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Agenda 02/23/2010 Item #16D 3 Agenda Item No. 1603 February 23, 2010 Page 1 of 6 EXECUTIVE SUMMARY Recommendation to award Bid #10-5418 for a production well for the Immokalee Sports Complex Swimming Pool to Miller Drilling and Water Treatment, Inc. in the amount of $55,935 and authorize the necessary budget amendment. OBJECTIVE: To obtain approval from the Board of County Commissioners to award bid #10- 5418 to Miller Drilling and Water Treatment, Inc. in the amount of $55,935 and approve necessary budget amendment. CONSIDERATIONS: The Parks and Recreation department has been having issues with wells at the Immokalee Sports Complex and last year we replaced a return (injection) well that failed. This year a supply well has failed as it was pulling up sand and the sand would damage the heater for the pool. This bid was posted on 12-11-09 and was sent to 48 vendors with 7 vendors responding, with 2 non responsive bidders. The bids were received on 12-30-09. The following is a list of bidders: Thompson Well and Pump Inc. Diversified Drilling Shade Services Inc. Hauslinger and Associates Miller Drilling and Water Treatment Inc. $98,534.40 $112,840 $76,500 $73,255 $59,935.88 Staff and the Engineer of record reviewed the bid responses and met with the lowest responsive bidder. The Purchasing Department gave permission for Parks and Recreation staff to negotiate with Miller Drilling. During the negotiating the vendor agreed to reduce $1000 each from mobilization, surface casing and the existing well abandonment. An additional reduction of $400 was received from the total price of the gravel deck and a $600 reduction of standby time was negotiated. This provides a savings of $4,000 with a final negotiated price of$55,935. The bid tabulation is attached. GROWTH MANAGEMENT: Immokalee Sports Complex is inventoried in the growth management plan. FISCAL IMPACT: A budget amendment is needed to move $55,935 out of Parks and Recreation Capital Projects Fund 306 reserves and placed into the Immokalee well replacement project no. 80075. Source of funds is ad valorem. LEGAL CONSIDERATION: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATIONS: Recommendation to award Bid #10-5418 for a production well for the Immokalee Sports Complex Swimming Pool to Miller Drilling and Water Treatment, Inc. in the amount of$55,935 and authorize the necessary budget amendment. PREPARED BY: Murdo Smith, Region 1 Manager, Parks and Recreation Agenda Item No. 1603 February 23, 2010 Page 2 of 6 Item Number: Item Summary: Meeting Date: Agenda Item No. 1603 February 23, 2010 Page 3 of 6 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 1603 Recommendation to award Bid #10-5418 for a production well for the Immokalee Sports Complex Swimming Pool to Miller Drilling and Water Treatment, Inc. in the amount of $55,935 and authorize the necessary budget amendment. 2/2312010 9:00:00 AM Approved By Sarry Williams Public Services Division Director ~ Parks & Recreation Date Parks & Recreation 2/9/20101:35 PM Approved By Marla Ramsey Public Services Division Administrator - Public Services Date Public Services Division 2/9/20103:17 PM Approved By Colleen Greene County Attorney Assistant County Attorney Date County Attorney 2/9/20103:24 PM Approved By Kathy Carpenter Public Services Executive Secretary Date Public Services Admin. 2/9/20103:28 PM Approved By Scott Johnson Administrative Services Division Purchasing Agent Date Purchasing & General Services 2/9/20109:21 PM Approved By Steve Carnell Administrative Services Division Director - Purchasing/General Services Date Purchasing & General Services 2/10/20108:41 AM Approved By OMS Coordinator County Manager's Office Date Office of Management & Budget 2/10/20109:47 AM Approved By Jeff Klatzkow County Attorney Date Approved By 2/10/20104:18 PM Susan Usher Office of Management & ManagemenUBudget Analyst, Senior Date Office of Management & Budget 2/11/20109:23 AM Agenda Item No. 1603 February 23,2010 Page 4 of 6 Budget Approved By Leo E. 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