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Agenda 05/11/2010 Item #16G 7 Agenda Item No. 16G7 May 11, 2010 Page 1 of6 EXECUTIVE SUMMARY Recommendation to approve an amended plan and approach to recruit a replacement for the Executive Director - Airport Authority. OBJECTIVE: To establish the process and criteria for selecting a highly qualified candidate to fill the position of Airport Executive Director. CONSIDERATIONS: At its regular meeting of March 9, 2010, the Board adopted an ordinance amending Ordinance No. 2004-03, the Collier County Airport Authority Ordinance, for the purpose of designating the Board of County Commissioners as the governing body of the Airport Authority. Additionally, at its regular meeting of February 9, 2010 the Board approved the recruitment plan for the vacant Airport Executive Director position. The position was posted and advertised from January 1, 2010 through February 8, 2010 on the County's website as well as through the American Association of Airport Executives (AME) and the Florida Airport Council websites. Due to a procedural error during the recruitment process, it is necessary to re-advertise this position. To ensure the selection of a highly qualified individual in a timely manner, staff recommends approval of the attached amended position description and following the approach and timeline beiow: 1. Individuals who responded to the original solicitation will be notified and, unless a candidate notifies the County of their intent to withdraw their application from consideration, will have their applications reconsidered without having to reapply. 2. Re-advertise the position through Collier County's Website (which includes Governmentjobs.com) for two weeks commencing Wednesday, May 12, 2010. 3. A five member selection committee consisting of representatives from the foliowing interests will be empanelled by May 18, 2010. Airport Authority Advisory Board (1) Airport Operations expertise (2) Immokalee Community Rep (1) County Manager Rep (1) Human Resources Rep (Observation Only) 4. Candidates screened, short-listed and selected for interview by June 11,2010. 5. Interviews of selected candidates conducted by July 9, 2010 6. Selection committee recommends top 3 candidates to Board of County Commissioners for final selection at the July 27, 2010 meeting. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient-JBW. FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board approves staff's recommended position description, seiection committee appointees, timeline and approach for filling the Airport Executive Director position. PREPARED BY: Len Golden Price, ASD Administrator Amy Lyberg, Director, Human Resources Item Number: Item Summary: Meeting Date: Agenda Item No. 16G7 May 11, 2010 Page 2 of 6 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16G7 Recommendation to approve an amended plan and approach to recruit a replacement for the Executive Director Airport Authority. 5/11/2010 9:00:00 AM Date Prepared By Len Golden Price Administrative Services Division Administrator ~ Administrative Services Administrative Services Division 5/3/20104:34:10 PM Date Approved By Len Golden Price Administrative Services Division Administrator ~ Administrative Services Administrative Services Division 5/3/2010 4:43 PM Date Approved By Jennifer White County Attorney Assistant County Attorney County Attorney 5/3/20104:59 PM Date Approved By OMS Coordinator County Manager's Office Office of Management & Budget 5/4/20109:18 AM Date Approved By Randy Greenwald Office of Management & Budget Management/Budget Analyst Office of Management & Budget 5/4/201010:14 AM Approved By Date Leo E. Ochs, Jr. County Managers Office County Manager County Managers Office 5/4/201010:54 AM Agenda Item No. 16G7 May11,2010 Page 3 of6 leode: J 9203 . Gradei COLLIER COUNTY, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: EXECUTIVE DIRECTOR - AIRPORT AUTHORITY PURPOSE OF CLASSIFICATION The purpose of this classification is to administer, plan, direct and oversee all matters pertaining to the safe and efficient operation, maintenance, and development of the Marco Island, Immokalee and Everglades City Airports; to provide professional, effective and efficient public service a'isistance to the general public; to manage a Foreign Trade Zone for Collier County; and to manage an Airport Industrial Park at Immokalee Regional Airport. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties roa)' be required and assigned. Selects, supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; develops and oversees staff scheduling requirements. Conceives and prepares recommendations regarding policies, rules and regulations, directives, programs, agreements, leases and contracts and other documents, v./hich may require the consideration, action or approval of the Airport Authority (the Authority). Implements the directives of the Authority with regard to all matters concerning the operations and functions of the Authority. Develops the annual budget for all airports; oversees and administers budgetary expenditures. Determines airport capital improvement needs and oversees project,,>. Prepares and administers the Five-Year Master Plan, Annual Work Program, and Annual Report for the consideration, amendment and approval of the Authority. Develops and implements the Airport Development Program and grant funding program. Formulates and implements the Foreign Trade Zone for Collier County. Direct" staff to research funding opportunities provided by all federal, state and local grant agencies related to airport functions. Ensures compliance with all Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT) airport safety policies and regulations; oversees compliance with all Environmental Protection Agency, Department of Environmental Protection (DEP), and County regulations regarding fuel storage and fueling operations. Gathers information on new trends in the field of aviation. Manages the Authority's relationships \vith all regulating agencies such as FAA, FDOT, U.S. Fish & \Vildlife, Environmental Protection Agency (EP A), Florida Game and Freshwater Fish Commission, Army Corp of Engineers, Economic Development Administration (EDA), and United States Dep3ltment of Agriculture (USDA). Develops and implements airport marketing plans and promotional programs to the aviation community and citizens of Collier County. V DMG-MAXIMUS, INC. Page 1 Last Revised: April,2010 Agenda Item No. 16G7 May 11, 2010 Page 4 of 6 Conier County, Florida. Executive Director - Airport Authority Ensures that the terms of all tenant leases are adhered to by the lessees. Maintains accurate financial airport files and financial records for all Authority activities. Conducts presentations and briefings for civic groups and the Board of County Commissioners. Operates a computer, printer, adding machine, aircraft., aircraft tug/tow bars, painting machine, tractor bush hog, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. MINIMUM QUALIFICATIONS Bachelor's degree in Airport Administration, Business Administration, Aviation or closely related field; supplemented by seven (7) years of progressively responsible experience in airport functions and operations including operational, maintenance, supervisory and administrative experience; two (2) years of Foreign Trade Zone operations, Airport Industrial Park development and management and an Accredited Airport Executive (AAE) is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must obtain and maintain a valid Florida driver's license; must obtain and maintain the designation of Certified Member (CM) of the American Association of Airport Executives (AAAE) within 6 months of hire. Fingerprinting required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy. Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction. Eouipment. Machinerv. Tools. and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive. advisory and/or design data and infoffilation. Mathematical Aptitude: Requires the ability to perfOlm addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate sUlface areas, volumes, weights. and measures. Functional Reasonin!!: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units. 19 DMG-MAXIMUS, INC. Page 2 Last Revised: April, 2010 Agenda Item No. 16G7 May 11, 2010 Page 5 of6 Collier County, Florida. Executive Director - Airport Authority Situational Reasoninl!: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Leadershio: Customer Service: Financial Accountabilitv: ADA COMPLIANCE Phvsical Ahilitv: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, canrying, pushing and/or puliing of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time sitting at workstation, Sensory Reauirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Many tasks require the ability to communicate orally. Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, paIl en, humidity, rain, temperature extremes, air traffic hazards, or bright/dim light. Collier County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals 1,1'ith disabilities and encourages both prospective and current emplo.vecs to discuss potential accommodations with the employer. @ DMG-MAXIMUS. INC. Page 3 Last Revised: April, 2010 Agenda Item No. 16G7 May 11, 2010 Page 6 of 6 RECRUITMENT PLAN - EXECUTIVE DIRECTOR, AIRPORT AUTHORITY TIMELlNE: 55 BUSINESS DAYS ACTION OWNER COMPLETED BY: 5/11/10 5/12/10 5/19/10 5/26/10 6/2/10 6/9/10 6/16/10 7/2/10 7/14/10 7/27/10 Approve amended BCC X recruitment plan Re-Advertise for position Human X Resources Selection Committee Human X empanelled Resources Receive applications HR X Generalist Prepare applications for HR X review by selection Generalist committee Short list and select Selection X candidates to be Committee interviewed Draft Interview Questions HR X Generalist/ Selection .. Committee Schedule Interviews HR X Generalist Interview Candidates and Selection X select the top three (3) for Committee approval by the AA Conduct background and HR X reference checks on top 3 Generalist candidates Submit top 3 candidates to Selection X the BCC for selection Committee Make job offer Hiring X Authority Negotiate Contract Hiring X Authority/ Boa rd Staff