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Agenda 02/23/2010 Item #16K 5 Agenda Item No. 16K5 February 23, 2010 Page 1 of 4 EXECUTIVE SUMMARY Recommendation to approve bylaws as adopted by the Collier County Emergency Medical Services Policy Advisory Board pursuant to Section Five of Ordinance No. 2009-01, as amended. OBJECTIVE: That the Board of County Commissioners approves the attached bylaws adopted by the Collier County Emergency Medical Services Policy Advisory Board. CONSIDERATIONS: On January 13, 2009, the Board of County Commissioners adopted Ordinance No. 2009-01 creating the Collier County Emergency Medical Services Policy Advisory Board. This advisory board assumed all duties and responsibilities of the then current Emergency Medical Services Advisory Council which, pursuant to the Ordinance, sunsetted on March I, 2009. Section Five of Ordinance No. 2009-01, as amended, requires the advisory board to adopt bylaws for the scope and transaction of business to be approved by the Board of County Commissioners. LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney and is legally sufficient for Board action. - JAK FISCAL IMPACT: None. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners approves the attached bylaws adopted by the Collier County Emergency Medical Services Policy Advisory Board. PREPARED BY: Jeffrey A. Klatzkow, County Attorney Agenda Item No. 16K5 February 23, 2010 Page 2 of4 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16K5 Recommendation to approve bylaws as adopted by the Collier County Emergency Medical Services Policy Advisory Board pursuant to Section Five of Ordinance No. 2009-01 , as amended. Meeting Date: 2/23120109:00:00 AM Prepared By Jeff Klatzkow County Attorney Date 2/10/20104:27:09 PM Approved By Jeff Klatzkow County Attorney Date 2/12/20108:40 AM Approved By OMS Coordinator Date County Manager's Office Office of Management & Budget 2/16/2010 11 :05 AM Approved By Mark Isackson Management/Budget Analyst, Senior Date Office of Management & Budget Office of Management & Budget 2/16/201011:52 AM Agenda Item No. 16K5 February 23, 2010 Page 3 of 4 COLLIER COUNTY EMERGENCY MEDICAL SERVICES POLICY ADVISORY BOARD BY LAWS ARTICLE I: NAME The name of this organization shaH be the Collier County Emergency Medical Services Policy Advisory Board (hereinafter the "Advisory Board"). ARTICLE II: FUNCTIONS, POWERS AND DUTIES The functions, powers and duties of the Advisory Board are set forth in Ordinance 2009-01, as amended from time-to-time, a copy of which is attached hereto, This Advisory Board shall also be governed by Ordinance 01-55, as amended. To the extent these bylaws are in conflict with either of these ordinances, the terms of the ordinance wiU control. ARTICLE III: MEETINGS The regular meetings of the membership of the Advisory Board shaU be held bimonthly at such time and place as designated by the Chairman. The Chairman may call special meetings of the Advisory Board when such meetings are deemed necessary. Notice of special meetings shall be given to each member of the Advisory Board as provided in section 2 below. Pursuant to Florida's Sunshine Law, all meetings shall be open to the public. This also includes committee meetings. Notice of the time, place and purpose of all regular meetings and special meetings of the Advisory Board shall be made to each member not less than five (5) days before such meetings. Attendance by any members at such meetings shall constitute hislher waiver of the requirement of written notice. ARTICLE IV: OFFICERS The membership of the Advisory Board shall include the current Chairman of the Board of County Commissioners as a non-voting member, who cannot act as either the Chairman or Vice-Chairman. Members shall elect the foUowing officers at their first meeting held after January of each year: A. A Chairman, who shall preside at aU meeting of the Advisory Board and be a member ex-officio of all committees. The Chairman shall have further powers and duties as may be assigned by the Advisory Board. B. Vice Chairman, who in the absence of the Chairman shall exercise aU powers and duties of the Chairman. The Vice-Chair shall have other duties and powers as may be assigned by the Advisory Board. Agenda Item No. 16K5 February 23.2010 Page 4 of 4 The term of office of all officers of the Advisory Board shall be one (1) year or until their successors are elected. The tenns will begin on the first meeting after the 1 st of January, though the end of December of the current year. Any officer may be re-elected for the same office. A vacancy in the office of Chainnan or Vice-Chairman may be filled by the Advisory Board at any regular meeting or special meeting called for that purpose. The Secretary for the Advisory Board shall be appointed by the Director of the Bureau of Emergency Services. The Secretary shall cause to be kept all minutes of all meetings of the Advisory Board, shall be responsible for giving proper notice of all meetings of the Advisory Board, shall perfonn all duties incidental to the office of Secretary, shall keep track of and coordinate absences, and shall have such further duties and powers as may be assigned by the Chairman. Excused absences shall be coordinated with Secretary 24 hours prior to each meeting in order to meet attendance requirements. ARTICLE V: COMMIITEES The Chairman is empowered to appoint such permanent or ad hoc sub committee chairs as are deemed necessary for the successful execution of the Advisory Board program. All committee activities must be reported at a regular Advisory Board meeting. All Committees must also comply with the Florida Sunshine law. ARTICLE VI: AMENDMENTS These by-laws may be amended by the Board of County Commissioners on its own initiative or by approving proposed amendments by the Advisory Board. A proposed amendment must be passed by a majority vote of the membership present and voting at any regular, special or annual meeting after notice of such proposals for amendment has been given to all members as provided in these by-laws. Notice of any proposed amendment shall be submitted in writing to all members of the Advisory Board not less than thirty (30) days prior to the meeting at which such amendments are to be considered. ARTICLE VII: RULES OF PROCEDURE All meetings of the Advisory Board and any committees shall be conducted and governed by Parliamentary Procedure and usage as contained and set forth in Robert's Rules of Order, 10lh Edition, unless otherwise provided for in these by-laws or except where modification of such rules is required because of the nature of the work to be accomplished by the Advisory Board.