Agenda 02/23/2010 Item #16D 2
Agenda Item No. 1602
February 23, 2010
Page 1 of 14
EXECUTIVES~ARY
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida Department
of Community Affairs and Collier County to reallocate $135,657.85 in unused project funds
to the Disaster Recovery Initiative Single Family Rehabilitation Program.
OBJECTIVE: To approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative (DRI) Agreement #07DB-3V-09-21-01-Z01 between the Florida Department
of Community Affairs (DCA) and Collier County.
CONSIDERATIONS: On May 23, 2007, through Resolution No. 2007-144, the Board of
County Commissioners accepted a federally-funded supplemental disaster recovery subgrant
agreement with the DCA. Several hurricane hardening projects were established for funding
under the Agreement.
A modification is needed to reallocate unused project funds. Each project is complete or
substantially complete at this time. The total unused project funds, as detailed in the table below,
are $135,657.85. Of this total accumulation, lmmokalee Infill Housing experienced significant
cost savings as the result of a higWy competitive residential construction market in Southwest
Florida and the resulting bids reflected such savings.
To insure optimum utilization of unused funds, remaining balances will be reallocated to the DR!
Single Family Rehabilitation Program. The additional funds will allow the continued operation
of this program, which provides income qualified persons and families with hurricane mitigation
activities such as roof replacement and the installation of impact resistant doors and windows.
Current budget summaries and a contract modification form are attached to this item. This
modification does not change the overall funding amount under the agreement. Rather, the
contract amendment will redirect the unused funds to benefit single family rehabilitation
activities. Existing purchase orders will be amended to reflect these changes.
Project Original Budget Unused Funds Requested Revised Budget
Reallocation
Administration $ 70,196.00 0 0 $ 70,196.00
#1 - Timber Ridge $664,000.00 ($1,141.98) 0 $662,858.02
& Sander's Pine
#2 - North $374,545.00 ($3,284.43) 0 $371,260.57
Immokalee Housing
#3 - Copeland $124,923.00 ($5,843.80) 0 $119,079.20
Utilities
#4 - St. Matthew's $293,934.00 ($3,687.64) 0 $290,246.36
House
#5 - Immokalee $415,000.00 ($121,700.00) 0 $293,300.00
InfiJl Housing
#6 Single Familv $397,284.00 0 $135,657.85 $532,941.85
TOTAL $2,339,882.00 ($135,657.85\ $135,657.85 $2,339,882.00
SUMMARY OF UNUSED FUNDS BY PROJECT
FISCAL IMPACT: This modification will reallocate $135,657.85 of unused project funds to
DR! Single Family Rehabilitation. No general funds are associated with these projects.
Agenda Item No. 1602
February 23,2010
Page 2 of 14
GROWTH MANAGEMENT IMPACT: Implementation ofDRI will help facilitate efforts to
meet the goals, objectives and policies set forth in the Housing Element of the Growth
Management Plan.
LEGAL CONSIDERATIONS: The modification and contract amendments have been
reviewed and approved by the County Attorney's Office. The modification is a form document
provided and required by the DCA. This item is legally sufficient for Board action. - CMG
RECOMMENDATION: To approve and authorize the Chairman to sign a modification to
Disaster Recovery Initiative (DRI) Agreement #07DB-3V-09-21-01-Z01 between the Florida
Department of Community Affairs (DCA) and Collier County.
PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services
Agenda Item No. 1602
February 23,2010
Page 3 of 14
MODIFICATION NUMBER-L TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County ,
(the Recipienf'), to modify DCA Contract Number 07DB-3V-09-21-01-l01 , award
date June 20. 2007 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2.339.882 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
o Reinstate Agreement
I. The Agreement is hereby reinstated as though it had not expired.
o Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of
o Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
X Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work sections of the
Agreement are hereby deleted and replaced by the revised Attachment A, the
Program Budget and Scope of Work, which are attached hereto and
incorporated herein by reference.
Agenda Item No. 1602
February 23, 2010
Page 4 of 14
Modification #-L
DCA Contract Number: 07DB-3V-09-21-01-Z01
Recipient: Collier County
Page 2
o Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participatiog Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
o Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
Agenda Item No. 1602
February 23, 2010
Page 5 of 14
Modification # 6
DCA Contract Number: 07DB-3V-09-21-01-Z01
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community AtTairs
Recipient Name:
By:
Name: Fred W. Coyle
Title: Chairman, Board of
County Commissioners
By:
Name: Janice Browning
Title: Director, Division of Housing
and Community Development
Date:
Date:
Approved as to form
(j[","O'MO'
Colleen Greene
Assistant County Attorney
Attest:
DWIGHT E. BROCK, Clerk
By:
,Deputy Clerk
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Agenda Item No. 1602
February 23, 2010
Page 13 of 14
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16D2
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #07DB-3V-Q9-21-01-Z01 between the Florida Department of
Community Affairs and Collier County to reallocate $135,657.85 in unused project funds to
the Disaster Recovery Initiative Single Family Rehabilitation Program.
2/23/2010 9:00:00 AM
Meeting Date:
Prepared By
Lisa Olen
Grants Support Specialist
Date
Public Services Division
Human Services
214/20108:25:27 AM
Approved By
Marcy Krumblne
Director - Housing & Human Services
Date
Public Services Division
Human Services
2/4/201012:24 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
2/4/20102:13 PM
Approved By
Marlene J. Foard
Grant Development & Mgmt Coordinator
Date
Administrative Services
Division
Administrative Services Division
214/20104:02 PM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
2/9/2010 1 :41 PM
Approved By
Jeff Klalzkow
County Attorney
Date
2/9/20103:18 PM
Approved By
Marla Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
2/9/20104:33 PM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
2/10/20109:39 AM
Approved By
Sherry Pryor
ManagemenU Budget Analyst, Senior
Date
Office of Management &
Agenda Item No. 1602
February 23, 2010
Page 14 of 14
Budget
Office of Management & Budget
2116/20108:54 AM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
2/16/201010:20 AM