Agenda 03/09/2010 Item #16D 4
Agenda Item No. 1604
March 9, 2010
Page 1 of 16
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EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #08DB-D3-09-21-01-A03 between the Florida Department
of Community Affairs and Collier County and associated contract amendments with
subrecipients. This modification will update tbe current project work schedules and
extend the grant periods.
OBJECTIVE: To approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #08DB-D3-09-21-01-A03 between the Florida Department of
Community Affairs and Collier County and associated contract amendments with subrecipients.
CONSIDERATION: On April 8,2008, through Resolution No. 2008-87, the Board of County
Commissioners accepted a federally-funded supplemental disaster recovery subgrant agreement
with the Florida Department of Community Affairs. Several hurricane hardening projects were
established for funding under the Agreement.
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A modification is needed to update the current work schedules for each project and extend the
grant periods. The extension will facilitate project close-outs and afford more time to operate the
Disaster Recovery Initiative Single Family Rehabilitation Program. This program provides
income qualified persons and families with hurricane mitigation activities such as roof
replacement and the installation of impact resistant doors and windows. Each project is
complete or substantially complete at this time. However, certain subrecipient agreements
expired or will soon expire and those projects require additional time for completion. Approval
of this item and execution of the attached contract amendments will correct these issues.
Current work schedules and contract amendments funded under this Agreement are attached to
this item. This modification does not change the funding amounts under the agreements. Rather,
the contract amendments will extend the grant periods for two substantially complete projects
and update the current project work schedules for the Florida Department of Community Affairs.
FISCAL IMPACT: This modification has zero impact on the approved budget for this grant and
projects. No general funds are associated with these projects.
GROWTH MANAGEMENT IMPACT: Implementation of the Disaster Recovery Initiative
will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing
Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: The modification and contract amendments have been
reviewed and approved by the County Attorney's Office. They are legally sufficient for Board
action. - CMG
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RECOMMENDATION: To approve and authorize the Chairman to sign a modification to
Disaster Recovery Initiative Agreement #08DB-D3-09-21-01-A03 between the Florida
Department of Community Affairs and Collier County and associated contract amendments with
subrecipients.
PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services
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Agenda Item No. 16D4
March 9, 2010
Page 8 of 16
--
MODIFICATION NUMBER 4 TO GRANT AGREEMENT BETWEEN
-
THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of ComJ;Ilunity Affairs, (the Department"), and Collier County ,
(the Recipient"), to modify DCA Contract Number 08DB-D3-09-21-0 l-A03 , award
dated May 23, 2008 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2.814.698.15 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
--
o Reinstate Agreement
l. The Agreement is hereby reinstated as though it had not expired.
X Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of November 13,2010 .
X Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
.-
- - ,--"~, >~-~._- . .-......
Agenda Item No. 16D4
March 9, 2010
Page 9 of 16
Modification # 4
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 2
o Chauge in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
o Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
.,".-'-,.',".",''''''- '..,,',
Agenda Item No. 16D4
March 9, 2010
Page 10 of 16
.--
Modification # 4
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs
Recipient Name: Collier County
By:
Name: Janice Browning
Title: Director, Division of Housing
and Community Development
By:
Name: Fred W. Coyle
Title: Chairman, Board of County
Commissioners
Date:
Date:
Approved as to form
and legal sufficiency:
Attest:
DWIGHT E. BROCK, Clerk
-
By:
Colleen Greene
Assistant County Attorney
,Deputy Clerk
-
-_.._._------,..__.~-
---"""-~--'-'
_."w........_.._._
Agenda Item No. 16D4
March 9, 2010
Page 11 of 16
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# t4.22S
"lmmokalee Helping Our People in Emersencies, Inc." (!HOPE)
This amendment, dated . 2010 to the referenced agreement shall be
by and between the panies to the originat Agreement, Immokalee Helping Our Poople in Emergencies, Inc.
(to be referred to as Subrecipient) and Collier County. a political subdivision of the state of Florida, (to be
referred to as "County").
Statement of UnderstandinK
RE: Contracl Florida Administrative Code 9BER06-1 CDFA #14.22S "Immokalee Helping Our People in
Emergencies, loc".
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as foUows:
Note: Words ~ have been deleted. Words ynderlineq have been added,
A. PROJf;CT QE:;CRJPT]ON: One page 17 of23 amend as foUows
Final completion date for funded activity shaU be no later
than May 13" 2010.
G. WORK SCHJm~LES: On page IS and 19 of 23 amend as foUows
Task End Date
Pennitting rebroary 2010
Retocation (residents) February 2010
Demolition March 20 I g
Sile preparation MArch-April 2010
Construction aw-il-Mav 20lQ
Utility Hook up Mav 201g
Project Comptetion (receipt of Certificate of MaY 13. 20lQ
Occupancy)
Please nole thaI if any of these activities exceed the timelines by two months a revised work schedule musl
be submitted to HHS.
Agenda Item No. 16D4
March 9, 2010
Page 12 of 16
-
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"Immokalee Helpin8 Our People in Emergencies, Inc."
Page 20f2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
All other tenns and conditions of the agreement shall remain in force.
ATTEST:
Dwight E. Brock, Clerk of Courts
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
, Deputy Clerk
By:
Fred W, Coyle, CHAIRMAN
First Witness
SUBRECIPIENT:
Immokalee Helping Our People in
Emergencies, Inc.
Type/print witness name
By:
Rick Heers, Executive Director
-
First Witness
TypelPrint Witness name
.
Approved as to form and
gal sufficiency:
~
olleen M. Greene
Assistant County Attorney
_.
-
Agenda Item No. 16D4
March 9, 2010
Page 13 of 16
EXHIBIT A-I Contract Amendment for 5ubrecipient Agreement
Florida Administrative Code 9BER06-t CFDA# 14.228
"St. Matthew's House. [nc,"
This amendment, dated . 20 I 0 to the referenced agreement shall be
by and between the parties to the original Agreement, 51. Matthew's House, Inc. (to be ",ferred to as
Subrecipient) and Collier County, a political subdivision of the stale of Florida, (to be referred to as
"County").
Statement of Understandinl
RE: Contract Florida Administrative Code 9BER06-1 CDF A #14.228 "51. Matthew's House, Inc."
In order to continue the services provided for in the original Agreement document referenced above. the
Subrecipient agrees to amend the above rcfe",nced Agreement as follows:
Note: Words ~ have been deleted. Words undqjinl1l! have been added.
A. PRO,lEC'tJ!j:SCRIPTION: One page 17 of23 amend as follows
Final comptetion date for funded activity shall be no later
!I.ul!! MI!)'.J3~ 2010,
G. WORK SCHF;llULES: On page 18 and 19 of23 amend as follows
Task End Date
Window Installation (additional windows) Marcb 20 I 0
Prioritize additional hardening activities based on March 2009
funding
Rain gutter work and repair March 2010
Dining repairs for hurricane hardening ~
Complete all hardening activities Mav 13,201.0.
Please note thai if any of these activities exceed the timellnes by two months a revised work schedule must
be submitted to HHS.
NOlE: Work sch~l!ul~s are in effect for P1Q&!'!!l11 !I19nitorilli reQuir~l11lIDts ontv <IIld as S1lch are useW
HOUSING AND HUMAN SERVICES as.gen~ ~oals rather than su:i!a.Perforrnance requirements.
-
Agenda Item No. 16D4
March 9. 2010
Page 14 of 16
--"-
EXHIBIT A-I Contra<:t Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"S!. Matthew's house Inc."
Page 2 of2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
All other tenns and conditions of the agreement shall remain in force,
AITEST:
Dwight E. Brock, Clerk of Courts
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
,Deputy Clerk
By:
Fred W. Coyle, CHAIRMAN
By:
First Witness
SUB RECIPIENT:
St. Matthew's House Inc,
By:
Rev, Vann R. Ellison,
Executive Director
.-
Type/print witness name
First Witness
TypeIPrint Witness name
,
Approved as to form and
Legal sufficiency:
Been M, Greene
Assistant County Attorney
-
_._._------~----,. -
~.,,"
.1 uo...... .1 V.l L..
Agenda Item No. 16D4
March 9, 2010
Page 15 of 16
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1604
Meeting Date:
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #08DB-D3-09.21-01-A03 between the Florida Department of
Community Affairs and Collier County and associated contract amendments with
subrecipients. This modification will update the current project work schedules and extend
the grant periods.
3/9/2010900:00 AM
Prepared By
Usa Dien
Grants Support Specialist
Date
Public Services Division
Human Services
21191201010:35:40 AM
Approved By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Services Division
Human Services
21191201011 :54 AM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
2119120102:13 PM
Approved By
Marlene J. Foard
Grant Development & Mgrnt Coordinator
Date
Administrative Services
Division
Administrative Services Division
21231201011 :00 AM
Approved By
Marla Ramsey
Administrator. Public Services
Date
Public Services Division
Public Services Division
2123120101:04 PM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
2/24/20108:36 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
2/25120109:37 AM
Approved By
Sherry Pryor
Office of Management &
Budget
ManagemenU Budget Analyst, Senior
Date
Office of Management & Budget
2126120109:38 AM
Approved By
-Cl__IIf'.\ A __._.J_'T"~_,,-\T""_...__-,,-11t:^ l.K_.._L ^ "'^1^\1r f'r\-"'Tcor-"'T'T" AL'T""-"'TnAI1rn T"lTTrlT Tr" COT""
,..",.., ,"'^,^
.1 at;'"' -'-Ul-'-
Agenda Item No. 16D4
March 9, 2010
Page 16 of 16
Jeff Klatzkow
County Attorney
Date
-
2/26/20102:08 PM
Approved By
Mark Isackson
ManagemenUBudget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
2/27/20101:28 PM
-
,..-
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