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Agenda 03/09/2010 Item #10B ..-- - - o_~ Agenda Item NO.1 08 March 9, 2010 Page 1 of 14 EXECUTIVE SUMMARY Recommendation to authorize the County Manager or his designee to execute change order #2 to work order 4500101030 to Johnson Engineering in the amount of $117,857 and permitting fees estimated at $13,000 to complete the engineering and permitting for the Bayview Park Expansion. OBJECTIVE: To approve funding for engineering and permitting for the revised conceptual site plan of the Bayview Boat Park Expansion project that will maximize onsite parking. CONSIDERATIONS: Concurrent with the approval of the conceptual site plan for the Bayview Park, engineering funds will be needed to: 1. Modify the existing permit for the boat ramp expansion, seawall replacement and new dock installation to show project phasing; the construction observation; the project certification upon completion; construction stakeout and record drawings for a proposed engineering cost of $28,020 and permit fees estimated at $2,500 for a combined engineering and permitting cost of Phase one of $30,522. 2. Design and permit the 59 onsite trailer parking spots, the 9 trailer spots on Danford Street along with the overall site design including the storm water system, roadways, utilities and landscaping for a engineering cost of $89,835. Permit fees are estimated at $9,000 for an engineering and permitting cost of $98,835 for this activity. This item includes all the engineering and permitting activity for phases two and three. 3. Provide $1,500 for permit fees for the 9 offsite trailer parking spots on Danford Street. This work must be completed after the construction of phase two to maximize the existing parking capacity during construction. The total cost for the engineering and permit fees to execute the Bayview Master Plan will be $130,857. Construction funding is not included in this request. FISCAL IMPACT: Sufficient budget exists within Fund 346 to approve this Change Order. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attomey's Office and is legally sufficient for Board action. - CMG GROWTH MANAGEMENT IMPACT: This project is consistent with the Growth Management Plan Objective 1.3, Policy 1.3.2, to ensure that access to watelWays remains available to the general public. RECOMMENDATION: Recommendation to authorize the County Manager or his designee to execute change order #2 to work order 4500101030 to Johnson Engineering in the amount of $117,857 and permitting fees estimated at $13,000 to complete the engineering and permitting for the Bayview Park Expansion. PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department. ,,-~..~" ,'~,.'-~,"" ~'. ,~--.......,,-."^ "- .I. at;\,.-.I. V.I...:.. Agenda Item NO.1 OS March g, 2010 Page 2 of 14 - COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 10B This item to be heard immediately following Item 10A. Recommendation to authorize the County Manager or his designee to execute change order #2 to work order 4500101 030 to Johnson Engineering in the amount of $117,857 and permitting fees estimated at $13,000 to complete the engineering and permitting for the Bayview Park Expansion.(Gary McAlpin, Coastal Zone Management Director) 3/9/20109:00:00 AM Meeting Date: Approved By Gary McAlpin Director - Coastal Management Programs Date Public Services Division Coastal Zone Management 2110/2010 11:25AM Approved By Colleen Greene Assistant County Attorney Date County Attorney County Attorney 2/1012010 1 :49 PM Approved By Lyn Wood eontracts Specialist Date ,-- Administrative Services Division Purchasing & General Services 2/10/20103:16 PM Approved By Jeff Klatzkow County Attorney Date 2110120104:20 PM Approved By Steve Carnell Director - Purchasing/General Services Date Administrative Services Division Purchasing & General Services 2/11/20109:11 AM Approved By Kathy Carpenter Executive Secretary Date Public Services Public Services Admin. 2111120103:58 PM Approved By OMS Coordinator Date County Manager's Office Office of Management & Budget 2/16/201011:19 AM Approved By Marla Ramsey Administrator - Public Services Date - Public Services Division Public Services Division 2/26/20102:13 PM Approved By " _ ~..__...m..____.______, _ .--..- ~ "~ ~-"._..,._,- _ ,u_,,'. .1 at;..... ~ vJ. ~ Agenda Item No 108 March g, 2010 Page 3 of 14 Susan Usher Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 3/1/20104:54 PM Approved By Leo E. Ochs, Jr. County Manager Date County Managers Office County Managers Office 3/2/20106:50 PM .L':1_. { 1,-...\ A ____ .J _'T'_ ~...\ T'____ _ __..L\ 1 CA ... ,r __ ___ L n. .....A 1 AI 1 A .ro...------T T'-''''' r -.. ~ . -... .. .r"<r'""....... .......T"""T"o..r..T"o........., . ^-.-..., . .... '''' '...."4 ^ I I I Agenda Item No. 108 March 9, 2010 Page 4 of 14 ,.-^.~ CONTRACTIWORK ORDER MODIFICATION CHECKUST FORM PROJECT#: fJ()Ok:>. J PROJECT MANAGER:C{'DIj" ~~ "Z- P<>>:!I~-I 01030 fJORK ORDER '" ::r-e -Ft::={I5'3 - Orrt'1 CONTRACTOR/FIRM NAME:~5'" l eJGo~ s qo OO.{;?"'>- (Starting :ti; s qO,OOD. e:>0 (Last roial kount Appmved by the BeG) $ lQf3 ~\S.OO (Induding All ~hang... Prior To This Modification) S \ \7, 0S? oD , $ ~ndudin;-,J;~ntr~~ 00 PROJECT NAME: ~ BIDlRFP '" t!::J - 'il?8 MOD.: DEPARTMENT: r;7..t-1 Original Contract Amount: Current BeC Appro""d Amount: Current Contlact Amount: Change Amount: Revised Contra_or!< Order Amount: Cumulative Dollar Value of Changes b> this Conuactr...~ork Order: $ 17:::>,b"t-i 12.. oV -', Descrlbethechange(a): D-I~.'\<~ '?~~s<;~ ~<;;tb,...1 ~eee~ S~_s A:1Jj:) ~11\:'C"If~, S~~Cfi;!.<' Specify the reasona for the change(a) ....-r Planned or Elective (" 2. Unforeseen..Gdnditlona (" 3. Quantity Adjustmenta (" 4. Correction 01 Errors (Plana, Specifications or Scope of Work) .....5. Value Added (" 6. Schedule Adjustments Note: One or more may b. checked, depending on the nature of tile change(s). identify all negative Impacts to the project If tIlis change order were not processed: This c ange was requested by: r 1t;ontractortConsultant .slgn Professional nRegulatory Agency (Specify) n Using Department C CDES r Other (Specifyl ryes ~ CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: This form is to be signed and dated. APPROVED BY: ~ . ~~...~ -- Project Manager () Date: ,-1. It) . /0 Date: Z ./0.10 REVIEWED BY: , .- Revised 6-15-09 ......~__.-.'" ,',m..__ - ...~<.._.._~ _.~~_.-"'".w_ , . , ! , , I , I Agenda Item NO.1 OB flflarc~ 2010 Page 5 of 14 TO: Johnson Engineering 2350 Stanford Court Naples, FI. 34112 Change Order # 2 FROM: Board of County Commissioners Coastal Zone Management Dept. 3301 East Tamiami Trail S-1 03 Naples, FI. 34112 Project Name: Bayview Parking Lot Expansion Project No. 80060.1 Contract # 07-4153 (P.O. # 45-10130) Contract Dated: OClober 23. 2007 Change Order No: 2 Change Order Description: This change order is required and necessary to modify the existing professional engineering services currently under contract to include additional professional design engineering and permitting services for the revised conceptual site plan rendering for the Bayview Park Expansion Project. (See attached proposal. made part of this change order). Original Contract Amount ... ............................................. ...........$90,000.00 Previous Change Order #1 Amount................... ...., ..,........,........,18,615.00 ThIS Change Order #2... ...... ..................................................$117,857.00 Revised Contract Amount. ..,. ..,..........,..... .,."......... .......... .......$226,47L00 Original Completion Dale Order..............,............................Jamiary 24,2010 Revised Completion Date this Change Order.....................January 24, 2012 Your acceptance of this Change Order shaH constitute a modification to our Original Agreement and will be performed in accordance to all originallerms and conditions stipulated in the Original Agreement of record to include this acceptance and modification. The adjustment to this Agreement shall constitute a full and final settlement of any and aU claims arising out of. or related 10 the changes set forth herein. including claims for impact and delay costs. Prepared by: ~..... ~~. ~ Date: "Z.-. /CJ.; 0 Clinlon L. Perryman. CGC, Project Manager Coastal Zone Manage Department Accepted by: Date: 2--/1 0 I uJ Date: artner -z./IC/ I.L I I ,a '^--' Approved by: J, ary MeAl n, P.E., Dir Clo Coastal Zone Management Department I JOHNS N I ...- -~'~ ,~,-- Agenda Item NO.1 08 March 9, 2010 Page 6 of 14 SHICE 19~6 - ,.... February 10,2010 Mr. Clint Perryman Collier County Coastal Zone Management 330 I E. Tarniami Trail W. Harmon Turner Bldg., Suite 103 Naples, FL 34112 Re: Bayview Boat Park Expansion Phase I Dear Mr. Perryman: This letter is submitted to provide an outline of the scope and fee associated with adding phased permit to the existing proje~t. Specifically, we will modify the permit applications to accommodate waterward work phasing and the additional of sea wall replacement element to the scope and fee. 2. SITE DESIGN Johnson Engineering will revise the site plans and documents to note phasing and waterward change to incorporate the sea wall replacement, This will include minor adjustments to the plans and pennil documents. This task is primarily coordinating the design drawing revisions. Estimatcd T&M Fcc: $1,520 4. STATE AND FEDERAL PERMITTING Johnson Engineering and the structural consultant will update and supplement the existing permit drawings to provide plans, details and technical specifications in order to support the sea wall reconstruction. This will include correspondence and meetings with state and federal pelmitting agencies in pursuit of permit exemptions for the sea wall replacement. This budget and scope is based on this being processed with no objections. Should this not be accepted as an exemption, additional pelmitting scope and budget may be required. Estimated T&M Fee: $2,960 5. CITY SITE PLAN PERMITTING Johnson Engineering will provide updated drawings and phasing documents to the City of Naples for the pet111itting purposes. This will include correspondence and meetings with City . 2350 Stanford Court. Naples, Florid. 34112 (239) 434-0333. Fax (239) 434.9320 .~.~,~>,._--,,-_.- " - "---..'-- Agenda Item No. 10B March g, 2010 Page 7 of 14 Mr. Clint Perryman February 10,2010 Page ., staff 10 process permit revisions. This will be done to coordinate the waterward construction in the initial phase of development, upland development and future phases. Estimated T&M Fee: $1,760 7. CONSTRUCTIONADMINISTRATION Johnson Engineering and subcontractor will attend periodic site visits and meetings with the owner and contractor to monitor the progress of construction. This will include review of pay requests, change order requests and other issues to assist in the processing of the biHing payment and c1ose-out of the project. Please see attached Exhibit C for detailed Construction Observation. Estimated T&M Fee: $11,700 9. SEA WALL STRUCTURAL SUBCONSULTANT Johnson Engineering's structural subconsultant will work to develop plans, quantities and technical specifications for sea wall replacement and provide drawings for bidding and contractor selection. This is an accelerated process and will be going to bid within one month of authorization. Estimated T&M Fee: $4,500 10. CONSTRUCTION STAKE-OUT / RECORD DRA WINGS Johnson Engineering will stake out and off-sel the sea wall replacement construction and set benchmarks for LIse in setting the pilings, docks, ramp and sea wall work. This will include an initial staking and one set of re-staking to assist the contractor in construction. At the conclusion of construction, Johnson Engineering will prepare record drawings based on survey verification for final close-out, certification and execllling of submerged land lease documents. Estimated T&M Fee: $4,250 REIMBURSABLES Reimbursables are actual expenses incurred by Johnson Engineering, Inc., or its independent professional associates or consultants directly or indirectly in connection with the work requested. These additional charges are billed to the client. Estimated T&M Fee: $1,331.40 Total Estimated T&M Fee: $28,021.40 Agenda Item NO.1 08 March 9, 2010 . Page 8 of 14 ~" Mr. Clint Perryman February 10, 2010 Page 3 We believe this provides the scope and fee necessary for accommodating Phase ] changes in the permitting process for the project. Please let me know if you would like to proceed with this work and we will adjust the contract accordingly. Sincerely, ounty Services - H'.'~rXJ7"J~!NJ(12IC'mtracli(J2_10~JO_ BaY\'iell'ScQjJf!s _ Phase J PraposaJ.doc ,- ~ ...._~_'_,_.,,"'_~, __,'_-,0--"'. __ - -- ._.-.._-~_., -,,"'"----- '" en ;:: ~ ., W .o..J ~ ('[I ~ ffie 3: (U -=:-0 tOl -J -J ~ '- 851 (:1 "C c ~ 8 _ Co ow '0 ~I ~~ ~ E g; ! ~c E .5: in.b :3:3 :.:;:10) Q) ~I~'~ rJ') 0 ID Ea. EI};jI'C ~ cU Om~C1~~ ::l~ <OaJal!l..Q<(ftJOCi) :!:::! rn"'C C:::J .9:! 2 CI)~ClJmlJ?C:D c ~ ~CLc:grn~~ I i1; Ol ~ C Q) .~ u2 5 (U ::J .c;:) (Q.'t::: 4.1 > '- ~ ceu QJU) wUioCE>u; ~ :J""':>..I> t:: CD C ::J ('[I ~ ~ ~lo 0 $ <0 0 en [l. en (J) U (J) IU ~ (J) U .......NM~U')(,Cr---.como 000000000..- Agenda Item NO.1 OS March 9, 2010 Page g of 14 '" . - ~ '" " Ii' .!J! o f- '" - ~ '" ~ - u ~ - . ~ is , 01 N N ~ ~ '" '" ~ :I: JOHNseN Agenda Item NO.1 OS March g, 2010 Page 10 of 14 SINCE 19i16 _. ENGINEERING February 10, 2010 Mr. Clint Perryman Collier County Coastal Zone Management 3301 E. Tamiami Trail W. Harmon Turner Bldg., Suite 103 Naples, FL 34112 Re: Bayview Boat Park Expansion Phases 2 & 3 Dear Mr. Perryman: During several neighborhood information meetings and discussions, it was determined that the Master Site Plan for the project would be revised to maximize on-site and Danford Street parking. In order 10 support this, we would revise our existing contract to accommodate design revisions, pernlit modifications and development of bid doclllUents through close-out. Based on . these revisions to accommodate Phases 2 and 3, we have prepared the attached scope and fee estimate: .'_' 2. SITE DESIGN Jolmson EngineeJing will refine the revised master plan for the project based on the previously prepared 69-space parking aliglUnent. This will include development of the Danford Road off- site parking. This will then be refined based on the neighborhood infornlational meetings and be converled into updated permitting and construction drawings, This master planning task will include the development of drawings and documents in support of these changes for review with the public and permitting agencies. Johnson Engineering will develop a drainage design study to confirnl the water management calculations in negotiations with the FDEP and City of Naples. This is done in order to address porous pavement and water quality requirements. It is the intention to keep the water management facilities as minimal as possible by reducing the impervious area and providing for porous and pavement water quality credits throughout. This will provide updated pla.ns and specifications for the project. This will include the development of phased construc:tion drawings so that the ramp, docks and waterward work can all be completed in Phase 1 of con~1;ruction. This phased constmction approach should allow the initial construction be done as pemlits are revised Estimated T&M Fee: $15,360 - 2350 Stanford Court. Naples. Florida 34112 (239) 434-0333 . Fax (239) 434.9320 Agenda Item No. 10B March g, 2010 Page 11 of 14 Mr. Clint Perryman February 10,2010 Page 2 4. STATE AND FEDERAL PERMITTING A. U.S. ARMY CORPS OF ENGINEERS (COE) It is anticipated that we will modify the existing drawing set to show the Danford Road and on- site upland changes associated with the project. These changes do increase the parking capacity on site and will need to be accounted for in the Manatee Protection Plan. Although the site has more than adequate can)'ing capacity based on the existing studies, it is important that we provide the drawings and documentation to the Corps of Engineers and Federal Wildlife Service to address their concerns as part of the permit modification process. Based on previous site visits, it is not expected that a Dredge and Fill permit or additional impass will be required in order to accommodate Danford Road parallel parking. If a Dredge and Fill permit is required for this construction, additional fee and scope will be added to the contract. B. FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP) The FDEP application for this accommodates the water management system and the other items, These drawings will need to be revised with appropriate drainage calculations done. It is our understanding that we want to consider pervious pavements. This is new technology, This new tecJmology may take some additional time to process through the environmental permitting process. Once again, we will need to check for consistency with the Manatee Protection Plan and the Florida Game & Fresh Water Fish Commission as part of this revised process. These changes will need to be confirmed for water quality, stoml attenuation and other ERP-related items. Estimated T&M Fee: $11,500 5. CITY SITE PLAN PERMITTING We currently have a City of Naples permit for the plan. The modified plan will need to be processed with the City for additional review and comment. The City's primal)' concerns will be regarding buffering and water management. We will need to make sure the water management improvements are adequate to meet their water quality requirement of ]" of treatment prior to discharge. The change to pervious pavements may reduce this and will need to be negotiated. Estimated T &M Fee: $6,480 7. C. BID DOCUMENTS - PHASE llAND PHASE 1lI Bid documents for each phase will be prepared for submission to Collier County Purchasing. These documents will acconullodate the revised project plans. There are no proposed changes for the waterward improvements (Phase I). The updating of the pla.ns, specifications, quantities and coordination with the subcoll.'mltants to address this will need to be accommodated in order to have bid-ready documents available with the appropriate plans, specifications and modified perTIllts. Agenda Item NO.1 OB March g, 2010 Page 12 of 14 - Mr. Clint Perryman February 10,2010 Page 3 7.D. CONSTRUCTION OBSERVATION Johnson Engineering and subcontractor will attend periodic site visits and meetings with the owner and contractor to monitor the progress of construction. This will include review of pay . requests, change order requests and other issues to assist in the processing of the billing payment and close-out of the project. Please see attached Exhibit C for detailed Construction Observation. Estimated T &M Fee: $36,460 9. LIGHTING SUBCONSULTANT Johnson Engineering's lighting subconsultant will prepare lighting design and penmt drawings. Estimated T&M Fee: $3,000 , ...--. 10. CONSTRUCTION STAKE-OUT / RECORD DRA WINGS Johnson Engineering will stake out upland construction and set benchmarks for use in layout and grading, This will include a one-time staking and one set of re-staking to assist the contractor in construction. At the conclusion of construction, Johnson Engineering will prepare record drawings based on survey verification as needed for final close-out and celtification. Estimated T&M Fee: $12,100 REIMBURSABLES Reimbursables are actual expenses inculTed by Johnson Engineering, Inc., or its independent professional associates 01' consultants directly or indirectly in connection with the work requested. These additional charges are billed to the client. Estimated T &M Fee: $4,915.20 Total Estimated T&M Fee: $89,835.20 - -,........~'-~-- .,. ,-,",-"-- -- ~"-~.._~ ~'--"---"" Agenda Item NO.1 08 March 9, 2010 Page 13 of 14 Mr. Clint Perryman February 10,2010 Page 4 We believe this provides the scope and fee necessary for accommodating Phase I changes in the permitting process for the project. Please let me know if you would like to proceed with this work and we will adjust the contract accordingly. Sincerely, ENGINEERING, INC. Cluis Hagan, P.E. Director of Collier County Services H:;2(1(J7i229-00~:Camrucl:02.IO.I(}. B~Vl'll.'w Phases II and I/! Scope - plYJpasal.doc fA-fR-b9-fflfR-tR-tR-W ffl - - o 1.0 0 0 It) o N N 0 -q- . 0 .o! <q' I a ...,. o NON o N CO to - - to ~ OJ ~ ~ ,_.~ r- 0000 ONoe lo";:dc:i tONOO vNO...... 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