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Agenda 04/27/2010 Item #16B 5 Agenda Item No. 1685 April 27, 2010 Page 1 of 24 EXECUTIVE SUMMARY Recommendation to award RFP #10-5402 and agreement between Collier County and Camp Dresser McKee, Inc. (CDM) to begin the implementation of the Immokalee Stormwater Master Plan, in the amount of $413,946. OBJECTIVE: To review and prioritize the projects contained within the Immokalee Stormwater Master Plan; coordinate the Immokalee Storm water Master Plan with the existing Immokalee Area Master Plan; and, begin the implementation of the Immokalee Stormwater Master Plan, with the focus on design, permitting and bidding assistance for the Downtown Immokalee area project. CONSIDERATIONS: In 2005, the Big Cypress Basin, of the South Florida Water Management District, contracted H.W. Lochner, Inc., to conduct a study in order to develop the Immokalee Stormwater Master Plan to address flooding and water quality concerns. The study involved an analysis of problems and needs, data collection, hydrologic and hydraulic modeling, water quality analysis, evaluation of alternative solutions, initial cost estimates, and development of a recommended alternative. The consultant developed four alternatives to present to the Immokalee Community Redevelopment Agency (CRA) Advisory Board. These alternatives were presented to the Advisory Board at the public meeting on March 2, 2005. The Advisory Board selected alternative four as the best option and recommended the consultant move forward with the conceptual design. The selected alternative identified five improvements in the following areas: . Madison Ditch . Slough Conveyance . Lake Trafford and Fish Creek . Immokalee Drive . Downtown Immokalee On June 9, 2009, the Immokalee Stormwater Master Plan was accepted by the Board of County Commissioners. In the first quarter of 20 I 0, the CRA was notified that under the 2008 Supplemental Community Development Block Grant (CDBG) Appropriations for the Disaster Recovery Initiative (DRI), the Collier County Department of Housing and Human Services Selection Committee was recommending that the CRA be awarded a construction grant in the amount of $3,533,124 for the stormwater improvements in the downtown Immokalee area. The award is expected to be officially received in July 2010 and will require that construction is completed within in 2 years of the award. The purpose of this award is to review and prioritize the projects contained within the Immokalee Stormwater Master Plan and to coordinate it with the existing Immokalee Area Master Plan. During the review, all projects will be brought up to current standards. In addition, the project will be the first step in implementing the Immokalee Stormwater Master Plan with the focus on design, permitting and bidding assistance for the Downtown Immokalee area project. Agenda Item No. 1685 April 27, 2010 Page 2 of 24 RFP #10-5402 was issued on January 15, 2010 to solicit proposals to begin the implementation of the Immokalee Stormwater Master Plan. Four hundred sixteen notices were sent, one hundred twenty five firms downloaded the RFP package, and ten proposals were received. The Selection Committee met on March 2, 2010 and by consensus, recommended the award of the RFP and a contract to CDM. Collier County Stormwater and the Immokalee CRA have partnered to jointly fund this contract. The Immokalee CRA will be providing $200,000 to begin the implementation of the Immokalee Stormwater Master Plan. Collier County will provide $213,946. FISCAL IMPACT: In order to have sufficient budget and initiate this project, a budget amendment will be necessary establishing the Immokalee CRA participation. Funds will be moved from the Immokalee CRA Fund 186 to the Stormwater Fund 325. The approved FYlO Stormwater budget contains $200,000 towards this project. GROWTH MANAGEMENT IMPACT: The Immokalee Stormwater Master Plan is in accordance with the goals and objectives of the Drainage Sub-element of the Growth Management Plan for Collier County Stormwater Management. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action-SRT. RECOMMENDATION: Recommendation is to award RFP #10-5402; to authorize the necessary budget amendments; and to authorize the Chairman to sign a standard county approved agreement between Collier County and Camp Dresser McKee, Inc. (CDM) for implementation of the Immokalee Stormwater Master Plan in the amount of$413,946, following the County Attorney's review. Prepared by: Brandy Otero, Operations Analyst, Stormwater Management Section Attachments: (1) Schedule A - Scope of Services; (2) Schedule B - Basis of Compensation; (3) Schedule C - Project Milestone Schedule. Item Number: Item Summary: Meeting Date: Agenda Item No. 1685 April 27, 2010 Page 3 of 24 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 1685 Recommendation to award RFP #10-5402 and agreement between Collier County and Camp Dresser McKee, Inc. (COM) to begin the implementation of the Immokalee Stormwater Master Plan in the amount of $413,946. 4/27/20109:00:00 AM Prepared By Brandy Otero Transportation Division Operations Analyst Date Transportation Road Maintenance 4/12120103:34:43 PM Approved By Gerald Kurtz Transportation Division Project Manager, Principal Date Approved By Transportation Road Maintenance 4/12/2010 5: 16 PM Rhonda Cummings Administrative Services Division Contracts Specialist Date Approved By Purchasing & General Services 4/14/20109:18 AM Steve Carnell Administrative Services Division Director - Purchasing/General Services Date Approved By Purchasing & General Services 4/14/20104:51 PM Caroline Soto Transportation Division Management/Budget Analyst Date Transportation Administration 4/15/201011:23 AM Approved By Norm E. Feder, AICP Transportation Division Administrator - Transportation Date Transportation Adminil?tration 4/15/2010 12:48 PM Approved By John Vliet Transportation Division Director - Road Maintenance Date Transportation Road Maintenance 4/15/20104:08 PM Approved By Penny Phillippi Immokalee County Redevelopment Agency Executive Director, Immokalee CRA Immokalee County Redevelopment Agency Date Approved By 4/16/201010:06 AM Lisa Taylor Management/Budget Analyst Date Agenda Item No, 1685 April 27, 2010 Page 4 of 24 Transportation Division Transportation Administration 4/16/20103:29 PM Approved By Pat Lehnhard Executive Secretary Date Transportation Division Transportation Administration 4/16/20103:35 PM Approved By OMB Coordinator Date County Manager's Office Office of Management & Budget 4/16/20104:08 PM Approved By Susan Usher Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 4/19/20108:28 AM Approved By Jeff Klatzkow County Attorney Date 4/19/20109:30 AM Approved By Leo E. Ochs, Jr. County Manager Date County Managers Office County Managers Office 4/20/20104:02 PM - Agenda Item No, 1685 April 27, 2010 Page 5 of 24 SCHEDULE A SCOPE OF SERVICES I. Background During Tropical Storm Fay, the downtown Immokalee area experienced significant flooding and continues to flood during heavy rain events. The flooding poses safety risks to persons and property in the area. In addition to the threat of flooding, there are open drainage swales that continuously collect garbage to the point of impeding the flow of storm water through existing drainage structures. Large unprotected drainage basins also exist that pose safety risks to persons in the area. Prior to Tropical Strom Fay, The Big Cypress Basin, of the South Florida Water Management District, developed the Immokalee Stormwater Management Master Plan in 2005 to address flooding and water quality concerns. The study involved an analysis of problems and needs, data collection, hydrologic and hydraulic modeling, water quality analysis, evaluation of alternative solutions, initial cost estimates and development of recommended alternatives. In March 2005 the Immokalee Community Redevelopment Agency (CRA) Advisory Board provided input into the Stormwater Master Plan and selected five areas for implementation. These areas will be referred to as "the five areas" in the remainder of this document and include: . Madison Ditch . Slough . Lake Trafford and Fish Creek . Immokalee Drive . Downtown Immokalee In 2008 the CRA developed a Redevelopment Master Plan for the Immokalee Downtown Redevelopment Area. All proposed stormwater improvements within the redevelopment area should be targeted to facilitate redevelopment or resolve stormwater drainage problems. In the first quarter of 2010, the CRA was notified that under the 2008 Supplemental Community Development Block Grant (CDBG) Appropriations for the Disaster Recovery Initiative (DRI), the Collier County Department of Housing and Human Services Selection Committee was recommending to the Collier County Board of County Commissioners and Florida Department of Community Affairs that the CRA be awarded a construction grant in the amount of $3,533,124 for the stormwater improvements in the downtown Immokalee area. The award is expected to be officially received in July 2010 and will require that construction is completed within in 2 years of the award. Agenda Item No, 1685 April 27, 2010 Page 6 of 24 II. Scope of Services In order to coordinate the 2005 SWMP with the 2008 Redevelopment Plan and adhere to the 2-year schedule requirement of the construction grant money being awarded, the purpose of this scope of work is to: 1. Review, update, and prioritize the conceptual plans developed as part of the 2005 SWMP and selected by the CRA for implementation in the five areas (Task 1 ). 2. Design and provide construction drawings for the downtown area (Task 2). 3. Obtain necessary permits for the downtown area design (Task 3). 4. Provide bidding assistance services for the downtown area design (Task 4). TASK 1 -Update and Prioritize Master Plan Under this task, the ENGINEER will review background information. The ENGINEER will also collect new design specific data for the downtown project area only. Based on the reviews and new information, the ENGINEER will update the conceptual designs for the five areas and develop a prioritized implementation plan for the five areas. Sub-task 1.1 - Review of Background Reports and Information The ENGINEER will schedule and conduct a project kickoff meeting to review the project scope and goals with the COUNTY. The ENGINEER will review the following background reports and information as provided by the COUNTY. . 2005 Immokalee Stormwater Master Plan (SWMP) . XP SWMM model developed in 2005 as part of the SWMP . 2008 CRA Redevelopment Plan . The 60% design of sidewalks in the downtown area and relevant supporting data Sub-task 1.2 - Topographic and Boundary Survey A topographic and boundary survey will be completed for the downtown project area. Prior to survey initiation, research into the subdivision plats covering the project area will be conducted. A computed CAD level drawing of the properties based on the existing plats of record will be produced and will be the basis of the horizontal control for the project. Since many of the subdivision plats in this area are very old and possibly incomplete, it is recommended that the County provide a title search over the subject property limits to identify any easements of record that may not be indicated on the recorded subdivision plats, The design topographic survey will establish vertical control - 2 Agenda Item No, 1685 April 27, 2010 Page 7 of 24 based on the NAVD 88 datum. Field efforts will measure road cross-sections, soil- boring locations, invert elevations of structures, and utility locations (underground utility locations will be completed to the extent that they are able to be marked by others including IWSD and Sunshine State No Cuts). Horizontal control will be based on NAD 83 State Plane Florida East Zone. As part of the survey work, a map of right of way (ROW) needs will be developed and provided to the COUNTY. Sub-task 1.3 - Geotechnical Exploration and Evaluation Based on the 2005 conceptual plan, a geotechnical evaluation will be completed for the downtown project area. ENGINEER will develop a geotechnical evaluation plan to obtain soil borings and the associated tests at appropriate intervals to provide information necessary for the design of the proposed pond, pipes, and ex-filtration trenches. As needed, this will include hydrologic evaluation and evaluation of potential rock excavation handling. Sub-Task 1.4 - Ecological Assessment An ecological assessment of the downtown project area will be completed as soon as possible in the project to assist the COUNTY with land acquisition efforts. The ENGINEER will collect all data and information necessary to determine the boundaries of wetlands and surface waters defined by the rules or regulations of each agency processing or reviewing a permit application within the project boundaries. The ENGINEER shall be responsible for verification of wetland data identified and coordinating regulatory agency field reviews, including finalization of wetland assessments with applicable agencies. As-needed for permitting purposes, the ENGINEER shall prepare clearances for the project area, This may include: . Wetland Impact Analysis: The ENGINEER shall analyze the impacts to wetlands for the project area and complete the Wetlands Evaluation Report. . Threatened and Endangered Species Analysis: The ENGINEER shall collect data necessary to perform an Endangered Species Biological Assessment, and analyze the impacts to wildlife and habitat for the project area. Sub-task 1.5 -Update Stormwater Master Plan Based on the review of background information and new data collected, the ENGINEER will identify potential modifications to the 2005 conceptual plans for the five areas based on the following reviews: . A comparison to the 2008 Redevelopment Plan will be made to identify common elements and where improvements should be coordinated between the sets of plans. 3 Agenda Item No, 1685 April 27, 2010 Page 8 of 24 · A review of the ongoing sidewalk design project in the downtown area will be made to coordinate improvements in the same locations. · Review the new data collected and make an initial site visit to identify changes that may be needed and if there are additional stormwater improvements that should be included that were not in the 2005 conceptual plan. · Complete a QA/QC review of the existing model and how it was used to develop conveyance needs in the conceptual plans for the five areas. For budgeting purposes, it is assumed the model is of reasonable quality and accuracy and will require only minor updates and modifications. The model will be used for hydraulic evaluations to verify hydraulic capacities and pipe sizes in the conceptual plans for the 2-year/24-hour, 5-year/24-hour, 10-year/24-hour, 25- year/72-hour, and 100-year/72- hour design storm events under both existing and proposed conditions. · Identify potentially new water quality regulatory changes and constraints since the 2005 study was completed. This includes potential impacts from recent TMDL levels established since the 2005 conceptual plan was developed. . Provide an overall value-added evaluation of the conceptual plans for the five areas. The ENGINEER will discuss the potential modifications identified with the COUNTY and collaboratively select any modifications that should be made to the conceptual plans. Based on the updated plan, ENGINEER will update the opinion of probable costs for the five areas to reflect any updates and the current market conditions. Updating of the probable costs is a high priority to be completed as soon as possible in the project. Sub-Task 1.6 - Stakeholder Meetings ENGINEER will schedule two stakeholder meetings in Immokalee that will be run by the COUNTY'S public information facilitator. The ENGINEER will assist in leading these workshops. At these meetings, ENGINEER would present the conceptual plans for the five areas. This will include clearly describing the benefits and costs of each project. The purpose of these meetings will be to communicate the plan to the stakeholders and obtain feedback to prioritize the projects and potentially. modify the conceptual plans. _. 4 Agenda Item No. 1685 April 27, 2010 Page 9 of 24 Sub-Task 1.7 - Prioritize Projects and Develop Implementation Plan Based on the available CDBG DRI grant funding, the downtown area project is the first priority to be completed. The second priority will be the slough area culverts as they are downstream of the downtown area improvements. The ENGINEER will utilize a ranking matrix to prioritize the remaining three stormwater improvement needs obtained from the Immokalee Stormwater Master Plan using the following parameters: . Priority needs identified by the Immokalee Community Redevelopment Agency Advisory Board . Improvements in the Life Safety Issues within each Geographic Area of Concern . Improvement in Level of Drainage Service . Improvement in Environmental Quality . Incentive for Redevelopment Activities . BudgeUCost . Land Acquisition Need and Feasibility . Permitting Complexity . Adequacy of existing and proposed stormwater outfalls . Time to Project Completion . Benefit to residential land uses (units) . Benefit to commercial land uses (acres) . Benefit to agricultural land uses (acres) . Benefit to conservation/natural land uses (acres) . Project completion from a downstream to upstream (normal stormwater flow direction) progression. Based on the analysis and information from the previous tasks, the ENGINEER will develop a recommended implementation plan for the updated conceptual plans in the five areas. As part of developing the recommendations, the ENGINEER will coordinate and participate in CRA meetings. The analysis and information compiled from the previous tasks and coordination with the CRA will be documented in a Task 1 summary report and include the following: . Prioritized list of recommended projects for design and constr'Uction . List illustrating grant opportunities . Common elements between the Immokalee SWMP and the Immokalee Community Redevelopment Plan. TASK 2 -Final Design of Downtown Improvements The downtown area will be the first priority for implementation based on the available grant funding that must be used within 2-years for that area. Therefore, this final design task includes a preliminary design report and final design for the downtown area improvements. The final design will include construction drawings and specifications for bidding and construction. 5 Agenda Item No. 1685 April 27, 2010 Page 10 of 24 Subtask 2.1 - Hydraulic and Water Quality Analysis Using the hydrologic and hydraulic SWMM model reviewed in Task 1, the ENGINEER will complete design level hydraulic and water quality analysis for the updated conceptual design for the downtown area. The analysis will fulfill the grant funding and permitting requirements. It will also provide the necessary hydraulic and water quality analysis needed to support the preliminary and final construction plans. This will include: · The SWMM model will be updated where needed with new topographic survey information collected under Task 1. The updated model will be used to identify the hydraulic conveyance parameters (pipes sizes, slopes, number of inlets, exfiltration trench sizes, etc.) needed to complete the design plans. This will include changes that may be needed to avoid utility conflicts. · The US EPA Spreadsheet Tool for Estimating Pollutant Load (STEPL) will be used to calculate pre and post construction water quality loads. This will include evaluation of proposed best management practices (BMPs) to reduce pollutant loads. The analysis will be completed and documented to be consistent with existing and pending TMDL requirements so that reduction credits can be taken for this work. This will include an analysis of the current pollutant loads and a comparison to the reduced loads based on the reduction of the final design. · The pollutant load reductions will be compared to potential and anticipated new water quality regulations. This includes the draft US EPA Nutrient Loading regulations. It also will consider potential future TMDLs based on information from other TMDL programs that have been established. . A Harvey Harper pond analysis will be completed for the proposed pond. · The existing conditions analysis (no-build analysis) will be completed at the design level for the existing hydrologic, hydraulic, and water quality conditions. . The proposed conditions analysis will be completed at the design level for the existing hydrologic, hydraulic, and water quality conditions. The ENGINEER will summarize the hydraulic and w.ater quality analysis for the downtown project in a technical memorandum. The memorandum will also describe the physical areas that the project generally serves. GIS mapping will'be used to define and show the service area, the demographics of the area served, the beneficiaries, and the objectives. The objectives will define the role of the project in achieving stormwater management/flood mitigation, water quality, pollution reduction to the environment. Subtask 2.2 - Preliminary Design and Specifications (30 Percent) Based on the conceptual design and hydraulic and water quality analysis technical memorandum for the downtown area, the ENGINEER will develop preliminary (30 percent) design plans of the proposed improvements for the downtown area. The plans prepared by the ENGINEER will use a half size format (11-inch by 17-inch plan sheets). - 6 Agenda Item No, 1685 April 27,2010 Page 11 of 24 As part of Subtask 2.5, the ENGINEER will provide a preliminary opinion of probable cost of construction for the preliminary design plans. If the opinion of probable costs for all downtown improvements exceeds the COUNTY'S available construction funding from the grant, the preliminary design will be modified to allow for a phased construction. The first phase will be selected to fit within the COUNTY'S available funding. This may involve construction of the main "trunk" system that allows for a later phase to connect adjacent areas. Another option that will be considered is construction in a portion of the downtown project area with a second phase to construct the remaining portion once funding is available. Subtask 2.3 - Construction Plans and Specifications (60 and 100 Percent) The ENGINEER will consider the design elements, standards and criteria that will be used in the development of the design and construction plans for the project. The construction documents will be consistent with the specifications and standards as set forth in the latest edition of the Florida Department of Transportation's (FDOT) "Standard Specifications for Road and Bridge Construction" and the latest edition of the "Design Standards". Specifications for non-civil elements will include Divisions 2 through 16 as required. The COUNTY will provide the documents for Divisions 0 and 1. Division o is the contract with contractor that will be selected. Division 1 is the general and supplemental conditions that refers back to Division 0 and includes defining project roles, insurance requirements, and how payments will be made. Construction plans and specifications shall conform to FDOT design format as applicable. Following submittal of the 30 percent preliminary design plans, the ENGINEER will provide to the COUNTY submittals at the 60 percent design level and 100 percent design level (construction documents). Specifications will be provided for 100 percent submittals. The construction plans prepared by the ENGINEER will use a half size format (11-inch by 17-inch plan sheets) for all four phases. One full size (22- inch by 34-inch) reproducible will be submitted to the COUNTY as a final construction drawings document. Final construction documents will be provided to the COUNTY in electronic AutoCAD format as well as reproducible. The project is anticipated to include primarily civil design. No structural, mechanical, geotechnical, electrical, architectural, or landscape architectural design support is anticipated for the downtown area improvements. Roadway design will be limited to roadway repair as needed in support of the proposed stormwater improvements. Design of wetland mitigation and/or wetland/tree planting plans is not anticipated for the downtown area improvements. If these designs are required by the permitting authorities, these services will be covered under a separate scope of work. For scoping purposes, the construction plans prepared by the ENGINEER are anticipated to consist of the budgeted plan sheets listed in Table 1, Should the proposed design project as developed in the updated Master Plan consist of significantly more sheets or sheets of significantly greater complexity, the ENGINEER will address this additional effort under a separate scope of services. 7 Agenda Item No, 1685 April 27, 2010 Page 12 of 24 The plan sheets will include the performance of specific work and preparation of details and documents as follows: typical sections, plan and profile of improvements, soil exploration, control structures, utilities adjustments, various details; cross-sections; grading plans, and erosion control among other relevant construction drawing sheets. TABLE 1 Immokalee Basin Downtown Stormwater Improvements Project Budgeted Plan Sheets SHEET DESCRIPTION NUMBER OF SHEETS Cover 1 Key Plan 1 General Notes (Civil, Geotechnical, Utilities, Erosion 1 Control) Existing Conditions Sheets 3 Typical Sections 1 Summary of Pay Items 1 Sequence of Construction 1 Horizontal & Vertical Control 3 Plan and Profile 23 Pond Sheets 2 Cross Sections 2 Minor Utilities Adjustments Sheets 1 Erosion Control/Stormwater Pollution Prevention Plan 3 (SWPPP) Drainage Details 2 Miscellaneous Details 2 TOTALS 47 As part of the design, the ENGINEER will provide professional engineering services necessary to prepare, submit, and secure permits and submit applications for grant funding. Plans will incorporate utility information provided by the utility owners, and identify and resolve conflicts with stormwater facilities. The budget assumes the information provided by owners will be sufficient to complete the design without concern for potential unknown conflicts that could significantly impact the construction process. If the utility information provided is not sufficient, a separate scope of work would be needed to complete subsurface utility engineering investigations to provide the missing information, The ENGINEER will complete the design to conform with the requirements of grant funding and provide supporting information to the COUNTY as-needed for grant reporting. - 8 Agenda Item No. 1685 April 27, 2010 Page 13 of 24 Sub-Task 2.4 - Public Meetings The Engineer will prepare for and assist the COUNTY with up to three public meetings (in addition to those completed under Task 1). Sub- Task 2.5 - Engineer's Opinion of the Probable Construction Cost In addition to the opinion of probable cost identified in Sub-Task 1.5 and following the preliminary 30 percent design, the ENGINEER will provide an engineer's opinion of the probable cost of construction for the project at the 60 percent completion milestone and prepare a final opinion of the probable construction cost estimate at the 100 percent completion of the design. The cost will include such items as clearing and grubbing, excavation and earthwork, culvert replacements, control structures, existing roadway reconstruction, excavation, erosion control as published on the summary of pay items structure per FOOT. The cost will not include land acquisition or TCE costs. TASK 3 - Permitting The ENGINEER will provide the necessary coordination with the COUNTY and project team to address permitting requirements of this project. For budgeting purposes, it is anticipated that permits will be required by the SFWMO, US Army Corps of Engineers (USACE), and FOEP only. FOEP permits needed for utility conflicts will be completed as part of the final design plans. If permits are required by the FOOT, these services will be covered under a separate scope of work. Any construction NPOES permit or dewatering permit will be obtained by the contractor (as required by the construction contract documents). All permit fees will be paid by the COUNTY. As the length of time to obtain permits may be long in relation to the 2-year schedule required for the grant funding, where possible, permitting tasks will be initiated and applications filed as soon as possible in the project. Sub-Task 3.1 - Meetings with the SFWMD and COUNTY The ENGINEER will meet with representatives of the SFWMO and COUNTY to discuss the objectives of the overall project and to clarify the level of permitting needed for the. proposed improvements. For budgeting purposes, a total of three (3) meetings are included in this task. The ENGINEER will prepare a written summary of the meeting notes. The ENGINEER shall notify the COUNTY Project Manager, Environmental Permit Coordinator and other appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow a COUNTY representative to attend. The ENGINEER shall copy in the Project Manager and the Environmental Permit Coordinator on all permit related correspondence and meetings. Sub-Task 3.2 - Conceptual ERP Permit (OPTIONAL TASK) It is expected there will be some complex environmental issues in the other four areas outside of the downtown area. Based on a preliminary review of the 2005 conceptual plans for the Lake Trafford area, there may be a better location to avoid some of these issues. In general, these issues would likely require a relatively long time to complete a conceptual environmental resource permit (ERP) for all areas, and may interfere with 9 Agenda Item No. 1685 April 27, 2010 Page 14 of 24 completing the downtown project area within the grant funding schedule requirements and available project budget. As three of the project areas are hydraulically independent from downtown area and they are not currently funded for completion, it reasonable to expect the SFWMD will not require a conceptual permit for all five areas before issuing a construction permit for the downtown area. Therefore, due to the number of unknown issues, at this time no budget is provided for this optional task. If required, a conceptual permit for the five areas is expected to be a minimum of $50,000, and may be considerably more depending on how some of the environmental issues may be resolved. Therefore, if the SFWMD does require a conceptual ERP be submitted for the five areas proposed in the Immokalee Stormwater Master Plan, the ENGINEER will work closely with the SFWMD and the COUNTY to facilitate the preparation and submittal of the conceptual ERP for this project. This will first include developing a more detailed scope of work for this task along and budget based on an initial meeting with the SFWMD and COUNTY. In general the ENGINEER would prepare an ERP application and coordinate work efforts with the COUNTY. The following elements would be addressed by the ENGINEER in the ERP application: overall conceptual Master Plan, brief report of project; basin delineation; peak flow quantities and analysis (mean annual, 25-year, and 100-year 72-hour storms); stormwater treatment and percent reduction of Nitrogen and Phosphorus pollutant loading for existing conditions and post construction, and wetland/ surface water delineation. For budgeting purposes, the ENGINEER would expect to respond to up to two (2) Requests for Additional Information (RAls) to clarify information presented in the permit application package. As the conceptual permit can likely be applied for based on the 2005 SWMP, this task would be started immediately after the project kickoff and initial meeting with SFWMD. Sub-Task 3.3 - Construction ERP Permit A Construction ERP will be submitted to receive authorization for construction of the downtown stormwater improvements. The ENGINEER will work closely with the SFWMD and the COUNTY to facilitate the preparation and submittal of the construction ERP and individual permi~ (IP) applications for this project. It is anticipated that an individual ERP will be required from the SFWMD. The ENGINEER will prepare an ERP application and coordinate work efforts with the COUNTY. The following elements will be addressed by the ENGINEER in the ERP application: brief report of project; basin delineation; peak flow quantities and analysis (mean annual, 25-year, and 100-year 24-hour storms); construction sequence; proposed construction layout; construction techniques; stormwater treatment and control techniques; wetland/ surface water delineation; and construction plans. For budgeting purposes, the ENGINEER will respond to up to two (2) Requests for Additional Information (RAls) to clarify information presented in the permit application package. ..........,. 10 Agenda Item No, 16B5 April 27, 2010 Page 15 of 24 Sub-Task 3.4 - US Army Corps of Engineers Permit It is anticipated there will be potential wetland impacts and mitigation required. Therefore, for budgeting purposes, it is anticipated that a US Army Corps of engineers (USACE) will require separate supplemental permit submittals in addition to the SFWMD ERP construction permit. The ENGINEER shall coordinate with COUNTY personnel prior to approaching any environmental permitting or reviewing agencies. Once a mitigation plan has been reviewed and approved by the COUNTY, the ENGINEER will be responsible for coordinating the proposed mitigation plan with the environmental agencies. For budgeting purposes, the ENGINEER will respond to up to two (2) Requests for Additional Information (RAls) to clarify information presented in the permit application package. TASK 4 - Bidding Services The ENGINEER shall assist the COUNTY in preparing bid documents. Construction specifications shall refer to FOOT specifications. The ENGINEER shall only be required to prepare Special Provisions or Technical Specifications for items not covered by FOOT specifications to be incorporated in the COUNTY's front end contract documents. The ENGINEER and sub-consultants will attend the pre-bid conference, and interpret and clarify plans and specifications as necessary at the meetings and during the bidding process. The COUNTY will preside over the pre-bid conference with the potential bidders. A total of three (3) meetings are estimated for budgeting purposes. The ENGINEER will assist the COUNTY and provide clarifications related to the construction plans during the bidding phase of the project. The ENGINEER will prepare up to two (2) addenda to clarify bidders questions during the bidding period. Bid evaluation and recommendation of award will be performed by the COUNTY. Based on any comments and/or revisions made to the design as part of the bidding process and bidder comments, ENGINEER will update the opinion of probable costs for the final construction set of plans and specifications. TASK 5 - Direct Reimbursables Direct expenses, including but not limited to: . Copies, Courier Service, Postage and other miscellaneous items agreed to by Project Manager 11 Agenda Item No, 1685 April 27, 2010 Page 16 of 24 I". Deliverables Services provided will be delivered both hard copy and on a compact disk (CD) containing all electronic files including drawing files, minutes, graphics, correspondence, etc., for this project. Design will be done using Autodesk AutoCAD/Civil 3D, following the NCS "CAD Standards". Plans will be prepared utilizing current design standards and construction specifications set by the FDOT, to the greatest extent possible. Plans will identify all needed parcels for permanent as well as temporary easements and provide "Sketch and Legals." ENGINEER will provide the following deliverables: . Project schedule, including the following minimum milestones: Surveying, 30% design, 60% design, permitting, ROW acquisition, bid documents (100% design), and construction. · One overall CAD file for each project containing all of the survey points, line work symbols, DTM, and SUE information (where applicable). This file will be an AutoCAD Civil 3D file and will be to current Collier County Transportation Division standards as directed by the County. . A map of existing ROWs and where new acquisitions are needed for each of the five areas based on the updated conceptual plans. . One copy of the final plans signed and sealed by a Florida Professional Engineer. . Ten copies of the various design stages of each project (30%,60%, and 100%) for internal review. Additional copies of those plans shall be submitted to the utility owners by the consultant as part of the utility coordination effort. . Design and as-built drawings will comply with Transportation Services Division standard specifications. These drawings will be done in AutoCAD Civil 3D and will be to current Collier County Transportation Division standards as directed by the County. - 12 Agenda Item No, 1685 April 27, 2010 Page 17 of 24 IV. Anticipated Additional Services Actual construction is anticipated to begin in 2011. Engineering services will be required during construction. Collier County and the CRA shall have the authority to extend the contract prior to construction commencement to add engineering services during construction. Additional design projects may be added from the list of prioritized projects based upon performance and quality of the initial project assigned to the engineer. 13 Agenda Item No, 1685 April 27, 2010 Page 18 of 24 SCHEDULE B BASIS OF COMPENSATION LUMP SUM PLUS REIMBURSABLES 1. MONTHLY STATUS REPORTS B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of its monthly invoice a progress report reflecting the Project design and construction status, in terms of the total work effort estimated to be required for the completion of the Basic Services and any then-authorized Additional Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall show all Service items and the percentage complete of each item. B 1.1.1 All monthly status reports and invoices shall be mailed to the attention of Margaret Bishop, Senior Project Manager, 2885 South Horseshoe Drive, Naples, FL 34104 2. COMPENSATION TO CONSULTANT B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make the lump sum payments to CONSULTANT in accordance with the terms stated below. Payments will be made in accordance with the following Schedule; however, the payment of any particular line item noted below shall not be due until all services associated with any such line item have been completed to OWNER'S reasonable satisfactio n. TASK LUMP SUM FEE FOR: FEE PAYMENT SCHEDULE 1. Update and Prioritize Master Plan $151 ,950,00 Monthly Upon Percent Complete of Task 2. Final Design of Downtown $155,505.00 Monthly Upon Percent Complete of Improvements Task 3. Permitting $ 80,953.00 Monthly Upon Percent Complete of Task 4. Bidding Services $ 11 ,585.00 Monthly Upon Percent Complete of Task 5. Direct Expenses - Deliverables $ 13953.00 Monthlv Not to Exceed TOTAL FEE (Total Items 1-5) $413946.00 B.2.2. The fees noted in Section 2.1. shall constitute the lump sum amount of Four Hundred Thirteen Thousand Nine Hundred Forty Six Dollars ($413,946.00) to be paid to CONSULTANT for the performance of the Basic Services. B.2.3. For Additional Services provided pursuant to Article 2 of the Agreement, if any, OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be provided and as set forth in the Amendment authorizing such Additional Services. The negotiated fee shall be - Agenda Item No, 1685 April 27, 2010 Page 19 of 24 based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the provision of Section 3.4.1 below. There shall be no overtime pay on Additional Services without OWNER'S prior written approval. B.2.4. The compensation provided for under Sections 2.1 of this Schedule B, shall be the total and complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies and out-of-pocket expenses incurred in the performance of all such services. B.2.5 Notwithstanding anything in the Agreement to the contrary, CONSULTANT acknowledges and agrees that in the event of a dispute concerning payments for Services performed under this Agreement, CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by OWNER, pending resolution of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that OWNER does not dispute are due and payable, 3. SCHEDULE OF PAYMENTS: B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for under Section 1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and Additional Services during the subject billing month. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one invoice per month for all fees earned that month for both Basic Services and Additional Services. Invoices shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a form and manner required by Owner. Additionally, the number of the purchase order granting approval for such services shall appear on all invoices. B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on CONSULTANT'S letterhead and must include the Purchase Order Number and Project name and shall not be submitted more than one time monthly. B.3.3 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting documentation. B.3.4 Unless specific rates have been established in Attachment 1, attached to this Schedule B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a maximum markup of 5% on the fees and expenses associated with such subconsultants and subcontractors. 2 Agenda Item No, 1685 April 27, 2010 Page 20 of 24 8.3.4.1 Reimbursable Expenses associated with Additional Services must comply with section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark-up by the CONSULTANT, and shall consist only of the following items: 8.3.4.1.1. Cost for reproducing documents that exceed the number of documents described in this Agreement and postage and handling of Drawings and Specifications. 8.3.4.1.2. Travel expenses reasonably and necessarily incurred with respect to Project related trips, to the extent such trips are approved by OWNER. Such expenses, if approved by OWNER, may include coach airfare, standard accommodations and meals, all in accordance with section 112.061, F.S. Further, such expenses, if approved by OWNER, may include mileage for trips that are from/to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties are expressly excluded. 8.3.4.1.3. Permit Fees required by the Project. 8.3.4.1.4 Expense of overtime work requiring higher than regular rates approved in advance and in writing by OWNER. 8.3.4.1.5 Expense of models for the County's use. 8.3.4.1.6 Other items on request and approved in writing by the OWNER. 8.3.4.2 Should a conflict exist between the dollar amounts set forth in Section 112.061, F.S., and the Agreement, the terms of the Agreement shall prevail. - 3 SCHEDULE B - ATTACHMENT A SCHEDULE OF FEES FOR BASIC SERVICES Agenda Item No, 1685 April 27, 2010 Page 21 of 24 "Immokalee Stormwater Master Plan Implementation Master Plan Update" Task 1. Update and Prioritize Master Plan: . Review of Background reports and Information . Topographic and Boundary Survey . Geotechnical Exploration and Evaluation . Ecological Assessment . Update Stormwater Master Plan . Stakeholder Meetings . Prioritize Projects ad Develop Implementation Plan Task 2. Final desian of Downtown Improvements: . Hydraulic and Water Quality Analysis. . Preliminary Design and Specifications (30%). . Construction Plans and Specifications (60 and 100%) . Public Meetings . Probable Construction Costs (30,60, 100% bid update) Task 3. Permittina: . Meetings with SFWMD and County . Conceptual ERP Permit (Optional Task) . Construction ERP Permit . US Army Corps of Engineers Permit 4 $151.950 $155.505 $80.953 Agenda Item No. 1685 April 27, 2010 Page 22 of 24 Task 4. Biddina Services: · Assist County in Preparing bid documents · Provide clarifications related to the construction plans during the bidding phase $11.585 · Prepare Addenda to clarify bidders questions during the bidding period Task 5. Reimbursables: Not to Exceed $13.953 Total for Items 1 through 5 $413,946 -The total dollar amount might remain the same, there may be some fluctuation in the task categories calculations. ~ 5 Agenda Item No. 1685 April 27, 2010 Page 23 of 24 SCHEDULE B - ATTACHMENT B CONSULTANT'S EMPLOYEE HOURLY RATE SCHEDULE "Immokalee Stormwater Master Plan Implementation Master Plan Update" Consultant's Emplovee Hourlv Rate Schedule Title Hourly Rate Principal $ 195.00 Ihr Principal Associate $ 170.00/hr Project Quality Manager $ 150.00/hr Project Manager $ 150.00/hr Senior Professional $ 150.00/hr Professional II $ 135.00/hr Engineer II $ 135.00/hr Two Man Survey Crew $ 135.00/hr Tech V $110.00/hr Tech III $ 95.00/hr Staff Support Services $ 75.00 Ihr END OF SCHEDULE B 6 Agenda Item No, 1685 April 27, 2010 Page 24 of 24 SCHEDULE C PROJECT MILESTONE SCHEDULE Work begins upon Notice to proceed Task 1. Update and Prioritize Master Plan: 180 days from notice to proceed Task 2. Final desian of Downtown Improvements: 300 days from notice to proceed Task 3. Permittina: 270 days from COUNTY approval of 60% desian: 420 days from notice to proceed Task 4. Biddina Services: 90 days from COUNTY approval of 100% desian: 420 day from notice to proceed Task 5. Reimbursables: Not to Exceed - As Needed ~.