Agenda 01/26/2010 Item #16E3Agenda Item No. 16E3
January 26, 2010
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to award RFQ No. 09 -5350 for Temporary Clerical Services to
Kelly Services in an amount that may exceed $50,000 and terminate Mancan, Inc.
from RFQ No. 09 -5350 Temporary Clerical Services.
OBJECTIVE: To ensure the ability to obtain temporary clerical services as needed.
CONSIDERATIONS: Purchasing Staff solicited services for RFQ 09 -5350 Temporary
Clerical Services on December 9, 2008. Twenty -three (23) inquiries were sent out; sixteen
(16) vendors downloaded the quote and four (4) vendors responded. The RFQ was
awarded administratively to Mancan, Inc. and Kelly Services as the lowest, qualified and
responsive quoters where usage of each firm was not expected to exceed the $50,000 bid
threshold.
The Purchasing Department was informed by Mancan, Inc. on December 31, 2009 that at
midnight, it would no longer be doing business in the State of Florida due to their inability
to get Workers Compensation Insurance. Therefore, staff requests Board authorization to
exceed the $50,000 RFQ limit with Kelly Services as the only provider of temporary
clerical services on RFQ No. 09 -5350, Temporary Clerical Services.
Staff has subsequently been advised that the other vendor under contract, Kelly Services
has experienced recent substantial increases in federal unemployment insurance
payments and hence is requesting an increase in their rates. Given these considerations,
staff is requesting approval to continue to use the existing agreement through March 31,
2010. In the interim, staff will solicit bids under a new contract. Staff also recommends
approving the following adjustments to Kelly Services' current rate schedule:
FISCAL IMPACT: Funds for these services are budgeted by the various departments that
utilize this RFQ.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action —SRT.
RECOMMENDATION: That the Board of County Commissioners awards RFQ No. 09-
5350 Temporary Clerical Service to Kelly Services and terminates Mancan Inc. from RFQ
No. 09 -5350 Temporary Clerical Services.
Prepared by: Scott D. Johnson, Purchasing Agent
Agenda Item No. 16E3
January 26, 2010
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16E3
Item Summary: Recommendation to award RFQ No. 09 -5350 for Temporary Clerical Services to Kelly
Services in an amount that may exceed $50,000 and terminate Mancan, Inc. from RFO No.
09 -5350 Temporary Clerical Services
Meeting Date: 1/26/2010 9:00:00 AM
Prepared By
Steve Carnell
Director - PurchasinglGeneral Services
Date
Administrative Services
Division
Purchasing & General Services
111212010 3:38:48 PM
Approved By
Steve Carnell
Director - Purchasing /General Services
Date
Administrative Services
Division
Purchasing & General Services
111212010 3:50 PM
Approved By
Len Golden Price
Administrator - Administrative Services
Date
Administrative Services
Division
Administrative Services Division
1114/2010 2:07 PM
Approved By
OMB Coordinator
Date
County Managers Office
Office of Management & Budget
1/14/2010 2:19 PM
Approved By
Scott R.Teach
Deputy County Attorney
Date
County Attorney
County Attorney
111412010 3:23 PM
Approved By
Jeff Klatzkow
County Attorney
Date
1114/2010 4:37 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1114/2010 5:04 PM
Approved By
Marklsackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
111612010 10:21 AM
Agenda Item No. 16E3
January 26, 2010
Page 3 of 3
RFQ 09 -5350
Temporary Clerical Services
Current and Proposed Rates for Kelly Services
Job Title Current Hr. Rate Proposed Hr. Rate
Filing Clerk
Receptionist (filing and telephone)
Receptionist (typing and telephone)
Secretarial/Clerical.
General Technician
Executive Secretary
Customer Service Representative
$10.97
$11.25
$11.61
$11.91
$12.26
$12.57
$12.90
$13.23
$15.48
$15.88
$16.13
$16.54
$14.19
$14.55
The proposed rates would be in effect through March 31, 2010.