Agenda 03/23/2010 Item #16J 1
Agenda Item No. 16J1
March 23, 2010
Page 1 of4
EXECUTIVE SUMMARY
Recommendation to approve Change Order #9 to add $79,200 to Contract #07-4152, "Auditing
Services for Collier County", with Ernst and Young LLP.
OBJECTIVE: Approval of Change Order #9 to add $79,200 to Contract #07-4152, "Auditing
Services for Collier County", with Ernst and Young LLP.
CONSIDERATIONS: The selection of Ernst and Young LLP for contract #07-4152 was in
compliance with the provisions outlined in Chapter 11.45, Florida Statutes. This contract is
administered on behalf of the County by the Clerk of Court's Finance Division in accordance with
Section 14 of the contract. This represents the third year of audit services under this contract with
previously approved base audit charges of $560,000 and $609,000 incurred for fiscal years 2007 and
2008, respectively. During fiscal 2007 three (3) major program audits above the base of six were
performed and during the fiscal 2008 audit five (5) audits above the base of six were performed.
Change orders for these audits were approved by the Board in previous years. The base cost of the
2009 audit was $639,400, and was approved by the Board on June 9, 2009, item 16(J)4 and included
six major program audits. However, fifteen total major program audits were performed during the FY-
09 audit. The determination of the number of major programs is dependent upon size, risk and
previous grant compliance and is not able to be determined until late in the audit process. Each
additional audit (9) above base costs $8,800, for an additional amount owed for the 2009 audit of
$79,200.
FISCAL IMPACT: Sufficient budget exists in the General Fund, within the cost center "Other
General and Administrative Costs", and no amendment to the budget is necessary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient for Board action-SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute this Change Order to Ernst and Young LLP in the amount of $79,200.
Prepared By: Derek M. Johnssen, General Accounting Manager, Office of the Clerk of the Circuit
Court
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16J1
March 23, 2010
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16J1
Recommendation to approve Change Order #9 to add $79,200 to Contract #07-4152,
Auditing Services for Collier County, with Emst and Young LLP.
3/23/2010 9:00:00 AM
Date
Prepared By
Derek Johnssen
Clerk of Courts
General Account Manager
Finance
3111/2010 3:27:24 PM
Date
Approved By
Crystal Kinzel
Clerk of Courts
Director of Finance
Finance
3111120103:51 PM
Date
Approved By
Lyn Wood
Administrative Services
Division
Contracts Specialist
Purchasing & General Services
3/12/2010 11 :53 AM
Date
Approved By
Scott R. Teach
County Attorney
Deputy County Attorney
County Attorney
3112/201011:53 AM
Date
Approved By
Jeff Klatzkow
County Attorney
3112/20101:51 PM
Date
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
3115120108:34 AM
Date
Approved By
Randy Greenwald
Office of Management &
Budget
Management/Budget Analyst
Office of Management & Budget
3115120109:42 AM
Approved By
Date
Mark Isackson
Office of Management &
Budget
Management/Budget Analyst. Senior
Office of Management & Budget
3116120109:44 AM
\-
Agenda Item No. 16J1
March 23, 2010
Page 3 of 4
l"1UMGJ: OltDD
CHANGE OlU>EllNO.
!I
CONTRACT NO. 07-4152
Bee Dm: _712412007~
Apda lIem: _16(F)11_
TO:
__lIIIIIYomllrTLP
~~N...e-II1'hlrd A.-'.... 1# 700
T A...w.IUe. 'IIInrida ~~~1
DATB:
31'l120l0
pR.OJBCTNAMB: .,vIitm.. !lArviea far Cnl'" C.mmtY
PROJECT NO.:
UDder our AGRBEMENT da!Ild _1uly 24, 2007.
YOII henby U'O auIhorizDd md dindDd 1D mUe dill foUowiD& c:banF(1) iIllClXlrll8llCll wiIh ta1IIII md
CllIIIIiIioIIS of1he ~ Add IlIIditllluIIJIIjor ~ feel far Py-20091U11it.
FOR. THE AdcJitivo Sumot. _~ tbouIIIDd two ~ doUmEVEN ($_79,200.00->.
0rigiDal AgreclI1IOIIt AJDouDt $ S60 000.00
sum ofPrclvioul Clump $ 1.4~6 400 00
1biI CbaIJ&e ~ $ 1!l 200.00
PreIeDt~ Amount $ 2.075 600 00
The 1imo for complelion IIbal1 cbanae by ..0- c:a1endar days duo 1D 1hIa CbIDge Order, md 1he filial CClIIIPlelion
dID il _March !I, 2010_, Your lICcepIIIIICC of 1hIa CbmF ()rdIlr Iba1I CCIII8ti11D · modificatiDll to our
~ aDd will be perfarJPad sutdac:t to all dill _ tIlnDI md ecmdilioDs as eaaIIdDod ill OlD' Ap'oeIDtlIlt
iDdic:lIIM Ibove, as fillly as If the _ waR: r.peated in this ~ The IIti1IIlDIIlDI. If a/J.'f. 111 1he
ApcIDCIIlt sba11 ClIIIIIituD= . fullllllCl fiJlI1 ~ of a/J.'f md all cWms of 1he CoatrK1Dl' lIrisiD8 out of or
re\aIed to the cIwIp set forth Unin. iac1udIDa cIaimJ for impIl;t aDd delay COIlS.
~: ~~m ,2010.
CONTRACTOR:
Ernst md YOUDI , LLP
CON'lRACT SPECIALIST ~
By: ~ '>>t iflJ
Lyn .
DldC:
ATl'l!ST:
Dwiabt E. )kock, CIak
BY:
ApptOWCl As To Form
and Lcpl saftiIliepcy:
>::::i-,.!;fl i-L-
~7
i
Agenda Item No. 16J1
March 23, 2010
Page 4 of 4
BOAllD OF COUNTY COMMlSsIONEIlS OF
COllJEll COUNTY. FLOIUDA
BY:
~ w. Coyle, c:uu-