Agenda 12/13/2011 Item #16F612/13/2011 Item 16.F.6.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding between
Collier County and First United Methodist Church of Immokalee in support
of Emergency Management activities related to natural and manmade
hazards emergency response.
OBJECTIVE: To obtain approval of a Memorandum of Understanding between
Collier County and First United Methodist Church of Immokalee, Inc. in support of
Emergency Management activities related to natural and manmade hazards
emergency response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of
emergency services within Collier County. Collier County also coordinates the
administration of relief activities of both public and private relief /disaster
organizations that agree to volunteer their services under direction or guidance of
Collier County authorities. Collier County may also utilize personnel and facilities
of relief /disaster assistance of organizations, Churches, Temples, Synagogues
for the distribution of food, water, supplies, and /or other items for temporary relief
activities.
The purpose of the Memorandum of Understanding is to set forth, define, and
establish mutual agreements, understandings, guidelines, and obligations
between Collier County and First United Methodist Church of Immokaiee, Inc. to
coordinate relief efforts at the time of a disaster.
GROWTH MANAGEMENT: There is no growth management impact associated
with this executive summary.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a
majority vote. —JBW.
FISCAL IMPACT: There is no fiscal impact associated with this executive
summary.
RECOMMENDATIONS: That the Board of County Commissioners approves the
MOU between Collier County, through its Emergency Management Department,
and First United Methodist Church of Immokalee, Inc. which has volunteered to
partner with Emergency Management during both Presidentially declared and
undeclared disasters.
Prepared by: Judy Scribner, Human Services Program Manager, Emergency
Management Department
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12/13/2011 Item 16.F.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.6.
Item Summary: Recommendation to approve a Memorandum of Understanding between
Collier County and First United Methodist Church of Immokalee in support of Emergency
Management activities related to natural and man -made hazards emergency response.
Meeting Date: 12/13/2011
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
11/30/2011 10:15:59 AM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
11/30/2011 10:16:01 AM
Approved By
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 11/30/2011 10:48:36 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 11/30/2011 12:15:09 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 11/30/20112:42:07 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/1/20119:48:46 AM
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Name: SheffieldMichael
12/13/2011 Item 16.F.6.
Title: Manager - Business Operations, CMO
Date: 12/1/2011 1:47:01 PM
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12/13/2011 item 161.6.
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
First United Methodist Church of Immokalee
I: Pur ose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
First United Methodist Church of Immokalee.
Ii: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. This includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its Emergency Management Department, also coordinates the
administration of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
churches, temples and synagogues in the distribution of food, relief supplies,
medicines or other items, rehabilitation or reconstruction of community services
and essential facilities whenever Collier County authorities deem it necessary and
the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to
supplement assistance and recovery to victims of both Presidentially declared or
undeclared disasters and the need to work in harmony with local governments and
private relief agencies, the First United Methodist Church of Immokalee wishes to
assist in rendering the most efficient service with a minimum of duplication to the
citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier county
Government, through its Emergency Management Department and First United Methodist
Church of Immokalee at a time of major disaster and during the post - disaster recovery period
should be maintained at efficient levels and is part of the purpose of this Agreement. First United
Methodist Church of Immokalee works on a voluntary basis as a member of the Collier
Emergency Response Volunteer (CERV) Working Group, and will make a continuing effort to
acquaint its members of this Agreement to assist Collier County government in carrying out
mutual responsibilities for disaster relief.
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12/13/2011 Item 161.6.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify First United Methodist Church of Immokalee of the potential need to
assist in activities following a disaster, and
2. Participate in and develop training in disaster response for the members of
First United Methodist Church of Immokalee; and
3. Assist in the development plans for First United Methodist Church of
Immokalee; and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of First United Methodist Church of
Immokalee for disaster relief and recovery projects; and
6. Whenever members of First United Methodist Church of Immokalee are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or
equipment utilized pursuant to this Agreement and shall pay any expenses in
the repair thereof; and
8. Collier County agrees to be responsible, to the extent provided under Florida
Statues 768.28, for its negligent acts, however, this responsibility shall not
serve as a waiver of Collier County's Sovereign Immunity limits.
B. First United Methodist Church of Immokalee agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of the Collier
Emergency Response Volunteer (CERV) Working Group; and
4. Participate in exercises developed by the Emergency Management
Department; and
5. Provide the Emergency Management Department with an update of facility
and manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility /property by
the Collier County Representative without the express written
approval of the owner /operator.
2. Prior to occupancy, representatives of both parties will inspect the
facility /property and will note any discrepancies on the inspection form,
and/or this agreement.
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12/1312011 Item 16.F.6.
3. Prior to occupancy, representatives of both parties will again inspect the
facility /property to note any discrepancies on the release form. Normal
wear and tear is considered to the responsibility of the
organization/owner /operator.
4. The facility /property will be returned to the organization/owner /operator in
the same condition as it was when occupied/acquired.
5. Other provisions as follow:—none
V. Effective Date, Automatic Renewal and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and First United Methodist Church of Immokalee will cooperate to
aid victims at the time of disaster. In witness thereof, the parties have executed this
agreement on the date indicated. The provisions of the Agreement will be effective from the
date approved by the Board of County Commissioners for a. period of three (3) years. At the
end of the three year (3) period, this Agreement will automatically renew for an additional
term of one year unless terminated as provided in Paragraph VI of this Agreement. At the
end of the one (1) year renewal period, this Agreement will renew for an additional term of
one (1) year unless terminated as provided in Paragraph VI. of this Agreement. This
Agreement may only be automatically renewed two times. Both parties have the authority to
amend provisions of this Memorandum of Understanding upon mutual consent and by
written instrument executed by the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
AS TO COUNTY:
Attest:
DWIGHT E. BROCK, Clerk
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
By: 1:10111 Fr-cct Coy (I-- , Chairman
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Organization name: First United Methodist Church of Immokalee
Print Name: Michael Caruthers
STATE OF FLORIDA
COUNTY OF COLLIER
12/13/2011 Item 16.F.6.
Title: Church Council Chairman
The foregoing instrument was acknowledged before me this C/ day of _ P�O� em t2'
2011, by an'chae 1 00fd kirrS, as e�c'ch CCh�nc� of j 1r5I On 1'Y 4hod 5+�hv�cr, '
. He / She is [,a- personally known to me, or [ ] has produced driver's
license no. as identification.
........
a °• ��v r o�4 MARIELA PENA
Notary Public - State of Florida
(SEAL) My Comm. Expires Apr 2, 2013
'�'A', Commission # DD 877162
Approved as to form and legal sufficiency:
`"�'� tom_
Jennifer . White
Assistant County Attorney
�-Mau-,Ja Pia
NOTARY PUBLIC /�
Name: n4 ol,-, t° is P1° n Q
(Type or Print)
My Commission Expires: A pr
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