Agenda 06/22/2010 Item #16A19
EXECUTIVE SUMMARY
Agenda Item No. 16A19
June 22, 2010
Page 1 of 14
Recommendation to Award RFP No. 10-5456 for "Verification Testing Services for Oil Well
Road," for an estimated cost of $200,000 Project # 60044.
OBJECTIVE: To award RFP No. 10-5456 for use by the Transportation Engineering Department,
Growth Management Division for Verification Testing in the construction of Oil Well Road.
CONSIDERATIONS: Two seb'l'nents of Oil Well Road are under construction. The first segment is
a four lane urban section with curb, gutter, sidewalks and bicycle lanes. It will be constructed frorn
Immokalee Road to just east of Everglades Boulevard. Thc second section is being constructed as a
six lane urban section with curb, gutter, and a twelve foot trail on the north side. This section extends
from Oil Well Grade Road to Ave Maria Blvd.
The Transportation Engineering Department is seeking a firm who can provide Verification Testing
services for the Oil Well Road construction project. Verification is a process of comparing test data for
determination of compliance with the contract requirements. This will be performed at the plant and in
the field on split samples or independently obtained samples depending on the particular material
specifications.
RFP No. 10-5456 for "Verification Testing Services for Oil Well Road" was posted on March 30,
2010. A total of709 notices were sent and 77 vendors requested solicitation packets. Four (4) firms
submitted proposals (AIM Engineering & Survey, Inc., GFA International, Inc., Tally Engineering,
._ Inc., and T.Y. Lin International) by the April 22, 2010, due date.
The Selection Committee reviewed the four proposals received and met on May 7, 2010, to rank the
firms. The Committee selected AIM Engineering & Survey, Inc., as the best qualified firm to perfonn
the tasks required.
FISCAL IMPACT: The cost of awarding this RFP should not exceed $200,000, which funds are
available from Gas Tax.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sutlicient for Board action-SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impacts associated with
this item.
RECOMMENDATION: That the Board of County Commissioners award RFP No. 10-5456 for
"Verification Testing Services fi)r Oil Well Road" to AIM Engineering & Survey, Inc. and authorize
the Chairman to execute the standard contract after review by thc County Attorney's Office.
Prepared By: Kevin H. Dugan, Project Manager, Transportation Engineering Department, Growth
Management Division, Capital Construction and Maintenance
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Attachment: Contract
Agenda Item No, 16A19
June 22. 2010
Page 2 of 14
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16A19
Recommendation to Award RFP No.1 0-5456 for Verification Testing Services for Oil Well
Road. for an estimated cost of $200.000 Project # 60044,
6/22/20109:00:00 AM
Meeting Date:
Approved By
Steve Ritter
Manager ~ Road Construction
Transportation Engineering &
Construction Management
Date
Transportation Division
6/4/201011 :04 AM
Approved By
Lisa Taylor
Management/Budget Analyst
Date
Transportation Division
Transportation Administration
6/7/201010:23 AM
Approved By
Norm E. Feder, Alep
Administrator ~ Transportation
Date
Transportation Division
Transportation Administration
6/8/20109:33 AM
Approved By
Nick Casalanguida
Director - Transportation Planning
Date
Transportation Division
Transportation Planning
6/8/201010:08 AM
Approved By
Scott R. Teach
Deputy County Attorney
Date
County Attorney
County Attorney
6/8/20103:06 PM
Approved By
Najeh Ahmad
Director - Transportation Engineering
Transportation Engineering &
Construction Management
Date
Transportation Division
6/9/20109:50 AM
Approved By
Rhonda Cummings
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
6/9/2010 1 :03 PM
Approved By
Natali Betancur
Administrative Assistant
Date
Transportation Division
Transportation Road Maintenance
6110/2010 11 :00 AM
Approved By
Jeff Klatzkow
County Attorney
Date
Agenda Item No 16A19
June 22. 2010
Page 3 of 14
6/10/2010 11 :48 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6/10/20101:34 PM
Approved By
Steve Carnell
Director. Purchasing/General Services
Date
Administrative Services
Division
Purchasing & General Services
6/11/20107:26 AM
Approved By
Susan Usher
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
6/11/20108:54 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
6/12/201011:26 AM
SCHEDULE A
SCOPE OF SERVICES
Agenda Item No. 16A 19
June 22, 2010
Page 4 of 14
1. Brief Description of Project
To provide Verification Testing services for the Oil Well Road construction project.
Verification is a process of comparing test data for determination of compliance with the
contract requirements. This will be performed at the plant and in the field on split samples or
independently obtained samples depending on the particular material specifications.
2. Background
The Collier County Transportation Engineering and Construction Management Department
(TECM) is currently constructing the Oil Well Road project Segments 2 and 4A. Segment 2
is being constructed to four-lanes from Immokalee Road to 1500 feet west of Everglades
Boulevard, and six-lanes from 1500 feet west of Everglades to 1500 east of Everglades
Boulevard. Segment 4A is being constructed as six-lanes from 1500 feet west of Oil Well
Grade Road to 1500 feet east of Ave Maria Boulevard. Both segments contain pile
supported bridges.
3. Detailed Scope of Work and Specifications
The Consultant must be familiar with the FOOT Standard Specifications for Road and Bridge
Construction, 2007, and in particular Section 105, Contractor Quality Control General
Requirements. The Consultant must provide FOOT certified personnel and facilities to
provide all necessary inspection to assure effective Quality Control of the operations related
to materials acceptance. This includes but is not limited to sampling and testing production,
storage, delivery, construction and placement. Ensure that the equipment used in the
production and testing of the materials provides accurate and precise measurements in
accordance with the applicable Specifications. Maintain a record of all inspections, including
but not limited to, date of inspection, result of inspection, and any subsequent corrective
actions taken.
The Consultant shall perform geo-technical engineering field and laboratory testing services.
The Consultant must be able to demonstrate a consistently high level of performance, and
timely, comprehensive and accurate reports and invoicing.
Professional services for material testing to be provided shall include field and laboratory
tests, material evaluation and related reports involving sub-surface and construction material
at construction sites in Collier County.
Tests and services shall be performed in accordance with established professional
standards and shall comply with requirements contained in applicable construction
documents.
Tasks may include, but are not limited to, the following:
1. Roadwav Field Investiaations
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Agenda Item No. 16A 19
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Examples - Field drilling, auger borings and soundings, rock cover, percolationFll!!lllltSj of 14
monitor wells, turbidity analysis;
2. Roadwav Laboratory Tests
Examples - Grain size analysis, organic content, compression test, chemical tests;
3. Construction Qualitv Control
Examples - Pile driving analysis and monitoring, geo-textile monitoring. Serve as
technical expert on geo-technical problems during construction;
4. Bituminous
Examples - Measurements, coring, sampling of material;
5. Aaareaate and Base Material
Examples - Inspection, sampling, proctor tests. Inspection of backfill material, Portland
cement, concrete, plant inspection for quality assurance, aggregate, cement, fly-ash,
chemicals, core testing, slump, air content, temperature control;
6. Precast or Prestressed Concrete Products
Examples - Concrete pipe, beams, precast products
7. Miscellaneous
Examples - Timber products, corrugated sheet metal and pipe, structural members,
bridges.
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SCHEDULE 8
BASIS OF COMPENSATION
DIRECT LABOR COSTS PLUS REIMBURSABLE EXPENSES
1. MONTHLY INVOICING
B.1.1 The County shall pay the CONSULTANT for the performance of this Agreement the
aggregate of the units actually ordered and furnished at the unit price, together with the cost of
any other charges/fees submitted in the proposal.
81.1.1 All invoices shall be mailed to the attention of Kevin Dugan, Senior Project
Manager, 2285 South Horseshoe Drive, Naples, FL 34104.
2. COMPENSATION TO CONSULTANT
8.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthiy
payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and
Reimbursable Expenses in accordance with Attachment 1, attached to this Schedule 8,
Laboratory Testing services shall be in accordance with the unit pricing amounts set forth in the
table below.
ITEM LABORATORY TESTING SERVICES NOT TO EXCEED
AMOUNT/COS (PER
UNIT:
1. Oraanic Content IFM T267l $ 85.00
2. Sieve Analvsis lAASHTO T27l $ 75.00
3. Sieve Analysis for Classification (FM $ 75.00
T88)
4. Plastic Limit (AASHTO T90) $ 68.00
5. Liquid Limit IAASHTO T89) $ 68.00
6. Standard Proctor (AASHTO T99) $ 90.00
7. Modified Proctor IFM T180l $ 90.00
8. Limerock Bearina Ratio $290.00
9. Specific Gravity and Absorption of Rip $125.00
Rao (FM T85)
10. Percent Fines (FM T11) $ 41.00
11. pH (FM5-5501 $ 42.00
12. Sulfate Content (FM 5-551) $ 42.00
13. Chloride Content IFM 5-552) $ 42.00
14. Resistivitv IFM 5-553) $ 42.00
15. Compressive Strength of Concrete $ 21.00
Cvlinders IASTM C39)
8.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and incentive) paid
to CONSULTANT'S personnel, with respect to this Project, including all indirect payroll
related costs and fringe benefits, all in accordance with and not in excess of the rates ~
forth in the Attachment I to this Schedule 8.
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Agenda Item No, 16A19
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B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailBd3 tifrl~
records, and any other documentation reasonably required by OWNER, regarding
CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be reviewed and
approved by OWNER.
B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER agrees
to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the
services to be provided. The negotiated fee shall be based upon the rates specified in
Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the
provisions of Section 3.5.1 below. There shall be no overtime pay on Basic Services or
Additional Services without OWNER'S prior written approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the total
and complete amount payable to CONSULTANT for the Basic Services to be performed
under the provisions of this Agreement, and shall include the cost of all materials,
equipment, supplies and out-of-pocket expenses incurred in the performance of all such
services.
B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to perform the
Services required of it under this Agreement, as directed by OWNER, pending resolution
of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that
OWNER does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, under Section 1.1 of this Schedule B, an invoice for fees
earned in the performance of Basic Services and Additional Services during the subject
billing month. Notwithstanding anything herein to the contrary, the CONSULTANT shall
submit no more than one invoice per month for all fees and Reimbursable Expenses
earned that month for both Basic Services and Additional Services. Invoices shall be
reasonably substantiated, identify the services rendered and must be submitted in
triplicate in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified
deadline period is subject to non-payment under the legal doctrine of "laches" as untimely
submitted. Time shall be deemed of the essence with respect to the timely submission of
invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not refiecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices
shall be submitted on CONSULTANT'S letterhead and must include the Purchase Order
Number and the Project name and shall not be submitted more than one time monthly.
8.3.3 Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S
monthly billings, on a cumulative basis, exceed the sum determined by multiplying the
applicable unit price by the number of units provided, as set forth in the table in Section
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2.1 and by the applicable hourly rates by the number of units provided as 8al9fd/t# 1~
Attachment 1, attached to this Schedule 8.
8.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove
and for reimbursable expenses will be made monthly upon presentation of a detailed
invoice with supporting documentation.
8.3.5 Unless specific rates have been established in Attachment 1, attached to this Schedule
8, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be
utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a
maximum markup of 5% on the fees and expenses associated with such subconsultants
and subcontractors.
8.3.5.1 Reimbursable Expenses associated with Additional Services must comply with
section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without
mark-up by the CONSULTANT, and shall consist only of the following items:
8.3.5.1.1. Cost for reproducing documents that exceed the number of documents described
in this Agreement and postage and handling of Drawings and
Specifications.
8.3.5.1.2.
Travel expenses reasonably and necessarily incurred with respect to Project
related trips, to the extent such trips are approved by OWNER. Such expenses, if
approved by OWNER, may include coach airfare, standard accommodations and
meals, all in accordance with section 112.061, F.S. Further, such expenses, if
approved by OWNER, may include mileage for trips that are from/to destinations
outside of Collier or Lee Counties. Such trips within Collier and Lee Counties are
expressly excluded.
8.3.5.1.3. Permit Fees required by the Project.
B.3.5.1.4 Expense of overtime work requiring higher than regular rates approved
in advance and in writing by OWNER.
8.3.5.1.5 Expense of models for the County's use.
8.3.4.1.6 Other items on request and approved in writing by the OWNER.
8.3.5.2 Should a conflict exist between the dollar amounts set forth in Section 112.061,
F.S., and the Agreement, the terms of the Agreement shall prevail.
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SCHEDULE B - ATTACHMENT 1
CONSULTANT'S EMPLOYEE HOURLY RATE SCHEDULE
10-5456
Agenda Item No, 16A19
June 22. 2010
Page 10 of 14
"Verification Testing Services - Oil Well Road"
Title
Hourly Rate
Inspectors
$ 58.00/hr
Asphalt Plant Inspectors
$ 65.00/hr
Senior Project Engineer/Project
Administrator (if required)
$120.00/hr
Contract Support Specialist
$ 80.00/hr
Senior Inspectors (if required)
$ 75.00/hr
END OF SCHEDULE B
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SCHEDULE C
PROJECT SCHEDULE
1.
Verification Testing Services -
and Field Inspector
To be determined by Project Manager
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