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Agenda 07/27/2010 Item #16A20Agenda Item No. 16A20 July 27, 2010 EXECUTIVE SUMMARY Page 1 of 20 Recommendation to approve an amendment to a State Joint Participation Agreement (JPA) between the Florida Department of Transportation (FDOT) and Collier County to expand the limits of reimbursement and to provide a resolution memorializing the Board's approval of the Amendment; to authorize the Chairman to execute these agreements with the Florida Department of Transportation to be used for the construction of SR84 (aka. Davis Blvd), Project 60073 and SR/CR 951 to Magnolia Pond Drive (aka. Collier Boulevard) Project 60092. OBJECTIVE: To approve an amendment to the JPA reimbursing Collier County for construction improvements to the Phase II SR 84 (Davis Blvd. from Radio Rd. to Collier Blvd.) Project (60073) and to expand the area of reimbursement to include intersection improvements at SR 84 and Collier Boulevard (SR/CR 951) and continuing north to Magnolia Pond Drive for Project (60092). CONSIDERATIONS: Over the last few years the County has been working with FDOT to improve the transportation network that converges at the Collier Blvd. and Davis Blvd. intersection. These roadways are located within the Transportation Concurrency Management Area (TCMA) and have been identified as deficient. Several years earlier, FDOT removed the construction funding for the Phase 1I project but later agreed to reimburse the County, if the County successfully acquired the right of way and advanced the funding. FDOT continued forward with the design of SR84 from Santa Barbara Blvd. to Collier Blvd. The improvements to Davis are being designed for a 2 -phase construction Project. Phase I would improve Davis Blvd. from Santa Barbara Blvd. to just west of Radio Rd. Phase I is currently in the FDOT work program scheduled for construction in 2011/2012. Phase II includes Davis Blvd. improvements from just west of Radio Rd. to Collier Blvd., including a new right turn lane that splits off before the intersection on land donated by Davis Crossings. In the original JPA, the County agreed to fund construction and provide CEI services for Phase II SR84 Project in FY 2007/2008 and the FDOT agreed to reimburse the County on a schedule of four (4) annual payments of Five Million Dollars ($5,000,000.00) each year for a total reimbursement of up to Twenty Million Dollars ($20,000,000.00). Payback is identified to begin no earlier than July 1, 2011 The limits of the FDOT Phase 11 design improvements to SR 84 (Davis Blvd.) did not extend beyond the curb returns at Collier Blvd. Staff negotiated with FDOT to extend the limits of the Davis Blvd. Project to include the intersection, extending north to Magnolia Pond Drive and east to include Beck Blvd. The engineer's estimated construction cost for the SR 84 (Davis Blvd.) Phase lI is S8.5 million dollars and FDOT agreed to allow the remainder up to 20 million dollars to be used firr the improvements of Collier Blvd. within the agreed upon limits. This JPA amendment changes the limits of reimbursement for the SR 84 (Davis Blvd.) Phase II project to include a portion SR /CR 951 as long as the reimbursement is within the initial 20 million dollar budget. The new limits consists of construction and (CEI) services of SR 84 (Davis Boulevard) from Radio Road to Collier Boulevard (SR/CR 95 1) including 1 Agenda Item f4o. 16A20 July 27, 2010 intersection improvements to SR 84 (Davis Boulevard) and Collier Boulevard (SR/CR 934 ,)e 2 of 20 and continuing north to Magnolia Pond Drive. FISCAL IMPACT: The funding for SR 84 (Davis Blvd.) Phase 11 is budgeted in Project 60073 in the amount of $15,049,934.94. The funding for SR/CR 951 (Collier Blvd.) is budgeted in Project 60092 in the amount of $22,999,220.50. The total budgeted for both Projects in the FY10 Transportation Capital Budget are $39,049,155.44 million dollars. The funds will come from Transportation Supported Gas Taxes and Road Impact Fees. The SR 84 (Davis Blvd.) Phase 1I Project and a portion of the SR/CR 951 (Collier Blvd.) Project will be reimbursed by FDOT with (4) annual payments of 5 million dollars with the first payment starting in 2012 up to a total of 20 million dollars. GROWTH MANAGEMENT: This Project is consistent with the County's Growth Management Plan and the MPO's Long Range Transportation Plan. LEGAL CONSIDERATIONS: The proposed amendment has been reviewed by the County Attorney and is legally sufficient for Board action. -JAK RECOMMENDATION: That the Board of County Commissioners approve the amendment to the Joint Participation Agreement, and authorize the Chairman to enter into and execute the agreements with the Florida Department of Transportation to fund and build the SR84 (Davis Blvd.) Project. Prepared by: Marlene Messam, P.E., Sr. Project Manager, Transportation Engineering. Attachments: 1) Amended JPA; 2) Resolution; 3) Revised Locus Map Agenda Item No. 16A20 July 27, 2010 Page 3 of 20 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16A20 Item Summary: Recommendation to approve an amendment to a State Joint Participation Agreement (JPA) between the Florida Department of Transportation (FDOT) and Collier County to expand the limits of reimbursement and to provide a resolution memorializing the Boards approval of the Amendment; to authorize the Chairman to execute these agreements with the Florida Department of Transportation to be used for the construction of SR84 (aka. Davis Blvd), Project 60073 and SR /CR 951 (aka. Collier Boulevard) Project 60092 to Magnolia Pond Drive. Meeting Date: 7/27/2010 9:00:00 AM Prepared By Marlene Messam Project Manager, Senior Date Transportation Engineering & Transportation Division Construction Management 7/2/2010 2:59:18 PM Approved By Gary Putaansuu Project Manager, Principal Date Transportation Engineering & Transportation Division 7/612010 8:09 AM Construction Management _. Approved By Jeff Klatzkow County Attorney Date 7/6/2010 2:42 PM Approved By Najeh Ahmad Director - Transportation Engineering Date Transportation Engineering & Transportation Division Construction Management 7/1212010 9:58 AM Approved By Lisa Taylor Management /Budget Analyst Date Transportation Division Transportation Administration 7/14/2010 2:21 PM Approved By Nick Casalanguida Director - Transportation Planning Date Transportation Division Transportation Planning 7/1412010 4:16 PM Approved By Norm E. Feder, AICP Administrator - Transportation Date Transportation Division Transportation Administration 7115/2010 9:08 AM —' Approved By Natal! Betancur Administrative Assistant Date Agenda Item No. 16A2O July 27, 2010 Page 4 of 20 Transportation Division Transportation Road Maintenance 7/1512010 9:14 AM Approved By OMB Coordinator Date County Manager's Office Office of Management & Budget 7/15/2010 10:17 AM Approved By Susan Usher ManagemenUBudget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 7/15/2010 5:33 PM Approved By Leo E. Ochs, Jr. County Manager Date County Managers Office County Managers Office 711912010 11:30 AM Agenda Item No. 16A20 July 27, 2010 Page 5 of 20 RESOLUTION NO. 2010 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, MEMORIALIZING THE BOARD'S APPROVAL OF A FIRST AMENDMENT TO JOINT PROJECT AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR ROADWAY CONSTRUCTION AND CONSTRUCTION ENGINEERING INSPECTION SERVICES ON SR 84 (DAVIS BOULEVARD) AND CR 951 (COLLIER BOULEVARD). WHEREAS, on July 24, 2007, the Board of County Commissioners (Board) adopted Resolution 2007 -215 to memorialize its approval of a Joint Participation Agreement with the Florida Department of Transportation for roadway construction and construction engineering inspection services on SR 84 (Davis Boulevard) from Radio Road to CR 951 (Collier Boulevard) (FM #195416 5 58/68 01); and WHEREAS, the limits of this project have been revised to include intersection improvements at SR 84 (Davis Boulevard) and CR 951 (Collier Boulevard) and continuing north to Magnolia Boulevard thus requiring an amendment to the Joint Project Agreement; and WHEREAS, the Florida Department of Transportation requires the Board to provide a resolution memorializing and confirming the Board's affirmative vote to approve and authorize the Chairman to execute this amendment to the Joint Project Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. On July 27, 2010, the Board of County Commissioners, by majority vote, approved and authorized the Chairman to execute the First Amendment to Joint Project Agreement between the State of Florida Department of Transportation and Collier County (FM #195416 5 58/68 01). 2. The Clerk of Courts shall forward a certified copy of this Resolution and the executed First Amendment to Joint Project Agreement to the Florida Department of Transportation. Agenda Item No. 16A20 July 27, 2010 Page 6 of 20 THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same this 27th day of July, 2010. ATTEST: 0 as to form and Klatzkow , Deputy Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA M3 FRED W. COYLE, CHAIRMAN Agenda Item No. 16A20 July 27, 2010 Page 7 of 20 FM #195416 5 58 01 FIRST AMENDMENT TO JOINT PROJECT AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY CHAIRMAN OR DESIGNEE COLLIER COUNTY, FLORIDA As of When signed by Collier County and the State of Florida, Department of Transportation in the places provided below, the following shall constitute the First Amendment (the ,I ST Amendment "): to the JOINT PROJECT AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND THE COLLIER COUNTY (hereinafter, "AGREEMENT ") dated November 30, 2007 as in force immediately prior to the execution of this First Amendment: A. All expressions used herein, unless herein separately defined, shall have the same meaning herein as in the Agreement. B. Except as expressly or by necessary implication modified hereby, all provisions of the AGREEMENT shall remain in full force and effect in accordance with their terms but in the event of any inconsistency(ies) between the provisions of the AGREEMENT and the provisions of the Amendment, the latter shall prevail. C. Section I. SERVICES AND PERFORMANCE, paragraph B) is deleted in its entirety and in its place is substituted the following: 3. The PROJECT consists of construction and (CEI) services of SR 84(Davis Boulevard) from Radio Road to Collier Boulevard (SR/CR951) including intersection improvements at SR 84 (Davis Boulevard) and Collier Boulevard (SR/CR951) and continuing north to Magnolia Pond Drive. Rest of this page intentionally left blank. This 1st Amendment shall become effective on: Department to enter date. ACKNOWLEDGED AND AGREED TO: ATTEST CLERK DATE Agenda Item No. 16A20 July 27, 2010 Page 8 of 20 FM #195416 5 58 01 In AMENDMENT TO JPA: COLLIER COUNTY Page 2 of 2 COLLIER COUNTY, FLORIDA (Seal) ATTEST CHAIRMAN OR DESIGNEE PRINT NAME STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION EXECUTIVE SECRETARY (SEAL) PRINT NAME FDOT LEGAL REVIEW: BY BY: DISTRICT SECRETARY DISTRICT ONE DATE PRINTNAME DATE DATE DATE END PROJECT SR /CR 951 BEGIN R/W PROJECT S.R. 84 STA. 155 00.00 as sav so sou' so soul si saul Agenda Item No. 16A20 July 27, 2010 Page 9 of 20 END R/W PROJECT LOCATION MAP NOT to SCALE Agenda Iterr +��.N1 20 f 20 FM #195416 5 58 01 JOINT PROJECT AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY This is an Agreement by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, (hereinafter, "DEPARTMENT ") and COLLIER COUNTY, FLORIDA, (hereinafter, "COUNTY ") for roadway construction and construction engineering inspection (CEI) o services on SR 84 (Davis Boulevard) from Radio Road to CR 951. o P M N r m V d mo a v lJi z <v o av °u s Lan O b V lJ Cf �y M l.l7 �o V u. i3 m r �o a- V '+ 0 G F i s o ��m WITNESSETH 1. WHEREAS, the COUNTY in accordance with Section 339.12(4)(c) is requesting to enter into an advancement/reimbursement joint project agreement outside the five year adopted work program (LFRF) for the roadway construction and construction engineering inspection (CEI) services of SR 84 (Davis Boulevard) from Radio Road to CR 951 under FM #195416 5 58/68 01 (hereinafter, "PROJECT"): and 2. WHEREAS, said PROJECT is on the State Highway System, and is not revenue producing; and 3. WHEREAS, the COUNTY is willing to advance fund and undertake the PROJECT in fiscal year 2007/2008 and the DEPARTMENT is willing to reimburse the COUNTY for costs directly related to the construction, construction engineering and inspection (hereinafter, "CEI "), forthe PROJECT as described herein; and 4. WHEREAS, the COUNTY by Resolution No. n ,1.11 dated the L1 day of S 2007, a copy of which is attached hereto and made a part hereof, has authorized the Ch=r designee to enter into this Agreement. NOW THEREFORE, in consideration of the mutual benefits to be derived from joint participation in this Agreement, the parties agree as follows: 1. SERVICES AND PERFORMANCE A) The COUNTY shall undertake the construction and CEI of the project and the DEPARTMENT shall pay for said services, as stated in the PAYMENT TERMS section, provided they are performed in accordance with the DEPARTMENT'S specifications and the terms and conditions in this Agreement. B) The PROJECT consists of construction and (CEI) services of SR 84 (Davis Boulevard) from Radio Road to CR 951. C) The COUNTY shall undertake the Project, with its own forces or through a contractor, in accordance with DEPARTMENT'S standards, specifications, permit requirements, and all applicable federal, state and local statutes, rules and regulations. The COUNTY shall be responsible for obtaining clearances /permits required for the construction of the Project from the appropriate permitting authorities. Agenda Item No. 16A20 44 10 620 FM # 195416 -5- 58/68 -01 COLLIER COUNTY Page 2 of 10 D) The DEPARTMENT will be entitled at all times to be advised, at its request, as to the status of work being done by the COUNTY and details thereof. Coordination shall be maintained 2. PAYMENT TERMS A) The DEPARTMENT agrees to a maximum participation in the PROJECT in the amount of TWENTY MILLION DOLLARS ($20,000,000.00). Payment shall be made in a reimbursement schedule of four (4) Five Million Dollars ($5,000,000.00) YEARLY PAYMENTS to the COUNTY in accordance with F.S. §339.12(4)(a), totally subject to legislative approval and appropriation. In any event reimbursement payments will not take place before July 1, 2012, the fiscal year in which the payback is programmed to begin. by the COUNTY with representatives of the DEPARTMENT. E) The COUNTY shall not sublet, assign or transfer any work under this Agreement without prior written consent of the DEPARTMENT. F) If applicable, the DEPARTMENT must approve any consultant selected for the PROJECT. The COUNTY shall certify that the consultant has been selected in accordance with the Consultants' Competitive Negotiation Act, F.S. §287.055. Any consultant, including any sub - contractor or sub - consultant, shall be qualified with the DEPARTMENT as required by LA y" DEPARTMENT regulations and applicable law. cwt c11 G) All tracings, plans, specifications, maps and/or reports prepared or obtained under this [� Agreement shall be considered works made for hire and shall become the property of the DEPARTMENT without restriction or limitation on their use. The DEPARTMENT will �— have the right to visit the PROJECT site for inspection of the work and the drawings at any time. H) The COUNTY shall allow public access to all documents, papers, letters or other material c © subject to the provisions of F.S. Chapter 119, and made or received by the COUNTY in conjunction with this Agreement. Failure by the COUNTY to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. 1) All notices under this Agreement and invoices from the COUNTY to the DEPARTMENT shall be directed to the following addresses: TO DEPARTMENT: TO COUNTY: Florida Department of Transportation Nick Casalanguida Post Office Box 1249 Collier County Transportation Planning MS 1- 2885 South Horseshoe Drive Bartow, Florida 33831 -1249 Naples, FL 34104 2. PAYMENT TERMS A) The DEPARTMENT agrees to a maximum participation in the PROJECT in the amount of TWENTY MILLION DOLLARS ($20,000,000.00). Payment shall be made in a reimbursement schedule of four (4) Five Million Dollars ($5,000,000.00) YEARLY PAYMENTS to the COUNTY in accordance with F.S. §339.12(4)(a), totally subject to legislative approval and appropriation. In any event reimbursement payments will not take place before July 1, 2012, the fiscal year in which the payback is programmed to begin. Agenda Item No. 16A20 r 1J 2010 11 20 FM # 195416 -5- 58/68 -01 COLLIER COUNTY Page 3 of 10 B) The DEPARTMENT shall pay the COUNTY for the herein described services at the compensation amount as detailed in this Agreement. The COUNTY agrees to complete the PROJECT for the amount set forth in this Agreement. The COUNTY shall provide any additional funding required to complete the PROJECT. C) In the event the COUNTY proceeds with the PROJECT with its own forces, the COUNTY will only be reimbursed for direct costs (this excludes general and administrative overhead). D) The COUNTY agrees to the following time frames: (a) upon receipt, the DEPARTMENT has five (5) working days to inspect and approve the goods and services, unless the NAgreement specifies otherwise; (b) the DEPARTMENT has 20 days to deliver a request for c� payment (voucher) to the Department of Banking and Finance; (c) the 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. E) If a payment is not available within 40 days, a separate interest penalty at the rate established c pursuant to F.S. §55.03(1), per day will be due and payable, in addition to the invoice amount, to the Vendor. Interest penalties of less than one ($1) dollar will not be enforced o unless the COUNTY requests payment. Invoices which have to be returned to the COUNTY because of the COUNTY'S preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. F) A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for the COUNTY if it experiences problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may he contacted at (850) 410 -9724 or by calling the Department of Financial Services Hotline, 1 -800- 848 -3792. G) Invoices or requests for payment from the COUNTY shall be submitted quarterly in detail sufficient for a proper pre -audit and post -audit thereof and in sufficient detail for the DEPARTMENT to confirm the extent of work completed and compliance of such work with the terms of this Agreement. H) Bills or invoices for travel expenses, if applicable, specifically authorized in this Agreement shall be submitted and paid in accordance with F.S. § 112.061. I) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for three years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include any consultant's or contractor's general accounting records and the project records, together with supporting documents and records, of any consultant or contractor and all sub - consultants or sub - contractors performing work on the PROJECT, and all other records of the PROJECT considered necessary by the DEPARTMENT for a proper audit of costs. Agenda Item No. 16A20 July Pagel of f FM # 195416-5-58/68-01 COLLIER COUNTY Page 4 of 10 J) The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the State of Florida's performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Legislature. .sw .1-� K) No funds received pursuant to this Agreement may be expended for lobbying the Legislature N av or a state agency. w 3. GENERAL PROVISIONS A) This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning o the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. B) Unless otherwise specifically stated herein, this Agreement shall be governed by and construed in accordance with the laws of the State of Florida. C) Except as otherwise provided herein, this Agreement shall continue in effect and be binding on the parties until the PROJECT is completed, final costs are known and legislatively appropriated reimbursements, if approved, are made by the DEPARTMENT. D) If any part of this Agreement shall be determined to be invalid or unenforceable by a court of competent jurisdiction or by any other legally constituted body having the jurisdiction to make such determination, the remainder of this Agreement shall remain in full force and effect provided that the part of this Agreement thus invalidated or declared unenforceable is not material to the intended operation of this Agreement. E) The COUNTY shall not sublet, assignor transfer any work under this Agreement without the prior written consent of the DEPARTMENT. Agenda Item No. 16A20 July W- 10 Page 4 0 20 FM # 195416 - 558/68 -01 COLLIER COUNTY Pages of 10 F) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S. §287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. G) An entity or affiliate who has been placed on the discriminatory vendor list may not submit a cv bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public a� work, may not submit bids on leases of real property to a public entity, may not be awarded c. or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. x 4. TERMINATION o A) The DEPARTMENT reserves the right to seek termination or cancellation of this Agreement in the event the COUNTY shall be placed in either voluntary or involuntary bankruptcy. The DEPARTMENT further reserves the right to terminate or cancel this Agreement in the event an assignment be made for the benefit of creditors. B) If the DEPARTMENT determines that the performance of the COUNTY is not satisfactory, the DEPARTMENT shall have the option of (i)- notifying the COUNTY of the deficiency with a requirement that the deficiency be corrected within sixty (60) days or some othertime mutually agreed upon by the parties in writing, otherwise the Agreement will be terminated at the end of such time, or (ii) taking whatever action is deemed appropriate by the DEPARTMENT. C) In no event shall the making by the DEPARTMENT of any payment to the COUNTY constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any default which may then exist, on the part of the COUNTY, and the making of such payment by the DEPARTMENT while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the DEPARTMENT with respect to such breach or default. D) if the DEPARTMENT requires termination of the Agreement for reasons other than unsatisfactory performance of the COUNTY, the DEPARTMENT shall notify the COUNTY of such termination, with instructions as to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. Agenda Item No. 16A20 Pag- FM N 195416 -5- 58/68 -01 COLLIER COUNTY Page 6 of 10 E) If the Agreement is terminated before performance is completed, the COUNTY shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress will become the property of the DEPARTMENT and will be turned over promptly by the COUNTY. 5. INDEMNITY 0o A) When either party receives notice of claim for damages that may have been caused by the LS-1 other party in the performance of services required under this Agreement, that party will immediately forward the claim to the other party. Each party will evaluate the claim, and C7 report its findings to each other within fourteen (14) working days and jointly discuss options a. in defending the claim. A party's failure to promptly notify the other of a claim will not act r— as a waiver or any right herein. .-a ter` . B) The COUNTY agrees to include the following indemnification provision in all contracts with contractors /sub - contractors and consultants/sub- consultants who perform work in connection p with this Agreement: "The contractor shall indemnify, defend, save and hold harmless the DEPARTMENT and all of its officers, agents or employees from all suits, actions, claims, demands, liability of any nature whatsoever arising out of because of, or due to any negligent act or occurrence of omission or commission of the contractor, its officers, agents or employees. Neither the contractor, nor any of its officers, agents or employees will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the DEPARTMENT or any of its officers, agents or employees." C) Nothing in this Agreement shall be construed as a waiver of the defense of sovereign immunity or any limit of liability pursuant thereto by either the DEPARTMENT or the COUNTY. Agenda Item No. 16A20 Jul 27, 2010 Pal®nev0 FM # 195416-5 - 58/6&01 COLLIER COUNTY Page 7 of 10 D) The DEPARTMENT shall not be obligated or liable hereunder to any party other than the COUNTY. 6. AUDITS A) Audits:The administration of resources awarded by the DEPARTMENT to the COUNTY may be subject to audits and /or monitoring by the Department, as described in this section. B) MONITORING i) By entering into this agreement, the COUNTY agrees to comply and cooperate fully with C211 any monitoring procedures /processes deemed appropriate by the DEPARTMENT. In the .ri N event the DEPARTMENT determines that a limited scope audit of the recipient is appropriate, the COUNTY agrees to comply with any additional instructions provided by nom. the DEPARTMENT staff to the COUNTY regarding such audit. The COUNTY further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. M C) PART I: STATE FUNDED o i) The COUNTY as a recipients of state funds pursuant to F.S. §215.97(2)(m), i.e., a non - state entity as defined by §215.97(2)(m), is to have audits done annually using the following criteria: ii) Under F.S. §215.97 (2) (a): Each nonstate entity that expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such nonstate entity shall be required to have a state single audit, or a project - specific audit, for such fiscal year in accordance with the requirements of this section and applicable rules of the Executive Office of the Governor and the CFO; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass - through awards and resources received by a non -state entity for Federal program matching requirements. iii) In connection with the audit requirements addressed in C) i) above, the COUNTY shall ensure that the audit complies with the requirements of F.S. §215.97(7). This includes submission of a financial reporting package as defined by F.S. §215.97(2)(d), and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor General. Agenda Item No. 16A20 July 27, 2010 Pag"�1 0f [a FM q 195416 -5- 58/6'8 -01 (] COLLIER COUNTY Page 8 of 10 iv) If the COUNTY expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of F.S. §215.97 is not required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of F.S. §215.97, the cost of the audit must be paid from the non -state entity's resources (Le., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). v) State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the state agency awarding it. v D) PART 11: OTHER AUDIT REQUIREMENTS CV i) The COUNTY shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, including corrective action and �- current status of the audit findings is required. Current year audit findings require corrective action and status of findings. ii) Records related to unresolved audit findings, appeals, or litigation shall be retained until o the action is completed or the dispute is resolved. Access to project records and audit work papers shall be given to the DEPARTMENT, the Comptroller, and the Auditor General. This section does not limit the authority of the DEPARTMENT to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other state official. E) PART III: REPORT SUBMISSION i) Any reports, management letter, or other information required to be submitted to the DEPARTMENT pursuant to this agreement shall be submitted timely in accordance, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor General, as applicable. ii) Recipients, when submitting financial reporting packages to the DEPARTMENT for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. iii) The documents listed below in (1) and (2) shall be submitted to the DEPARTMENT: Florida Department of Transportation Attn: Karen A. Miracola, District JPA/LFA Coordinator PO Box 1030 Fort Myers, Fl, 33902 -1030 (1) Copies of financial reporting packages required herein by Florida Statutes. (2) Copies of reports or the management letter required herein by Florida Statutes. Agenda Item No. 16A20 July 27, 2010 Page J 026 FM # 195416 -5- 58/68 -01 COLLIER COUNTY Page 9 of 10 iv) The documents listed above in (1) and (2) shall be submitted to the Auditor General's Office: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399 -1450 F) PART IV: RECORD RETENTION i) The COUNTY shall retain sufficient records demonstrating its compliance with the terms . i of this agreement for a period of at least five years from the date the audit report is N issued, and shall allow the DEPARTMENT, or its designee, the state CFO or Auditor General access to such records upon request. The COUNTY shall ensure that the j independent audit working papers are made available to the DEPARTMENT, or its designee, the state CFO, or Auditor General upon request for a period of at least five �. years from the date the audit report is issued, unless extended in writing by the DEPARTMENT. ra O p c.� N phi... C"7 f� O Agenda Item No. 16A20 Ju lU2 0 Pa o (30 FM # 1954165 - 58/68-01 COLLIER COUNTY Page 10 of 10 IN WITNESS WHEREOF. COLLIER COUNTY has caused this Agreement to be executed in its behalf, by the Chairman or its designee, as authorized by Resolution Number o v-,- -i - n � , and the FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be executed in its behalf through its District Secretary or authorized designee: COLLIER COUNTY, FLORIDA ATTEST . (SEAL) Iio�alror�F� tiR� *:'; -' f DA'FF: CHAIRMAN • DESIGNEE PRINT NAME DATE COLLIER COUNT LE AL REVIEW: BY: � .�.w L � Jaeh? DATE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST EXECUTIVE SECRETARY (SEAL) PRINT. NAME DATE BY DISTRICT SECRETARY OR DESIGNEE DISTRICT ONE �J PRINT NAME DATE FLA. DEPT, OF TRANS. LEGAL REVIEW: BY. Eat Ani�ni Girwarr DATE Agenda Item No. 16A20 July 27, 2010 Page 20 of 20 RESOLUTION 2007 - 215 A RESOLUTION OF THE BOARD OF COUNTY COMMISIONERS OF COLLIER COUNTY, FLORIDA MEMORIALIZING THE BOARD'S APPROVAL OF THE JOINT PARTICIPATION AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR ROADWAY CONSTRUCTION AND CONSTRUCTION ENGINEERING INSPECTION SERVICES ON SR 84 (DAVIS BOULEVARD) FROM RADIO ROAD TO CR 951 AND AUTHORIZING THE CHAIRMAN TO SIGN THAT AGREEMENT AT THE JULY 24, 2007 MEETING. WHEREAS, at the July 24, 2007 meeting of the Board of County Commissioners the Board approved a Joint Participation Agreement (the "JPA") with the Florida Department of Transportation for roadway construction and construction engineering inspection services on 84 (Davis Boulevard) From Radio Road to CR 951 (FM # 195416 5 58/68 01) and authorized the Board of County Commissioners, through its Chairman, to enter into the JPA with the Florida Department of Transportation; and WHEREAS, the Florida Department of Transportation requires the Board provide a resolution memorializing and confirming the Board's aforementioned affirmative vote to approve the agreement and authorize the Chairman to execute the JPA; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that; On July 24, 2007, the Board of County Commissioners approved by majority vote the JPA and authorized its chairman to execute that agreement. A certified copy of this Resolution will be forwarded by the Collier County Clerk to FDOT along with the executed Agreement. This Resolution is hereby adopted after motion, second and majority vote this 24" day of July 2007. ATT�`t: DWIGHT E. 13 ROCK, CLERK Attest 4sD>.° '�"°lrW t signature 091- A�ppreovedd/�as to form Scott R. Teach, Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, F ORIDA By 444� JAMES COLETTA, CHAIRMAN