Agenda 03/09/2010 Item #16D 7
Agenda Item No. 1607
March 9, 2010
Page 1 of 3
EXECUTIVE SUMMARY
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Recommendation to accept a report of the full accounting of Disaster Recovery Initiative grant-
related costs incurred for the replacement of four homes severely damaged by Hurricane Wilma.
OBJECTIVE: To accept a report of the full accounting of Disaster Recovery Initiative grant-related
costs incurred for the replacement of four homes severely damaged by Hurricane Wilma.
CONSIDERATIONS: On May 23,2007 and April 8, 2008, Resolution No. 2007-144 and Resolution
No. 2008-87, respectively, the Board of County Commissioners accepted federally-funded
supplemental disaster recovery sub grant agreements with the Department of Community Affairs.
Subsequently, on May 22, 2008, agenda item I OF, the Board of County Commissioners approved the
administrative plan for operation of the two sub grants.
Commonly referred to as the Disaster Recovery Initiative, the goal of the program is to rehabilitate
hurricane impacted units, hardl;ln existing units against future storm damage and demolish and replace
those units damaged beyond repair. When undertaking replacement activities, the Board approved
administrative plan provides for a maximum award of$175,000 per unit.
During operation of the grant program, four homes were determined to be damaged beyond repair. In
order to protect the health, safety and welfare of these citizens, Disaster Recovery Initiative grant
funding was identified to demolish the damaged units, conduct site preparation activities and provide
four new modular homes.
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Working in conjunction with the Collier County Purchasing Department, Housing and Human Services
issued Request for Proposals #09-5221, Modular Homes for Housing and Human Services. On April
28, 2009, agenda item 16D5, the Board of County Commissioners awarded Idyll Construction a
contract to purchase the modular homes to be used during the four replacement projects.
While planning site preparation activities, such as demolition, grading and construction of concrete
support features, it was determined that three of the contracts for site preparation would exceed
$50,000. As such, on December 15, 2009, Housing and Human Services requested that the Board
authorize Disaster Recovery Initiative awards in excess of $50,000 and authorize the Purchasing
Director to issue the corresponding purchase orders. Following discussion under agenda item lOG, the
Board approved the awards.
Concerned with the costs being incurred during the replacement proj ects, the Board requested a full
accounting of Disaster Recovery Initiative grant-related costs associated with the projects. There are
two primary costs associated with the replacement projects: purchasing the modular unit and site
preparation. Additionally, one homeowner is disabled, requiring the new home to be made handicap
accessible. The table on the following page provides a detailed cost analysis of the four replacement
project currently being administered by Housing and Human Services. The remainder of this page has
been left blank intentionally.
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Description Project #1 Project #2 Project #3 projetf!/J4 2
Modular Unit S 82,328.00 S 91,552.00 S 90,632.00 S 90,632.00
Security for Modular Home Storage S 124.62 S 124,62 S 124,62 S 124.62
Permits S 4,717,18 S 1,773.30 S 4,66S.41 S 2,288.34
Demolition S 7,600.00 S 8,475.00 S 8,475.00 S 4,072.50
Site Preparation S 1,818,75 S 1,875.00 S 1,875.00 S 1,409.00
Soil Treatment S 250.00 S 250,00 S 250,00 S 250,00
Precast Stairs S 1,615.00 S 3,295,00 S 3,295.00 S 3,091.00
Handicap Ramps, Railings and Doors S 17,150.00 S S . S
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Concrete Footing S 6,719.00 S 5,313.00 S 5,313.00 S 6,719.00
Stem Wall S 6,719.00 S 5,313.00 S 5,313.00 S 6,719,00
Modular Unit Set and Placement S 4,375.00 S 4,375.00 S 4,375.00 S 4,37S.00
Exterior Stucco S 864.00 S 995.00 S 995,00 S 899.00
Exterior Paint S 575.00 S 650,00 S 650.00 S 575,00
Final Site Grade S 819.00 S 625.00 S 625.00 S 409,00
Building Code Required Landscaping S 1,010,00 S 729.50 S 625.00 S 2,187.00
Electric Service and Distribution S 3,567.72 S 3,855.60 S 4,493.60 S 3,765.72
Low Voltage Wiring S 2S0.00 S 250.00 S 250,00 S 250.00
Water and Drainfield $ 4,200,88 S 2,413.00 S 2,413.00 $ 3,275,44
Utility Connection S 922.00 S 922.00 S 841.00 S 375.00
Flooring S 5.363.00 S 4.873.00 S 4,873.00 S 4,183.00
Central Air and Heat S 4,063.00 S 4,110.00 S 4,110.00 S 4,110,00
Driveway and Sidewalk S 1,169.00 S 1,419.00 S 1,306.00 S 2,250.00
Clean Up $ 500.00 S 250.00 S 250,00 S 250.00
Construction Power, Utilities and Fuel S 5,228.00 S 5,228,00 S 5,228.00 S 5,228.00
Contractor Price Reduction S (2,074.75) S (1,631.00) S (1,437.00) S -
TOTAL PER PROJECT $ 159,873.40 $ 147,035.02 $ 149,540.63 $ 147,437.62
TOTAL All PROJECTS $ 603,886.67
Agenda Item No. 1607
March g 2010
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FISCAL IMPACT: Completion of the four projects will result in the expenditure of $603,886.67 in
federally-funded supplemental disaster recovery subgrant dollars. No general funds are associated
with these projects.
GROWTH MANAGEMENT IMPACT: Implementation of the Disaster Recovery Initiative will
help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the
Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office. It is legally sufficient for Board action, - CMG
RECOMMENDATION: To accept a report of the full accounting of Disaster Recovery Initiative
grant-related costs incurred for the replacement of four homes severely damaged by Hurricane Wilma.
PREPARED BY: Frank Ramsey, Housing Manager, Housing and Human Services
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Agenda Item No. 1607
March 9, 2010
Page 3 of 3
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1607
Recommendation to accept a report of the full accounting of Disaster Recovery Initiative grant-
related costs incurred for the replacement of four homes severely damaged by Hurricane
Wilma.
Meeting Date:
3/9/20109:00.00 AM
Prepared By
Frank Ramsey Manager - Housing Development Date
Public Services Division Human Services 2110f2010 12:59:40 PM
Approved By
Kathy Carpenter Executive Secretary Date
Public Services Public Services Admin. 2f10f2010 4:55 PM
Approved By
Colleen Greene Assistant County Attorney Date
County Attorney County Attorney 2123f2010 1 :12 PM
Approved By
- Marcy Krumbine Director - Housing & Human Services Date
Public Services Division Human Services 2123f2010 1 :14 PM
Approved By
Marlene J. Foord Grant Development & Mgmt Coordinator Date
Administrative Services
Division Administrative Services Division 2f24f2010 9:50 AM
Approved By
Marla Ramsey Administrator - Public Services Date
Public Services Division Public Services Division 2f25f2010 4:49 PM
Approved By
Jeff Klatzkow County Attorney Date
2126f2010 12:49 PM
Approved By
Sherry Pryor ManagemenU Budget Analyst, Senior Date
Office of Management & Office of Management & Budget
Budget 2f26f2010 3:43 PM
Approved By
,-.'-- Mark Isackson ManagemenUBudget Analyst, Senior Date
Office of Management & Office of Management & Budget 2127f2010 11 :38 AM
Budget
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