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Agenda 03/09/2010 Item #16D 3 Agenda Item No. 16D3 March 9. 2010 Page 1 of 21 ,.,-"_' EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to sign a modification to DIsaster Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida Department of Community Affairs and Collier County to reallocate $135,658.47 in unused project funds to the Disaster Recovery Initiative Single Family Rehabilitation Program. OBJECTIVE: To approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative (DRI) Agreement #07DB-3V-09-21-01-Z01 between the Florida Department of Community Affairs (DCA) and Collier County. CONSIDERATIONS: On May 23, 2007, through Resolution No. 2007-144, the Board of County Commissioners accepted a federally-funded supplemental disaster recovery subgrant agreement with the DCA. Several hurricane hardening projects were established for funding under the Agreement. A modification is needed to reallocate unused project funds. Each project is complete or substantially complete at this time. The total unused project funds, as detailed in the table below, are $135,658.47. Of this total accumulation, Immokalee Infill Housing experienced significant cost savings as the result of a highly competitive residential construction market in Southwest Florida and the resulting bids reflected such savings. "~""". To insure optimum utilization of unused funds, remaining balances will be reallocated to the DRI Single Family Rehabilitation Program. The additional funds will allow the continued operation of this program, which provides income qualified persons and families with hurricane mitigation activities such as roof replacement and the installation of impact resistant doors and windows. Current budget summaries and a contract modification form are attached to this item. This modification does not change the overall funding amount under the agreement. Rather, the contract amendment will redirect the unused funds to benefit single family rehabilitation activities. Existing purchase orders will be amended to reflect these changes. ".-. Project Original Budget Unused Funds Req uested Revised Budget Reallocation Administration $ 70,196.00 0 0 $ 70,196.00 #1 - Timber Ridge $664,000.00 ($1,142.00) 0 $662,858.00 & Sander's Pine #2 - North $374,545.00 ($3,284.43) 0 $371,260.57 Immokalee HOllSi'!lL #3 - Copeland $124,923.00 ($5,844.40) 0 $119,078.60 Utilities #4 - SI. Matthew's $293,934.00 ($3,687.64) 0 $290,246.36 House #5 -Immokalee $415,000.00 ($121,700.00) 0 $293,300.00 lufin HOllSin #6 - SiI1gle Faroi1 $397,284.00 0 $135,658.47 $532,942.47 . TOTAL $2,339,882.00 ($135,658.47) $135,658.47 $2,339,882.00 SUMMARY OF UNUSED FUNDS BY PROJECT FISCAL IMPACT: This modification will reallocate $]35,658.47 of unused project funds to DR! Single Family Rehabilitation. No general funds are associated with these projects. ,.--..... ,.-,,'-'---. -- '.' ~- ,. "'''''''''."., ,~"., -"" . Agenda Item No. 16D3 March 9, 2010 Page 2 of 21 GROWTH MANAGEMENT IMPACT: Implementation of DR I will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: The modification and contract amendments have been reviewed and approved by the County Attorney's Office. The modification is a form document provided and required by the DCA. This item is legally sufficient for Board action. - CMG RECOMMENDATION: To approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative (DRI) Agreement #07DB-3V-09-21-01-Z01 between the Florida Department of Community Affairs (DCA) and Collier County. PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services ",_. , , ",',"~.,'..,',.' Agenda Item No. 16D3 March 9, 2010 Page 3 of 21 _.. MODIFICATION NUMBER 6 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, (the Department"), and Collier County , (the Recipient"), to modify DCA Contract Number 07DB-3V-09-21-01-Z01 , award date June 20. 2007 , ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of $ 2.339.882 to Recipient under the Small Cities Community Development Block Grant ("CDBG") Program as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: - o Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. o Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of . o Revise Activity Work Plan 3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget and Scope of Work sections of the Agreement are hereby deleted and replaced by the revised Attachment A, the Program Budget and Scope of Work, which are attached hereto and incorporated herein by reference. _. -'- '" "I _,___ '"----- - - Agenda Item No. 16D3 March 9, 2010 Page 4 of 21 Modification # 6 DCA Contract Number: 07DB-3V-09-21-01-Z01 Recipient: Collier County Page 2 o Change in Participating Parties 5. The Attachment G, Special Conditions section, is hereby modified to delete all references to " ," as the Participating Party, and replace them with " " as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. o Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference, o Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. Agenda Item No. 16D3 March 9, 2010 Page 5 of 21 .- Modification # 6 DCA Contract Number: 07DB-3V-09-21-01-Z01 Recipient: Collier County Page 3 IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Community Affairs Recipient Name: By: Name: Fred W. Coyle Title: Chairman, Board of County Commissioners By: Name: Janice Browning Title: Director, Division of Housing and Community Development Date: Date: Approved as to form gal sufficiency: Attest: DWIGHT E. BROCK, Clerk _. By: Colleen Greene Assistant County Attorney ,Deputy Clerk - . (II 0 c " ...'" "'~ 0 , . , m , , , (II , , . , l> , , z , , e , . l> i!: 0 c z .... , (II , . , , 0 , , ." , I - , 0 . . .... . :t . , m , . , . , " , , , , , , , , , , , ! ." . , . c z e (II , - 0 , . , 0 , , , ,... , , , c , . , , . . i!: , , , . , , z , I , , , (II I , , , , '" , . , , . . , . . l> , , . , . . z , , . 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'" ;: '" N N '" 0 Of ... c ~ z ~ .... 0> ex> '" '" - - - . 0 .... :r m " ." <Xl C C Z " " Gl en m - - - - - - - - - .... - - - - - - - - - . en 0 c " () m .. - - - - r-- - - - 0 1IJ ~ r m ;: q, - < m - ................... N c " c. c: 'C ~ - .. C. 0- .. " .. "" " 0; " .. en ,.. "'''=1 "',.. 00 Glz ~o: ;:m "'",Z c-l 0'" Gl' me -le;; on>'" ZII> o-l ",m o::a 0'" "m Clmo 00 .,,~ :E~ 0_ "'z ....,,- -l en- c~ ~< >m "" -<'" ,,0 <>>>Gl Gl~ mo: o o " - il a .. o .... o tD , '" < , o '" , "-' . c ~ , N o ~ '" ~ o ~ ~ ~ c:lO""' 1 VI ~ Agenda Item No. 16D3 March 9, 2010 Page 13 of 21 ..".'"~.. COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 1603 This item continued from the February 23,2010 BCC Meeting. Recommendation to approve and authorize the Chairman to sign a modification to Disaster Recovery Initiative Agreement #07DB.3V-09.21.01.Z01 between the Florida Department of Community Affairs and Collier County to reallocate $135.657.85 in unused project funds to the Disaster Recovery Initiative Single Family Rehabilitation Program. 3/9/20109:00:00 AM Meeting Date: Prepared By Lisa Oien Grants Support Specialist Date Public Services Division Human Services 2/4/20108:25:27 AM Approved By Marcy Krumbine Director - Housing & Human Services Date Public Services Division Human Services 2/4/201012:24 PM Approved By Kathy Carpenter Executive Secretary Date -- Public Services Public Services Admin. 2/4/20102:13 PM Approved By Marlene J. Foard Grant Development & Mgmt Coordinator Date Administrative Services Division Administrative Services Division 2/4/20104:02 PM Approved By Colleen Greene Assistant County Attorney Date County Attorney County Attorney 2/9/20101:41 PM Approved By Jeff Klatzkow County Attorney Date 2/9/20103:18 PM Approved By Marla Ramsey Administrator ~ Public Services Date Public Services Division Public Services Division 2/9/2010 4:33 PM Approved By OMS Coordinator Date .- County Manager's Office Office of Management & Budget 2/25/20109:08 AM Approved By Sherry Pryor Managementl Budget Analyst, Senior Date .L':l__flr<.\ A ___~.J_'T'__.L\~~..__.....\1~f\ '1____1- n .....n1f\\1r r'I^lro.TC1~lro.T'T' Ar<~lro.TT'\A\1LT'\ TlTTTlTTr'I C'T:' "'1/"'1'....."1" ..".--- ..--..-. p._~"- _...."..<".~"__..M.'...._, ,"', _._.."....... .1 U.!:5\'" L., U.l L., Agenda Item No. 16D3 March 9, 2010 Page 14 of 21 Office of Management & Budget Office of Management & Budget 2/26/20109:46 AM Approved By Mark Isackson Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 2/27/20109:54 AM ~1_.11"'.\ A ____.l_'T'__"'-\Ten.__......\l~A l.K__._L II ''"'If'llA\l/ f""rt1t.1ClTe1t.T'T' A f"'Te1t.Tr'\A\l/"r'\ nT1T'lT Tr< CITe 1'1'''"'lA1f'1 -, ~ i;:j , ~ o , ~ N , 0> o , > '" , CD o "' o .. 13 '" ~ ~ C o U o ~ -- W > f'!1- - - - - - - - - <(0 :; :; :; :; :; :; :; :; :; :; Z~ -' -' -' -' -' -' -' -' -' -' OJ 0 " - W 0 <r ::> 0 (J) . 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