Agenda 12/13/2011 Item #16E1312/13/2011 Item 16.E.13.
EXECUTIVE SUMMARY
Recommendation to approve payment of invoice to Bonness, Inc., dated September
9, 2011, in the amount of $2,400 for safety improvements to the school crossing at
Shadowlawn Elementary School.
OBJECTIVE: To obtain approval to instruct the Finance Department to release payment
for an invoice dated September 9, 2011, to Bonness, Inc.
CONSIDERATIONS: The Transportation Engineering Department received a request
from the Collier County Sheriffs Office and the School Crossing Guard from Shadowlawn
Elementary School to improve the safety of the school crossing where school children
were crossing Shadowlawn Drive at the school's most northerly drive. A project was
quickly initiated to relocate the existing mid -block crossing from the southern end of the
school to the northern end, across from a nearby Church. The work consisted of both
concrete and asphalt to construct concrete ADA compliant ramps on Shadowlawn Drive at
Shadowlawn Elementary School and asphalt paving around the new concrete ramp in the
school site to correct drainage. It was critical that the work was done in a short period of
time, without blocking the existing sidewalks in the area. Lane closures with proper
Maintenance of Traffic (MOT) setup were required for the temporary staging of the
construction equipment and the safety of the students using the school crossing.
Annual Contract 09 -5108 for concrete sidewalk and curbing includes concrete flat work but
does not specifically include all of the items required for completion of this particular job
(e.g. asphalt paving, etc.). Because the scope of work was not entirely within the price
schedule of annual contract # 09 -5108 and there were safety concerns and time
constraints, the Transportation staff requested and received authorization from the
Purchasing Department to quote the work separately using the price quotation process set
forth under Section IV of the Board's Purchasing Policy.
Transportation staff requested three quotes and two vendors responded: Bonness, Inc.
$2,400 and Qualify Enterprises $5,250 (Better Roads did not respond). On September 6,
2011, a purchase order was opened with Bonness, Inc., to provide sidewalk, curb and
asphalt ramps at Shadowlawn Elementary School. Bonness submitted an invoice for
payment on September 9, 2011. The Clerk's office is requesting that the Board approve
that purchase before it will issue payment.
As a matter of practice, the Purchasing Department has allowed departments to purchase
"off contract" where the department has provided sufficient justification. The County's
Purchasing Policy does not require staff to exclusively order work through awarded
vendors. In this instance, given the urgent nature of the work and that the using
department sought and obtained competitive quotes, the Purchasing Department
authorized them to proceed with the purchase.
FISCAL IMPACT: The cost of these services for the County is approximately $2,400
Funds were budgeted in the Transportation's FY 2011 -12 department cost center.
Packet Page -3253-
12/13/2011 Item 16.E.13.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: Recommendation that the Board of County Commissioners
approve payment to Bonness, Inc., for its $2,400.00 invoice and instructs the Finance
Department to remit payment.
Prepared By: Brenda Brilhart, Procurement Strategist, Administrative Services Division
Attachments: Quotes
09 -5108 Bid Tabulation - Annual Contract for Concrete Sidewalk & Curb Maintenance
Packet Page -3254-
12/13/2011 Item 16.E.13.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.13.
Item Summary: Recommendation to approve payment of invoice to Bonness, Inc., dated
September 9, 2011, in the amount of $2,400 for safety improvements to the school crossing at
Shadowlawn Elementary School.
Meeting Date: 12/13/2011
Prepared By
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
11/28/20113:44:55 PM
Submitted by
Title: Purchasing Agent,Purchasing & General Services
Name: BrilhartBrenda
11/28/20113:44:56 PM
Approved By
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 11/28/20114:11:35 PM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
Date: 11/28/20114:45:33 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 11/30/20119:59:52 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 11/30/2011 10:31:06 AM
Packet Page -3255-
Name: PriceLen
Title: Administrator - Administrative Services,
Date: 11/30/20113:21:14 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 12/1/20119:49:55 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/1/2011 11:51:49 AM
Name: FinnEd
Date: 12/1/20113:14:04 PM
Name: OchsLeo
Title: County Manager
Date: 12/2/20119:51:24 AM
Packet Page -3256-
12/13/2011 Item 16.E.13.
12/13/2011 Item 16.E.13.
r j P" _e
ir,SCdSIi' �IlLi `Jiit'ti'Oes• (� ^7CZ.it'.E ":
1990 Seward Avenue ,.
Naples. Florida 341 o9
At (239) 597 -6221 • (239) 597 -7416 Fax
voww.bonnessinc.com
Proposal 9/1/2011
Submitted To: Collier County Transportation Division
Address: 2885 South Horseshoe Drive
Naples, FL 34104 USA
Contact: Julio F. Ordonez
Phone: (239) 774 -8192 Fax: (239) 213 -5885
Estimate Number: 97182011
Bid Title: Shadowlawn Elementary Crosswalk REV
9.1.11
Project Location: 1976 Shawdowlawn Drive
Project City, State: Naples, FL
Engineer /Architect: N/A
Item # Item Description Estimated Quantity Unit Unit Price Total Price
01 Excavate, Install (2) 30" X 2' Wide 6" Concrete 1.00 LS $2,400.00 $2,400.00
Sidewalk And (2) 2'X 6' ADA Mats
Total Bid Price: $2,404.00 A11111114
Notes: • Subject to prompt acceptance within 30 days and to all conditions stipulated on the reverse side, we agree to
furnish materials and labor at the price(s) set forth above.
• Any deviation of contracted work will require a signed change order. No work will be completed related to the
change order until such time as the change order is signed by the project manager.
• Proposal based on the plans by field visit with Julio Ordonez and Dave Crosby on 8/25/11.
• Permits, fees, layout, survey, asbuilts and testing by others.
• Above proposal for items quoted only.
• Striping by others.
Payment Terms: Payment due within 30 days of date of invoice, regardless of when payment is made by Owner
ACCEPTED:
CONFIRMED:
The above prices, specifications and conditions are satisfactory
Sonness Inc.
and hereby accepted.
Buyer
Signature:
Authorized
Signature:
Date of Acceptance:
Estimator: Craig Miles
9/1/2011 10:59:26 AM
Packet Page -3257-
Page 1 of 1
QE
QUALITY
ENTERPRISES
12/13/2011 Item 16.E.13.
3894 MANNIX DRIVE, SUITE #216
NAPLES, FL 34114-5406
(239) 435 -7200
FAX(239)435 -7202
_Collier County Transportation August 30, 2019
PROPOSAL SUBMITTED TO: DATE PROPOSAL #
STREET
Naples, Fi
CITY, STATE, ZIP
Julio Ordonez
ATTIC:
239- 252 -8677
PHONE NO.
FAX NO.
Louis J. Gaudio
SALES REPRESENTATIVE
Shadowlawn Elementary School Crosswalk
JOB NAME
Naples, Fl
JOB LOCATION
WE PROPOSE hereby to furnish all labor, materials, equipment and servires necessary to complete the following:
Installation of concrete sidewalks for crosswalk. Also includes installation of detectable warning strips.
Grand Total for above work = 5 5,250.40
CUSTOMER - SIGNATURE & DATE - 1-------o0 LtTY ENTERPRISES USA, INC. - SIGNATURE 3 DATE
Page 1
Packet Page -3258-
12/13/2011 Item 16.E.13.
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