Agenda 05/11/2010 Item #16C 1
Agenda Item No. 16Cl
May 11, 2010
Page 1 of 12
EXECUTIVE SUMMARY
Ratify Change Order No. I to a Work Order issued to Quality Enterprises USA, Inc.,
under Contract #08-5011 for Project #72549, "Pump Station Improvements 112.06 and
130.00."
OBJECTIVE: To explain why Change Order No. I was issued to Quality Enterprises USA,
Inc., to separate the original work order for two pump stations in the amount of $337,606.00,
into two work orders; one for pump station 112,06 in the amount of $193,161.00, and a second
one for pump station 130.00 in the amount of$144,445.00.
BACKGROUND AND CONSIDERATIONS: Quality Enterprises is one of five contractors
previously pre-qualified and awarded a contract under Invitation to Bid #08-50 II for
Underground Utilities Construction Services. This is an annual fixed term contract under which
projects and tasks that exceed $50,000 are competed for among all of the firms under the
contract.
On September 23, 2009, staff solicited price quotes from all of the contract holders for
construction work for pump stations 112.06 and J 30.00. Plicing for the two jobs were itemized
separately within the same price quote solicitation. On October 8, 2009, Quality Enterprises
USA, Inc., was the lowest overall bidder for contract #08-5011 to perform the construction work
at both sites. The Planning and Project Management Department guidelines would normally
require that this work be executed under two separate work orders, for each pump station, in
order to accurately track costs, avoid charging work done on one pump station to the other, avoid
the possibility of double charges, and ensure that the work completed and associated costs are
appropriately recorded in the Asset Management records.
On October 13, 2009, a work order was issued to Quality Enterprises USA, Inc" under contract
#08-5011 "Underground Utilities Construction Services" for general contractor services for
pump stations 112.06 and 130.00 in the amount of $337,606. A subsequent purchase order
followed on October 15, 2009. Under the terms and conditions of this contract, work orders over
$200,000 require Board of County Commissioners (Board) approval before a purchase order is
issued. Board approval was not obtaincd. However, a notice to proceed was issued to the
contractor on January 27, 2010. The contractor began work and submitted a pay application for
both pump stations 112.06 and 130.00, which was received, approved and paid.
To correct this error and proceed with the work under two separate work orders as originally
intended, the original work order was amended to cover pump station 112.06 only, and was
reduced to $193,161. A separate work order was issued for pump station 130.00 in the amount
of $144,445. The separation of the work orders was done in coordination between the Public
Utilities Division, Purchasing, and the Clerk of Courts Finance Department, with their respective
managerial approvals. As shown below, the purchase orders show a difference from the work
orders of +/- $36,976.30, because of the payment already made; however, neither work order
exceeds $200,000.
Agenda Item No. 16C1
May 11, 2010
Page 2 of 12
Previous
On inal WO
Purchase Order $ 337,606.00
JoumalEntry
Work Order $ 337,606.00
Current
WO for 112.06 WO for ]30.00
$ 230,137.30 $ ]07,468.70
$ (36,976.30) $ 36,976.30
$ ]93,]61.00 $ ]44,445.00
FISCAL IMPACT: This has no additional fiscal impact. Funding is available in and is
consistent with the FY10 Capital Budget approved by the Board on September 24, 2009. The
source of funding is the Wastewater Uscr Fee Fund (414).
GROWTH MANAGEMENT IMPACT: This project meets CUlTent Growth Management Plan
standards to ensure the viability of public facilities,
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action--SRT.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing
Board of the Collier County Water-Sewer District ratity these changes to the work orders
associated with purchase orders 45001 ]2802 and 4500] 17106.
Prepared by: Phil Gramatges, P.E., Interim Director, Public Utilities Planning and Project
Management Department.
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16C1
May 11, 2010
Page 3 of 12
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16C1
Ratify Change Order NO.1 to a Work Order issued to Quality Enterprises USA, Inc., under
Contract #08-5011 for Project #72549, Pump Station Improvements 112.06 and 130.00
5/11/20109:00:00 AM
Project Manager, Principal
Date
Approved By
Phil E. Gramatges, P .E.
Public Utilities Division
Public Utilities Engineering
4/29/20109:58 AM
Manager. Wastewater Collection
Date
Approved By
Stephen L. Nagy
Public Utilities Division
Wastewater
4/29120101:02 PM
Manager. Contracts Administration
Date
Approved By
Kelsey Ward
Administrative Services
Division
Purchasing & General Services
4/29/2010 1: 1 0 PM
Date
Approved By
Steve Carnell
Administrative Services
Division
Director. Purchasing/General Services
Purchasing & General Services
4129120101:11 PM
Date
Approved By
Thomas Wi des
Public Utilities Division
Director. Operations Support. PUD
Utilities Finance Operations
4130120107:59 AM
IQ Water Manager
Date
Approved By
Beth Johnssen
Public Utilities
WasteWater
4/30/20109:13 AM
Deputy County Attorney
Date
Approved By
Scott R. Teach
County Attorney
County Attorney
4130/20109:52 AM
County Attorney
Date
Approved By
Jeff Klatzkow
4130/201010:57 AM
Approved By
Date
James W. Delany
Public Utilities Division
Public Utilities Division Administrator
Public: Utilities Division
4/30120101:37 PM
Approved By
G. George Yilmaz
Public Utilities Division
Agenda Item No. 16C1
May 11 , 2010
Page 4 of 12
Director - Wastewater
Date
Wastewater
4/30/20102:02 PM
Date
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
4/30/2010 3:43 PM
Date
Approved By
Susan Usher
Office of Management &
Budget
Management/Budget Analyst, Senior
Office of Management & Budget
5/3/20106:52 PM
Date
Approved By
Leo E. Ochs, Jr.
County Managers Office
County Manager
County Managers Office
5/4/201011:44 AM
"Annual Contract for Underground Construction"
Contract #08.5011
Agenda Item NO.1 C1
May 11, 2 10
Page 5 0 12
This Work Order is for Gene"ai Contractor's Services, subject to the terms and
conditions of the Contract referenced above, for work known as:
Project'
Pump Station Imorovements 112.06 & 130.00
The work IS specified in the Bid proposal from Quality Enterprises USA Inc" dated
October 8, 2009, which is attached hereto and made a part of this Work Order In
accordance witt1 Terms Clnd Conditions of the Agreement referenced above, Work
Order is assigned to Qualitv Enterprises USA lnc
(Film Name)
~C.J?Pf!9.LWQL~~
To relTlove and replace the eXisting pumps and panels and repiace it with new pumps
3nd paneis per the construction plans as described in the RFQ
~che5Lu.1e of Work: Comqlele within 90 days after the NTP.
b..LqQ!dated Damaoe5: Per RFQ letter from Coll1er Coountv and oer contract 08~5011
~..QLllQ,gnsalion: In accordance with Item No.3 of the Agreement, the County will
compensate the Firm in accordance with the negotiated lump sum amount provided in
th~ schedule below
Per Bid Proposal
$337,606.00
TOTAL
$337 606,00
AUTHORIZEO BY'
approval will be considered an
an e)(8cuted Charge Order as
101/2/0"t
Dale
!tJ/13/'J'l
Date
i;F'PROVED BY
\0 {\'3./c'4
Date
APPROVED BY'
APPROVED BY
Public
QUALITY
USA INC
EjY(~~~~~~-
.i:o~;i~J:<;a~io, Vice fJresi(i"";nt---
{2)
mA.a,t- wAerJ
(Print Name)
1'.1~C I pi' ]
Send all Invoices to:
Board of County Commissioners
Attn: Accounts Payable
BuIlding F 7\t1 Floor
3301 Temiemi Traii E
NeplesFl34,,2
No. 1~C1
fliay 11, 2010
age 6 of 12
Board of County Commissioners
Purchasing Department
3301 Tamlllmi Traii E
Naples Fl 34112
Ta~ E~&mpt: 85-8012621830C-2
(i)
Purchase OrdfJr number mu.t appur on all relatMl
correspondence, shippIng pa~... and Invoices:
Vendor # 102478
Purchase order
4500112802 ,..10/1612009
QUAUTY ENTERPRISES USA INC
3894 MANNIX OR. STE 216
NAPLES Fl 34114.5406
::;a,taojPerwn Sr Projeet Gullanl
Please deliver to:
PUBLIC UTILITIES ADMINISTRATION
3RD FLR. HEALTH & COMM SERVICE SLOG
3301 TAMIAMI TRAIL E
NAPLES FL 34112.3969
DeliYeryDate 09/30/2010
Te-rmsof PaylTlflnt
Nel 30 Days
Currency
USD
I "9m Materilfl
000'0
Description
PumpingfUft Stations Improv
OrderQty Unit
337,606 each
Price Per Unit
1.00
Net Velue I
337,606.00
Release order against contract 4600001830
QQ010
PumDinq/lift Slations ImDrov
Total net vatue excl tax USD
337,606.00\
VENDOR Terms and Conditions
The VENDOR agrees 10 romply witt'. all Purchas!: Order Terms and Condlbons as outlined on the Collier County Purchasing intemel sile
httpl/www.COlliergov.netJlndex.aspX7page...762(revision dale 01122.12008). including delivery and payment terms. Further the VENDOR agrees 10
Prol/ide goods and services outlined in this Purctlase Ordar with the prices, terms. delil/ery method and
soecificatlons listeod above
Notify departmant Immediately if orclerflllfillment cannot oocur as specified
Sendal! invoices to
Board of County Commissioner.;
Attn: Accounc.Payable
PO Bo~4'3016
Naples, Fionds 34101.30t6
The Purchase Order is authorized under direction of Colher County Board of County Commissioners by
! ~j;. ~ ....;.J(- Stephen y, Carnell, Gen&ral Services I Purchasing Director
Agenda Item No. 16C1
May 11, 2010
Page 7 of 12
PROJECT NAME: Pump Statlpn Improvements 112.06 & 130.00 PROJECT #:~PROJECT MANAGER: Zamira Del Toro
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
- BID/RFP #:
08-5011-6
MOD #: -1-- PO#: 4500112802 WORK ORDER #: 4500112802
DEPARTMENT: PPMD CONTRACTOR/FIRM NAME: Quali1v Entarprises USA, Inc.
Original Contract Amount:
337,606.00
(Starting Point)
$ NJA
(Last Total Amount Approved by the BCC)
Current BCC Approved Amount:
Current Contract Amount:
$ 337,606.00
(Including All Changes Prior To This Modification)
$~I44.445~O )
$ 193,161.00
(Including This Change Order)
Change Amount:
Revised ContractIWork Order Amount:
Cumulative Dollar Value of Changes to
this ContractIWork Order:
$~445.00')
Date of Last BCC Approval
N/A
Agenda Item #
N/A
Percentage of the change over/under current contract amount_C 42) %
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (5): ORIGINAL: 413012010
CURRENT:
6130/2010
This change order will: 0 Add a new Task for $
o Increase Task Number _ by $
Other: To remove LF 130.00 from WOo
Describe the change(s): The existinQ WO contains LF112.06 and LF130.00 as one proiect. which in realitv is two
different proiects with two different scopes. This chanQe will separate LF 130.00 as one prolect and LF130.00 as
the other Qet process.
Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions . 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Payments could not be made
This change was requested by: r1Contractor/Consultant 171 Owner rl Using Department C CDES
CDesi.sn Professional rlRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes
r No
APPROVED BY: Date: ~
APPROVED BY Date: 3lzq,ho
REVIEWED BY: Date: 3/30 { 10
Revised 7-14-09
Agenda Item No. 16C1
May 11,2010
Page 8 of 12
CHANGE ORDER TO WORKORDER
TO: Quality Enterprises USA, Iue. FROM: Publie Utilities PPMD
3894 Mannix Dr. Suite 2]6 3301 E. Tamiami Trail
Naples, Florida 34114 Naples, Fl. 341 ] 2
Project Name:
Pump Station Improvements 112.06 & 130.00
Project Number:
72549- LS Improvements Program
Work Order Date: 10/16/2009
Change Order No.: I
Change Order Description:
This deduction change order is to remove LF 130.00 from the work order.
Original agreement amount ...............................................................$337.606.00
Sum of Previous Changes..................~....................$O
This Change Order No.1 Amount (add o~.........................$ (144.445. OeY
Revised Agreement Amount .............................................................$ 193, 161 .00
Work Order
PO 4500112802
Original contract time in calendar days.................... ....... ............... ...93 days
Adjusted number of calendar days due to previous change orders............ ...0 days
This change order adjusted time is........ ....... ...................... ...... .........61 days
Revised Contract Time in working days...... ......................... .................154 days
Original Notice to Proceed date .................................................. ]127/2010
Completion date based on original contract time......................... 4/30/2010
Revised completion date due to change order(s)... 6/30/2010
Your acceptance of this change order shall constitute a modification to our Agreement and
will be perfonned subject to all the same terms and conditions as contained in said
Agreement indicated above. as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs. _ f\---r--
Prepared by: 1:ttu.tm ~. l...t!1..<J Date: 3}zgJZO/V
Zamira DelToro, Project Manager
PUPPMD
Accepted by:
Date: 3/.;;S/to
Change Order No.
Page 2
Approved b :
Agenda Item No. 16C1
May 11, 2010
Page 9 of 12
Date: 3 /v ~~v
Date: Y2.q, AD
Date:/ ~
Date: 3/30110
'7~,/'O
BID SCHEDULE
Agenda Item No. 16C1
May 11, 2010
Page 10 of 12
Quality Entarprisea USA, Inc.
COLLIER COUNTY
LIFT STATIONS 112,06 and 130.00 IMPROVEMENTS
BASE BID
Unit
lten Descrintion ~ .!l!ill ~ Total
I Mobilization/Demobilization 1 LS 27 500 00 1& 27.<nn nn
2 General RCQuirements 1 LS 5.000.00 1$ < nnn nn
3 L.S. 112.06 Refurbishment 1 LS .. ~< J.n< nn I ~ p< ,. n< nn
4 L.S, 130.00 Refurbishment 1 LS $127,690.00 $ 127 690.00
I
5 Idemnification I 1 LS $ 10.00 $ 10.00
,.- I
6 Trench Safety , 1 LS 1 000.00 $ 1 nnn . nn
I
BASE BID TOTALT $ 337,606.00
**
** Price based on Collier County buying material directly from ITT as indicated
on their Quote #2009-APO-3648 and #2009-APO-3647.
JAF/dmnlSpecS/BldSehedule.xls
1'1#200.06468-09001
061806
WORK ORDER
Contract # 08-5011
Underground Utility Contracting Services
Dated: March 25, 2010
Agenda Item No. 16C1
May 11, 2010
Page 11 of 12
This Work Order is for General Contractor's Services, subject to the terms and
conditions of the Contract referenced above, for work known as:
Project: Improvements for LS 130.00
The purpose of the work order is to provide underground utility services related to mechanical and
electrical upgrade for the L.S.130.00. In accordance with Terms and Conditions of the Agreement
referenced above this Work Order is assigned to Quality Enterprises.
Task 1- Per Quote ProposaL..................... $ 144,445 .OQ'LUMP SUM
Scope of Work: To remove and replace the existing pumps and panels and replace it
with new pumps and panels per the construction plans as described in the RFQ,
Schedule of Work: The scope of work defined herein will commence upon notice to proceed, and
are estimated to be completed within 120 day after the NTP.
Compensation' The County will compensate Quality Enterprises a Lump Sum amount not to exceed
$144,445.00 per quote proposal.
PREPARED BY 1! (UJ; rt:Z-.1?~~-~
. ect Manager
Management Department
APPROVED BY:
APPROVED BY:
1/
REVIEWED BY:
QUALITY ENTERPRISES USA INC,
By: ~7 r~
~~ .3i;;.,;),t)
Louis J.Gaudio, Vice President-Project Management
Witnesses (2)
(1) \ / (2)
:3) ZC1.j? 0/0
f Oat
~2.4.!to
Date
3/31/10
./ D1!!e
/"
,~)' /0
Date
3/30110
Date
1 a:?
JfldlO
-"'I' . U
j /~ (', '!r--
Signature
m fl{U tf- (1h-e. N
(Print Nama)
Board of County Commissioners
Purchasing Department
3301 Tamiami Trail E
Naples Fl34112
Tax Exempt: 85--B012621830C-2
(i)
Agenda Item No. 16C1
Mav 11 2010
Send all Invoices to: Page 12 of 1
Board of County Commissioners
Altn: Accounts Payable
Building F 7th Floor
3301 Tamiami Trail E
Naples Fl 34112
Purchase Order number must appear on all related
correspondence. shipping papers and Invoices:
~g~i{~e or!:l.iY'.. ...
PO Nom'" 4500117106
0." 04109/2010
Vendor # 102478
QUALITY ENTERPRISES USA INC
3894 MANNIX DR, STE 216
NAPLES FL 34114.5406
Col1taclP0fson Tom Chmelik
Please deliver to:
PUBLIC UTILITIES ADMINISTRATION
3RD FLR, HEALTH & COMM SERVICE BLDG
3301 TAMIAMI TRAIL E
NAPLES FL 34112-3969
Delivery Date:
0913012010
Terms of Payment
Net 30 Days
Currency
USD
~/tem,: ~'~':MaterJa/-,:,;::';', ;":;-,: 'p-!~crjf!~o,?~,~,:~,"::
00010 Task1-Mech.&Elec. upgrade for lS 130.00
Release order against contract 4600001830 Item 00010
,:::-;:."Ord~t'Ott:.~.l.!tilt-, Ptjce Per.Uiilt-:,N.tVa~,!e
107,468.7 each 1.00 107,468.70
Task1-Mech.&Elec. upgrade for LS 130.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with aU Purchase Order Terms and Conditions as ouliined on the Collier County Purchasing Internet site:
http://www.colliergov.neUtndex.aspx?page=762 (revision date 01122/2008), including delivery and payment terms. Further the VENDOR agrees to:
1, Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and
specifications listed above
2. Notify department Immediately if order fulfillment cannot occur as specified
3 Send all invoices to'
Board of County Commissioners
Atln: Accounts Payable
Building F 7th Floor
3301 Tamiami Trail E
Naples FL 34112
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
~ 'fi (;-#2 Stephen Y. Carnell, General Services I Purchasing Director
Printed Fri Apr 092010 15:51 :53 GMT-0400
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