Agenda 07/27/2010 Item #16D13Agenda Item No. 16D13
July 27, 2010
Page 1 of 7
— EXECUTIVE SUMMARY
Recommendation to approve the Emergency Beach Berm renourishment project
for the beach just south of Doctors Pass. The cost of this Emergency Beach
Berm renourishment work is estimated at $136,306.18
OBJECTIVE: Approval of the Emergency Beach Berm renourishment project just south
of Doctors Pass as authorized by the CAC, TDC and BCC.
CONSIDERATIONS: The Board of County Commissioner on May 11, 2010 authorized
an Emergency Beach renourishment for the area south of Doctors Pass. The CAC and
the TDC in previous meeting also recommended that this emergency renourishment be
approved. A two part project was authorized but the desired goal was to execute a
single project (37,000 CY's) to protect the upland beach structures during this hurricane
season.
A single project was not possible due to the inability of the regulatory agencies to issue
permits and a revised Biological Opinion on a timely basis. Two projects will now be
executed: a 3,000 CY (4,200 tons) project now to stabilize the beach berm in front of
Doctors Pass Condo's and a 34,000 CY (47,600 tons) project most likely after turtle
nesting season to complete the renourishment of both the Seagate access in Park
Shore and Doctor Pass beaches.
The first phase of this program is summarizes as follows:
• Vegetation removal from the Berm in front of Indies West at Doctors Pass from
Earth Balance who is under contract for beach planting. - $4,950.
• Hauling and conveyor placement from Earth Tech Enterprises for up to 3,000 CY
or 4,200 tons of beach fill sand. - $85,871.18
• Beach sand provided by Immokalee - Stewart SW Florida Operation (local
source) for up to 3,000 CY or 4,200 tons of beach fill sand. - $31,500
• Additional engineering required from Coastal Planning and Engineering -
$13,985.
• Total cost for this emergency project is expected to be $136,306.18.
Pursuant to the Board's Purchasing Policy, Section XXI, "Emergency Purchases,"
written quotes were obtained from two firms (one local and one non - local) for the labor
to haul and place the sand on the beach. The local firm's quote was within 10% of the
non -local firm's quote; the County applied its Local Vendor Preference policy. Earth
Tech Enterprises, a local Naples firm agreed to match pricing. Sand costs were
evaluated, and it was determined that sufficient quantities of the sand could be provided
by the local quarry in Immokalee to meet the timelines established for project
completion.
After the final renourishment the berm landscaping in front of Indies West will need to
be replaced. Funds are not included in this request to replant the dunes.
Agenda Item No. 16D13
July 27, 2010
Page 2 of 7
AUVIOUrci LumMi i i tt KtGUMMENDATIONS: Staff is recommending approval of
this item. The BCC along with the TDC and CAC have previously approved this item.
FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax
fund 195. The cost of this work is $136,306.18.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan related to this action.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office and is legally sufficient for Board action. - JK
RECOMMENDATION: To approve the Emergency Beach Berm renourishment project
for the beach just south of Doctors Pass. The cost of this Emergency Beach Berm
renourishment work is estimated at $136,306.18.
PREPARED BY: Gary McAipin, CZM Director
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EXECUTIVE SUMMARY
Recommendation to approve the Doctors Pass and North Park Shore Emergency
Beach Renourishment Resolution, make a finding that these beaches are
critically eroded and TDC funds can be used for renourishment, authorize the
expedited handling of a truck haul /inland sand source permit modification, waive
the formal competitive thresholds in the Purchasing Policy and applicable
statutes based on a valid public emergency to renourish these beaches, and
authorize the expenditure of $1,500,000 Category A Tourist Development Funds
and request authorization of any necessary budget amendments.
OBJECTIVE: To accomplish the emergency renourishment of approximately 1,000
linear feet (LF) of beach immediately south of Doctors Pass and approximately 1,000 LF
of beach south of Seagate Drive within the City of Naples utilizing TDC funds as a result
of Tropical Storm Fay and the severe erosional storms experienced this winter.
CONSIDERATIONS: The area of Naples Beach just south of Doctors Pass (FDEP
monument R58A to FDEP monument R58) and fronting Indies West, Gulf View, the
Chateau and Royal Palm condominiums along with the beach area in North Park Shore
(FDEP Monuments R -45 and R46) and fronting the Sea House, Le Parc and Meridian
Club condominiums has experienced significant erosion as a result of this year's winter
storms and Tropical Storm Fay. As a result, Emergency Truck Haul renourishment is
— required to stabilize the beach and protect the upland property.
This project will be accomplished in two phases:
1. Stabilize the beach by placing 2,000 — 3,000 cubic yards (CY's) of upland sand
on the dune landward of the current Mean High Water (MHW) at the Indies West
and Gulf View condominiums to stabilize the beach until a revised biological
opinion and permit can be issued. This work is being coordinated with FDEP and
FWC and will be completed as soon as possible but not before 5/1/2010. This
sand will be placed landward of the sea turtle nesting habitat to protect the
upland structures. Time is of the essence and an Emergency Resolution by both
the City of Naples and the County is critical to support the County's emergency
renourishment and expedited permit application.
2. Place approximately 37,000 CY's of material on the beach at both locations as
soon as the biological opinion and permit modifications can be issued. This work
is expected to take 4 to 6 weeks to complete and is dependent on the issuance
of the revised permit and biological opinion. This small truck haul project will
repair these erosional hot spots by filling the current permitted beach template at
each location with previously permitted upland sand from the middle of the state.
It is expected that approximately 37,000 CY's of Ortona sand will be used in
these areas. Renourishment will occur using a combination of conveyor system
and dump trucks. Conveyors will eliminate the need for trucks traveling long
distances on the beach by placing the conveyors at key condominiums and
feeding sand directly into the conveyors from the dump trucks. Maintenance of
traffic will be the responsibility of the contractor and aggressively coordinated
with the affected condominiums and the City of Naples Police Department.
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This work has been split into two phases however, depending on the issuance of the
permit modifications this work could be accomplished all at once. It is critical that this
work be completed as early as possible to provide the protection and assurance needed
during hurricane season. Permit modifications are required to allow for an upland sand
source and placement using conveyors. A modification to the Biological Opinion of the
USACE permit is required to allow for renourishment during turtle nesting season.
The northern condominiums at the beaches south of Doctors Pass are greater than the
one -half mile guideline from the nearest public beach access of Lowdermilk Park.
Public access and use of the beaches at this location has never been an issue and this
is located within the City of Naples where over 80% of its entire beach is accessible to
the public via public beach access points. Additionally, TDC funds were used to
renourish this beach in1996 and 2005/2006.
To support this plan, staff is requesting the following:
1. An Emergency Resolution is approved authorizing the use of emergency
measures and funds to address this problem and that action must be taken
immediately.
2. A finding be made that both the Doctors Pass Beach and the North Park Shore
Beach are critically eroded.
3. A finding that the beach is accessible to the public and meets the requirements in
the TDC Category "A" Funding Policy. The emergency renourishment is eligible
for TDC Category "A" Funding and serves a public purpose.
4. The formal competitive thresholds in the Purchasing Policy and other statutes,
including Ch. 255, Fla. Stat., that deal with competitive bidding be waived based
on a valid public emergency.
5. Expenditure of $1,500,000 to accomplish the renourishments of both the North
Park Shore and the Doctors Pass beaches.
6. Recommend that the County Manager authorize each purchase on an
emergency basis and report these authorizations to the BCC for ratification at
the first available BCC meeting in compliance with Purchasing Policy.
7. Recommend approval of all necessary budget amendments.
Staff believes that renourishing the beach south of Doctors Pass and also the North
Park Shore beach is the correct approach and should be completed now based on the
following:
1. Conditions today at both locations are worse than before the major
renourishments in 2005 -6. Both locations have profiles that are on average 8
feet landward of the 2005 conditions just prior to renourishment.
2. Since the July 2009 yearly monitoring, the shoreline at both locations have lost
on average 34 feet.
3. Since July 2009, the Park Shore and Naples hot spots have lost 8,000 and
11,800 CY respectively. Since the last major renourishment in 2006, the total
losses for these two hot spots have been 42,700 CY's with 46% occurring in the
last 7 months (July 2009 to February 2010).
4. A continuation of these erosion rates from the present position that is worse than
that in 2005 will threaten the existing uplands and structures. This coupled with
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the potential for increased erosion from tropical storms, hurricanes and near
misses during the upcoming hurricane season allows for heightened concern.
5. This emergency renourishment is expected to last approximately 3 years until the
next major renourishment is expected to be performed. The premiums to
accomplish this truck haul renourishment project verses a major beach
renourishment from the water is expected to be $8 -$10 per cubic yard (Water
renourishment rates are estimated at $31 per cubic yard while the total cost of
truck haul /conveyor renourishment is projected at $39 per cubic yard).
ADVISORY COMMITTEE RECOMMENDATIONS: The CAC and TDC made different
findings and different recommendations for the BCC.
At the April 29, 2010 CAC meeting all items were approved as follows: Items 1, 2, and
4 as identified as staff request on page 2 were approved 8 -0. Items 3, 5, and 7 as
identified as staff requests on page 2 were approved 7 to 1. Item number 6 as
identified as staff request on page 2 was not voted on by the CAC.
At the May 3, 2010 TDC meeting, the following actions were recommended for
approval:
1. The area in Park Shore is not facing an emergency and therefore not
recommended for funding at this time. Approved 4 -3. Therefore the TDC
recommends against this emergency renourishment effort.
2. An Emergency Resolution is approved authorizing the use of emergency
measures and funds to address this problem and that action must be taken
immediately for the 1,000 LF of beach just south of Doctors Pass. This item
passed 7 -0.
3. A finding be made that the 1,000 LF of beach just south of Doctors Pass is
critically eroded. This item passed 7 -0.
4. A finding that the 1,000 LF of beach just south of Doctors Pass is accessible to
the public and meets the requirements in the TDC Category "A" Funding Policy.
The emergency renourishment is eligible for TDC Category "A" Funding and
serves a public purpose for the 1,000 LF of beach just south of Doctors Pass.
This item passed 7 -0.
5. The formal competitive thresholds in the Purchasing Policy and other state and
local statutes, including Ch. 255, Fla. Stat., that deal with competitive bidding be
waived based on a valid public emergency. This item passed 7 -0.
6. Expenditure of up to $1,100,000 to accomplish the renourishment of the 1,000 LF
of beach just south of Doctors Pass. This item passed 6 -1.
7. Proceed with the engineering and permitting for both the 1,000 LF of beach just
south of Doctors Pass and the 1,000 LF of beach in the north Park Shore area.
This item passed 7 -0.
8. Recommend approval of all necessary budget amendments. This item passed 7-
0.
FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax
fund. A budget amendment taking funds from 195 reserves will be necessary to
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complete this project. The estimated cost to renourish the North Park Shore and beach
south of Doctors Pass is $1,500,000.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan related to this action.
LEGAL CONSIDERATIONS: The two beaches identified are eligible to meet the
requirements of Collier County's Tourist Development Category "A" funding policy
adopted by the BCC on November 1, 2005 with the appropriate findings (accessible to
the public and 80% of beaches in the City of Naples are eligible for funding). In
addition, although there is an incidental private benefit, the BCC may find that the
renourishment primarily serves a public purpose and as such the renourishment is an
authorized expenditure of TDC funds. This item has been reviewed by the County
Attorney's Office and is legally sufficient for Board action. - CMG
RECOMMENDATION: Staffs recommendation is to approve the Doctors Pass and
North Park Shore Emergency Beach Renourishment as follows:
1. A two phase project that places 2,000 -3,000 CY's of material in the upland dune
of the beach just south of Doctors Pass. This renourishment will stabilize that
portion of the beach in the event that the regulatory agencies are not forthcoming
in their permit modifications required to renourish the beach in the early portion of
hurricane season. The second portion of this project would be a 37,000 CY
renourishment to both the North Park Shore and the beach south of Doctors
Pass as soon as the permit modifications are granted. If the permit modifications
are provided in a timely manner, then both phases can be accomplished at once
saving a second mobilization. The County should have a good indication of the
approach the regulators are willing to take by 6/15/2010.
2. An Emergency Resolution is approved authorizing the use of emergency
measures and funds to address this problem and that action must be taken
immediately.
3. A finding be made that both the Doctors Pass Beach and the North Park Shore
Beach are critically eroded.
4. A finding that the beach is accessible to the public and meets the requirements in
the TDC Category "A" Funding Policy. The emergency renourishment is eligible
for TDC Category "A" Funding and serves a public purpose.
5. The formal competitive thresholds in the Purchasing Policy and other state and
local statutes, including Ch. 255, Fla. Stat., that deal with competitive bidding be
waived based on a valid public emergency.
6. Expenditure of $1,500,000 to accomplish the renourishments of both the North
Park Shore and the Doctors Pass beaches.
7. Recommend that the County Manager authorize each purchase on an
emergency basis and report these authorizations to the BCC for ratification at the
first available BCC meeting in compliance with Purchasing Policy.
8. Recommend approval of all necessary budget amendments.
PREPARED BY: Gary McAlpin, Director— Coastal Zone Management
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Agenda Item No. 16D13
July 27, 2010
Page 7 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D13
Item Summary: Recommendation to approve the Emergency Beach Berm renourishment project for the
beach just south of Doctors Pass. The cost of this Emergency Beach Berm renourishment
work is estimated at $136,306.18.
Meeting Date: 7/27/2010 9:00:00 AM
Approved By
Jeff Klatzkow
County Attorney
Date
7115/2010 9:50 AM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
7115/2010 9:52 AM
Approved By
Director- Coastal Management
Gary McAlpin
Programs
Date
Public Services Division
Coastal Zone Management
711912010 9:35 AM
_. Approved By
Marla Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
7/1912010 10:31 AM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management 8 Budget
7/19/2010 11:09 AM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
7/1912010 11:35 AM