:~I;~~-I
"7 ..,
Sc:
The system administrator role is assigned to users of Collier County that will be responsible
for managing the application settings along with managing the access into the application.
The following additional roles will be created during the GovMax Implementation.
Read: the user can only read existing entries in documents.
Modify: the user can modify existing entries in documents.
Insert: the user can insert entries in documents.
Delete: the user can insert and delete entries in documents.
Admin: the user has all rights to entries in documents.
No access: the user cannot view the specified item.
Collier County, FL
Page 93 of 135
September 24th, 2010
L\genca Item No, 1 GF5
Octuber 12. 2010
f 166
Govmax
"Pal"b1lJ.rS Sarasota County Government II) d:,,;OCa(lon '.'.'It/)
System Administrator: Admin access to entire application.
Please complete the GovMax v5 Security Matrix.
Collier County, FL
Page 94 of 135
'"
~MethodFactory
September 24th, 2010
.^~.~
'"
Sarasota County Governnlent in aSSociation with ~MethodFactory
P.genda Item No. 16F5
October 12. 2010
of 156
fuJvDJax
rCif'l-ntJrs
13 System Data Exchange
The following section describes the data exchange features of GovMax.
I? 1 Bue! ant [[Tl~(,..t T"""- !"'''~
J.. . "-6'- ,: t' J'. ....a~tl,...-:tL....~
The following section describes the Collier County specific import file templates for loading
the financials and position budget data.
13.1.1 FLnandal Datd tntflo.-t
The application provides the ability for system administrators to import and/or refresh the
Amended, YTD Actual and Encumbrance budgets for the current fiscal year data at any time.
The following is the agreed file format for the FY 2012 budget database:
:\f~ ,
Fiscal Year Fiscal year
Org Code
Organization code
Account Code
Amended Budget
YTD
Account code
Encumbrance
Amended budget
YTD Actual budget
Encumbrance budget
E or R (Expenditure/Revenue)
Type
The application provides the ability for system administrators to import and/or refresh the
Position Control data at any time.
,.""
The following is the agreed file format for the FY 2012 budget database:
Collier County, FL
Page 95 of 135
September 24th, 2010
bovmax
"P,'irrfners Sarasota County Gov<=rnncent
Agenda Item f'Jo. 16::-5
October 12. 2010
_",A -of 166
."
in a,:.,;oCiation With ~MethodFactory
~-
,,;:;It,," ' " '_ ',:1-1;.:,\1."",' " , "."" , " , ,.., "",,:
Position Number Unique position number. '
Budget Status
Values:
l=Active
2=1 nactive
3=Excluding Adjustments
4=Adjustments Only
5=Excluding FTE
6,...Position De!eted
7=FTE Only
8=OT Oniy
Money
Values:
O=Salary
l=_Hourly
Job class code for the position.
Home cost center for the position
Number up to 2 decimals
Value is required to be a number (no decimals).
Budgeted Salary
._.,.~_._-"-_.------- .....-.------
Budgeting Type
Class
Cost Center
Current HE
Current Position
Hire Date
Incumbent
Short date
The name of the incumbent for the position.
The job title of the position. (Class description)
Short date
Values:
l=Recommended
2=Non-Funded
Values:
J =Ex;sting
2=New
3::::Deieted
Values:
FT=Full-Time
PT=Part-Time
TP=Temporary
Number (Default to 80 hours)
Job Title
Merit Date
Position Standing
Position Status
Position Type
Scheduled Hours
Collier County, FL
Page 96 of 135
September 24th, 2010
---"-
boVma'X
'Partners
,,~
Agenda Item No. 15F5
October 12. 2010
.. ::If 156
."
Sarasota County Government in associauon with &MethodFaC10ry
-,-",~".,.".., "'"
.-,,,.,"<.-,,
Number (Same for all fiscal years)
Values:
l=Yes
O=No
Short date
Line item object code used for the Salary and Wages budget.
I OT Hours
Seasonal
i Start Date
. Type Account
13.1.2.2 Pes'iUrur F:-inf}'c Upd:Jtc
The position fringe update file format allows for the updating/adding of position fringes.
~
Position Number The affected position number. .
Additive Code
Budget Quantity
The fringe/additive code assigned to the position.
Always default to 1.
~"j .!
.', 'vl: :.\:_, :'.' ~'t
The position budget split update allows for the updating of position splits. This import will
delete all splits for the affected positions prior to running the import.
Position Number
The affected position number.
The position split's cost center.
Current service level of the position split.
Fiscal year
Split % for the above fiscal year.
Cost Center
Service Level
Fiscal Year
Split Percentage
JL Code
.::'J;
(x" ;~; ~_ '.: ;,:
Collier County, FL
Page 97 of 135
September 24'h, 2010
Govmax
'Partners
."
Sarasota County Gaven,ment In a,,:.ociar,o(? With ~MethodFactory
Agenda Item hlo. 16F5
Octc,ber 12. 2]10
r-") -"" of 166
.' ~-~, .,...
The pay grade file format allows for the updating/adding of classification pay grades.
Name
Min Salary
Money
Mid Salary
Money
I'v1ax Salary
~v1oney
Min Hourly
_____.__..'_.n.'.'.'._._
Mid Hourly
Money
Money
Max Hourly
Money
6 ~ . J ..) :-,~~.~;t(_w";. rr p:E'~S
;J
-"', '.' ':::: I,: ':' :~..~; ;~; ::-1.<; ..: j
The following custom imports are not included in the migration but Collier County would like
an estimate provided for the migration.
Import Name
Hours
Collier County, FL
Page 98 of 135
September 24th, 2010
Agenda Item [\10. 16F5
October 12, 2010
f 165
oovOlacx
'Partne.rs Sarasota County Government
""'~""_."._'-
'"
In aSSoCiatIon with Jlt...MethodFactory
13.2 Budget Exports Templates
The following exports are located in the Administration I Fiscal Year I Budget Exports.
R_-2port Vie'N-3r: Acti\'eX
v
Selected E>:port: ,~!~ldar~_~u.cJg:t..~xpo_rt.", j
S-2lected t...c:ounts: , Expenditures and Revenues v
-_._~.._._------------------
16acl: II Print!
f'Jote: Export: to a fjle using the Crl'staJ Reports Viev.'er
These exports currently exist with v5 located within the Home I Settings I Customization I Data
Export I Custom Exports folder. These exports do not require customization in v5.
Collier County, FL
Page 99 of 135
September 24th, 2010
uovrnax
'PartrJers
'"
Sarasota Coun:y Gaver'nment !f: a~,,~OCh'ltlO~ Wlt/) Itl...MethodFactory
Agenda !tern I.b. 16~5
October 12. 2010
- , "~f 165
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Home Sailings CU510mll.llIlQIlI [)~m [xport ! (ustom Export
I',"'"
L.!~,. Uer-, 5""~. c,cc~
J"'_"%~""",fl
ol"oj", Eve,": ::X,,~
The Standard budget export allows for the exporting of expenditul'e and revenue line item
budgets out of GovMax.
Field
I Cost Center
-----_..~_._-
_~_" Line Ite-", Object
, 3 J Out year 1 Budget
...--------- .---- . ....--------
-"--=1 Field Value ==1
....- ----_.__..._~
,
-~
Collier County, FL
Page 100 of 135
September 24th, 2010
Q,~illax
j.#arl-uer:s
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Sar-asota County Government In aSSoCiatIon with ~MethodFactory '''"."
Agenda Item No. 16F5
October 12. 2010
, f 165
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13.2.2 Detail Item Budget Export
The Detail Item budget export allows for the exporting of expenditure and revenue line item
detail budgets out of GovMax.
Col. # Field Field Value
1 Cost Center
2 Line Item Object
3 I JL Code
4 JL Object
5 Line Item detail description
6 Out year 1 Budget
13.2.3 Custa:m E;:p:~l;ts
'E' -
Suppoct}
The following custom exports are not included in the migration but Collier County would like
an estimate provided for the migration.
Export Name Hours
Expenditures and Revenues Included
Expenditures Only Included
Revenues Only Included
Capital Projects Included
The following is the file format for this export:
Col.# Field VS Crosswalk
1 Org Code
o________..._____.
2 TFA
--
3 ObjCode
4 Grant
Collier County, FL
Page 101 of 135
b 'h
Septem er 24 ,2010
P,Q8rlda Item hID. 1SF5
October 12, 2810
o :Jf166
Govmax
'Partners
."
Sarasota County Government .'.'1 d:,:;(lCcl,IOn with ii\.MethodFactory
5
,! 6
17
Annualized
Current
! Expanded
I
J
[3.2.32 D::pcnj,:tup;::s On~v
The following is the file format for this export:
i Col. # , V5 Crosswalk
Field
l 1 i Org Code -
~ TFA !
-_._~._.~-
!3 ObjCode
-~--_.- ---. -
4
5
-I Gran!.
Annualized
Current
Expanded
i6
17-
,
./ i; ;:').',~t1': ,"'.
The following is the file format for this export:
I -'-'~--'---------'-.-
j CoL # Field____ I V5 Crosswalk
r+- , ~;; C?~~_H-------1
----~----,--"-,.,---- ,---------, 1---
I 3 __ : ObjCode __ I
14---+" . Ci;;;;:;tu-- .. , ---,---
1-5".--- _____, A~-~ua!~~d-' --=_~~.-
1-'-- .--..-----
~_, __..:..C:Lment___,
! 7 EXr>ailded
-~
-------~
_......J
__~=_-==-:J
The following is the file format for this export:
I~OL # -~~de__-- ..".... _ t5~rosswalk
--..l
Collier County, FL
>"''''';''---,,,.
I
1
Page 102 of 135
September 24th, 2010
Agenda Item f'Jo. 16F5
October 12, 2010
, f 156
G~"';lifax
'Partners
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Sarasota County Governnlent in aSSOCiation with ~MethodFactory
2 TFA
3 ObjCode
4 Project
5 Annualized
6 Current
7 Expanded
'-'''-';'-'''"0'"'..,
Collier County, FL
Page 103 of 135
September 24th, 2010
Ag'2nda Item ~Jo.
October 12.
16t=5
2010
r 166
Dovmax
'P al-[nerS
."
Saraso-:':a County Government !Il a~,so(.'arlOn 1','I~h .lttt.MethodFactory
;,."-,,.....-.- -
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14 Outcome Based Budgeting
Outcome Based Budgeting in GovMax at the most basic level provides agencies the ability to
input narratives (statements), objectives, and measures and output them into the budget
document in GFOA compliant format.
For agencies that elect to go further, the functionality exists within GovMax to cascade
Enterprise objectives through the Performance Management structure down to the
employee level, to establish the linkage between day-to-day activities and achievement of
the highest level organizational objectives. The creation of this linkage requires enterprise-
wide agreement regarding the means by which cascading and roll-ups are accomplished.
Using the "alignment matrix", GovMax VS also allows clients to dynamically associate
resources (dollars and FTE investment) with the associated deliverables.
In this initial implementation phase, the deployment will include the navigation structure to
populate measures and objectives that will use to produce GFOA compliant reports but
does not include Collier County specific performance data.
Collier County, FL
Page 104 of 135
b th
septem er 24 ,2010
Agenda Item ~,o. 16F5
October 12. 2010
of 156
Gn;rrfax
t-af'U?fJ.rS
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Sarasota County Governrnent in assocation with "M.MethodFactory
15 Reporting
The following section outlines the reporting functionality of GovMax V5.
3:21 ':;.
/ 1 + M~ln ~eport ....
tl\\
"
- 03 Office of Financial Planning
C".! 0310 Administration
;:; 0320 Fiscal and ManagemE
_+10323 Financial Systems
",i 0325 Emoloyel? 8eneflts ~n
Revellue liUff hell I Blld~Jet \llfHIIH,.d 11)/ Business CellTel. Business Ullit
Sara50ta Co/,m/VGovemmenl
'."UY.mj
I:O'de f.:".....r,"'_' [",_CC"C<t'C>'l
'.1(,', Fi. ~:>:IOE n :1)11, C'. n~7 '-';:11(18 F',:,:rIO~
","'j", M,OP1od .'\tn,'Mod (:u~0i!l ,'",.lq.t, 1;'JCl\l~
""030ffic-e oTF\naricial pi;nnin91
,~I 0340 Asset Ivlanagemenl r:{'j{l.ll.'llllilllstl'ltlilll
:-' 0360 Risk and Safety
~_' 0370 AS Automotive Resou 00001000 ru~d "'lm;"
34~Q01 Bond Jl>pllOa1ion FeR
3~1110 !r"""'", 8>mings
361300 R.~liz"d G~in(u>s<)on In,,.,,m
361301 Unl1l~I".d Galr'(Lo<s) Inv."m
3~QODO M.o"llane~u, Operal'ng
R.,',"y
8,500 " " " "
241)] ,~~7 1500,000 1.~OO.00D 1,50D,OUO t.5OD,000 1,500.000
102,:118 " " " "
.QB1,053 " " " "
t,,~00 " " " "
-lIl3,14S 448, 16~ 448.1eO 1?~.53? 17~.~37 1?~.~3i
]2[0,448 125,021 t2~,O:l1 iO.n6 nSBS 74.S78
], 13~,]]1 IM4,012 ],6(>4,Ql1 t.5M.911 t.~04.912 1,W4.~12
" 2E,,606 26,606 " " "
(,97,300 2.312,400 :;,008,480 2.:'39530 2,:l9::.~72 2.2B8.704
~D4,4A4 ~1~, 127 e I~, 127 ~1~. 127 61,.127 61~, 127
" " COO,DOO " "
<%'t'-"~ R65,On
-,=' 0398 Debt Service
0399 Cap]tal Projects
3ell01 Tran<ier!rom Fund 101
3flto2TraMi~r1n"r, Fl1fld to2
3flto9 Tr.msi.,'rom Fl1fld IO~
3?1117T,."st.,r",,,.-, ,und 117
3~'IIIQ 1ran".,f"'m Fur,d 119
3tI130Tr.mot.rirom ,und 130
3['1144 T",n,ter irom ,und 144
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The base implementation of GovMax includes 89 core dataset templates, including 9 which
collectively constitute a GFOA compliant budget document. The remaining 80 templates are
used for management analysis. The dataset templates that can be manipulated using with user
manageable parameters to allow for the creation of dozens of unique report variations from
each template. Literally thousands of unique reports can be generated using the 89 data set
templates. Additionally, the datasets driving the resultant report(s) are based upon the work
scope or data subset selected, which creates another dimension of out-of-the-box reporting
power and flexibility.
Collier County, FL
Page 105 of 135
September 24th, 2010
Govm~ix
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Sarasota County Government In 3:,:.'_ouation wnh N...MethodFactory
Exoenditure Detail Item Budaet
Report:
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Fund
v
Service Level:
~.I1 Ser-.'I:::e Levels
v
:'cat:~~',:.:~:, a:",cJ ~,~('
The following section outlines the features and benefits of the Position Budgeting module.
C - Current Functionality
A - Added functionality based on client requirements at no additional cost
P - Planned functionality for future release at no additional cost
$ - Can be added to proposed system for additional payment
N - Cannot be accommodated
~r'_
----=--=-=~=_I-l
The following reports will be deployed with GovMax VS as the base reports.
Expenditure Reports (21)
Expenditure Amended Budget/Estimate Comparison
-- ~ ---,.__.~~- -- ----..
Expenditure Amended Budget/Estimate Comparison Summary
0'- ...________,. ____. __...._.._______.-- ___.__________
L Expenditure Amended Budget/Estimate Proforma Detail
-I Exp';-nditure A~;nded -B~dget7E-sii;;:;at~r~f~r-;:;'a Sum~ary
..-..--- ---"'-'-'---'-~'-----"'--------'-"- ---
1
2
i 3
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Collier County, FL
Page 106 of 135
September 24th, 2010
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Sarasota County Governnlent in association with M.MethodFactory
Aaenda Item No. 15F5
- October 12. 2010
f 156
_.--'---~.--
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5 Expenditure Bi-Annual Budget Comparison
6 Expenditure Bi-Annual Budget Comparison Summary
7 Expenditure Budget Comparison
8 Expenditure Budget Comparison Summary
9 Expenditure Budget Development Comparison Detail
10 Expenditure Budget Development Comparison Summary
11 Expenditure Budget Summary
12 Expenditure Budget Worksheet
13 Expenditure Budget/Actual Balance
14 Expenditure Budget/Actual Balance Summary
15 Expenditure Budget/Actual Comparison
16 Expenditure Budget/Actual Comparison Summary
17 Expenditure Budget/Estimate Comparison
18 Expenditure Budget/Estimate Comparison Summary
19 Expenditure Detail Item Budget
20 Expenditure Line Item Budget
21 Expenditure Service Level Budget Line Item
Revenue Reports (19)
22 Revenue Amended Budget/Estimate Comparison
23 Revenue Amended Budget/Estimate Comparison Summary
24 Revenue Amended Budget/Estimate Proforma Detail
25 Revenue Amended Budget/Estimate Proforma Summary
26 Revenue Bi-Annual Budget Comparison
~-----,--._--,--,-
27 Revenue Bi-Annual Budget Comparison Summary
--
28 Revenue Budget Comparison
29 Revenue Budget Comparison Summary
---. -----~
L~ Revenue Budget Development Comparison Detail
31 Revenue Budget Development Comparison Summary
-.------------ .---.
32 Revenue Budget Summary
-
33 Revenue Budget/Actual Balance
34 Revenue Budget/Actual Balance Summary
35 Revenue Budget/Actual Comparison
~- . -----~
I 36 Revenue Budget/Actual Comparison Summary
I .----------
37 Revenue Budget/Estimate Comparison
38 Revenue Budget/Estimate Comparison Summary
--_'--_-0
39 Revenue Detail Item Budget
-
Collier County, FL
Page 107 of 135
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septem er 24 ,2010
L\genda item t,Jo, 1 GF5
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bOVmax
?f?ar6-1er:S Sarasota County Gover-nment
"
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-., --
40 Revenue Line Item Budget
Position Reports (11)
41 ' FY yyyy Bi-Annual Base Salary Comparison
42 I FY yyyy Bi-Annual Salary/Fringe Summary
i 43
, , FY yyyy Budget Split Summar~______
I 44 i FY yyyy Salary/Fringe Detail
-
45 FY yyyy Salary/Fringe Summary
i 46 FY yyyy Service Level/Issue Summary
,
--.- --
. Position Budget History
I Position Budget Reduction
, Position Budget Split Audit
Position Budget Summary
1 Position Line Item Budget
1 Budget Issues Reports (5)
I S2 1 Budget Issue Cost Summary ,_______ _____
1 53 i Budget Issue D-etail she~ts
I 54 T Budget Issue Expendi~--------- , . ----
i 5~ Budget Issue Positions
! 56 I Budget Iss~e Reve~ues _____--'--- -----
I Fund Reports (6)
H7 i Fund Detail Proforma Summary
58----1 Fund[j;;~ Item Detail History Prof~rma-----
~--------~~--. -"----~----------
59 Fund Line Item Detail Proforma
L 60 ; Fund Proforma Summary
1 -61~nd Service Level Prof~~--ma Summ~y
- --..._------
62 Fund Transfer Proforma
-.-------
Capital Projects Reports (9)
; ClP Budget Activity Comparison
-_.~---
64 CIP Budget Comparison
i 65-1' ClP D~tail Sheet-s-----
1--,-. '--_,__,__,_"
! 66 : CIP Expe.'1_diture Budg~_
67 ,ClP Means of Financing
16S--! O~-;;rating Budg~tlmpa~t~_ . ____
_~9__..rr:oje.~ Budge.t!roforrna~____
I 70 ! Project Expenditure Budget Summary
,------ . .-------.-...-'
'_71 I Project Line Item Budget Profclrma ___
I
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Collier County, FL
Page 108 of 135
September 24th, 2010
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'Partners
.._..~-._-_._.- _..,-_.,~ '
Agenda Item No. 15F5
October 12, 2010
of 155
'"
Sarasota County Governn1ent in associatJOn with JJ!\.MethodFactory
',.",.?..,.<
." ....;: ... " Grant Reports (4) '.... ...... . ..... , '. . xx' "
.. .
72 Grant Detail Sheets
73 Grant Expenditures
74 Grant Positions
75 Grant Revenues
. '.. GFOA Compliant Budget Documents (9) .. ...
76 Authorized FTE Summary
77 Budgetary Cost Summary
78 Business Center Organizational Charts
79 CIP Appropriation Plan Summary
80 CIP Category Financial Plan
81 CIP Operating Budget Impact Summary
82 Departmental Budget Document
83 Departmental Index
84 Fund Summary
Background Part/Look-up Reports (5)
85 Expenditure Account Report
86 i JL Account Listing I
--
87 JL Code Listing I
I
----_.__.. ~- I
88 Organization Code Listing (Cost Center)
-.-.--.--
89 Revenue Account Listing I
Collier County, FL
Page 109 of 135
September 24th, 2010
bovmax
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,"
Sarasota County Governrnent in aSSOCI.'lt,,)n with ~MethodFactory
.Agenda Itsrn No. 16F5
OctDber 12. 2')10
- rl"- of 166
~.".,~.-...' -
15.4 Eudget Document (Appendix 'B' - GovM"x [mpIementation Costs)
The following section outlines the reports that are required by Collier County to be custom
developed by MethodFactory to complete their Budget Document.
m. _ uod]lax
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~~........
Collier County Government - Fiscal Year 2011
, ~", " '" ~
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~
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. .- .,. Budqet Document Recorts!'
~ f" r
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. Budoet Docunlent - CIP
. Exoenditure SUfnniaries
. Revenue SUTnrnari~s
. Position Sununari'2's
. ADDfooriation SunHnaries
. Fund budoet Surninari~5
. err AooioDriation Pian Surl1m~
. CIP Proie,=t De5crintiQ~_t5.
. Re!Jor;_~5 'Main
Report Name Area Hours
Budget Document Budget Document Reports 98
Budget Document ~ CIP Budget Document Reports 65
Expenditure Summaries Budget Document Reports 16
Revenue Summaries Budget Document Reports 16
Position Summaries Budget Document Reports 16
Appropriation Summaries Budget Document Reports 10
Fund budget Summaries Budget Document Reports 10
CIP Appropriation Plan Summary Budget Document Reports 8
CIP Project Descriptions Budget Document Reports 5
Collier County, FL
Page 110 of 135
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Sarasota County Gove[-nment in association with Nt..MethodFactory
!-\genda Item No. 16F5
October 12. 2010
~f 165
,_.w..._..._.",.,..,~~
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15.5 Custom Report Requests (Appendix '[)' - Discn,tinnary Suppor't)
The following reports are not included in the migration but Collier County would like an
estimate provided for the migration of an existing V4 report or new development.
The following document describes the business rules for the below reports.
hUp:/ I extra n et. m et ho dfa cto ry. com I G ovM a)( I COLIS h a red %2 0 Doc u m e ntsl P 18 n n i ng%2 0 Doc
u m e ntsl sam p I e%200f%2 Ore po rts %2 Oi n %2 OV 4 %20w h i ch %20we re%2 Ocusto m i z ed %2 Ofo r%2
OCo II i e r%2 Ofo r%2 Oa n n u a I i ze d %2 Oa n d %2 De xpa n de d %2 0 LOS%20i u Iv%2 0 2 0 1 O.d 0 c
Report Name Report Area Hours
Expenditure Service Level Budget Expenditure Reports 6
Expenditure Service Level Analysis Expenditure Reports 6
Revenue Service Level Budget Revenue Reports 6
Revenue Service Level Analysis Revenue Reports 6
Fund Proforma Summary Proforma Reports 6
Fund Detail Proforma Summary Proforma Reports 6
Fund Line Item Detail Proforma Proforma Reports 6
Fund Service Level Proforma Summary Proforma Reports 6
Fund Transfer Proforma Proforma Reports 6
CIP Detail Sheets Capital Project Reports 6
Project Expenditure Budget Summary Capital Project Reports 6
Project Budget Proforma Capital Project Reports 6
Project Line Item Budget Proforma Capital Project Reports 6
CIP Expenditure Budget Capital Project Reports 6
CIP Means of Financing Capital Project Reports 6
Position Primary Org Code Budget Data Position Control Reports 8
Position Salary Adjustments Position Control Reports 8
Position Expenditure Budget Summary Position Control Reports 6
Collier County, FL
Page 111 of 135
September 24th, 2010
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,D,genda item ~Jo. 15F5
OctDber 12. 2010
,."f165
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Sarasota County Government !!) a~,so(,'atlon 'lilt/} .li\.MethodFactory
16 System Requirements
GovMax is delivered in a Software as a Service (Sa as) model. The only requirements for accessing
the system are internet connectivity and Internet Explorer 6 or greater.
The underlying technology is Microsoft .NET 3.5 and sQL200S. GovMax is served using SsL against
load balanced web servers, connected to clustered Enterprise sQL. Reporting is delivered using
Business Objects XI (Crystal Enterprise).
Data can be inputted to the system manually (via keyboard). The input can be done in bulk (via.
Excel-like import) or can be semi-automated (via. accounting and HR systems interfaces).
Collier County, FL
Page 112 of 135
September 24th, 2010
Agenda Item No. 15F5
October 12. 2010
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17 Hosting Infrastructure
The following diagram shows the hardware infrastructure for GovMax V5 provided and
managed by Sarasota County.
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architecture.
II. The database tier is a clustered Microsoft sQL Server 2005.
III. GovMax utilizes separate Dev-stage-Production environments for its Change
Process.
IV. GovMax is load balanced between (2) Windows 2003 R2 quad-processor Xeon@
3.00GHz servers.
Collier County, FL
Page 113 of 135
September 24th, 2010
--,-. -
'"
Sarasota County Government III a5:;oo<'!Uon w,'th ~MethodFaclory
,L,';J0iida Item NO.1 GF5
October 12. 2010
F ':56
GilVmax
'P ar{ners
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18 Ad-Hoc Reporting
The GovMax Ad-hoc Report Development Engine is the optional functionality necessary for
designing and building client specific Business Objects Universes (views) that will be used to
create reports or report variations; without requiring technical programming.
With the GovMax Ad-hoc Report Development Engine, clients have the ability to make changes
to existing reports, or to create reports, from scratch, without the involvement of development
resources. The only requirements client-side requirements for using Ad-Hoc Reports are:
1.) Authorization of the GovMax Ad-hoc Report Development Engine effort,
2.) Procurement of the appropriate number of Crystal Reports 2008 Designer licenses
(-$350ea.),
3.) Retaining an on-staff Crystal Reports Developer to create reports
The development of the ad-hoc reporting engine is strictly optional, but is assumed to be
desired by the client. As a frame of reference, development of custom reports typically takes
-16-24hrs each for design, development, testing, and deployment
If you would like schedule a demonstration of how Ad-hoc Report Development is
administered, please contact us to arrange a demonstration.
The recommended software for Ad-Hoc report development is Crystal Reports. The version
required is Crystal Reports 2008. If other versions are used there could be complications
running reports.
In order to allow for Crystal to connect to the universes, specific software may be required.
The following items are required to be installed in addition to Crystal Reports:
.
(sQL 2005 Client Connectivity Only)
.
.
Some of the items might already be installed on your machine. It is possible that the sQL Client
Connectivity tools are already installed as part of another installation. Some of the other
components might be available on your machine already. Detailed installation / configuration
instructions are listed in Appendix A.
Collier County, FL
Page 114 of 135
September 24th, 2010
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rar~ner:s
.....- - ,....
^
Sarasota County Government in association Vilth &'MethodFactory
Agenda Item No. 16F5
OctDber 12, 2010
of 155
',"<h
A VPN connection to Sarasota County is also required. Please see the VPN setup and access
instructions from Sarasota County to install.
Collier County, FL
Page 115 of 135
September 24th, 2010
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'P armer's
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Sarasota County Governnl"~nt Jr a~.SOWllJon \'.'Ith ~MethodFactory
Agenda Item hlo. 16F5
October 12. 2010
f 156
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19 System Administrator Training
19.1 Overview
System Administrator Orientation and Training will occur on-site at MethodFactory's office
in Sarasota, Florida. Client is responsible for travel, lodging, meals, and any other costs
incurred.
System Administrator Training will be led by MethodFactory and Sarasota County GovMax
staff. MethodFactory will provide the client with curriculum, agendas and written
documentation regarding the administration of On-Line Help. MethodFactory will not be
responsible for the development of client specific user manuals.
Training may consists of:
. (2) days system administration training on-site at MethodFactory offices.
. Training curriculum may include:
o System administrator training,
o Demonstration of the process of populating the on-line help.
o Up to 30 minutes of training is provided on all customizations as part of the
implementation cost.
. Additional training can be contracted at the rate, plus travel expenses, as requested.
Dayl-AM
Introduction
What MethodFactory would like to accomplish
. Provide Collier County the tools to be able to formally accept
implementation and initiate stage 3 (deployment) activities.
u V\!hat Collier Countv \"vould like to accomplish
V5 Navigation
o Left and Top Navigation
. Left Menu Tree
. Navigation Bar
. Main Menu Icons
Collier County, FL
Page 116 of 135
September 24th, 2010
r--'-~
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~--
Agenda Item No. 15F5
October 12, 2010
,:it.Of156
'"
Sarasota County Government in association with ~MethodFactory
. Global Announcements
o Budget Work Scope
o Workspace Grids
Global Announcements
Role Management/User Management
o Role Management
. Details
. Members
. Settings Area
. Budgeting Area
. Reporting Area
. Budgeting Phases
o User Management
. User
. Database Access
. Default Work Scope
. Assigned Org Codes Only
Lookups
o Budgeting Lookups
o Position Budgeting Lookups
o Capital Project Lookups
User Activity Log
My Work Scope
o Default Work Scope
o Reset Work Scopes
o My Work Scope
Day 1 - PM
Site Options
o Fiscal Year Information
o Budget I nforrnation
o Phase Snapshot
o Service Level Information
o Position Information
Collier County, FL
Page 117 of 135
September 24th, 2010
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'Partners
Agenda Item No. 16F5
October 12. 2010
';1IIIIIIIIIOf156
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Sar2sota County Government if' as;;oCiatJon wttl1 JA.MethodFactory
Database Archives
::J Training
::J Read Only
::J Reset Position Budget
::J Permissions
Position Budgeting
::J Additive Setup
::J Position Classification and Additives
::J Additive Management
::J Non-GovMax Positions
::J Position History
::J Budget Splits
Position Recalculation
o Full Versus Incremental Recalculation
::J Queued Operations
Accounts
::J Adding New Accounts
D Adding New Detail Items
Data Import/Export
Grants
Budget Issues
D Recommended versus Not Funded
,~ Budget Items
::J Recalculations
Capital Projects
Day 2 - AM
Customize Entities
co Display name
::J Navigation Area(s)
_' Attributes
CJ Columns
Collier County, FL
Page 118 of 135
September 24th, 2010
Agenda Item No. 15F5
October 12. 2010
f 156
.__~_~.4_
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fiartne.r-s
--
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Sarasota County Governn1ent in association WIth Jtl....MethodFactory
On-line Help Management
o Categories
o Topics
Reporting
o Budget Documents
. Statements
o Base Reports
o Grouping Parameters
o Departmental Index Setup
o Ad-Hoc Reporting
Extranet
o Ad-hoc Tasks
o Tickets
GovMax V51mplementation
o Project timeline update
o Ticket tracker
o Project portal
o System Acceptance
o On-site training
o Next steps (acceptance -> staging ->warranty period)
Q&A
Collier County, FL
Page 119 of 135
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'Partners
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Agenda Item No. 16F5
October 12. 2010
f 135
. -~."..."-.,, i,..'
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20 Optional End-User Training
:2.0,1 Q,.'c;;;'ViC\>\T
End-User training is not included in the plan, but it is recommended that a contingency fund
be set-aside so that In the event that end-user training is desired, funding will be available.
If elected, training will be lead by Sarasota County GovMax Staff. MethodFactory will not be
responsible for the development of client specific user manuals, curriculum, agendas, and
documentation. MethodFactory Application development SMEs will be available as
requested up to time allotted in Appendix '8'. MethodFactory effort associated with
preparation, planning, documentation, delivery, and any related activities, will be billed at
actual time.
Training may consists of:
. (2) days train-the-trainer training on-site.
. Training curriculum may include:
o Ii-day application administrator training,
o Ii-day user training for Collier County budget shop personnel,
o Ii-day Train-the-Trainer session with Collier County designated GovMax v5
"Trainer",
o Ii-day facilitation (proctoring) of initial training session(s) with department(s)
. Additional training can be contracted at the rate, plus travel expenses, as requested.
Travel costs are excluded and will be billed at actual
Travel Cost:
Hotel:
2 Nights @ contracted rate x 2 persons
Meals:
State Rate
Transportation:
State rate for personal vehicle use
Collier County, FL
Page 120 of 135
September 24th, 2010
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rtlr'ners
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Agenda item No. 16F5
October 12, 2010
-^ f 155
~_._-"-~~'--_..,
· Note: Travel expenses are estimated based on current internet pricing. Actual
travel expenses will be invoiced following billing.
Collier County, FL
Page 121 of 135
September 24th, 2010
Bovmax
Partners Sar-asota County Government
,~<genda Item t'Jo. 15F5
October 12. 2010
f 136
."
in dS,;OOdllon 1','lth ~MethodFactory
21 Follow-on support
The following section outlines the follow-on support that will be provided to Collier County
following the GovMax implementation.
. GMv5 Administrator's manual to be provided.
. User's manual to be provided based on the client's organizational structure and data
in the system at the time of training.
. As part of the system administrator's training, instruction and documentation wil! be
provided for the population and administration of Collier County specific GovMax V5
online help.
21.1 E:~tcndC'd Annual Suppo;'t (App.encUx 'C' - EJ~te()d~d Anntl'ai5uppoI't)
The warranty provided includes support for the Budget Development Software System and
all modules included in the proposed system will be one year. MethodFactory's will provide
warranty and support services pursuant to the terms of the implementation agreements-
renewable annually, in one (1) year increments.
. Periodic system updates
. Access to the support portal
. Technical support by phone and email
. Project Management
. Logging, tracking, resolving and closing of service requests to the client's satisfaction
. Up to 15 minutes of consulting assistance
. Development of additional Import interfaces not requested during implementation
. Development of additional Export interfaces not requested during implementation
. Data Manipulation
. Report development
. On-site training
, Other services as requested
Collier County, FL
Page 122 of 135
September 24th, 2010
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J(arlofJrs
--.-- ..-"""-
Agenda Item No. 16F5
October 12. 2010
.Of156
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Sarasota County Government in association with ~MethodFactory
21.3 Appendix 'A' - Statement of Work
Project Name: GovMax V5.0 Client Implementation
Proposal Number: COL2010_02
Statement of Work
MethodFactory proposes to assist Collier County with GovMax V5.0 Implementation
services as described in the comprehensive Implementation planning (Collier County GM5
Implementation Plan vl.4.pdf). This initial phase will deliver the base GovMax v5
Performance Management functionality, without consideration of Collier County
performance structure, which will be addressed in a subsequent engagement
MethodFactory will provide the services of Senior Consultants for this engagement.
Collier County, FL
Page 123 of 135
September 24th, 2010
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21.5 Appendix '8' - Implementation (ost
Client Name: Collier County, Fl
Project Name: GovMax vS Client Migration
Proposal Number COL201O_02
Date Prepared: September 24,2010
TnlnO'lI- nft-his /'ro".'~n~'J"
~..~~.....,~ ~l.. uv....u" L-I ,-"
This document is an agreement between the client and MethodFactory for services herein defined.
The description of work, estimation, and payment schedule are listed.
Description of Work
The following documentation outlines the functionality that is within the scope of this SOW.
Estimation of Uior"
The cost for services is based upon the standard rate as defined in the Master Services Agreement
with an effective date of 11/21/2007. This effort will be billed against proposal number
COL201O_02 GovMax v5 Client Migration.
Early-Migration Discount Fixed Priced Estimates
,r;WDr.k "'-'"' '-'," '" '" , " .. :'''fi01irs '":A.mountDlIe~"
Easy-button vS FY 2012 Data Migration
Budget Document Reports
Report Group #1
Expenditure Summaries
Revenue Summaries
Position Summaries
Report Group #2
Appropriation Summaries
Fund Bud.:;et Summary
CIP Appropriation Plan Summary
CIP Project Descriptions
Report Group #3
Budget Document - CIP
Report Group #4
490
250
$61,250
$31,250
Collier County, FL
Page 124 of 135
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!\genc~a Item h10. 16F5
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Budget Document
Payment Schedule
1lnl1Oice Milestone 'lnl1Oice'Date Amount iDue I
Implel'l'1entatloriStage" "'SfrtupMilestonl!"{ZO%} i."",,,, ';':),:r;;:!\i::";: 11/Z'!1/Z01,0.:<.; $ 12,ZSC:\;OO
Implementation Stage II - Migration Milestone (40%) 12/17/2010 $24,500.00
irnplementatiortStage 1Il....:acceptancl! lIIIile~tone{20%) 1n4/2011..... $12,250.00
Implementation Stage IV - Warranty Milestone (20%) 2/14/2011 $12,250.00
Budget Document... RE!pOrtGrOUp #1 Mill!~one ... .........) ....... '.' 1Z/17(ZP10 $4,687.50.
..
Budget Document - Report Group #2 Milestone 1/4/Z011 $4,687.50
Budget DOcll,,;ent-Repor1: Group #3 Milestone ...... ..... ....>...... 1/Z7/Z011 . , $6,ZSO~OO
...... ,'I"'.....;.,..."....,.... ..;.
I Budget Document Report Group #4 Milestone 3/3/2011 $15,625.00
i -
T ota I Fixed Price.............................................................................................................. $ 92,500
Approl'al of Statement of Work
Project Name:
Proposal Number
GovMax v5 Client Migration
COL2010_02
:.,11 .. . u
Date:
Scott Auer, Partner
I 9/24/2010
Signature:
~
//'- '\
/1'------L
~
o.p.ey CoUDty Attorney
BY:
Collier County, FL
Page 125 of 135
September 24th, 2010
..-::.::::----..
GOVmax
"Partners Sarasota County Government
"'-----=--
J\;j8wJa 1!::ml r.~o, 1 GF5
CJctoher 12, 20 -1 0
n~ ~ 1 ~ ~ '')f 1 ti!j
,..,
in aSSOCiation with M..,MethodFactory
:":'_1_~!'<.4
\~.W.
i..""".r......3<:~
""".J",..W
_.-~
Signature:
This statement of work is subject to the terms and conditions in the executed Master Service
Agreement
/'llp~lJ".i... A,) II.) ,ul:HI .ao.l\;.~:'U SUlnCH=_
0.,., ColIIIty Attoney
ATTEST
DWIGHT E, BROCK, CLERK
BY:
Collier County, FL
Page 126 of 135
September 24th, 2010
I\gfmda Item i",Jo. 16F5
October 12. 20~,0
- of 166
.---. :--....
G>>vOJax ? ~--~"
,,'art-TIer;! Sarasota County Government in association with &MethodFactOry ;::.:::_,~~
~,_____ _:._____ ,." ,,>-t'~\
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21,6 Appendix 'C' - Extellded Annual Support
Client Name: Collier County, FL
Project Name: GovMax v5 Extended Annual Support
Proposal Number COL2010 03
Date Prepared: September 24, 2010
This document outlines the extended annual support arrangement with Collier County for GovMax V5.0.
Extended Annual Suooort lEAS) tenets:
MethodFactory will provide as needed GovMax V5.0 application support upon completion of the 30-day
implementation warranty period. The warranty provided includes support for the Budget Development
Software System and all modules included in the proposed system will be one year
MethodFactory will provide warranty and support services pursuant to the terms of the implementation
agreements - renewable annually. in one (1) year increments. During the term of the extended annual
support contract MethodFactory extends the application warranty and will resolve any application defects
at no cost to the client
. Periodic system updates
. Access to the support portal
. Technical support by phone and emall
. Project Management (planning, organizing, and managing resources to bring about the
successful completion of service requests)
. Account Management (communicating and working with client on matters not directly related to a
discrete service requests)
. Issue Management (Logging, tracking, resolving and closing of service requests to the client's
satisfaction)
. Up to 15 minutes of technicai supporVconsulting assistance per incident
. Application defects
. Annual fiscal year database setup (limitations apply)
What is not covered bv EAS:
. Custom imports
. Custom exports
. New report request
. Modifications to existing custom reports or GovMax v5 report templates
. City of Arlington enhancements to the application
'\I'T'il~
I Annual Support Cost $16,000
Collier County, FL
Page 127 of 135
September 24'h, 2010
Il'::;;Ti r'Jo. Hi 5
Oc1ober'2.20 0
::::J::,,-,,co ~ .,j') !}f 1 6
--"
GOVrna-x
?f/arfners Sarasota County Government
.....---.---=- --
'? :"';~""~SI,'
in association with '&MethodFactory ~:~'~""'J':;li!
:"', .~'"..""
-------
1" Year one-time 25% Discount
, Tbtal'l~;Vtl...r,Aii\1'ijaf51ippp
($4,000)
Payment terms: Net 30
Future GovMax v5 Extended Annual Support agreement cost increases will not exceed 3.0% in
any given year. The second-year calculation will be based on the un-discounted rate of $16,000.
Collier County Designated GovMax vS Support Contacts
As per the GovMax vS support process, Collier County may name up-to 4 contacts with the authority to
submit service requests and obligate Collier County to pay for requested services. The GovMax vS
Support Administrator will maintain a list of client representatives that have been authOrized to submit
services requests. As a control, requests submitted by other than the named individuals in the grid below
will be referred back to the client's primary GovMax vS contact
Name
e-mail
Phone
11. Susan Usher I Susanusher(alcolliergov. net 239-252-8818
I 2. Mark Isackson Marklsackson(alcolliergov.net 239-252-8717
I 3
14.
Approval of Statement of Work
Project Name:
Proposal Number
GovMax v5 Extended Annual Support
COL201O_03
Date:
I ,,",,"~,
i
9/24/2010
,c/'
f/
--fl'
~'k_
I
,J
'_ .-!L.
.,." County Attoney
Page 128 of 135
DWIGI IT C, BROCK, CLERK
BY:
September 24th, 2010
Collier County, FL
~
Govrnax
?f/armer,$ Sarasota County Government
--------',---,.~-
"...-....- --._-
--------.,,---
Agf:wJa Item ['0. 16F5
October 12. 20'10
~ , , . :>f 166
? :,:tt..........~&...
in association with &MethodFactOry ~.:.:_,~)\
~"kol-jjl~'
--_..~--
Signature:
This statement of work is subject to the terms and conditions in the executed Master Service
Agreement.
ATTEST
DWIGHT E. BROCK, CLERK
BY:
JIoepIty County Attorney
Collier County, FL
Page 129 of 135
September 24th, 2010
....-----.,......
IWvmax
t"artrJers
---....._~..--::,--
16:=:5
2010
f 1G3
9 ;o;~........,.,.,,,...
Sarasota County Governrnent in association with '&MethodFactory ':~""'''~U1
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21.7 Appendix 'D' - Discretionary Support
Client Name: Collier County, FL
Project Name: GovMax v5 Discretionary Support
Proposal Number COL201O_04
Date Prepared: September 24, 2010
This document outlines the ad-hoc support arrangement with Coltier County for GcvMax \'5.0.
Ad-hoc support tenets:
MethodFactory will provide as needed GovMax V5.0 support upon completion of the 30-day
Implementation warranty perrod. The ad-hoc support arrangement does not commit Collier County to a
minimum number of support hours per month. As such, MethodFactory does not maintain a support level
agreement for this project
MethodFactory will bill monthly for:
. Technical and/or end-user training
. Custom data imports.
. Custom data exports
. Custom report development
The hourly rate for application support is $125.00. Billings for issue management will be associated
to issues within the GovMax VS.O issue tracker.
Any issues that have development effort estimates greater than 6 hours or would result in
significant functional changes will require the generation of a Statement of Work (SOW) and
signature approval by Collier County. Any SOW's will include estimates for development, testing,
documentation, deployment and project management. All time required to research issues and
generate SOW's will be billed as part of the issue management process.
Recommended Discretionary Support Hours ................................................................... 120
Discretiona ry Support Cost ........... ... ...... ... ... ...... ... .,_ _.. .... ....... ..... ...... ..... ............. ..$15,000 .00
'" -.--.------...------- --...
PrOlect lead (sienature authority): I ...______
Support hQurs in PO: 1120
PO Number:
PO eXJliratlon date I
Payment terms Net 30
---~
Collier County, FL
Page 130 of 135
September 24th, 2010
.-""'~ -~"..........
(WvUJax
J::.art-f}!.t!
--- ~,,-
L\gend8 ItetTi t.~O, 16~5
October 12. 2010
0:':''"1,0 1.I.C': of 156
? :''''Iio...,_;,._~.~
Sarasota County GovernOlent in association with &.MethodFactory ~~I~~~lI'
~_._.,._--'--
Collier County Designated GovMax v5 Support Contacts
As per the GovMax v5 support process, Collier County may name up-to 4 contacts with the authority to
submit service requests and obligate Collier County to pay for requested services. The GovMax v5
Support Administrator will maintain a list of client representatives that have been authorized to submit
services requests. As a control, requests submitted by other than the named individuals in the grid below
will be referred back to the client's primary GovMax v5 contact
Name
I S Susan Usher
e-mail
I Susanusher{alcolliergov. net
Phone
i 239-252-88113
6. Mark Isackson MarkIsackson(alcolliergov.net ! 239- 252-8717
7. i
8, I
All invoices will be mailed directly to the Project lead designated above'. The Project lead is responsible
for ensuring that all invoices are submitted to Collier County's Finance office and that the payment terms
above are met The Project lead is responsible for notifying MethodFactory of any invoice disputes prior
to the expiration of the payment terms listed on the invoice. The Project lead agrees to be the single
point of contact to MethodFactory for the resolution of any billing issues.
Approval of Statement of Work
Project Name:
Proposal Number
GovMax v5 Discretionary Support
COL201O_04
Date:
Scott Auer, Partner
9/24/2010
Signature:
..------">
;?~ 1
f/ !
c/"<1-~-L
DepIdy CoUDty Attorney BY:
Collier County, FL
Page 131 of 135
September 24th, 2010
-'-
uovrnax ...
~armers Sarasota County Government
.........-----".-..-:
-..---..--.- -
A.g:-mcJa Item No. 16F5
Ocbber 12, 2010
P OR 147 of :66
o ~_'-"'1i>Ij
in association wirh &'MethodFactory t:..~'~,",:.,,<n,
.,'\<'.'....1.
Signature:
-.'......-.....6';9
o.,.cy County AttorJleY
ATTEST
DWIGHT E, BROCK, CLERK
BY:
Collier County, FL
Page 132 of 135
September 24"', 2010
.---'-
uovrnax
?fJarmef'$ Sarasota County Government
---------. '-
Agenda Item I'D. 16F5
October 12. 2010
D::>nCl 1 P f 166
Q :'4lI_'tJ."''''''''''
in association with &MethodFactory ~~IIo",.~::!:I
""'!l;'....'t'
-- ----
21.8 Appendix 'E' - GovMax Enhancements
Client Name: Collier County, FL
Project Name: GovMax v5 Enhancements
Proposal Number COL201O 05
Date Prepared: September 24, 2010
Intent oJ t!lis document:
This document is an agreement between the client and MethodFactory for services herein defined.
The description of work, estimation, and payment schedule are listed.
Description of Work
The following documentation outlines the functionality that is within the scope of this SOW.
Estimation oJ I'Fork
The cost for services is based upon the standard rate as defined in the Master Services Agreement
with an effective date of 11/21/2007. This effort will be billed against proposal number
COL2010_0S GovMax v5 Client Migration.
,~al!que$ted ' " .....'" . '. ...~ '. '.:" ' , flouts l'ixed1>rice
Custom Report development
Report Group #1 Milestone
Expenditure Service Level Analysis
Revenue Service Level Analysis
Fund Detail Proforma Summary
Fund Service Level Proforma Summary
Report Group #2 Milestone
Project Line Item Budget Proforma
C1P Expenditure Budget
CIP Means of Finance
CI P Deta il Sheets
Project Expenditure Summary
Project Budget Proforma
Report Group #3 Milestone
Fund Transfer Proforma
Position Primary Org Code Budget Data
112
$14,000
Collier County, FL
Page 133 of 135
September 24th, 2010
l\C1'3uda !ter-n ~'~Q 13F5
~ 'Jctob~r 12: 2010
'-'rp-:o "'" of 166
.-:--...
(WvQ]ax
j.-af'LrJerS
.-----;........:--
'"
Sarasota County Governlnent in association with M..MethodFactory
Position Salary Adjustments
Position Expenditure Budget Summary
Report Group #4 Milestone
Expenditure Service Level Budget
Revenue Service Level Budget
Fund Proforma Summary
Fund Line Item Detail Proforma
CIP History Budget Enhancement
Additive Start Date Enhancement
MERIT on MID Point Calculation Enhancement
Default % Change Enhancement
75
24
28
36
Payment Schedule
Custom Rep6'rt R~~cirtGr~tip#lMil~st()ne
i Custom Report - Report Group #2 Milestone
i Custom Rep~rt ,-Report,Group#3 Milestone'
Custom Report - Report Group #4 Milestone
CIP History Budget Enhancement Completion
, Additive Start Date Enhancement Completion
I MERIT on MID Point Calculation Enhancement Completion
,
LDefault % Change Enhancement_Completion
1/17/2011
, 1/21/2011 .
1/27/2011
1/13/2011
1/13/2011
1/13/2011
1/13/2011
;:.,,;;_..,.,,8..
l........ ~......:..::::lI
,,"",.llo>"U'
~.__._----
$9,375
$3,000
$3,500
$4,500
$-
$3,SOO
$3,500
$3,500
$3,500
$9,375
$3,000 :
$3,400
$4,500
Tota' Cost ............. ......... ............ ...... .............. ....................................... ..... ...........$ 34,375.00
Approval oIStatemelll of Work
Project Name: GovMax \'5 Discretionary Support
Proposal Number COL2010_0S
Collier County, FL
Page 134 of 135
September 24th, 2010
..."'.---..-.-.......,.
Ii9 vm a x ? ~,___..
J.~~~._",~~rasota county Government in association with Jil...MethodFactory ~l~~~':<:lf
--- --,....---
- --"---.-- -'---_. .."-.,.,,.- .--.--.-.-..--.-. ~ "-~ --- ~--
Ag'mda Item r,o. 16 5
October 12. 20 0
n~....u_ ~r of 1 6
Collier ;County, '1'1 -MetbodFactory "
Name: Chairman Fred W. Coyle Scott Auer, Partner
Date: 9/24/2010
L---'
Signature: ~
iCollier!County,Attom.ey ~tt.est "
Name:
Date:
Signature:
AlIPf'Oved ., 10 101m & lepl sufIk:,~~
DepIRy County Attome~
~"TEST
JWIGHT E. BROCK, CLERK
BY:
Collier County, FL
Page 135 of 135
September 24th, 2010
//
/..--.......,
";\ COLLIER CO~TY GO:~~~:~;TO
,L\genda Item No. 16F5
October 12. 2010
P~ge 151 of Hi5
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,.,
"
"
- .
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Administrati \"e Services Dh-ision
Purchasin g Department
Contract Administration
Purchasing Building
0301 E. Tamiami Trail
-"aples. Florida 34112
Telephone: 239/252-266i
F.""X: 2391252-6593
Ww\y.colliergo'\".net
November 21, 2007
Stc'-e Walter
\l'2thodFacton~
2.JO :\~orth \\"2shingto:l Bh-d.
S:.:ite 260
5a~2S0~2}:-L ~"';'2:;5
RE: Agr'.:'em~nt ".\125:C'r S~:ryi::es :\.~iC"2m'':';:1.r''
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Aoenda Item 1"0. 16F5
~ October 12. 2010
Page 152 of 166
f\
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.t:..ge;-Ida liem hlo. 16F5
October 12 2010
?::lge 1 S3 of 136
,
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Master Services Agreement
Collier County Government
1..Q Servi:::es
.1.:1 S:;ope. MethodFactory wili ~roYJde :0 C:Jstome:- the ser-vices and equipmsn: as
~utpJany a:g~eed L.;p:::n from t~e to tme by Methodrastory ane' C:..:stomer in a writen
;JiO::lDsal Q;" S:atemen: of \^Jork (each. an "SOW') (services ::iescri:,ed i~ each Order
are collectively refer"ed to 2S the "Services')
1:1 Order Authof,:<:ation and Modification. ire SOVV(s) a~e to :'9 signed on behalf of
ire Customer exclt.:sively by those r:arred he'"e:Jrlcer as Authorizec' Parties (unless
otherw!se celegatec as set forth je:ow). Any deviation from or modific:ation to a SOW
r;1L.;st be agrees to :JY the pa~ies in vv::ting. Other ha;] these sae:::;rically stated. ;:0
other item o~ 3l3iVice is in::iuded iii 2 SOVV. A:ry SUJSeC'J9:1t alte,ation or modification
i~v:>'ving ex:~a cost \'1/~11 ::ecoi'ie aT"' ex:,a cf-;a"ge ave, and above the estir'"' ate. in t~e
e'/e1~ of 2:1Y ex:ress ::017;:C: o~ ;:;::o::sistency ~et\-\.'eeii ti:e :J~ov:sio::s or a 50\"/ a;:d
t'""e J~OVjSiO,....S of :1:S l.,g~ee~ent. the ;:;ro\is;::)'-:s or :~e S'JVV will ;:ove:-,.... an':' c'Jr:t:-ol
vt;th ~es:Je::::t to t~e ;r::e~::;etati'J'; Q~ t~a~ SO'^,' ;:;r'Jviced. 1ovl,"eVei. t~at t~e ;x:::lV:sio""s
Ol :~e 30\/\' wil: be so C:Q~St:""'....!9C 2S :0 give er.;ect !O ~he 2;]:Jiic2J:e :J"'ov'S;:Jr:s Of ::':5
A;~ee;;1ent::; t:1e fJI'es: ex:ent poss:be
1.1. Site A:::=ess. ::::..:s:8....-,e~ ':.'i' :::~O".':~e O. 2"'~an:;:e '::r: " c'; ::e::::eSS2:""V :::O'J;" :::2':5 2;-S'
2:::ess:::~:e 9J:"::J71s::t::::::::a::o::s, 'J se:a~;a:e e:9:::::;--:C sO:..J~::e, :::::,C:.1::5 an: 00'N9, at .~
o\';~ eXJ9:-se: ':: 5.....::2j'9 3:2:9 ~-get;;-; O:;9~2t'r~ e""1Vi:'"O'i,......,9'i~ "'e::::.Ji~s"'le:::s: ..:,
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2.C r\o:1~eX'cll!sive =:1~z::;err:e:r,.::. f'.:::::::(;e. :" '"':::--r.~e:~:J::':=c::~O~Y' :e:-~:::::::2""2 o~ 32:-,;:::S
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J2.Y:: '/'2:"2':=2:::;-;'
:;"'e C'-2r;SS S8~ f:y:;"" ;...,
92:::"'" 82.\,'..: S'.;::.... :::;...2~:SS '.':" :-2 s~'j)e::.. ..2 :-'2.::-S':: 2::.;''':3:78''': "sy 1'/s~h:x::'i=2::t:);..'
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2::: ;'i:eg~a:;o~ 38:"'i:::sS:2 2~25:';"'o:;~- SP=ClrlC AGR==J UPON STAT=M=NTS
0:= V\'ORK SlJ?::RC=:C'=: T~=: '3=:N=:RA:"" r~~AS7=:z S=:RV1C=:S AG={E=:M:=NT.
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!\';Jenda Item No. 15F5
October 12. 2010
Page 154 of 155
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3.2 Taxes. Cus~o;T1e; s~al: ::e so:eiy :-8s;Jor:sib:e for any a~pii(;ab!e 1o::al. s:ate and
federal taxes for all services and/or equipment provided by Methodr=actory pursuant
to 8 SOW. Tax exempt Customers must provide MethodFactory with proof of their
exemption to avoid being c:.arged for sales tax.
3.3 Mtor Hours and Holiday Rates. V.'oe'< :';0'" ?r,~ QC : no'-,-o' 'I/oekdcj' (Mocd3Y
thrm/gh j;"i::JY. ~xcludin~ holi::l~::) wi~~ "t:: :Ji':~:: :J.t 0:1': :Jnc 0:'':) '-::Jl.t g~ :18 r:.1t::s
s'8t:Ji!~~ in t~:; 5'JW(c). '.!'Igrk on 'NO~I-:O'ld: :In:' 1o:i:J::c '.',(il' 2:; ~illo:: ::t t":(2 :;~8C
;"0 -o:os 90;3"0" '" :hc ';OW(s).
3.4 Services Provided by Sarasota County. The parties hereby a:knowledge and
ag,ee that Customer may enter into an agreement with Saraso~a County for services
related to its web-based budgeti:1g application (the "Budget:ng Ap;Jlication").
Customer acknowledges and ag~ees that any such ag:-eement witt': Sa,aso:a Cou::ty
is inde;Jenden: of this Ag"eeme:-:t. 1:"1 the .eve1: C'Js:ome:- eXDe~iences any se:-vi::e
delivery 07" any ot~er iss~'es w!th the services orDvicec ::>1' Sa;-2sota County, this
Ag~eemen: shall continue an: s~a)i not terminate anc sl1ch issues shall not aFect
Customers o:Jji~ations hereunder, inc:!ucing but not iimited to. ;r.aking timely
paYr;Jen:s as set ro:ih in t:':5 Agree::Jent. Notwithstanding arything in th\s Agree:T8:"'.t
to the cort,ary. r\'~ethod~a8tory does not v,'arrant or make any ~e;Yeser:tati:::ln as to
tre B'JcgetingA:::;ii:::ation, :ts De-ro;,,~ance, use. 0:- tre :-esu!ts of i:s L:se.
r..1etho::=a::::a"y c's::::air::s 2'[ ':"27'"~ar::'es. eX:J:-ess 2;1C :r:::J';ed. 7'"8;2t9d to :~e
3udge:i~r A:;~);cat;o~ ;~c\':Gi~;. but ;:'J: ;ini:ec to. ::>9 ::-n::>;iec \,,'ar-an;y ')f
r8i::::ran:abi 'ty. ::..:a'i:y o.f :":o:-:":""2ti0~ a~:: f:...S5S ;o~ 8: :a~tj::;'..:'a~ ;-Y..;;-2::-59.
3,5 No~ a Fixed Fee CO:'1::-act. Lir:es5 ex:;"ess;y set b-:'1 '.... 2 S'J\!\/. cha":;es ::x
Se,-vices 2:--e basee '-':Jor: ho:.::-:y j:;ii0g ;-a:es end :::civ'd:.:a'iy :'...:o:ec e::ui:Jr's-,t :;:::;:5.
Bid a:-e rJ: ~iX9: fees
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Agenda Item No. 16F5
October 12. 2010
?age 155 8f 166
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3.8 Payment. Url:ess::r:re'VV:se ex~:-ess:y :YCV1CeC I:'"' 2 s:a:er71ent of w:xk with res;Je:::::
:0 the charges :0 ~e :J2:d t18f"8unce"", rv'etro~=a:::::my will invoice C'~'s:omer ~:)r
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3.9 Remedies 70r Non.Payment. :~ ac:::::):- t::: any ot~e~ ~e'"':'1edies avai:aj:8:0
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Agenda Item No. 16F5
October 12. 2010
Page 156 of 156
::. .,:' \i '.' -t i; ;.' "i: ~', rt r;'-:- 1"'. s;
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!.1 Third Party Services. Services may Involve the efforts of vario'..:s pa:--t<es: saftware
vendo:-s. softv.;are developers, ~ardware provide:-s, local and long distance carrie:-s,
alarm installer-s. technicians, and Customer"s com:Jany personnel. Customer
acknowiedges and agrees that Methodracto:y is not respor:slb!e for the soft\va:-e,
hardvv'a:-e, products and services of other parties. or for de:ays beyond our control
caused by these parties. Notwithstanding the foregoing. MethodFactory shall be
"espoilsible for the cGality of work and delays ca~sed by its own sub-contracto"s.
Methoc'Factory will work with C'Jstomer on a daily "2:e ~as:s to attempt to resolve
any piO':)iems caused :,y incom:Jatibilit!8S or 7'ailures 0'; other parties' produc:s or
servises, This includes, ~ut is nat lim'ted to, any of rJiethodFacto:-y's time required to
research, test, evaluate, restore corrupted or erroneous data, or consult with ou~side
technical sUP;Jort resources for pro::,iems caused by ::>rogramming limitations or
erro:-$ ir soft'A'are. Customer wil! be :-espo:-:sible for reirr:bu:,serr:ent to MethodFacto;y
for the costs of multiple trips to the ,iob site to comp'ete wo:,k deiayec by outside
agencies if such trips are 3P;1foved by C'Jstomer ir, advance.
4.2 Software. All so7':\'.'are provided by rviethodFactory to Customer is p""ovidec' subject:o
the license agreement that ~s part of the Jackage, Customer agiees that i: will be
:,ound by the license agreement once t;,e P8::::kage is opened Q:- r:s seal js broken,
Methocra:tory does not wa,"ant any softwa~e under this Agreement. \f\'arranties, IT
a:1Y. for the softv,,'a"e a~e contained in the I1ce:ise agree;-nen: t1at governs it :,J'Jichese
8:1C :"':58,
.c,3 MethodFa~tory Products. fo/eth0srac:Sy ~o;>tir:..:ai'y '''::;''2:135 a~c' "ev:ses ::5
:;"OdUCt5 2718 s8"Vi::e o~er::i;:s :c: :JT";Jv:ce tv1ethoc=act'::J:Y C'....'5:0;;-8:-S with -:-ew
0..0-:'....:C:5 and s8iVi:e o~eri~~s, :....:8::\'.'8..e ~an'....:"2:tu"ers \'..!it~ ';':~O7"':" Met":-o::rac~Q"Y
;"",2Y :)2-::->8:- 'x 7"011 1,\,:'01' :./:et'ioc'=actoT"j'" ~ay j'JY :,y'oduc""s ':c~t:i',:...;a:ly :.::-g:-a:e c--::
revrse tre:~ :Jroc'..::: of!sr'ngs_ r,,~eth:xjr2:tory ~2Y "ev;se 2;id c;sco~:i:1'...le p;ocucts 2t
2:lY t:~e \-'/r:~::r..:: :;;0:- rJ:::e :0 ::..:stO:--:8"5, rlsthc:~acto"y VIiI: ;:-,S:2:: J"o:~cts :~2t
have t~e 7'..:n:tio~2:;ty 2~C ::erfo:-rra;;ce 0'; the ::;"::J8'...I:::::S cn:s"ec'. j....:t changes
be:':'..eei' \.V'-:2: :s :""sta::ec ci'C w:--at 's :es:":::e: i--: 2: S:;'..V 2~e :;::;ss;j'e
5.0 Vlar:-ar<tles
5.1 Representatio:;s. i'/s:h;:,s:=a::::J'): an: '::>.,:s:cTT's"" sa:!: -sp"eser: 2"":: waiiant ::"'a: as
o~ the =f'e:-:.;ve :Jete: (2):t is 2: :or::~:rat:c~ C'J1y c:-gan:zed an::' \'2:icfy ex:stj"g 2::"'C ,;-
goo: staiclng '..::"'C9i the :av.'s of :ts ju":s::-::tion of ';o;rr2~'or aie has the 2'...ithci;:y to
C2;"Y C:"i :':5 ~L:siress 2:S -'OV.' C::J:icuc:ec:: (J) ;,: t;25 the ~:l\!.'e;. aut'lcnty and 'e;al
:I-;;h:s ~o exec'..:te. ce'iv8:- 8nc :J~do:-'T its obligations '...i':ce: this A;,eement: i,C) t:'-1e
execution, c9iil/9i)/ anc :Jerfor~ance Of ::S ob!igat:o"'s Vicer n..'s Ag"eemen: anc ~::e
t:-a::s2stiors con:err:J!a:ec heT"eby \~.ave jeer c:Jiy' c'Jthor:ze: :'1' a:: nec:essa"y
:::o~:J::~ate a:t;:;:ln: cid (d:: neithe, the 8xe::u:i:J~ 2f'G:::eli\'8:Y o~ :h:s ,Agree:-re~t. the
:)e~o;rr:an:e::l any of j~s oblr;:2ti:J;;S he:e:,ncer. :10" t'-;s CO~5L.:"""',;-.2t'or ci 2"":Y 0" t:-e
t~a""sac:i'Jrs c:nte:;--::ate: hS:-91n ....'il' \1:::::2:9_ :0;;:<::::: ','\';:r Dr rss:J;~ 1'" 2 ::;"eac~ :::;f 'X
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f\
JW\MethodFactory
,b,genda Item No. 16F5
October 12. 2010
Page 157 of 166
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de::ault '~mc'er any ~erms, conci~:oi:S 0: :xov~sror':s of (i) 8:1Y eXisting law. rUle or
reguiat:on to vvhiGh it or :ts assets is st.:b.iect. (ii) any judgment. oreer, writ injunction.
cie:::ree 0:- av;ard o~ a:--y gQveinme~ta: auho:-:ty which is appiicabte to it or its asse~s,
(iii) any ;xovision at its Certifica:e 07 Incof:Jo:'"atlon. Aiicies of lrco7'"po:-ation. By-Laws
or other do:::ume:1t af fO:'"iiation or governance :0 whi::;h it :5 a ~arty or by which any of
::s assets are ~ou:d. o~ (~y) any mo:-:gage. ;:;dentu~e, agreement. cont,a:::t.
commitment. :ease. :J:an. authorization or other i::strume:l~. cocums:lt or
t.:n::'epstan:::i:--g. :::;:-81 or written. to v.;h;::::h it :s a :Ja:~y.
g General Warranty. t\/iethodFacto:-y vvar~an:s that its :oersonne! shall perform ~he
Se!"vic:es in a gaoe and workma:'l!!ke n:anne!'" i1" acco!'"dance with the appliGa~ie SO\/V
without camage to the Premises. and wil: obta~n necessary ::;.ermi:s and licenses to
:r;s:a:: the ::auI:Jment. All \'Jo:-k and materia!s wi!1 meet r:ede;-al Co;;:munica~ions
c~i~e:'":a for c()n:-ect:::m to the ou::,i;c :eiepho:-e ne:v>':J~k
5.3 Application Deveiopment and Integration Services Limited Warranty:
Met~oGFactory war:O-8:--:ts t:,a: fOi a :::eiioc3 a':: th::1y (30) days from acceotance. t~e
ceiive~ab:es cO;j~a:nec in t"-18 SOW C ~e:ive:-a~les~) wili o08:-ate :r; s'JtJstant:ai
::::mfcirrance \vlth t~e s;)ec:fica~:o:':s ii' the 2:J:Jiicab!e S:ate:i1ent of VI/ark. An
\\'8:-:-2;-::Y c:a:i's not Gade in vv"iting v...itn::--, 5:..1:::'" De~ioc shall je 8gerrec waived. .l,.s
ti-'e sc,e 2':C ex::;!~s;\'e -e::-9d~{ :)'::=:..:S:On:9- ;'0- :"sac~' 'J'" the fo"'?goi"g \':2~:-8:"1~Y.
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I'\genda Item ["0. 15F5
October 12. 2010
Page 158 of 156
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6.0 Warranty Disclaimer
6.1 General. EXCEPT AS OTHERWISE EXPR'=SSL Y PROViDED IN THIS
- AGREEMENT OR A SOW. THE SERVICES AND DElIVERABLES AR'= ?ROVIDED
"AS IS,' WiTH ALL i=AUL "'S. AND WITHOUT WARRANTY OF ANY KIND. EXCEPT
AS PROVIDED IN SECTION 15 (LIMITED WARRANT!ES). METHODFACTORY
DISCLAIMS ALL WARRANTIES. EXPRESS AND IMPLIED, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARPANTI'=S OF MERCHANTABILITY. QUALITY OF
INFORMATION, C.:lUiET :::NJOYiviENT. AND FiTNESS r=OR A PARTICULAR
PURPOSE. CUSTOMER EXPRESSLY AGREES AND ACKNOWLEDGES THAT
USE OF PROi=ESSIOI\:AL SERVICES AND DElIVERABLES [S AT CUSTOI"ER'S
SOLE RISK. METHODFACTORY DOES NOT WARRANT THAT THE
PROi=ESSIONAL SERVICES AND DELlVERABLES WILL MEET CUSTOMER'S
REQUiREMENTS OR THAT TI-;E DELlV'=RABli::S A'<.E COIIIPATI3LE WITH ANY
PARTICULAR HARDWARE OR SOFWVARE ?LAT;::ORM. OR THAT THE
O"ERATION OF TYE DElIVERABLES WILL BE UNINTERRUPTED OR ERROR-
;::REE. OR TH."'T DEi=ECTS IN THE DELlVERA3L::S WILL 3E CORRECT::D.
;::uRTI-;ERMORE. IIfETHODi=ACTORY DOES NOT WARRANT OR M"'K:: AI\:Y
REPRES::t\iTATION REGARDING TYE USE OR THE RESULTS OF TH:: USE 0;::
TYE DElIVERABLES IN TERMS Or T'-iEiR CORR::CTN::SS. ACCuRACY.
Q1JA~J!Y, R::=UABILliY. S::':!,"':RiTY. APPRO?RIAT::t'\::SS FOR A PARTIC:JLA~
TASK OR ,4,?::>LlCATION. CUR~=Nil''';=SS. OR OTHE=<V\/:S::. NO ORAL C;:;
'0,:R:TT=N :N:=C.RMATiON O~ A:JVICE 'S!V=r-\ 3Y rJ:=-HOJ=-A~~c)~Y OR
hf:::THODf=AC"TO::;YS AUTHOR:Z::J ;:;.'=:J~=S=NTATiV=S SHALL C~=A:= A
V\'';R~.A1\'0 O~ l!\: A~~Y V\''::....Y 1N'::;::::.,(,3= TH:: S:::J?=. 0= T,-:= \'YA~::zA~-'=S
COt\-,;!\!:::D !t\i -~:S 3:::C;T;:)1'\
6.2 Third ?arty Disclaimer. tv~=--:-:'<)J~_ll.C"7"O:ZY r,.~.c'd<=S NO Vv'A~RA!\TY:)= ,ll,,,\Y
K1ND. V\-'--.:::il-:::q :::X:JR::SS Cq Ik:PU=~. '-N!T~ R:::'3,';RD TO -:-~::: -;-:-::RiJ ~,L.~~
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It\'~?~i=J. !NC:"'~lJlr\S. 3'JT \1:)-:- _1f',1;-:::J -:-0. T:-:::: lr,.~:JL':::C \\'t,;:=;/~.r-""Ti=S C.=-
fv'=~CH.';i\T.L,31:"'lTY. QUAliTY:),=- :"\t=ORrVi.4TION. OL;i:::T =I\Jcvi/~=NT.
:=:i1\::23 r=':)R ,r:.., PARTICJL.';;:Z P!-..;'R?CS=:. .AJ.JJ "TiT_=.:'\!GN-1N:=Rl0i3=:I.E:r,-;
\\Ti"~ R:::SARJ TO Tr-:=: T:-iI;.zL) ?AR;V j-:::r..!;S. C',":STO:\~=;:Z S:--;OULC CONS'_:~ T
i~::: =::::S:J:::(;71V::: V:::i\JO?-Si'MANU~ACTUR.=?3 0;= -;-~= iHi?-D :JA=<.TY :-'-=!"~S
:=::;R V'{4rz?J;"NTY ,Ar''-lJ ?=~=ORrvi.t,NC= rN=ORr\~;",TIO'\j. N'::T:--!P'\G ''\ T:";:S
,L:..GR.=:::i/:::NT S:'-i,t<_L 5:: ir\::::~?~=i=J ;",S .4 '/'/,1"R=:At\TY. :::iTH:::R:=X?R:::SS
-2::\ :l",i?U:::D. 3Y r~~=T:-<OD~AC:O=;Y -;";AT vVO'~:LQ :=X?,A.ND !'\I ,I:..'\Y Vi'.:'" Y A
V:=N::)CRfr\';,;~'U=A::;t':R=R'S S7,L,NJARJ ::NJ-'''':S::R Vv'..;=:.q,ANTY.
\':2ste~ Se~v!::ssA:;ree:-':"'e'1: - of1:;e 5 'J' . 5
Agenda I:em f'Jo. 16F5
October 12. 2010
Page 159 of 155
l"'\
&MethodFactory
;'';0 ~;or~h \'''=:;~;:''1;t=,:-; Sf','c
S :':' ~ I: ;:'5J
3;:)~<l':;o:~. Fl::::-ic.:- ':;';:::6
::: ~ :! : s..; . ~ ~ r: 1
6.3 Limitation of Liability. iN ~JO ::V'::NT SHA~!... r.EIHOOFAC~OF~Y =:= !...;,L.::r_= TO
CC;STOH::R OR ANY THiC'.D PA.=1TY cOR ANY INC!D::NTAL Oel
SONSECU::NTJAL CAr\''iA3::S W,CLUDING, \ViTHOUT Ui'\I~jTAT10N, ;I\iDI~=CT.
S~::CIAL, PUNiTIV::. OR =XEr./~:"'.L.hY DAlv'lAG::S rOM L.OSS O~ 3JSlr\ESS,
L'J2S 0;:: P?OF1TS. 3L'SIl\::SS !N7"=~RU?Tl0\L L'JSS 0;:: 2ATA, DR Less c=
B'JSIN::SS Jr\FORMATION1 .l,hlSIN3 OUT 0= OR tONr\=C::~=D II\: ANY WAY
WITH r~en-lOD;=ACTOelYS F::.:FOelMANCE UND::el THiS AGP::::r,,=NT eel
UND::el ANY STAT=M=N- 0;= WOC'K Oel USe OF OR ir<A31L1TY -0 US:: Ti-i::
:;=~iV=?AB!...ES. iF ANY. DR ~on ,L,~~!V C::"'A:r/ SY At~Y CYTi-E:;::: PARTY. E\":::\ i~
r/=.:THCDFACTCRY HAS 3==r\ ,ll,DV:S::D DF --:-H:: PCSS:3IUTY OF SU:H
JAr/AGES. EXC::?T ;',5 ?ROVIJ::J :i\ S:::8TIC}N 7.2 (',.:;::"'-riOC=;'.:::;70;:)Y
;:\DE',~Nl-:-Y). rv'=THC(::'~,L,CTC:'=:YS TOT,A,L. L:A3:L:TY"T0 CI-,'STCH>/::R rC:'~ .A.L.:"
DAr~A3=S. LCSS:::S, AND CA:...'S::S OF ACTION (V\"h=TH=~ IN CON-;::ACT,
TC:~T. O? OTH::;:WL/:S:::), SH.A.U... NOT ::XC==J T!-i:: NkJUNT Or ...;...:= 7:::::=S
AC7"!..J.t.,L..L Y P)i.!D 3Y C'~'S-'-:Ji,"=~ -c !/=T~OCFACTJ::;Y Dl_:::iI1\!S ~H::: --:-~;::==
'3:,: ~,k:JNT:c-!S ~=:!CR -0 -H.:: =\f=\J' 31\,1'\G ;:::8:= TO L:;"SJ:"'i7Y,
\'=T\V;T~ST;',NDI~<3 T,~= ::O::'::3::m.J3. 1\,~=TWJ[:<:',t.C70:=:Y SHALL. \~:J7 3:::
:""1-,3:"'::: F~,~ e':==::::;iS :'\ C=\ ::,~IL~::::=S 0= THi?J ?;'.:::iY :::C~.J:Pi.,r:::I\T
,:;~<J '~,::; .sO~T\",,';-,~E. c:'=\ ;:C:R J=~.';L:L..-:-S 3Y, 0? J:::=:::'813 !r-,; S::r=:Vi8:::3
::::::NS':::::::::C' 3Y. -r-;:~D ~.';~T'=S. T:":'3 ~!\':;T,';-IC:\J c.::: :":,~,31L..i~vSHAL..:'" ,L,::":1:"'/
='/=~~ := 1:--:= =x=~=ss \\l;:,,:::.=:,,;'-;....:::2 S=T =:::::;;'.~: .'::',3'JV::: ;:-,;::.. := --'-:.J:::'=;
=SS=~,:T.,<4.L.. ='~'?::2S=
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~~-~'~,~_ '~n_
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Agenda Item r'Jo. 16;::5
October 12. 2010
Page 150 of 166
"
'&MethodFactory
::.;0 Nor-~h ;:;;:",hin;;:ctl 31'.--=
Suite:e~
S...r..-tsot.... F'i'Oric<1 :;'::'~6
l? ~ 11 :'S;;:.8 '1 ~ 1
C~lntent). as :J9r:T1f:::ed u~der this AgreerTent ir:T;-inges any U.S. iJaten: iss;.;ed as of
t~:e effective Date or any C::J'Jyr'9ht and trace sec"at rigr-:ts of a :hi:-:; parcy. To cu:aWy
fQr such cefe:;se and payr.:ent. Customer m'Jst: (i) give r/e:rQdrac:ory prompt
\:.'ri~e:i notice of 2. claim: and (H) aliaw 1.....ie:hodFactory to control, and fully c00pera:e
',uith Methodractory in. the de:e:;se and all re:ated negotiatior.s. f.,1s:hociFactory s~al1
have no cbi:gatbn to inciem:1ify C:';S:Or7:9r :....inder this Sec:icm :0 the sxtent the
infringerT':9:1t ar~ses from (I) the C:Jsmmer Content, (ii) s;)scifi:::ations pravi:ied by
C~stol1er or its agen:s; ,:iii) derh.'ative wClrr-,s c:-eated by Custome~ based Oil t~e
De[ive:-a.bles, (iv) :.JSe o~ ~h9 Selrve..ables in combination ','/ith non-~J:etho:::;=actOl'
aD:Jroved thrd pa:-':y p,o':::Jcts, including hardware an:::: sDftv"'2~e, (v) mociif:::a~io;:s or
mai:l~e~a.!1C9 of the 2e!!ve,ab!es by.2 ;::2:-!~,.' oth'3r th:.n r....':ctf-008~act'Jry, (vi) r.::sL:se of
the Deiivere.bies, ar;d (vii) failure of 8:;s:oi.1er:o imp!'2;riler:~ any ii.1p"'ove~e:lt 'Jr
:":Dda~es to the Delivsrab:ss, if ~he in:rir:ger::e~t claim would 12.\'9 been avoic<3::: :::y
:he 'Jse of the irlprov9r7len: or :..:oaates.
7.3 Customer Responsi::,iIities. \Vhiie Ms:hodFa:::ory \\'i!I :..:se :sasonab:s 8f:'0:-':s::l
cor-:ple:e its v,:mk ir: ac::;~x::::ai:C8 \'\'ith :re esti;;,ated sc~ec':..;jes anj charges 59: 0:":: ':1
:;"9 SOW. :i'":'"'.::I2 2nd o:::;t ,ec'Ji~e~en:s 2~9 SL.::Jje:~ :0 72.::::']:5 beyond
tl9ti"'O::';::2c:tO~/S cO:"1i:roL il':!!..:ch1g force r2.je'Jre events and delays :a'.;sec :JY ::;:~j
pa:-:res 2nd C~s:o.......e~, Me:r-oc=a:::tc;ry sha:i nJt ~e ~9SDc,sib:e :0:- any delays. :~<3:
ove,:-:..;,,::;. or i:c.:,i:i~y ,es:...:tir"lg' 7:C:-n SJch 7EC::Or5. io 7aci!i:a:e pro~:Jt 2n~ effi::;is~:
::;:::r'i::;:e::o~ 0< :re '/iC:~, -::,,;s~'Jr-er 2'ld :ts ::9r50:1::el S~2.:1 ::::::;:1::9,2.:8 ~u]iy \VI:h
f\'"e:::c::::'::-a::c'y 2.r'G ::5 :Jsrs:nr-2] in 2.1: ~'~5=,e::s. i"c:i~.<j!::;. w:t:"':::-..:t :::;::',2:::;1""'.
::;::\';:;::-;; i~<:::'r2.::::'; Z.S::; ::...:s:::~sr rs::~:"e:-7"'s;-:ts, c:,:;'.':j:r.;: a:::S:;;S:8 :;-,S <2.:: ",:S3
2,-.: e:;:..::;:~'s':~ :"'2.~::':.'2'S :;' ',\'r::;r ':'8 ::::'o3]i",'Sr2.::;:83 a's :c.' :.::; :is:2.]'8C:. an:: o~::;\'::':r;;
&::ess '.J ai: rs:sss2.-Y :~<::~:~'2.:::::~ -S;;2.r:j::...,;:: ':::;:.;stc""'sr"s 5::::;:S,.....,8 :::'f"'C ~2:::;!:::iss.
:'-,st:'~s; S'-2ii :'9 :s:::p':''iSi::;s <~~ ,....&k;..,g. 2~ ;~s '::".,,-" S.,;:;.::;~SS. ::~y C:"'Sl;:S3 :;.
2:;:::':~;:;"'3 ~8 :=:;:":S::~S;'~ ::::.:r's"'~ :::;:;:~2:""~. 3:::~'''''2.rs. 2.:-::; r2r:::'::2-g :~2,+ ~2:':9
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3.2 Terminatio7'1. -:--.:; ,..:.,;~ss~s:-: ~'?y :~,s :S:-""-;:~2..S:
s'::--s" c:::.-:.' ':..:~"-::;: :::S'~;:S :y
;: ,'-;'~3 G....s.:::~, --~: ::2, ':"2.,3 :~:;,. :.~-e'" '"':;-:9 '.., S~:'- 9':-3-:
~.~e:c.,:';~::2:::':/ ::;:-'2:: '--2.\'9 :~'9 <;;:"'t :.: :9r:-'-;~2,:S :-;S';;:~SS:--".:;:-t 2..,: 2:: -3:::\-'.'"S
::...e:s....:71c'9~ :::-':~::,';:rc::r: t~ ~S::::)",'S~ ':: 2'; 38-"':8$ ::s-rcr:"""'e: S~C:'r :r:::;::'...:::5
:j9::','e~ej ::)..:~:C :;"'2 .::2:12 of :s;"~r:--S::::r1. C....:5~:;r':"''3: S;"2" '::;.;; :'2:::'S :S~::::I' ::'2:5 '::
::':09:::::::"1 :;-;::L:::i:"Q ~Sa3::~S:'2
::3 -:;~:s :";-:2: ~~:3 .~<;::'3S:--:S..,t.
:9S5 ::;C'...:~'S::' '::/ \''2~:''':;j;:-e.:',::~;:~:; S:--;:~:S
~.';;.S:S~ 3s-,';'::ss ,':;:-S2:--:;-- ::>2.:~ .:: :' ~ 5
(\,
JJI\.. Met hod Fa c tory
J.\cenda Item r'Jo. 16;::5
" October 12 2010
Page 161 of "166
- . ". ~ ,- , -
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8.3 ::ffect of Termination. U;Jon te:m:i;ation of ~his Agpee:-rent: (a) C~s:o;re" s~al!
;Jiam;:Jtly Dayan amounts :)ayabTe to Methodractoi"Y for Se:-vices rendered and
,eimbu:s8:J!e o~t-of-P8cket expenses incJrrec uo to the ca~e of termination: a:id (::J)
each :;a1y s~all return or destroy. a~ :;.,e dii"9ction af the other :Jarty. all the ot'"'9r
:Jart;/s CO:1flcent:al !~T~mr.-1ation in :!s ::JOssession.
g.O Confidentiaiity
9.1 S~ope of Obligation. in sonr>ect:or; wi~~ the Se~:ces :Je~mmed 'Jnder t~!S
Ag~ee~en!. the pa~ies rray ~a\'e access t'J tl-,e ot::e.... pa1:y's Con~icental
i:i"cr;,-:ation. "Co~f;cent:a: :.....torilation.. i"'rea'"':s ",:o""'-::}'Jbl:::: jp.to,;-r;ation that the
c:s:;:'::'si::g pa:iy c9sig~a:es 25 :Jerng cO:1fice;;:;a! or wh'ch unc'9~ :he c:rcu:,;s:a~C9S
su~ra:..mdi~g d!scios'J~e ought to je ~rea:ec 2S cc:-:fice::::al and j~fo7"~atio:1 ,eceived
7iorr othe~s tha: the disc:cslng carty :30 ojli~2:ec: ~o t~ea: 2S c01fiden:'ai. C:onfic:'e'l:iar
;~f:J:-;i;ation inc"...:des. \~;,i:hout :i:-iy:a:':Ji', info:-~ation "erati'l; to the c;s::::osing oar':y-'s
S07LV.'2:8 or ;"ardwa~8 ;:Jroc....;c:s which rray ::;c:uc:e s'Jt.,;:ce cOGe. cate fi'es.
:oc''':[';1e:"''::a:'on, s:Jecifica:i::r"s. c2~a::;ases. "e:v,,'oiv..S. sys~eT ces!gr.. Fe :2;;0:.1:S. :28'
c.:::r....~bi::2:ioi's anc ce\'e.c::.....,e.~~ ~e:~c=s. 2S \','e" 2S. ;....=:Ji~a~::)"; '"e'at:-;g :0 the
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,6,genda Item f'Jo. 16F5
October ',2. 2010
Page 152 of 155
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withO'Jt any obligation of confdent:ality: or (f) is approvec for release JY prior w,;:ten
auth:xization 07 the disclosing ~arty.
9.3 Residual Rights. =ach oarty acknowledges that the other may, as a result of i~s
receip~ of or eX;Josure to the other party's Confidential Information. incroease or
enhance the knowledge 8:1C experjence retained in the u'1aiced memories of its
d::-8CtO:'"5. employees. agen~s or con:racto'"s. Notwithstanding anything to the
C0:1t:-8ry in this Ag;eement. each pa:1y and its directQ:s. employees, agents or
cont:-8ctors may use and disclose such knowledge and exoerience in such party's
b'Jsiness. so !o~G as such use 0:- disciosl.!:-e does not involve s::Jecif1c Confiden:ial
inforr::ation reC81vec from the other :::aITY tne ciscioSHlg party will not have rights In
such knowlecge ane eXiJerie~ce acqui:-ec by the ieci;Jient party, nor righ:s in any
b:.1siness endeavo"'s 07 t~e :-e:ipie:1t pa;ty whic:, may use SL:cr k;lowiedge and
experie~ce, nor righ:s to cOiT';Jensation :-e:atec to the "ecip!ent party's use of such
k:lO\viecge and ex~eiienc:e.
9.4 Irreparable Harm. 30th partres acknow'ecge t~a: a::y L:se or c:sc:osu"e of tre O:hei
DEity'S Confidential inforrr;3tion in a manner i:1consrstent with the orovisions of t~is
Agieement may ca'.Jse the non-d:sclosirg :Jar.:y irreo8iable carrage for which
:8it"edies ctne'" than inj:..;;:ctive re:ief !'7iay je inadeouate. a..,d bot;' :Ja-tIes o-gree tha~
:'"',9 nor--c:sc:Qsing Darty ;":lay ~eq'Jes~ i;,j'J'l:::t!ve Oi other e:'..;j~2J!e ieiie~ seeKIn;: :0
"es~:-ai;" s'JGn L:se 0'" s'sc''Jsu''e \'''-:t~.J:.':: t;""e :"e:::ess::y o~ :YOV::--:;; 2:::~:;a: ~a~T (]..
:::~s::~:;: 8:Jnc.
2.5 SUNivat or Obligatlor!.. -'"''3 ~ei";-:'s 2~: ~Y'J\,:S;:::~S 'J.r ~:;:s Sec~::r 9,: S'"'EY s.......\'1','8
2"l)' eX:J:~at'Q:1 Or'" :e~m!':at:::):..., :r~ th:s Ag:~ee"71e'lt,
1'].0 fNSU::;;'ANC:. :"'e::::~~-2:~:J" s~a!' :y~i:e ;....,s~...::::iCS SS :0:'0','.'5.
"C.1 Co:nm\9:::::ai G\9n9;-a! !..labifitv: :::)\I9i2:;;8 5:-2:' :'-'2\'13 Tj~:'7:''';:",", ::~i:s::= S
.::10'J.000 ~er Occ'J:":-en:::e. Comjir9c S:n;;:e U~it ~'J~ 3:xi:iy i'l}ury L:eji;i:y 2"lC
~r'JJe-:y Ca~2ge :"':2jiii:y. "Th:s s:~a1i ;~c:ude P:-e::,;ses a:--: ')ps:-at;D7"'S: [r::e'Je;:::e~t
S::;r-::;--2C::YS: ="'J::"-:':3 2~:: :::::J~J:e~-3C: :':,e-at:c:--,s 2....: :ont~a::t'Ja' :"':2':] ;::y,
10.2 3usiness l\uto Lia:,iiitv: C:ove-cge s~a'l cave cc;ci~uen 'en::s :0' '
500.Doa ?er:)CC:J:":-e'i:::e. SOT:',b:re: S:rgie Li~:t
?~8'Je;ty :)a:-r,a;:e L:ajiPty. This s~al; r~c!~ae:
NO;"1-'JYr"-9:d \/9::":C'9:3 a:r:::' :::-:-:;::::yee r-..;c~-'Jv.'~e~sr-':;.
!:o~ Sod: y \~ju"y
'J\'V09d Ve~i::[es
L:a~iii~y
~i~ec
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10.3 Work9:!"S' Comoensation: ir:s'Ji"8:"'ce cove;-;,...;; ali err::<oyees :-"'!eeting
Stct:..::c~y Lj;-nits i:-- c::oIT1::>::an::::e with the 2:,J:::-!i::ao;e st2~e 8:iC ':e:9:-a: ~aws.
\~2s~e~ 3'3;-,,'1:-3$ A;~ee:--'e~t ?e::e ~C::~:3
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~MethodFactory
L\genda item ~Jo. 16F5
October 12.2010
Page 153 of 156
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10.4 Soe:::ial Rec:Ji~err.9r.:s: Coiiier County shall :,e iis~ed as the Ce~ifi:;ate
Holder and induced as an Additional Insured on tre Com;Jrehensive Ge;:eial
Liabil::y?oii:y.
Current. vaiid ir.su:-ance :Joiici8S mee~mg the re:uirerrent herein identified shall :,e
maintained by Cont:-a:tor during t:-,e d:..::-ation of this ,A.g:-eement. Renewal certr.rcates
shall be sent to the County tndy (30) cays ~rior to any expi:-ation dZ;9. There shall
be a thirty (30) cay notifi~ation to the County in t~e event of :::ance!iation or
:Tlodificatio;1 0.1: a"'y st;;Juiated insu:-ance cDv9i2ge.
Cont:-actor shall insure t~at all sub-CO;"ti2CtO""S co~ ply with the sarre insL.:"an:::e
req:Ji~emer~s ~ha~ he is r9c:Jired to meet. Tre same Cant"actor shall provide County
wj~h ce:tificates of i-:s:.J~an~e rr'ee:!ng the rec:.J:~e::: ins:...:~a71ce provisions.
11.0
Ownership of Work Product
11.1 General. Ai: \vm:cwi:e :~:e>~:t:...:a' ;:ro;)e:-ty ilg~:S associatec wit:: a~y ideas.
~:J~::e;)ts. ~ech:::c:...:es. :J~o:esses or o~::e~ work DrOCGe: crsatec :,y
Metho:::Fa::tory dUrIi'g ~;-,e cou:-se 0" ;)sr.ormin;; the SeT"V:ces sr.al: belong to
C:..:storner un!ess this Agree:ren: is te~mir:atec' jy MethodFactory for Sus~o~e:'s
~2ter:al 8,eac~ 'x '::ah.:'e to ~a~e :JaYiY'ren:s to Me:~od:=actory. rl/etnoC::=a:::to:y
he:--s::,y ~:--ar:s t:J ::Jsto~e~ a :::e:-:::et:...;a1. "oya::y-7"'"'ee. ::0:-:;'"'a::5:9i2:-:9.
"'orexclusive iic:e,..,se to '~'3e. 50'Sly :o~ :::::':.:sto:r-e~'s -..,ter~a' busi....ess J:....-:::c,ses.
:;....9 :J:>,'e:t c'J:e b;i' oJ: a....y 288:;:at:'J~ SOL,:\','2;e J~D;;~a""""'3 T cthe,~ v::Yk :::'"'28:_;:::
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:;"':3: :;...-s \',/e:;5':-s:3 <3 '-w".J~":. ~ac:e :0" ~'~e,O> ::""2: l/e::-::x:=-a:::t::yy 's 2~ ;:'~e:;ei'ce~:
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=:..;S:OiT'9~ s:....e~. -S:C:-; 2 "'8;'"1-5-Y-:::;::':S"':9 'i::9~se ::J ~"~e:~~O:':=2c;:O"Y:S :::::',:,-:e '::O~ 2
:::-e:-:)st:...:ai :8'"':1"', ::::;s:8""1'""e- s:""3:1 ~e:jes-::e-: t"e a:;:~:J::Y av.'r9:" of '::''''':s:oTe;s
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:2:2 J;'":Jv':ec: ::-y :'~;st:::-;-s" 2-:: ::-::::Y:J2:-2:9:' :-:8 :~e \\'e:: 5::e. :y;r:C-J'J;2:e:
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Agenda Item f'~o, 16F5
October 12. 2010
Page 164 of 156
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into any work embacying 0" cerived from ar;y :):):-tion of t!l9 VVeb s!~e 0; the
Confidental in7orrr.at:on of Customer.
11.4 Further Assurances. MethodFactory and C~stomer agree to execu!e ar,d
deliver such other instruments and documents as either oaily reaso:-;abiy
"ecL:es~s to evidence or effect the t"ansactions contempiated by this Section
10.0. The ;:>mvisions of this Section 10,0 will survive the exoi:-atlon or termir,ation
of this Agreemen~ anc each SOVV fo" any reason.
12.0 Right to Engage in Other Activities. C:..:stomer ackr,Qwiedges anc agrees that
nothing in this Agreement 0" any SOV\! will impair Met~ociFacto~y' right to perform
services o~ acaui:-e, license, marKet. c:st;'"ibute. develop for itself or otne:s or have othe:-s
develop 70:'" MethodFactory similar technology performing ~he same or simiiar functio:1s
as the teshnology and Services contem::>latec by this Agreeme~t or any SOW so 10:1g.
13.0 Hiring of Other Party Personnel. ror a per:od of o~,e (~) year f:-om the expi-ation 0"
:ermi:1ation of each c:);)I:::abie SOW. C:Jsto:Ter and MethodFacto:y agree not:o dr"e::t'y
soiicit the employment of any oe"sonnei 0:-- agent of the cine:- ;Ja1y who has bee~ di;8ct!y
involved with the cielivery of Se:--v:ces u::der a SOW ~n!eS5 Custo:-ner or Met~oc~acto;y.
'Nhi::hever the case ~ay be. ;;-2;::5 it ccnse:'l~ in v/iiting. :Ji~ect soi:::itat:o;: wii] 'lot i:-d......:8
;ene-a: soi:c:tatio:;s by ~;""e :;a~ies t;-,-o....;g~ :;""8 use of 2cve~:se:'T:e:::s in ne't,"S:J2:)8"S.
:-2::;e ::.mi:::aticCls. o~ ot"-,8" sQ:::i~a:io~s ~o::j;~ec:ec a: :,z..t::LJ'a" rrsividLJa's. Ie t~is
:orcjt:o:, :5 ::n:;8::~ed. t~e :;"eaCi:-:g :Ja-:y 2:;-eeS to GO:'"i:;Js:'sate t""'e 'J:he~ :::a-.:y V;:t~ 2
S:';r:! ec;'~a: Ie: four !~) ti---:ss the a\'e~2ge "'o"':~:Y sala~y -e:erv9c :,y 5:":-::': ;"':rvlc>...:a:
:~:-jng t~e 2S~ s:x ~'J"':"'s \,::.,,:~ t;"'e :-:;\":',,:a' \':2S e........::8ye~ ::y tre ..:"::""1"9;" :::a-:y
e~:J:o\'e".
~4.0 [:1QeOe;1cent CantTa:::tor ','st":J:=a::'Y:; 's 2'"1 '''':9:S;-C:'S-: :J-:-2:::::- ~<e':~e-
r.,'re:"":':'C=2::::::-Y ...:::- ':'_'S::''"':"''9- 2-2. :.. ::;;"'3":9 :25:--:8: -':::;- 2--:Y :>';:-::J~S t: :-9. S"'7~;:;:~;eS-3
:.. age:::s ~y~- t:"'s c:~er 2-:: -e:~:-'s- 2a-::y S~2" :-2','9 :;"'S :O\':S- :::- a,;~;"":"";y:: ::::'....,: t;"'s :::"'s-
:-a-.:y :0 2-:Y :0:::-2:: 'J:- CO'.;:2tiJ.....
.<! 5.0 Disputes. ?r:o:- :'J :;"':9 :~;::atiJ~ 0'" ar;y 2:(S~ o~ ;)rccee:ir:; Je:-~ritte:: :';.' ~;"":3
hg-es;;-sn::o -8SD'ved:s:JL.'tes ::et'.','es:-- t"'19 :ar'::es. ~~'e ::-a~ies s~a!: ~aK.e 2 ;:ooc: '::a'~~
€.r.;:,:)1'-~ ~o "9S0:\-''2 8-:Y s:.;:;;-, :j:s::r..:tes ::-)/ regot:atio~. 7~e rego::atior s:'-a:: je a::er,:::ec jy
re:::n~se":c::',les o~ Me:h':Y:~c::my \~..-'t~ "'Jil :::e:;'s:C':-1:'2~::r; c'Jthori:y 2:"'C jy C'...:S:8~e-'s
s~afF :Jsrson wro v/:J:';!C -nav,e t~8 :J:-eseri2t10:-' 21-1' 2:-:Y se~::e~'S:l~ -:::a:;-,es' S'...:'T'"';:
~e:;ot'2t:O""'S :0 CustOi'r'e:- ~Ol a::;:Yo\'al. =21i"lg :-950;:.):'0;:, a~c :)r!o~:o the
:;'Jm~en-.::e:Tent of cS:J::s:tio:-s in 2ry !ifg2t:O:r bet\\'eer :~e :artes ar:si~g o:..:t o~ tn's
lc".g~ee~e~t. t~e pai;es sra:: a::s'"T'I:J: ~o -s3oive t~e c::s:JL:~e :h-o'Jgr Me-:;at;o:-, ;;efo:-e an
agree:'-:";:J'J;1 Ci-:;:...;:: C::r..:r: flec;:;::r" :e:-.;fiec: ~y the S:8'"= o~ ::iO~::2. T~e "":'"18:;';a::o",: s~oi:
:.'2ster Se'"Vicss ,A.;:ree~e'it ?a'J9 -: 2 J:' ~ 5-
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Jtl!..MethodFactory
Agenda Item No. 16F5
October 12, 2010
Page 1c5of155
S;' " .:> :; ,.~ \ ".;:: '- C' ::.;:::: 1;
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be attendee by P9vesentativ9S of r\':ethocr-a::::to:y with ful: cecision-making a~t"1ority and
!Jy Custor:1er's staff pe"sor who \v:,J:...:id maKe t;..,e presertation of a::y settle:'1"'ent reached
at mec:ation to C>...'stomep's boapo for 2;J;xo\'al. Shouid either :Jarty fail to submit to
r.:ec'atioi: 2S :eaui"ec ~e"e''';i:jer. t:--e other pa:'1y rlay 8~tair: a court 0;C9:- rec:uirir;g
mec:atior. uncer section L4.1 C2. ~~a. Stat.
A..,y suit or action b'"o:..:g:-Jt by either ~arty to t,"IiS Agreem8:1t against tr:e other pa1y
reiating to or arising out 07 this Ag'"ee:7lent m'Jst be brought in the 8:J:J;'"cp:-iate fe:Jeral :::>r
s:ate cou::s in Co!i:s:- Co~..li1:Y. :=Ior:ca. whi:r COJ:-7:S ~ave 50:e anc exclusive ju,~sdi::t:on
on all su:::h rila~te-s_
16.0 Assignment. Neit~ei :Ja1y shall zss:;;;n ;ts iigh~s Q~ Dbligatio::s uncer this
Ag'"eement without t""'e ;JfIO'" \vri!:en SO.....3~nt of t'-1e ather Darty, v,/hicr- shan :1ot :-8
un'"easonatJly withheid Of ce:ayec, No:withstanCing the foregoi:'lg, either :Jarty may
assign this Agree;ne'1t to an 8;,tity w~o a:::c'Jires subs:a:1tially all of the stock or assets of
s:Jcr-- ::a1y: ;Jrov;cec' tr.at co,;se:it v.'Hi be -ec:.;i;-ed in the eve..,t that the non-assigning
~aH)" reason.?:,)y determi:",es t~at t"-l8 assignee win not ::ave surjcient ca~ital 0;- assets to
::'9:--7'0:-m its ob:igatio;s ~e-eu'lder, A:: :e:-ms ane ::;:-ov:5io::s of th:s Agreerrent shaH be
bindi:--g U:JO:'"' and i~'~''"e ~:J t"'s be~efrt 0: t~e :2~ies ~:e-e:c cr: t~eii -es:-e:::tive ::)eri1:t:e-J
t-a;s:8rees. s:..:::::::esso-s 2~C 23S;;:~S.
17.0
Governing :"aw. This ,4;:~ee"T'en~ a~c ea:::hJ~-:e- s~all ::e goverrlec' :,y ane
:::o~s:;:.Je:::' :;- 2::::::G:-:::'a~ce v/:~ ~he ;a\l,,'5 o~ t~:e S:2:e J~ =:,:w:a \'-';r~hOLit ~efe:-e~:e :0 ':8~~ :,..,
0: '2\'.'; :'~:~C:;Jies. =2C:~ :'2-1:y ~e-ejy --e'/8:2:"Y :::::rse~:s :0 :~s }~.r:s::::::i8:-' 0':- :"'8
2::)~O::-;2t'2 ~'S :'>5:'"::-.: :~)'.;~: fo. =:::):'::2.
"S.1]
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I\genda Item r~o. 15F5
October 12. 2010
Page 156 of 166
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20.0 Severability. In the event any ane or mo:-e 07 the ;J:Qvisio::s of this ,l\9~eement or of
any exhibit is held :0 08 invalid or otherwise u:"enforceaole. the enforceajiiity of the
remaining ;:Jfovis:ons shaH be unimpaired.
21.0 Force Majeure. Neither party shalf be resoonsib!e for 7allure to ;Jerfcrm uncsi this
Agreement when its failure resur:s from any of the following ca'.Jses: Acts of God or pu!:>:ic
enemies, civil vvar, insurrection or riot. fj~e. fiood, ex.plosion, earthquake, hurricane or
serious accident. strike. :abor ~rou~ie or wori{ interruptior or any cause jeyond its
reasonable control.
22.0 Agreement Headings and Numbering. ?a~ag~aph ~eadjrgs anc numbe~s :.Jsed in
t1;S Agreement are included fQj cD:'wenience of reference only. and. if there is any
conflict between any such numbe~s and headings. and the text of the Agl'"ee:T1ent. the text
s~all control.
23.0 ::x9cution of A _ ent. ThiS Agreement r--:ay be er.e:uted in 0"9 Cl~ T~Y9
co:..;nter:)a~s. e 'oJ', of which shal]tle consicerec arc Q,:gi.-:a:. b'J~ a:r o~ \'.'h::::~ toget:"'e~
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