Agenda 06/22/2010 Item #16B 2
Agenda Item No 1682
June 22,2010
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation to the Board of County Commissioners, acting as the
Community Redevelopment Agency, to approve Change Order No.6 to Contract
No. 08-5073 with RWA, Inc. for the Immokalee Area Master Plan and Related
Services in the amount of $75,000 to fund additional work, and approve
necessary budget amendment.
OBJECTIVE: Recommendation to the Board of County Commissioners (BCC), acting
as the Community Redevelopment Agency (CRA), to approve Change Order No. 6 to
Contract No. 08-5073 with RWA, Inc. for the Immokalee Area Master Plan (lAMP) and
Related Services in the amount of $75,000 to fund additional work, and approve
necessary budget amendment.
CONSIDERATIONS: On June 24, 2008, Agenda Item 16G10, Companion companion
to Item 16F7, the Board of County Commissioners approved Contract No. 08-5073 with
RWA, Inc. for the Immokalee Master Plan Update and Related Services in the amount
of $386,175. The extensive and time consuming review and repeated changes to the
lAMP required by various reviewing committees and commissions has caused the
anticipated approval process to exceed the contractual agreement with RWA, Inc. In
order to bring the lAMP process to completion, an additional sum of $75,000 and a six
month time extension is required.
FISCAL IMPACT: Change Order No.6 is valued at $75,000 and sufficient funds exist in
Immokalee Redevelopment Fund (186) to cover this expenditure. Therefore, tax
increment funds will be used to pay for this Change Order.
CONSISTENCY WITH GROWTH MANAGEMENT PLAN: Policy 4.7 of the Future
Land Use Element of the Growth Management Plan states that redevelopment plans
may be developed for specific areas within the County, and the BCC may consider
alternative land use plans, modifications to development standards, and incentives to
encourage redevelopment. The Public Realm Plan furthers the programs and projects
within the budgetary and policy guidance and directives of the Community
Redevelopment Agency and the Board of County Commissioners in furtherance of
Objective 1.2 of the current Immokalee Area Master Plan Element of the Growth
Management Plan which reads as follows:
"Reinstate the former Main Street Program under a new name to provide a means for
improving the physical appearance of the commercial building stock along the Main
Street corridor, from First Street to Westclox Street." and Policy 1.2.1 states: "The
Immokalee Master Plan and Visioning Committee, in coordination with the Community
Redevelopment Agency Advisory Committee, shall work with a consultant to develop a
plan that focuses on the development and/or redevelopment of commercial structures
and businesses along Main Street."
Agenda Item No, 1682
June 22, 2010
Page 2 of 7
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient-JBW.
ADVISORY BOARD RECOMMENDATION: By unanimous vote during the regular
Meeting of the Immokalee Local Redevelopment Advisory Board on May 19, 2010, the
Advisory Board voted to recommend to the CRA that Change Order No. 6 in the
amount of $75,000 to the CRA be approved for the purpose of completing the lAMP
Update process.
RECOMMENDATION: That the Board of County Commissioners accepts the
recommendation of the Collier County Community Redevelopment Agency to:
1. Approve Change Order No.6 to increase the dollar amount by $75,000 and time
duration by six months of Contract No. 08-5073 with RWA, Inc. for the
Immokalee Master Plan Update and Related Services,
2. Authorize the Chairman to sign Change Order No.6,
3. Authorize the expenditure of $75,000 from Fund 186, and
4. Approve all necessary budget amendments.
PREPARED BY: Bradley Muckel, Project Manager, Immokalee Community
Redevelopment Agency.
Item Number:
Item Summary:
Meeting Date:
Agenda Item No, 16B2
June 22, 2010
Page 3 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
1662
Recommendation to the Board of County Commissioners, acting as the Community
Redevelopment Agency, to approve Change Order No, 6 to Contract No, 08-5073 with RWA,
Inc, for the Immokalee Area Master Plan and Related Services in the amount of $75,000 to
fund additional work, and approve necessary budget amendment.
6/22/20109:0000 AM
Prepared By
Bradley Muckel
Immokalee County
Redevelopment Agency
Project Manager
Date
Immokalee County Redevelopment
Agency
6/10/20108:56:56 AM
Approved By
Penny Phillippi
Immokalee County
Redevelopment Agency
Executive Director, Immokalee eRA
Date
Immokalee County Redevelopment
Agency
6/10/201011:46 AM
Approved By
Lyn Wood
Administrative Services
Division
Contracts Specialist
Date
Purchasing & General Services
6/11/2010 8:24AM
Approved By
Steve Carnell
Administrative Services
Division
Director ~ Purchasing/General Services
Date
Purchasing & General Services
6/11/20108:27 AM
Approved By
Jennifer White
County Attorney
Assistant County Attorney
Date
County Attorney
6/14/2010 11 :07 AM
Approved By
OMS Coordinator
County Manager's Office
Date
Office of Management & Budget
6/14/201011 :27 AM
Approved By
Leo E. Ochs, Jr.
County Managers Office
COl/nty Manager
Date
COl/nty Managers Office
6/14/201011:41 AM
CHANGE ORDER
Agenda Ilem No 1662
June 22, 2010
Page 4 of 7
CHANGE ORDER NO.
6
CONTRACT NO. 08-5073
BCC Date: 06/24/08
Agenda Item: 16.F.7 & 16.G.I0
TO: RWA. Inc.
6610 Willow Park Drive. Suite 200
Naples. FL 34109
DATE: May 28. 20] 0
PROJECT NAME: Immokalee CRA Master Plan & Related Services
Under our AGREEMENT dated June 24. 2008.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
I. To increase the term of the contract by six months, The original number of project completion days was
873 days. The revised number of contract completiou days is 1056 calandar days. This changes the
contract completion date from December 31, 2010 to Juue 30, 2011.
2. The contract amount will be increased by $75,000 due to additional policies required by the RAC,
CCPC, staff and community comments during the review process of the Immokalee Area Master Plan.
This amount will be paid in twelve equal monthly installments of $6,250 beginning in June, 2010 and
cnding June, 2011.
FOR THE Additive Sum of: Seventy-five thousand dollars 05.000.00).
Original Agreement Amount $ 386.175.00
Sum of Previous Changes $ 237.500.00
This Change Order Adds $ 75.000.00
Present Agreement Amount L._~~_ 698,675.00 -------.-
The time for completion shall be rnm~4 by ~ calendar days due to this Change Order. Accordingly,
the Contract Time is now 1056 calendar days. The substantial completion date is June 30. 2011 and the final
completion date is June 30.201 I . Your acceptance of this Change Order shall constitute a modification to onr
Agreement and will be perfonned subject to all the same terms and conditions as contained in our Agreement
indicated above, as fully as if the same werc repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or
related to the change set forth herein, including claims for impact and delay costs.
Accepted: f-1/V.O' d/)" ,2010
CONTRACTOR:
RWA,Inr}
By: ~_~~ ~ z:::~ tJ_ ~ r
Christopher O. Wright,
President
By:
~ I ~
Agenda Item No, 16B2
June 22, 2010
Page 5 of 7
Date:
DNISION ADMINISTRATOR
A TrEST:
By:
N/A
Dwight E. Brock, Clerk
BY:
CONTRACT SPECIALIST I
By: '~hi WH
Lyn .' ood
Approved As To Form
and Legal Sufficiency:
Sign: ~ ~"0~
Print: S~r0~.lIr(.~ E>.10./-1/1'""L,
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS OF
COLLlliRCOUNTYFLORIDA
BY:
Fred W . COyle > Chainnan
- 2-
Agenda Item No, 1682
June 22, 2010
Page 6 of 7
D'XTA1NC
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June 7, 2010
Ms. Penny Phillippi, Executive Director
Immokalee Community Redevelopment Agency
310 Alachua Street
Immokalee, FL 34142
Subject: Addelldum (Change Order) to COli tract ft8;5073 - the Imltlokalee CRA Master Plan Update
& Related Services, for Additional Professiollal Services for Immokalee Area Master Plall
Sufficiency Respollses (RWA, 11le. File No. 080093.00,00)
Dear Ms, Pltillippi:
Thank you for the opportunity to submit this addendum to the existing contract referenced above. These
additional professional services are related to Task I - Immokalee Area Master Plan (lAMP) Adoption,
and Task 2 - Land Development Code Adoption.
The addendum is requested due to additional services resulting ITom an expanded scope and unforeseen
additional services resulting ITom the public hearing and review process. The additional services inclnde
extensive hearings with the CCPC, additional meetings with staff, additional modifications to the Master
Plan, additional and unforeseen changes to the land development regulations, the creation of one if not
multiple zoning overlays, and the directive to explore protection opportunities for upland species within
the Immokalee Urban Area.
The additional fees for this work total $75,000,00 and will be billed in 12 equal installments of$6,250.00.
The additional work will also require a contract extension until June 30~, 2011.
%2
~.
Patrick Vanasse, CP
Director of Planning
ce: Bradley Muckcl, CRA Project Managcr
File
6610 Willow Park Drive, Suite 200, Nap:es, Florida 34109 . (239) 597-0575, Fax: (239) 597-0578
I,w.w.consult-rwa.com
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16B2
June 22, 2010
r: Page 7 of 7
-to &c:...
PROJeCT NAME: Immokalee CRA Maeter Plan PROJECT II:
SIDtRFP II: 08-5073 MOO II: AY" 1 POll: 4500101492
DEPARTMENT: CRA
NIA PROJECT MANAGER: Pennv Phlllleel
WORK ORDER II: NIA
CONTRACTORIFIRM NAME: RWA. In.
OrIginal ConlraotAmounl: $ 386.175
(Starting Polnl)
Current BCC Approved Amount: $ 623,075
(Last Tolal Amount Approved by the !lCC)
Current ConlraotAmount: $ 628,280
(Including All Changes Prior To This Modification)
Chango Amount: $ 76.000
Revlsod ContraoUWork Order Amount: $ 703,280
(Including This Change Order)
Cumulallve Dollar Value of Changes to
thla ContracUWork Order:' $ 317,105
Dato of Last BCC Approval 12/16100 Agendaltam /I 16.E13 & 16.G.1
I,j.,?
Percentage of the change ovarlundar ourront oonlractamount...'l:fii!!:%
Formula: (Revised Amount I Last BCe approved arnount).1 /
CURRENT COMpLETION DATE ($): ORIGINAL: U/~( !.Lo CURRENT: rho' Ii I
I I I I
Thla change order will: )j; Add a new Taek for $l~, DUO 0 lnorease Task NumbsI': by
-OlherHncreaee the ovaroll contraot amount by $75,000 and 183 oalendar daya.
DescrIbe the changers): Addlllonal fundlna and time reaulred to comDlete tha Immoka'ea Area Maater Plan
UDdate Drolect.
Specify tha reasons for the changa(s) V1. Planned or Elactlve r 2. Unforeseen Conditions r: 3, Quantlty
Adjustments r 4. Correction of Error~la'ne, Speclflcatlons or Scopa of Work) r 6, Value Added
(0' 6. Schedule AdjulItmenls Note: One or more may be ohecked, depending on the nature of tho change(s).
Identify allnegatlve Impacls 10 Ihe project If thIs change order were not proceoeed: The Immokalea Area Master
Plan (lAMP) has baen recentlv 8DDroyed bv the Collier Countv PlalllllnCl commlssl~n, It Is atj~clg:~d ~:~:he
revieW process bY both tho Collier County Board of Countv Commissioners (BCC) al_dt~hee Flor~~a --:;trt ~-i" of
Communltv AffaIrs {DCA} will not be comelete until mld-2011, Therefore: should _-'_ cha 0 or er ~o b"
proceesed. the consultant. team would not havo the fundlnq to respond to Cluestlons from both revle~I~~
allencles, which would ultlmatelv stall the process,
This change was requested by: r1Contractor/Consultant PI Owner rt Using Department C COES
COeslgn Professional rJRegulatory Agency (Specify) r Other (Specify)
rYes .fi7 No
Thle form is to be I
Date:
? - ff'- IC)
h -tJ-IO
APPROVED BY:
REVIEWED BY:
Dale:
Revised 6 18 09