Agenda 12/13/2011 Item #16F212/13/2011 Item 16.F.2.
EXECUTIVE SUMMARY
Recommendation to approve invoice and final reimbursement payment to the State of
Florida in the amount of $108,684.42 representing those dollars not expended from the
total Hurricane Charley funding received of $1,882,777.68 and approve the necessary
budget amendment.
OBJECTIVE: Reimburse Federal Emergency Management Agency (FEMA) and the State of
Florida for unexpended draw dollars in connection with Disaster 1539, Hurricane Charley.
CONSIDERATIONS: The County incurred emergency management preparation costs and
damages deemed eligible for Public Assistance reimbursement from FEMA associated with
Hurricane Charley as part of the August 13, 2004 storm. The total reimbursement costs deemed
eligible for FEMA assistance from this storm totaled $1,882,777.68. Funding advances were
given to Collier County based upon initial damage assessments in the amount of $990,000 as
follows:
On February 21, 2005, Collier County was approved for advanced funding in the amount of
$720,000 for the estimated cost of debris removal. Actual debris costs were $95,711.61 less than
estimated.
On March 11, 2005, the County was approved for advanced funding in the amount of $270,000
for the estimated costs associated with emergency preparedness and management after the storm.
Actual emergency protective measures were $12,972.81 less than original estimates.
All FEMA funding goes through the State of Florida and thus is payable to the State for both the
Federal and State portions of the unexpended draws.
Staff began the process of closing out the various projects associated with this disaster in 2008
with the final close -out action taking place on July 19, 2011.
The invoice from the state has been validated by the State Public Assistance Coordinator and
Collier County staff and the total amount is agreed upon.
FISCAL IMPACT: Payments associated with this reimbursement as well as deposits from the
State of Florida were processed through the General Fund (001). Payment will need to come
from General Fund (00 1) reserves.
LEGAL CONSIDERATIONS: This item raises no legal issues, and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated
with this action.
RECOMMENDATION: That the Board approve and authorize reimbursement to FEMA and
the State of Florida in the amount of $108,684.42 and approve the necessary budget amendment.
PREPARED BY: Sherry Pryor, Sr. Management and Budget Analyst
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12/13/2011 Item 161.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2.
Item Summary: Recommendation to approve invoice and final reimbursement payment
to the State of Florida in the amount of $108,684.42 representing those dollars not expended
from the total Hurricane Charley funding received of $1,882,777.68 and approve the necessary
budget amendment.
Meeting Date: 12/13/2011
Prepared By
Name: HutchinsonBarbetta
Title: Executive Secretary,Office of Management & Budget
11/18/20113:07:09 PM
Submitted by
* Title: Executive Secretary,Office of Management & Budget
Name: HutchinsonBarbetta
11/18/20113:07:11 PM
Approved By
Name: KlatzkowJeff
Title: County Attorney,
Date: 1 1/18/20113:3 3:54 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 11/21/20119:02:59 AM
Name: SheffieldMichael
Title: Manager- Business Operations, CMO
Date: 11/22/2011 11:19:11 AM
Packet Page -3398-
12/13/2011 Item 16.F.2.
INVOICE
STATE OF FLORIDA
Division of Emergency Management
Department of Community Affairs
Date: Apr 28, 2011
Invoice #: 30
To: Collier County (FIPS: 021 - 99021 -00)
3301 Tamiami Trail, Administration Building
Naples, FL 34112
Disaster PW # Federal Share AtIm „ C4-6- CL___
1539
2574
$0.00
($4,945.25)
$0.00
($4,945.25)
1539
2963
$0.00
($3,000.00)
$0.00
($3,000.00)
1539
3914
$0.00
$0.00
($0.01)
($0.01)
1539
4785
($2,115.32)
$557.72
$0.00
($1,557.60)
1539
4855
$5,506.38
$2,403.67
$0.00
$7,910.05
1539
4874
$0.00
$146.54
$0.00
$146.54
1539
.5496
$0.00
$146.94
$0.00
$146.94
1539
5512
$0.00
$35.84
$0.00
$35.84
1539
5516
$9,581.75
$106.48
$532.32
$10,220.55
1539
6804
$71,493.61
$5,482.83
$3,971.87
$80,948.31
1539
6805
$14,895.27
$148.94
$0.00
$15,044.21
1539
7189
$3,809.29
$42.32
$211.62
$4,063.23
1539
7192
$0.00
($164.19)
$0.00
($164.19)
1539
7193
($0.01)
$0.00
$0.00
($0.01)
1539
7194
$0.00
($164.19)
$0.00
($164.19)
SubTotal
Make checks payable to State of Florida for total amount of:
$108,684.42
$108,684.42
State of Florida Public Assistance, 5900 Lake Ellenor Drive, Orlando, FL 32809 -4634
Phone 407 -268 -8899 Fax 407 -268 -8707 renee.singh @em.myflorida.com
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