Agenda 05/11/2010 Item #16D 5
Agenda Item No. 1605
May 11, 2010
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign an amendment to the State
of Florida, Department of Children and Families Challenge Grant and subsequently
recommend approval to authorize the Chairman to terminate the 2010 Challenge Grant
sub recipient agreement between Collier County and the Collier County Hunger and
Homeless Coalition. These actions are necessary due to a cbange in the administration of
Homeless Management Information System.
OBJECTIVE: For the Board of County Commissioners (BCC) to approve and authorize the
Chairman to sign an amendment to the State of Florida, Department of Children and Families
(DCF) Challenge Grant. The amendment is necessary due to a change in the administration of
Homeless Management Information System from the Hunger and Homeless Coalition (HHC) to
the Collier County Department of Housing and Human Services (HHS).
CONSIDERATIONS: On May 27, 2003, the Board of County Commissioners (BCC) gave
approval for the County to become the Lead agency for the Collier County Continuum of Care
(CoC) and to apply, on behalf of thc County's social service agencies for annual homeless
assistance. On July 28, 2009, the BCe provided after the fact approval (Item 16D2) for the 20] 0
Challenge Grant application. In September 2009 the Depmiment of Housing and Human
Services received notification Collier County had received a total Challenge Grant award in the
amount of $96,000. This Challenge Grant funding now provides homelessness assistance
through five non-profit entities: St. Matthew's House, The Shelter for Abused Women and
Children, National Alliance on Mental Illness, The Collier County Hunger and Homeless
Coalition, and Youth Haven, Inc. On March 12, 2010, the Hunger and Homeless Coalition
notified the Department of Housing and Human Services it wished to relinquish administration
of the HMIS system. HHS has been advised by DCF the department could assume
administration of the HMIS system with an approved anlendment to the original Challenge
agreement.
FISCAL IMP ACT: The acceptance of this amendment does not chmlge the overall Challenge
Grant Award amount. The amount for funding for the administration of the HMIS will now be
retained by HHS to administer the program. No general funds are associated with the Challenge
Grant or this mnendment.
GROWTH MANAGEMENT IMPACT: The Challenge Grant and this amendment are
consistent with the Growth Management Plan.
LEGAL CONSIDERATIONS: This Challenge Grant amendment has been reviewed by the
County Attorney's Office and is legally sufficient for Board action.- CMG
Agenda Item No. 1605
May 11, 2010
Page 2 of 5
RECOMMENDATION: To approve and authorize the Chairman to sign an amendment to the
State of Florida, Department of Children and Families 2010 Challenge Grant agreement,
allowing HHS to assume administration of the Homeless Management Information System.
Subsequently recommend approval to authorize the Chairman to terminate the 2010 Challenge
Grant Subrecipient agreement between Collier County and the Collier County Hunger and
Homeless Coalition.
Prepared by: Margo Castorena, Grants Operations Manager
Housing and Human Services Department
Item Number:
Item Summary:
Meeting Date:
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
1605
Agenda Item No. 16D5
May 11, 2010
Page 3 of 5
Recommendation to approve and authorize the Chairman to sign an amendment to the State of
Florida, Department of Children and Families Challenge Grant. The amendment is necessary
due to a change in the administration of Homeless Management Information System.
5111/20109:00:00 AM
Date
Prepared By
Margo Castorena
Public Services
Director
Domestic Animal Services
4/23/20109:51 :56 AM
Date
Approved By
Marcy Krumbine
Public Services Division
Director ~ Housing & Human Services
Human Services
4/30/20109:49 AM
Date
Approved By
Marla Ramsey
Public Services Division
Administrator ~ Public Services
Public Services Division
4/30/2010 9: 55 AM
Date
A pproved By
Kathy Carpenter
Public Services
Executive Secretary
Public Services Admin.
4/30/201010:06 AM
Date
Approved By
Marlene J. Foard
Administrative Services
Division
Grant Development & Mgmt Coordinator
Administrative Services Division
5/3/201012:35 PM
Date
Approved By
Colleen Greene
County Attorney
Assistant County Attorney
County Attorney
5/4/20108:28 AM
Date
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
5/4/20109:17 AM
Date
Approved By
Sherry Pryor
Office of Management &
Budget
Management! Budget Analyst, Senior
Office of Management & Budget
5/4/2010 11 :07 AM
Leo E. Ochs, Jr.
Date
Approved By
County Managers Office
County Manager
County Managers Office
5/4/201012:03 PM
Agenda Item No. 1605
May 11, 2010
Page 4 of 5
STATE OF FLORIDA
DEPARTMENT OF CHILDREN AND FAMILIES
Amendment #0002
This amendment, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as 'Department', and Collier County Board of County
Commissioners, hereinafter referred 10 as the 'Grenlee', amends Grant # HFZ03 to:
. Amend Grant language
Challenge Grant Agreement, Page 1, Paragraph 2. Is hereby amended as 10110_:
2. Grantee hereby agrees to perform the tasks and to provide the services described
in the application as described In Attachment I with the following exceptions:
A. With or prior 10 requesting the first draw, a copy of the Grantae's execuled sub-
reclplent agreements will be provided to !he Department.
B. Beginning May 01,2010, the Grantee wilT operata and manage the Homeless
Management Information System (HMIS) as refIec:ted In the Lead Agencies
Continuum of Care, The Grantee will be responsible for all financial obligations to
the Collier County Hunger and Homeless Coalition, Inc. pursuant to this grant up to
and including April 30, 2010 as it relates to HMIS activities performed before May
01, 2010. Any remaining funds subject to this grant for HMIS actlvltles will be used
by the Grantee to manage and operate HMIS,
This amendment shall begin on ADri115, 2010, or the dale which the amendment has
been signed by both parties, whichever is later.
All provisions In the contract and any attachments thereto In conflict with this
amendment shail be and are hereby changed to conform wtth this amendment. All
provisions not in conflict with this amendment are still In effect and are to be
performed el the level specified In Ihe contract.
This amendment and ail of its attachments are hereby made a part of this grant.
IN WITNESS THEREOF, the parties hereto have caused this i-page amendment to
be executed by their officials thereunto duly authorized.
PROVIDER: COLLIER COUNTY
BOARD OF COUNTY
COMMISSIONERS
SIGNED BY:
STATE OF FLORIDA
DEPARTMENT OF CHILDREN AND
FAMILIES
SIGNED BY:
PRINT NAME:
PRINT NAME: Harriet A. Coleman
PRINT TITLE:
proved as to form & legal sufficiency
Page 1
Amendment 0002
Onurt # HFZ03
PRINT TITLE: Circuit AdmInistrator
DATE:
Provider FEID#: 596000556
DATE:
Colleen Greene.
Assistant County Attorney
ATTEST:
DWIGHT E. BROCK. Clerk
By:
1044 6th Avenue North
Naples, FL 34102
Agenda Item No. 1605
May 11, 2010
HUNGER & HOMELESS COALmON OF COLLIER COUN1Y Page 5 of 5
(239) 253-3449 (Ph)
(239) 263-6058 (Fax)
T~_WeAl&bADiIferr.nce
www.collierhomelesscoalition.org
Boarii1lthj~__ March 12,2010
OJr": .
A1IegniBillliJirI "
. CalholicCJl8rlties:. ".
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Ody FIoI8s.Dicicman .
Conroy, Sirilberg, P:A.
George Orobinski .
TreatmelitW61kS .
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Communii}' Founclationcl,tolli&r'
'COWltY:, '. ";
The leagu6-9ri6;jn~:
To: Collier County
Re: Homeless Management Information System (HMIS)
The Homeless Management Information System (HMIS) is a tool that benefits all agencies in
our Continuum of Care, As a program of the Hunger and Homeless Coalition, the HMIS
system has expanded to serve 13 agencies. Over the past two years the system has been
administered efficientiy and effectively and we have gained the confidence of end users. The
HMIS staff has consistentiy been available for training and ongoing support. We were pro
active in preparing agencies applying for new HUD homeless prevention funding where HMIS
was mandated, and successful in bringing all HPRP participants live in the system.
Unfortunately, reimbursement and contract delays for HUD HMIS funding through CCHHS, the
Lead Agency, has put the Hunger and Homeless Coalition at risk fiscally. Therefore, the
Coalition Board has made the difficult decision to turn the HMIS System Administration over to
the Lead Agency.
The Coalition will fulfill current HUD CoC HMIS renewal grant funding obligation through April
30th 2010, The new funding cycle for HMIS CoC renewal begins May 1st, 2010, at which time
HMIS will be turned over to Collier County,
..
The current HMIS Administrator, Bonnie Seargeant has put in notice to the Coalition that her
last day of employment will be March 31st, 2010. Bonnie will be available without delay to
assist with HMIS training and the turnover of information,
Sincerely,
~fl1. w-'~
. Lynda Waterhouse/Board Chair
[lL/tfc~
Debra Mahr/Executive Director
Attachment: HMIS Status Report as of March 2010
THE COLLIER COUNTY IIlNGER ANO HOMELESS COALITION IS A OESIGNATED 501(C)3 NON-l'ROFfT ORGAlllZATION SINCE 2001. FED 10110<-3810154. "A COPY OF THE OFRCIAL
REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CAWNG TOll.fREE (8flO.435.T352) WITHIN THE STATE REGISTRATION
DOES NOT IMPLY ENDORSEMENT, APPROVAL. OR RECOMMENDATION BY THE STATE.. REG#CH21737
The COIllition is sponsored by the Comer County Un;tt!d WilY and the Smte of Florid;', INjHlrtmenl of Children and Families