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Agenda 12/13/2011 Item #16A2011� 12/13/2011 Item 16.A.20. EXECUTIVE SUN[MARY Recommendation to approve a Resolution authorizing the submittal of the Federal Transit Administration Sections 5310 and 5311 FY 2012/2013 grant applications and applicable documents in the amounts of $544,872 and $569,600 respectively to the Florida Department of Transportation (FDOT) and execute the Certification and Assurances to FOOT Exhibit. OBJECTIVE: To obtain authorization to execute the Federal Transit Administration (FTA) Sections 5310 and.5311 FY 2012/2013 grant applications and applicable documents and submit to the Florida Department of Transportation (FOOT). CONSIDER&, NS: 5310 Pursuant to 49 U.S.C. § 5310, Collier County is a designated Conununity Transportation Coordinator and Provider of mass transportation to elderly and individuals with disabilities. Each year, through an application process administered by FDOT, the Collier Area paraTransit program has obtained, finds that are used for the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of Collier County. The Collier County Board of County Commissioners (BCC) has authority to apply for and accept grants from FDOT as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. 5311 Pursuant to 49 U.S.C. § 5311, Collier County provides mass transportation to residents in non- urbanized areas in County through Collier Area Transit. Each year, through an application process administered by FDOT, Collier County has obtained funds that are used for the operation of transportation services to residents in nusl communities of Collier County. The BCC has the authority to apply for and accept its from FOOT as authorized. by Chapter 341, Florida Statutes and by the Federal Transit Administration Act of 1964, as amended. The following is the Program of Projects for the 5310 and 5311 FY 2012 grant applications. AroulsApp1W for 5310& 911 FY IV13 Itau Cost 1 Item ES O Parahsnstt base 5544,M Pp=don fo—ro—viceintkndanofCakcmmtv I ti mAm Packet Page -1598- 12/13/2011 Item 16.A.20. FISCAL IMPACT: The 5310 capital grant application is estimated to be $544,872 for six (6) vehicles. This capital grant requires a 10% local match. If the grant request is approved for the full amount requested, the source of funds will be $435,898 Federal, matched by $54,487 State and $54,487 local. The local share will be funded by available auction proceeds as required by FTA and any remaining balance within Transportation Disadvantaged Fund (427) funded by the annual support transfer from the General Fund (001) or Gas Tax via Collier Area Transit Fund (426) Reserves. No additional budget will be requested in FY12. Project number TR- 00000144 within the Grants Management System has been reserved to track funds if awarded. The 5311 operating grant application is estimated to be $569,600 and it will be utilized to provide transit services in the non - urbanized areas of Collier County. This operations grant requires a 50% local match. If the grant request is approved for the full amount requested, the source of funds will be $284,800 Federal and $284,800 local. The local share will be funded from the CAT Transit Enhancement Fund (426) which supports fixed route transit operations predominantly funded through an annual transfer of Gax Tax. The match is included in the annual budget process and will not require a separate budget amendment. The application and acceptance of these grants will stay within budget guidance as done in prior years and will not require additional budget. Project number TR- 00000146 within the Grants Management System has been reserved to track funds if awarded. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT. GROWTH MANAGEMENT IMPACT: Consistent with the Transportation Element of the Growth Management Plan as stated in Objectives 10 and 12. RECOMMENDATION: That the Board approve a Resolution authorizing execution, submittal, and revision of any and all documents necessary to apply for the Federal Transit Administration Sections 5310 and 5311 grants, including authorizing the Chairman to execute all required documents including the Certification and Assurance to FDOT. It should be recognized that the grant amounts referenced above are a preliminary number and is subject to change during final award. Prepared by: Glama Carter, Public Transit Manager - CAT Attachments: (1) Resolutions; (2) FTA Section 5310 and 5311 FY 2012 /2013 grant applications Packet Page -1599- COLLIER COUNTY Board of County Commissioners Item Number: 16.A.20. 12/13/2011 Item 16.A.20. Item Summary: Recommendation to approve a Resolution authorizing the submittal of the Federal Transit Administration Sections 5310 and 5311 FY 2012/2013 grant applications and applicable documents in the amounts of $544,872 and $569,600 respectively to the Florida Department of Transportation (FDOT) and execute the Certification and Assurances to FDOT Exhibit. Meeting Date: 12/13/2011 Prepared By Name: CarterGlama Title: Manager - Public Transit,Alternative Transportation Modes 11/16/20114:22:48 PM Submitted by Title: Manager - Public Transit,Alternative Transportation Modes Name: CarterGlama 11/16/20114:22:49 PM Approved By Name: OteroBrandy Title: Project Manager, Associate,Transportation Engineer Date: 11/17/20114:01:17 PM Name: SotoCaroline Title: Management/Budget Analyst,Transportation Administr Date: 11/18/2011 1:01:42 PM Name: BetancurNatali Title: Executive Secretary,Transportation Engineering & C Date: 11/18/20114:23:30 PM Name: AmoldMichelle Title: Director - Alt Transportation Modes,Alternative Tr Packet Page -1600- n Date: 11/18/20115:42:54 PM Name: OberrathKaren Date: 11/22/20119:58:40 AM Name: FederNorman Title: Administrator - Growth Management Div,Transportati Date: 11/22/2011 10:39:44 AM Name: CasalanguidaNick Title: Deputy Administrator - GMD,Business Management & Budget Office Date: 11/22/20112:04:42 PM Name: Joshua Thomas Title: Grants Support Specialist, Date: 11/28/20112:09:26 PM Name: TeachScott Title: Deputy County Attomey,County Attorney Date: 11/28/20112:46:20 PM Name: KlatzkowJeff Title: County Attorney, Date: 11/28/20114:27:42 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 11/30/2011 10:24:38 AM Name: KlatzkowJeff Title: County Attorney, Date: 12/1/20119:35:08 AM Name: OchsLeo Title: County Manager Date: 12/1/20115:41:38 PM Packet Page -1601- 12/13/2011 Item 16.A.20. 12/13/2011 Item 16.A.20. Checklist for Application Completeness, FTA 5310 -37, FY' 2012 Name of Applicant: Collier County Board of County Commissioners First -time ApplicantQ The following items must be included in the Section 5310 grant application in the following order. This checklist. 1r Applicant's cover letter to FDOT f� 2 originally signed Resolutions by the agency's Governing Board. (St wtdLeA Application for Federal Assistance (Form 424, Code 20.513) '✓ Projected Operating and Administrative Expense and Revenue Form Current Vehicle and Transportation Equipment Inventory Form •% Capital Request Form . Vehicle Order form(s) for each type requested Exhibit A Current System Description Exhibit A -1: Fact Sheet Exhibit B: Proposed Project Description ✓ Exhibit C: Copy of Public Hearing Notice and copy of the Publisher's Affidavit (for public agencies only.) ' q(e..,L► * Sp&vLi= -k C-TM -e 1U L..E.P C"triv -"u::� n Exhibit D. Coordination, If a CTC or a DOPA, copy of Memorandum of Agreement letter from CTD If not a CTC, copy of Coordination. Agreement or Coordination Contract with applicable CTCs. Exhibit F: Federal Certifications and Assurances ��r '°sr..a�a� E M Exhibit G: Certification of Equivalent Service (if grant is for non - accessible vehicles) Exhibit H:` Applicant Certification and Assurance to FDOT. N/ Copy of letter transmitting your grant to the Local Clearinghouse (Regional Planning Council) for lntergovemmental Coordination and Review, "IC&R'. �•'' Send a copy of the IC&R response letter to FDOOT /D11MD0 t/ Exhibit K: Applicant Certification of Transportation Disadvantaged Service Plan (TDSP) from DOPA Copy of letter transmitting grant to DOPA for LOB's review for Coordination Purposes. %,,' Send a Copy of DOPA's response letter regarding the LOB's coordination review Cash Match and Leasing memo Additional documents required for first -tune applicant (if a private- non -profit agency) N /A Copy of Certificate of Incorporation Rev - 092312011 "September 2011, District One edition for the 2012 +cycle° 48 Packet Page -1602- 12/13/2011 Item 16.A.20. Witfl7e-r oL, nt Grovvth ManaWnent Divisian December 16, 2011 Mrs. Julia B. Davis, AICP, Transit Projects Coordinator Florida department of Transportation, District One Modal Development 'Office/Public Transit 2981 'North East Pine Island Road Cape Coral, Florida 33909 Re: 5310 Grant Submittal Dear Mrs. Davis: Collier County submits this Application for the Section 5310 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify,, defend and hold 'harmless the Department and all of its officers, agents and employees from any claim, loss, ;damage, cost, charge, or expense arising out of the non- compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on the 1$'h day of December, 2011 with two (2) original resolutions or certified copies of the original resolution authorizing Fred W. Coyle, Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, A�� Glama Carter, Public Transit Manager Collier Area Transit' Managememt Divi§m • 2885 South Horseshoe Drive Naples, Florida 34104.239- 252 -8192 • FAX 239 -252 -2726 Packet Page -1603- 12/13/2011 Item 16.A.20. RESOLUTION NO. 2011- A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS' COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE, SUBMIT AND REVISE ANY AND ALL DOCUMENTS NECESSARY TO APPLY FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5310 GRANT INCLUDING, BUT NOT LIMITED TO, AUTHORIZING THE CHAIRMAN TO EXECUTE ANY REQUIRED CERTIFICATIONS AND ASSURANCES, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY SUCH GRANT AWARDED. WHEREAS, 49 U.S.C.§ 5310 authorizes. the Secretary of Transportation to make grants and loans to local 'government authorities such as Collier County to help provide mass transportation services to meet the special needs of elderly individuals and individuals with disabilities; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, the Collier County Transportation Disadvantaged program has obtained funds that are used for the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of Collier County; and WHEREAS, the Collier County Local Coordinating Board ( "LCB ") has requested that the Collier County Board of County Commissioners apply this year for Federal Transit Authority 49 U.S.G§ 5310 funds in order to purchase vehicles to transport the elderly and disabled residents of Collier County; and WHEREAS, the Board of Collier County Commissioners has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida, that: 1. The BOARD authorizes its Chairman to execute, submit, and revise any and all documents required in connection with the application for Federal Transit Administration Section 5310 Grant including, but not limited to, authorizing the Chairman to execute any required certifications and assurances, accepting any such grant awarded to the County, and approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5310 grant application. 2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112. 3. This Resolution shall be effective immediately upon signature by the Chairman. 1 Packet Page -1604- 12/13/2011 Item 16.A.20. n This Resolution adopted after motion, second and majority vote favoring same, this 13th day of December, 2011. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: By: , Deputy Clerk Fred W. Coyle, Chairman Approved as to form and legal sufficiency: Scott Teach Deputy County Attorney 2 Packet Page -1605- APPLICATION FOR 12/13/2011 Item 16.A.20. Version 7103 Identifier FEDERAL ASSISTANCE 2 DATE SUBMITTED Applicant December 16,2010 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre- application U Construction 0 Construction 4- DATE RECEIVED BY FEDERAL AGENCY Federal identifier Non-Construction ' 5. APPLICANT INFORMATION Legal Name: 1 Unit Collier County Board of County Commissioners Department: Attemative Transportation' Modes Oroani7ational DUNS: Division: 078997790 Growth Management Division Address: Name and telephone number of person to be contacted on metiers involving this application (give area code Street: 2885 S. Horseshoe Dr. Prefoc First Name: Mrs. Gtamarier (Glares) C.4: Middle Name fle5 County: Carter CCo 34104 S Flare da . Email UCuft" S. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area cote) Fax Number (give area code) a®_91©EEMIE 239- 252 -5832 239-252 -6610 S. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) V Now €C1 Continuation F Revision County Revision, enter appropriate letter(s) in box(es) See back of form for description of letters.) ❑ ❑ (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: Federal Transit Administration 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: a�_® 1❑LI LI Capital Assistance to replace par�ansit vehicles that have outlived TITLE (Name of Program): 20.513 "Elderly and Persons with Disabilities Program" their useful fife 12. AREAS AFFECTED BY PROJECT (Cities, Counhes, States, etc.): Community of Immokalee, Naples, Me= Island, Everglades City, Collier County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Date: a. Applicant b_ Project 711112 6130113 14 4' 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 1237- PROCESS? a. Federal ' a. Yes. 0 THIS PREAPPLfCATIOWAPPLICATION WAS MADE 435,896 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant ' 54,487 DATE: 101612(111 c. State 54,487 b. No. ilk) PROGRAM IS NOT COVERED BY E. 0. 12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE d. Local e. Other FOR REVIEW f. Program Income 17. IS THE APPLICANT D£LINOUENT ON ANY FEDERAL DEBT? t. Yes H "Yes" attach an expianati ©n. �'1 No g. TOTAL 544,872'- 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS- APPLICA710NIPREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES' IF THE ASSISTANCE IS AWARDED. a. Authorized Reoresentative Fi Name Middle Name Last me suffix Title Telephone Number (give area code) Chairman 239 - 252 -8097 . Signature off Authorized Representative .Date Signed � Previous Edition Usable ATTEST da F 4 4 (Rev.9 -2003) Authorized for Local Usable � w to ar A 102 rftbHT E. BRCCK, CLERK BY; Packet Page -1606- Deputy COUnty Attorney 12/13/2011 Item 16.A.20. n Name of Applicant Collier County BCC Fiscal period from 10/1/12 to 9/30/13 TRANSPORTATION - RELATED OPERATING and ADMINISTRATIVE EXPENSES EXPENSE CATEGORY EXPENSE $ Labor (501) $37,600 Frin a and Benefits (502) 19,200 Services (503 ) 80,500 Materials and Supplies (504 ) 455,000 Vehicle Maintenance 504.01 338,900 Utilities 505 20,300 Insurance (506) $2413,400 Licenses and Taxes (507) Purchased Transit Service (508) 2,916,900 Miscellaneous 509 4,200 Leases and Rentals (512 ) 1,200 Depreciation 513 TOTAL EXPENSE $3,873,800 TRANSPORTATION - RELATED OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE REVENUE $ Passenger Fares for Transit Service (401) 113 000 Special Transit Fares (402) Other (403 — 4(7) (identify by appropriate code) TOTAL OPERATING REVENUE $113,000 OTHER REVENUE SOURCES Taxes Levied Directly by the Transit System 408 Cash Grants and Reimbursements (409) $2413,400 l Fare Assistance (4 10) ffStaLocal rants and Reimbursements (411) 625,200 teSpecial Fare Assistance (412) Federal Cash Grants & Reimbursements (413) 722 200 Interest Income (414) Contributed Services (430) Contributed Cash (43 1) Subsidy from Other Sectors of Operations (440) TOTAL OF OTHER REVENUE -$-3976-0-98-00 GRAND TOTAL ALL REVENUES $3,873,800 NOTE: See the appendix for an explanation of these categories. 13 Packet Page -1607- tw 0 a m a c .r C m E 3 cr W C O. O C:' Hl c t- 'O c m v O W c; r a c C' U 12/13/2011 Item 16.A.20. tRi 0 s v as n: cr m t m 12/13/2011 Item 16.A.20. CAPITAL REQUEST FORM � I Name of Applicant: Collier County Board of County Commissioners VEHICLE REQUEST — listed in Agency's Priority Order GMIS Code R or E (This Vehicle Description column for (REPLACE FDOT use OR Number ( "'1.22' bus with 8 ambulatory seats and 2 Estimated ONLY ) EXPAND ) requested wheelchair positions.") Cost R 6 Turtle Top small cutaway 23' 10 "bus with 6 standard -seats and 6 foldaway $544;872 seats 11. 11. 11_ 11, Sub -total - $544,872 Check your Math! VEHICLE SUBTOTAL $544,872 + EQUIPMENT SUBTOTAL$ 0 = $544,872 W. O X 80 %0 = $435,898 [Be sure to show these amounts on Form 424 in block 15(a )1 Rev — 0912312041 "September 2011, District One edition for the 2012 cycle" 54 Packet Page - 1609 - - 12/13/2011 Item 16.A.20. Florida" Department of Transportation Public Transit Office Order Packet ORDER FORM - PAGE ONE CONTRACT # FVPP -08-SC -FCC ORDER FORM *FOR TURTLE TOP SMALL CUTAWAYS FIRST CLASS COACH SALES AGENCY NAME: Lill -� DATE: PURCHASE ORDER NUMBER: CONTACT PERSON: (Name, Telephone Number and Email Address) November 9010 Item Unit Cost Quantity Total Cost Base Vehicle Type Ghevrolet/GMC G3500 20' 10" 6.01 Gas 12,300 GVWR $59,296 Chevrolet/GMC G4500 :23' 10" 6.01 Gas $64,485 1 q 4 ' Ford E350 20` 10" 5.41 Gas $59,143 Ford E450 22' 10" 5.4L Gas $62,153 Ford E450 23' 10" 6.81- Gas $63,412 Ford E450 23'10" Azure Hybrid Drive $110,331 Paint Scheme Choices Scheme #1 (Blackout Windows + One Color Stripe) $600 ('00 Scheme #2 (Blackout Windows, Stripe +Skirt Painting) $855 Scheme #3 (Skirt Painting — One Color) $280 Floor Plan Choices Freedman Seats Standard Standard Seat (per person) $355 , 130 Flip -up Seat(per person) $500 Foldaway Seat (per person) $500 a 00 Children's Seat (per person) $480 Securement Systems Q'Straint QRTMAX securement per position` $540Q Sure -Lok Securement (per position) $630 Seat belt extensions (2- sets standard)` $20 3 Stretcher Securement system storage included $880 Side Wheelchair Lift Choices (pick one Braun $3,100 3 t o o Maxon $3,600 Ricon $3,300 PAGE ONE SUB -TOTAL ---- -- - -' FVPP- 08- SC-FCC 9 February 2008 Packet Page -1610- 12/13/2011 Item 16.A.20. Florida Department of Transportation Public Transit Office Order Packet ORDER FORM - PAGE TWO CONTRACT # FVPP -08 -SC -FCC ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS November 2010 FIRST CLASS COACH SALES Item Unit Cost Quantity Total Cost Other Available Options Aluminum Wheels (complete set) $800 Stainless Steel Wheel Inserts $240 Altro Transfloor Flooring $585 6:6L V -8 diesel engine Driver safety partition $11,180 $255 -- USSC 9500 Driver's Seat $1,100 Public Address System $300 Entertainment Center (am/fm/cd radio standard) $315 Hawke ye Reverse Detection System $690 Fire Suppression System No Char e [Amerex 2417 Event Data Recorder standard operator interface Operator "Smart Tag" button (1 per driver) $40 Button reader (i per depot) $120` Data Download Interface Digital Smart Module (1 per depot) $170 DSM Reader (1 per depot) $75 RF Vehicle Interface (1 perbus ) $360 RF Base Station receiver (1 perdepot) $670 Bus Location & Ma ping Historic GPS receiver (1 perbus) $440 -Mapping software & maps 1 per depot) $1,000 PAGE TWO SUB -TOTAL t, o FVPP -08 -SC -FCC - 10 February 2008 Packet Page -1611- 12/13/2011 Item 16.A.20. Florida Department of Transportation Public Transit Office Order Packet � Item Unit Cost Quantity Total Cost PAGE TWO SUB -TOTAL (sub -total of second page) PAGE ONE SUB- TOTAL q, qq - (carry forward from previous page) GRAND TOTAL (sum of page 1 and 2 sub- totals) afQ_X I CI °D� -71 FVPP -08 -SC -FCC - ,19 - February 2008 Packet Page -1612- In 12/13/2011 Item 16.A.20 Florida Department of Transportation Public Transit Office Order Packet CHOICES FORM CONTRACT # FVPP- 08-SC -FCC ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS FIRST °CLASS COACH SALES SEATING AND FLOORING CHOICES Seating Colors: (circle one) Biu Gray Beige Flooring Colors: (circle one) Blue Gray Beige Iac� Paint Scheme: (circle one) # 1 #2 #3 Other Paint Schemes Note: Agencies will select colors (2) for background and stripes when orders are placed. All paint, or reflective material scheme pricing, shall reflect white base coat. If an agency requires a paint and lettering scheme that is NOT GENERALLY covered by one of those listed above, they may make separate arrangements either with the manufacturer or a local vendor to provide these services. Upholstery Information- Vinyl Colors Available: Blue Vinyl Combo: Center insert of seat to be Blue /Gray:Print CMI part # VP- MEDLI- KEAZU, Outside wrap and back of seat to be Blue solid CMl part # VP- MEDLI- TRAZU. Gray Vinyl Combo: Center insert of seat to be Blue /Gray:Print CMI part# VP- MEDLI- KEAZU, Outside wrap and back of seat to be Gray solid CMI part# VP- MEDLI- TRGRY. Beige Vinyl Combo: Center insert of seat to be Beige Print CMI part # VP- MEDLI- KEVER, Outside wrap and back of seat to be Beige solid CMI part # VP- MEDLI- DOSNB. WHEELCHAIR LIFT CHOICE Wheelchair Lift (circle one) raun Ricoh Maxon SECUREMENT RETRACTOR CHOICE WIC Securement circle one) ( ) ,-Q'Straint QRTM` AX'---,, Sure -Lvk FVPP -08-SC -FCC 12 - February 2008 Packet Page -1613- 12/13/2011 Item 16.A.20. Florida Department of Transportation Public Transit Office Order Packet EVENT DATA RECORDER CHANNEL SYSTEMS SELECTION As detailed in Section 2.45 of the Technical Specifications, an event data recorder (EDR) will be mounted on each vehicle. The EDR will provide a continuous log of vehicle activity. Speed history, odometer, excessive RPM, heavy braking, fast acceleration, and idling exceptions will automatically be recorded by exception. In the event of an accident, all data shall be permanently captured in "tamperproof" flash memory (4MB minimum) for a minimum of (30) seconds prior to the incident and (15) seconds after the incident at a minimum interval of 25 milliseconds. The EDR will provide an automatic trigger function with different user definable thresholds for moving and stationary conditions. A manual driver alert button will be provided to allow driver "tagging" of either an accident or vehicle fault condition shall be located behind upper bulkhead and must be accessible through a latching door. All software for user configuration, data logging, and downloading and report; generation will be included. All software; will be Windows- based. Trip data will be stored in Microsoft Access database. All data will be the property of Florida DOT and will be immediately available to Florida DOT There will be no additional charges, for hardware and /or software services or annual fees will be incurred by Florida DOT or any operator. Additional digital input channels will be provided to allow for status monitoring of a maximum of eight (8) vehicle sub - systems. Standard systems that will be monitored shall be: brakes, lights, signals, flashers, driver's seat belt, wheelchair lift, engine temperature and front door. Each agency may substitute any of the standard systems detailed above with any of the following optional systems: oil pressure, low air pressure, low voltage, or emergency exit door. The limit of the total systems to be monitored is eight (8). Below, please.indicate the eight (8) vehicle sub - systems to be monitored on this vehicle. If no selection made, the standard systems will be programmed. For each of the optional systems you select, you must not include one of the standard system selections. A limit of eight (8) total systems per bus can be monitored. Select Eight Systems To Be Monitored (Maximum of Eight (8)) STANDARD SYSTEMS OPTIONAL SYSTEMS 1. Brakes 9. Oil Pressure jr 2. Lights 10. Low Air Pressure 3, Signals 11. Low Voltage 4. Flashers ✓ 12. Emergency Door Exit S. Driver's Seat Belt 6. Wheelchair Lift 7. Engine Temperature 8. Front Door FVPP -08 -SC -FCC _ 13 - February 2008 Packet Page -1614- 12/13/2011 Item 16.A.20 COLLIER COUNTY /COLLIER AREA TRANSIT 2012 5310 GRANT Application EXHIBIT A: Current System Description: Collier Area Transit (CAT) & Collier Area Paratransit (CAP) Vision: To be an integral part of Collier County's Transportation network operated effectively and efficiently to improve economic and environmental benefits while providing all residents an alternative to the automobile. Collier Area Paratransit's Mission: identify and safely meet the transportation needs of Collier County, through a courteous, dependable, cost effective and environmentally sound team commitment. Collier County Local Coordinating Board Mission: To carry out a coordinated and comprehensive approach to planning, developing and providing transportation services that meet the needs of transportation disadvantaged persons. Collier County occupies a land area of 2,025 square miles making it one of the largest County's in Florida. Almost 24 percent of Collier County's population is 65 years of age or older. This is 7% higher than the entire state of Florida. Collier Area Transit (CAT) provides residents and visitors ofCollier County with an accessible mode of travel These services include fixed route and paratransit service.; The public transit services are .operated by a contracted management company; Tectrans, Inc. Paratransit service is available seven days per week, 24 hours per day. The Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. As the management company for the CTC, CAT performs the basic elements of coordination for the Paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, reporting and many other related functions. Three distinct transportation programs are provided under. CAT's Paratransit program: Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD) and Medicaid. An approximate total of 124,000 one -way trips have been provided during fiscal year 2011. This is represents a 32% increase since 08 (see trips chart below). With more trip demand in such a;large land area, comes wear and tear. More vehicle miles traveled translate into increased maintenance requirements of our fleet. Fares for the paratransit program are implemented as regulated by each funding source. ADA fares are set up at $2.00 per one -way trip, lower than allowed by regulations and based on Collier Area Transit's fixed route bus fares. Service is provided by carriers under contract to Tectrans mainly using vehicles provided and owned by the County. Collier Area Transit's paratransit program operates an average of 25 routes and or manifests each day; using an iverage of 15 Collier County owned vehicles. The balance of the routes are operated vehicles provided by private- for -profit providers. Packet Page -1615- 12/13/2011 Item 16.A.20. The maintenance of Collier County owned vehicles is performed, by Collier County Fleet Management. Subcontractors are responsible for maintenance on privately owned vehicles. Collier Area paratransit's program conducts regular safety inspections on subcontractor vehicles as a critical component of our overall safety and security program. Safety is a primary concern of all transportation entities. Our current vehicle inventory is supplied elsewhere in this grant application. As can be seen, many of the vehicles presently in the Collier County/Collier Area transit Fleet have high mileage on them. The Federal guidelines for vehicle replacement indicate that six paratransit vehicles currently qualify for replacement due to their mileage being in excess of 100,000 miles. As the Community Transportation Coordinator, we would like to be able to replace high mileage vehicles. High mileage vehicles require increased maintenance expenses compared with lower mileage vehicles. A copy of relevant pages from our TDSP Major Update Plan hig.hLighting Service and Trend Analysis has been included. I i i Tn1-n1 rri- Total Trips Types of Paratransit/Transportation Trips (non- cumuiative per quarter) FY08 FY09 FY10 FY10 FY10 FY10 FY10 YE YE YE Q1 Q2 Q3 Q4 ® Medical a Food a Personal FY11 FY11 FY11 Q1 02 Q3 e Work & Education FY11 Q4 J 1\ I-� 12/13/2011 Item 16.A.20. Paratransit Operating Costs per Passenger Trip Including fuel vs. Excluding; fuel (non- cumulative per quarter) $30.00 $20.00 $10.00 $0.00 FY08 FY09 FY10 FY10 FY10- FY10 FY10 FYYI FY11 FY11 FY11 YEA YEA YEA Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 ■Including-fuel -Excluding Fuel Services provided by category Co.ffierCounty FYI (Ady -June) ■ 12/13/2011 Item 16.A.20. DEVELOPMENT PLAN INTRODUCTION TO THE SERVICE AREA Background of the TD Program In 1999, Collier County Government assumed the roll of the Community Transportation Coordinator (CTC). The County then requested proposals for :a private management entity. ATC /Intelitran was selected and under contract until their contract terminated on September 30, 2002. As required, the County again requested proposals for a management entity. There were three _respondents to the request, ATC /Intelitran, McDonald Transit Associates and MV Transportation Inc. The proposals were processed through a selection committee for review and scoring. McDonald Transit Associates had the highest score, followed by ATC /Intelitran and MV Transportation 'Inc. respectively. The management of the local fixed -route and ,paratransit operations merged effective October 1, 2005 under McDonald Transit. CTC Designation The Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. The County has directed that the Collier Area Transit (CAT) Paratransit Program (operated by McDonald Transit) handle the management responsibilities as the CTC. Figure 1 shows the organizational structure of the Collier County CTC. Collier Area Transit operates nine routes on a fixed-route system. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA). Collier County CTC is considered a complete brokerage, contracting all fixed - route, Paratransit and transportation disadvantaged operations to McDonald Transit who operates as Collier Area Transit (CAT). Collier Area Transit obtains prior authorization for all trips (Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD), and Medicaid), schedules the trips and invoices the County on a bimonthly basis. As the management company for the CTC, CAT performs the basic elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost- sharing and information sharing. Collier County provides administrative support for the paratransit program, such as grant writing and management, planning, and public information. Three distinct transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD) and Medicaid. I. Packet Page -1618- 12/13/2011 Item 16.A.20. _I The ADA program provides service to people who reside within 3/ miles of an existing CAT bus route (with origins and destinations within % miles of a fixed- route), have transportation needs j that fall within the service schedule of CAT, but cannot access the bus system due to a disability. The TD program provides service to people residing in areas where CAT bus routes are not available, and who have no other means of transportation. The Medicaid program provides transportation for individuals on Medicaid to Medicaid eligible services who cannot travel by the CAT bus routes and have no other means of transportation. Organization Chart (see Figure 1) 12/13/2011 Item 16.A.20. i i Figure 1 Collier County CTC Organizational Chart Florida Commission for the Transportation Disadvantaged ------------------- L------- - - ---- - - --� t Collier County Board of County Local Coordinating Collier County MPO` Commissioners (CTC) Board - Collier County Alternative Transportation, Modes Department i i Collier Area Transit Agencies purchasing (McDonald Transit) transportation (Manager) Fixed route, ADA, Paratranst, Transportation Disadvantaged Transportation Operators Customers 3 Packet Page - 1620 - 12/13/2011 Item 16.A.20. Population_ estimates for 2007 (2007 American Community Survey, US Census 'Bureau) report 315,839 residents. This growth has labeled Collier County as one of the fastest developing areas in the nation. Collier County Demographics Land Use Collier County continues to rank as one of the fastest growing metropolitan areas in the nation. Significant growth in the county is occurring in the unincorporated areas east and immediately west of Interstate 75. Large scale developments of regional impact (DRIs) include Ave Maria and Big Cypress. Population According to the 2007 American Community Survey, the most Populous city in Collier County is Naples with an _estimated population of 21,653. The City of Marco Island is the second largest in Collier County, with an estimated population of 14,879. The population of the county's unincorporated area is 279,307 residents. From 1990 to 2007, the population of Collier County increased from 152,099 to 315,839, an increase of 108;percent. Table 1 displays population, population growth, and population density for Collier County and Florida as a whole. From 1990 to 2007, Collier County grew at a rate much higher than that of the State of Florida - almost 108 percent, while the state population grew at just over 41 percent. The population density that exists in Collier County, however, is much less than the overall population density for the state, with 159 persons per square mile versus 339 persons per square mile. Table 1 Population and Population Density lea '�%pt�aticsr� Poptioa PoPuJattoe =pto t�ensllty - � -- _ 752,Q99, _.. 251,377 Collier County 5,839 107.7% 159 Florida 12,938,071 15,982,378 18,349,132 41.1 °l0 339 Source: 2007 American Community Survey (released 812812008) 8 Packet Page -1621- 12/13/2011 Item 16.A.20. Age Table 2 charts the age group percentages for both Florida and Collier County. According to the 2007 Florida Statistical Abstract, almost 24 percent of Collier County's population is 65 years of age or older. This is seven percent higher than the State of Florida. The 55 -64 age cohort continues to comprise the smallest portion of the population in Collier County, with 13 percent of the population.. The 0 -17, 18 -34, and 35 -54 age cohorts are all somewhat less than those for the State of Florida. Table 2 Population Age; Distribution, 2007 tag }rts 6�-�- Collier County 20.3% 17.7% 25.0% 13.4% 216 %a Florida 22.4 % 21.1% 28.0 %u 11.3 % 17.2 % Source Florida Statistical Abstract 2007 (2007 ACS data not available for this data set) Income Table 3 compares the distribution of household income in Florida and Collier County. The percent of households in Collier County with incomes over $75,000 is significantly higher than that for the state. Collier County has a smaller percentage of residents in every category below $75,000. It is important to note that while the county as a whole is predominantly more affluent than that for the 'State of Florida, there are anomalies that exist. The Immokalee area falls within a statewide area of critical economic concern and has been designated as a "rural enterprise zone" with higher than average unemployment, children living in °poverty, and families who fall under the federal poverty thresholds. Transportation to employment, job training, and critical health and social services available in the western portions of the county must continue to be available to residents of Immokalee area. 9 Packet Page -1622- 12/13/2011 Item 16.A.20. I Table 3 Annual Household 'Income Distribution, 2006 ... f, -1-Y -awl vvy (4vut fi to tiara nor avanaDje for this data set) Employment Characteristics Table 4 compares the size of the civilian labor force, 16 years of age and older, to the actual percent of the labor force that is employed for both Collier County and Florida (does not include members of the military). Ninety-seven percent of the Collier County labor force is employed. This is just above the Florida labor force employment rate of 95 percent, As mentioned previously, while the County has a relatively high employment rate, there are areas within the County that have high unemployment rates when compared to the County and to the State of Florida. For the area of Immokalee, the current unemployment rate is around 14.8% (US Department of Labor, Bureau of Labor and Employment Statistics, July 2008.), significantly higher than that for the state or for Collier County. Table 4 Employment Characteristics for Collier County, 2008 Source: Bureau of Labor and Employment, Statistics, July 2008 Largest Employers Table 5 lists the top fifteen largest employers in Collier County. The largest employer in Collier County is the Collier County School Board. Other large employers include Publix, Collier County Government, and NCH Healthcare. 10 Packet Page -1623- 0 ..... ..... % Collier 4i873 4.06 19,298 116.07 14,284 11.89 18,006 14.99 16,674 13.88 46,953 39.10 Florida 543,202 7.64 1,306,156 18.38 879,081 12.37 1,128,398 15.88 1,360,289 19.14 1,888,916 26.58 ... f, -1-Y -awl vvy (4vut fi to tiara nor avanaDje for this data set) Employment Characteristics Table 4 compares the size of the civilian labor force, 16 years of age and older, to the actual percent of the labor force that is employed for both Collier County and Florida (does not include members of the military). Ninety-seven percent of the Collier County labor force is employed. This is just above the Florida labor force employment rate of 95 percent, As mentioned previously, while the County has a relatively high employment rate, there are areas within the County that have high unemployment rates when compared to the County and to the State of Florida. For the area of Immokalee, the current unemployment rate is around 14.8% (US Department of Labor, Bureau of Labor and Employment Statistics, July 2008.), significantly higher than that for the state or for Collier County. Table 4 Employment Characteristics for Collier County, 2008 Source: Bureau of Labor and Employment, Statistics, July 2008 Largest Employers Table 5 lists the top fifteen largest employers in Collier County. The largest employer in Collier County is the Collier County School Board. Other large employers include Publix, Collier County Government, and NCH Healthcare. 10 Packet Page -1623- 12/13/2011 Item 16.A.20. Table ;,5 Collier County Largest? Employers "EaMmeis's -:G1Y . Totaw�rYey Collier County Schools Education 3,350 Publix Supermarkets Grocery 2,021 . Collier CountyGovernment Government 2,161 NCH Healthcare System Health Care 2,080' Employee Professionals Staffing /Human Resources '' 1,700 Ritz - Carlton Hotel Hospitality 1,150 Collier County Sheriff's Office Government 1,000 Marriott Hospitality 943 Winn -Dixie Supermarkets Grocery 916 Registry Resort Hospitality 750 League Club, Inc Non -profit charitable organization 625 Symphony Rehabilitation Svcs. ` Healthcare 607 Wal -Mart Stores Retail 594 Classic;Bentiey Village, Inc. Retirement community 550 .City of Naples Government Source: Collier County Economic, Demographic& Community Profile I Vehicle Availability i Table 6 shows the number of households who have access to a vehicle. in Collier County, over four percent of the households do not have access to a vehicle. In the State of Florida, six percent of households do not have accessibility to a vehicle. Collier County has a slightly higher percentage of household vehicle availability when compared with the State of Florida, 95.5% and 93.4 %, respectively. Table fi Vehicle Availability Distribution, 2006_ Fl+ausebcld.�.efiir a vaiwbili Area 110 °lxar#at °��ttat N ..Mor$ - Collier 5,383 4.5 % 115,580 95.5% Florida 465,693 6.6% 6,640,349 93.4% Source: 2006 American Community; Survey (2007 ACS data not available for this data set. 11 Packet Page -1624- 12/13/2011 Item 16.A.20. Travel to Work Table 7 compares the distribution of travel time to work for Collier County and Florida. The majority of Collier County residents have a commute of Tess than 30 minutes (68 percent) whereas about 62 percent of Florida residents complete their commute in less than 30 minutes. From this table we can see that Collier County residents typically spend less time traveling to work than the average Florida resident. Table 7 _ Travel to Work — Commute Times for Collier County Source: 2006 American Community Survey (2007 ACS data not available for data set) Mode of Travel to Work Table 8 shows the distribution of workers' mode of transportation to work in Collier County and Florida. Collier County has a slightly ,lower percentage of drive alone travel, and a slightly higher rate of carpoollvanpool travel when compared to statewide results. Public transportation use is lower than that of the State of Florida, with less than one percent of workers using it to travel to work. Table 8 Mode of Travel to Work Distribution, 2000 { �f1trsne z �7 oralk —.— .n'ti� ^. tY„ �',:',�'"..:.?FI ._r•.. '.µ'�^'""k.tv,�F'•,^x° ''' §rl!�5me. .. kA� .„_�"_`m, �,y�'!�•r __�i1'P _E"^:N.'N'Kn�. _.' 8.53% 6.89% Collier 10.7% 29.55% 23..64% 20.68% Florida 11.25% 27.84% 21:92% 23.25% 8.26% 7.47% Source: 2006 American Community Survey (2007 ACS data not available for data set) Mode of Travel to Work Table 8 shows the distribution of workers' mode of transportation to work in Collier County and Florida. Collier County has a slightly ,lower percentage of drive alone travel, and a slightly higher rate of carpoollvanpool travel when compared to statewide results. Public transportation use is lower than that of the State of Florida, with less than one percent of workers using it to travel to work. Table 8 Mode of Travel to Work Distribution, 2000 { Source: 2006 American Community Survey (2007 -ACS data not available for data set) Major Trip .Generators Table 9 shows the major trip generators and attractors in Collier County. n 12 Pnrl at Dnac _9 c1) r �f1trsne z �7 oralk Collier 75.45% 16.11% 0.89% 2.58 %° 4.97 %° Florida 80.60 %° 11.06% 2.00% 2.26 %0 4.07% Source: 2006 American Community Survey (2007 -ACS data not available for data set) Major Trip .Generators Table 9 shows the major trip generators and attractors in Collier County. n 12 Pnrl at Dnac _9 c1) r 12/13/2011 Item 16.A.20. Table 9 Major Paratransit Trip Generators and Attractors Source., Collier County Alternative Modes Department/CAT 13 Packet Page - 1626 - Physicians Regional Medical Center (Collier North Collier Hospital Boulevard) Physicians Regional Medical Center (Pine Rid a Road Dialysis Centers Naples Community Hospital Cleveland Clinic Children's Medical Services Super Wal-Mart (CR 951 south of Davis Naples CBD Blvd Coastland Center Mall Super Wal -Mart (CR 951 south of US 41) Wal-Mart (US 41 North) Pine Ridge Crossings Wal -Mart (US 41 and Palm Dr) Carillon Place Lorenzo Walker Institute of Technology Collier County Government Complex Edison College _, Sunrise Buena Vida .(Assisted Living) Naples Municipal Airport Care Club The ^Naples Carlisle (Assisted' Living) Source., Collier County Alternative Modes Department/CAT 13 Packet Page - 1626 - 12/13/2011 Item 16.A.20. SERVICE ANALYSIS /NEED ASSESSMENT This section presents estimates regarding the need and demand for transportation services among the Transportation Disadvantaged (TO) population in Collier County. It provides a quantitative transportation needs ,profile for the applicable TD populations and indicates unmet need for transportation in the Collier County service area TD Population Forecasts There are two categories of TD population in the State of Florida, the difference between which is specifically related to funding arrangements. The first group is the "potential TD population" (also known as TD Category 1). This potential TD population includes disabled, elderly, low- income persons, and children who are "high- risk" or "at- risk." The second group of TD population (also known as TD Category 11), includes those persons who are unable to transport themselves or to ;purchase transportation. These persons are eligible.to receive the same subsidies as those in Category 1, plus they are eligible to receive TD Trust Fund monies for non- sponsored general trips. Thus, this population group is actually a subset of the potential TD population. Tables 10, 1`1 and 12 break down the Potential TD Population and TD Population groups in Collier County. Persons in either of these population groups may be heavily dependent on some form of public transportation: Table 10 Forecasts of TD Populations in Collier County Category l 122,912 127,163 131,575 136,1:53 140,900 145,829 Category If 19,369 19,945 20,539 21,153 21,789 22,446 Source: 7993 CUTR Methodology 14 Packet Page - 1627 - 12/13/2011 Item 16.A.20. Table 14 2008 Collier County Potential Transportation Disadvantaged Population (Category l) Estimates 5=1 �- -� ;,.. --��. laopittation sraat>tf�atai 4 .. "wi7lf "°�••• � tam y 1 _: ��`.— �'-: =.. _�' _� _rw.:�, sG_. _:=- ..r- r.�'�. �' +PL�' .'��- Disabled, Non- Elderly, Low income 1,119 .91 %° Disabled, Non- Elderly, Non -Low Income 7,694 6.3 % Disabled, Elderly, Low Income 989 .80% Disabled, Elderly, Non -Low Income 17,666 14.4% Non- Disabled, Elderly, Low Income 3,882 3.2 % -Dasableda. El�uar��w lncei ae _ _ � � �9,3�85 - � x Non-Disabled, Non- Elderly, Low Income 22,200 29.8% Total Potential Transportation Disadvantaged Population 122,912 100% Source 1993 CUTR Methodology Table 12 2008 Collier County Transportation Disadvantaged Population, (Category 11) Estimates Source: 9993 CUTR Methodology Demand for Program Trips Individuals included in the Category I estimates are eligible to receive governmental and social service subsidies for program trips. A program trip is one made by a client of a government or social service agency for the purpose of participating in a program of that agency. Examples of program trips are Medicaid trips, trips to congregate meal sites, or trips to job training facilities, n 15 Packet Page -1628- Transportation Disabled, Non-Elderly, Low Income 513 2.6% Transportation Disabled, Non- Elderly, Non -Low Income. 3,526 18.2 % Transportation Disabled, Elderly, Low Income 507 2.6 %a - Non- Transportation Disabled, Low Income, No Auto, 5,773 29.8% No Fixed' -Route Transit Total Transportation Disadvantaged Population 19,369 100% Source: 9993 CUTR Methodology Demand for Program Trips Individuals included in the Category I estimates are eligible to receive governmental and social service subsidies for program trips. A program trip is one made by a client of a government or social service agency for the purpose of participating in a program of that agency. Examples of program trips are Medicaid trips, trips to congregate meal sites, or trips to job training facilities, n 15 Packet Page -1628- 12/13/2011 Item 16.A.20. The forecasted demand for program trips is shown in Table 13. Program Trip demand is dependent upon the existence of the program to which the potential TD population group is transported.. For example, demand for trips to sheltered workshops exists only because there are sheltered workshop programs. Thus, the demand for program trips is equal to the number of trips required to take advantage of the service offered by the program. Therefore, the demand for program trips depends on the funding level for the various social service programs. Table 13 Forecasts of Collier County Program Trip Demand and Supply ��taak aPdTOOn �e 251,450 2008 122,912 251,450 2009 127,163 261,508 261,508 2010 131,575" 271,969 271,969 2011 . 136,153 282,847 282,847 2012 140,900 294,161 294,161 2013 145,829 305,928 305,928 Source: 1993 CUTR Methodology Demand for General Trips General trips are trips made by Transportation Disadvantaged persons (Category 11) to destinations of their choice (not to agency programs). Examples of general trips are trips to work or grocery stores and non- Medicaid medical trips. Deriving the demand for general trips is different than for program trips. The methodology developed to forecast demand for general trips involves the use of trip rates derived in a study of paratransit demand conducted in 1990 for the San Francisco Bay Area Metropolitan Transportation Commission by Crain & Associates, Inc. and others (San Francisco Bay Area Regional Paratransit Plan: Final Report). The trip rates were developed from the actual experiences of ,paratransit systems around the country that were meeting most or all of the trip demand in their service areas. The use of these trip rates has been recommended by the Federal Transit Administration for estimating demand for ADA complementary paratransit. Total demand for general trips is simply the TD population multiplied by the trip rates. The TD population (rather than the Potential TD population) was used to forecast demand, because the TD population is the pool of persons eligible for general trips funded by the state. Table 14 shoves the forecasts of the - Collier County TD population, as well as demand and supply estimates for general trips by the TD population for the years 2008 through 2013. 16 Packet Page -1629- 12/13/2011 Item 16.A.20. A gap exists between demand for general trips and the supply of these trips. Unmet demand refers to demand that currently exists in the TD transportation market, but is not being met due to factors such as funding, price, convenience, comfort, eligibility, and the availability of other transportation modes. Table 14 Forecasts of Collier County TD General Trip Demand and Supply Yeafi Popu laron l�emaad F Ftt!` .. gg ftj Gertealr Trs 1 ;, _..Cit�gary . _, „ ..'eneral 2008 19,369 278,914 107,404 171,510 2009 19,945 287,208 111,611 175,597 2010 - 20;539 295,762 115,984< 179,778 2011 21,153 304,603 , 120,527 184;076 2012 21,789 313,762 125,249 188,513 2013 22,446 323,222 130,155 193,067 Source: 1993 CUTR Methodology It should be noted that the figures related to the demand and supply' of TD general purpose trips in Collier County include trips that will also fall under the category of ADA complementary paratransit services. The ADA provides for unconstrained delivery of paratransit trips for persons who cannot use the fixed -route bus system due to the nature and /or extent of their disability. Persons maybe certified as eligible for ADA paratransit trips, as well as TD general purpose trips. Therefore, the figures for unmet demand included in Table 14 are inflated and reflect some duplication in the calculation of trip demand. Census Tract Analysis Information from the U.S. Census can be used to determine characteristics that are highly correlated with a person's or household's need for transit. This type of analysis is useful for determining census tracts with high ` transit- dependent characteristics. Demographic characteristics that are generally used to indicate' transit dependence included the distribution of youth (under 18 years of age), elderly persons (over 65 years of age), low - income households (125% of poverty level), and zero- vehicle households. These categories also became useful for identifying those residents who have a propensity to utilize paratransit (ADA, TD, and Medicaid) services. n 17 Packet Page - 1630 - 12/13/2011 Item 16.A.20 The first step in identifying the census tracts that have persons or households with the ,greatest propensity for paratransit use involved the calculation of the percent distributions of the four demographic characteristics for each tract. Results from this process are put into a table of values indicating the percent of youth, elderly persons, low- income households, and zero- vehicle households for each of the area's census tracts. The census tracts are then sorted for each characteristic in descending order of percent distribution so that the tracts with higher percentages for each characteristic would appear at the top of their respective ranges. From the percentage ranges, an average percent value and a standard deviation value are calculated for each characteristic. Statistically, the standard deviation may be thought of as a measure of distance from the average value. According to an empirical rule of thumb, for most moderately -sized data sets with a bell- shaped normal distribution, approximately 68 percent of the data values will lie within one standard deviation of their average and approximately 95 percent of the data values will lie within two standard deviations of their average. Each of the three characteristic ranges is then stratified into four segments, based on the following break points: average percent, average percent plus one standard deviation, and average percent plus two standard deviations. Thus, the census tracts fall into one of the following four categories for each characteristic: below average, above average but below one standard deviation (above average), between one and two standard deviations above average (far above average), and more than two standard deviations above average (significantly above average), The next' step involves the assignment of discrete numerical scores to each of the four categories ,established for each demographic- characteristic, These scores serve two basic purposes: to provide uniform ranking to all of the tracts within a particular category and to numerically differentiate among the four categories for each characteristic. A comparative probability estimation method is utilized to develop the scores. First, the probability that a tract would be part of a specific category for given characteristic is calculated for each category. , For example, if two of Collier County's 52 census tracts were part of the "significantly above average" category for the elderly characteristic, this means that there is a 3.8 percent probability (# tracts in category + # total tracts x 100 %) that one of the county's tracts would fall within the range established for that particular category for the elderly characteristic. After the probabilities are calculated for each - characteristic,; they are then used to .estimate the categories' scores via comparative probability ratios. That is, the probability percentage for each category is divided into the probability percentage for the "below average" category. This numerator was selected so that, for each characteristic, the census tracts in the "below average" category would receive a score, of one (1). 18 Packet Page -1631- 12/13/2011 Item 16.A.20. Finally, composite scores are calculated for the census tracts by summing individual category scores for each demographic characteristic. The census tracts are then ranked by composite score and stratified into four levels, using the same method that was utilized to develop characteristic categories. The census tracts that fell into the "significantly above average" category were defined as primary transit- dependent tracts, i.e., census tracts with the greatest propensity for transit based on each tract's percentages of youth, elderly persons, low- income households, and zero vehicle households. Secondary transit - dependent tracts included those that fell into the "far above average" category; tertiary transit - dependent tracts included those tracts in the "above average" category. Table 15 provided on the following pages, lists each transit dependent block group by its designation as "primary," "secondary," and "tertiary." Also included is a list of CAT routes that serve these areas (if available), followed by an indication of whether the area is "adequately served," "not served;" or "partially served." The term adequately served does not necessarily suggest that service hours and frequency are sufficient. This level of evaluation is important and should be conducted by Collier County to determine if service level adjustments are warranted, within funding availability. Collier Area Transit Coverage Collier Area Transit (CAT) provides transit services to areas throughout Collier County. There are currently nine routes (see Figure 2) providing service. coverage in Collier County, including an express route that runs twice a day between Immokalee and Marco Island. As noted in Table 15, Tracts 112.04 .and 112.05 are identified as the most transit- dependent tracts in the county. Six of the ten primary transit- dependent block groups (Census tracts are composed of smaller block groups) are located within these two census tracts. Tracts 112.04 and 112.05, as well as six of the ten primary transit dependent block groups are located in the Immokalee area. The Blue Route, Pink Route, and the Marco Express Route provide service to this area. The four other primary transit - dependent block groups are located at the Collier /Lee County line just west of US 41, two block groups along the east side of Goodlette -Frank Road between Pine Ridge Road and US 41, and a -small block group located on the south side of Rattlesnake Hammock Road, just east of US 41. Figures 2 °and 3 provide a visual depiction of the transit dependent b lock groups in Collier County. Many of the secondary and tertiary transit- dependent groups. making the list are along the coastal areas. It should be noted that, sometimes, census ,blocks in typically affluent coastal communities are characterized by a large enough percentage of elderly so as to have a high enough composite score from this analysis to be considered transit- dependent. This is likely the n 19 Packet Page -1632- 12/13/2011 Item 16.A.20. case for Collier County. However, while they are not necessarily transit dependent, they may be willing to purchase transportation to supplement their current options. With a few exceptions, transit service is provided to most of the transit- dependent block groups identified in this analysis. The main areas identified as being transit- dependent and not being served are located in the northern areas of the county by the Lee County .line along US 41. Proposed intercounty service improvements that provide transit options between Collier and Lee Counties, specifically along the U.S. 41 corridor will accommodate these needs. 20 Packet Page -1633- 12/13/2011 Item 16.A.20. EXHIBIT A -1 -- FACT SHEET Name of Applicant: Collier County Board of County Commissioners This is a one year `snap shot' of your service and every agency must use the following fiscal years: July 1, 2011 — June 30, 2012 for the CURRENT year, and, July 1, 2012 —.June 30, 2013 for the year the grant is to be awarded. n Rev 092312011 "September 2011, District One edition for the 2012 cycle" 57 Packet Page - 1634 - July 1, 2011 — July 1, 2012 - June 30, 2012 June 30, 2013 CURRENTLY IF GRANT IS AWARDED Estimates are acceptable.) 1. Number of one-way trips provided to Approx. Approx. elderly and persons with disabilities 124,000 129,000 E &D PER YEAR 2. Number of individual'E &D .served 1,442 1,602 (unduplicated) PER YEAR 3. Percentage of E &D needing 25% 26% wheelchair positions ACTUAL 4, Number of vehicles used to provide Average 33 per day Average 35 per day service ACTUAL 5. Number of ambulatory seats 325 335 ACTUAL 6. Number of wheelchair positions 70 70 ACTUAL 7.Vehicle miles traveled PER YEAR 1,320,450 1426,988 8. Average vehicle miles 4,100 4,265 PER DAY 9. Normal number of days in 7 7 operation PER WEEK 10. Normal hours of vehicle operation 11 11 PER DAY 11. Trip length 13.7 11.6 AVERAGE n Rev 092312011 "September 2011, District One edition for the 2012 cycle" 57 Packet Page - 1634 - 12/13/2011 Item 16.A.20. COLLIER C OUNTY /COLLIER AREA TRANSIT 2012 5310 GRANT Application EXHIBIT B: Proposed Project Description: The Collier County Board of :County Commissioners is requesting FTA Section 5310 funds in the amount of $435,898 (80%). State match funds in the amount of $54,487 (10 %) will also be requested. This will be matched with local funds in the amount of $54,487 (10 %). Funds from this gram will be used to purchase replacement vehicles to continue the existing level of service. The vehicles scheduled for replacement have exceeded their useful life and must be replaced if normal service is to continue. These :and other vehicles will be used to provide paratransit transportation services throughout the county. Section 5310 funding for these vehicles is essential if service is to continue. Collier County currently provides about $2 million dollars* each year from local funds to provide paratranst services. The current fleet of vehicles has exceeded its life expectancy and is inadequate due to their age and condition. Having an elder fleet reduces vehicle reliability and passenger safety and it requires higher maintenance, therefore increasing the operating cost. Collier Area Transit (CAT), as many other transit agencies across the nation, is facing tough financial times and local funds contribution. is stagnate. Should the State not approve this grant, CAT may be forced to use some of the local operating funds to purchase replacement vehicles; therefore being forcedd to cut trips. 'Without 5310 funds for vehicle replacement Collier County will be forced to implement the trip prioritization of Transportation Disadvantaged as allowed by the State. of Florida Commission for the Transportation Disadvantaged. In this situation, trips would be reduced/denied and many passengers would not have access to medical, work, recreational, and other life sustaining transportation. It is critical that Collier Area Transit receives these 5310 funds for vehicle replacement in order to be able to continue offering safe and reliable transportation. Collier Area Transit's paratransit provides ADA, Medicaid, and Transportation Disadvantaged, as well as agency fiuded paratransit trips for the -at -risk population of Collier County, including those with disabilities, low income, and elderly. A Budget is provided elsewhere in the grant application as well as a list of equipment inventory. *Unaudited figure for fiscal year 2011 10 Packet Page -1635- 12/13/2011 Item 16.A.20. Naples, FL 3411 Phone: 239 - 262 -3161 ~! Public Notice Public Notice is hereby given that Collier County will apply to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of six (6) paratransit vehicles to be used for the provision of public transit services within Collier. County, FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of $569,600 to be used for the provision of public transit services in Collier County's non- urbanized - areas. Any interested; party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received within10 (ten) days of this notice. Requests for a hearing must be sent to Florida Department of Transportation, District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Glama `Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104.. Any interested party may obtain more information about these grants by visiting our website at www.collieraov.net/cat 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252 -5832 between the hours of 8:00 a.m. to 5 :00 pm., Monday through Friday. Public comment period will open Monday, October 3, 2011 through Friday, November 4, 2011. Any interested party may obtain a copy of these grant applications by visiting -2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252 -8192 between the hours of 8:00 am. to 5 :00 pm., Monday through Friday. Inquiries may be directed to Ms. Carter at (239)' 252 -8192 or e-mail to alamacartere- colliergov.net or at altransmodes(a) -col liergov .net Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services - should >contact Glama Carter at GlamacarterO- collier�c. ov.net, Collier County Growth Management Division Alternative Transportation Modes Department Public Transit Section 2885 South Horsehoe' Drive, Naples, FL 34104; (239) 252 -5832. Collier Area Transit operates in compliance with Federal Transit Administration, :(FTA) program requirements and ensures that transit services are made available and equitably distributed, and provides equal access and mobility to any person without regard to race, color, or national origin, disability, gender or age. Title VI of the Civil Rights Act of 1964; FTA'Circular 4702:1 A, "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients." Any person who believes he /she has been discriminated because of race, color, religion, sex, age, national origin, disability or family status may file a complaint with the Florida Department of Transportation, District One, Title VI Coordinator, Robin Parrish, at'.(863) 5192675 or by writing her at P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit has a Disadvantaged Business Enterprise (DBE) goal of 5.6%. Please Publish: 'Monday, October 3, 201 °1 Please send proof of publication to: Collier County, Transportation Services Division Att: Glama Carter, Public Transit Manager 2885 South Horseshoe Drive Naples, Florida 34.104 (239) 252 -5832 Purchase Girder: 4500121346 n Packet Page -1636- hqq" .12 uS Nueiuos cov. - 1011111 12/13/2011 Item 16.A.20. El siguiente es un Anuncio p6blico de que el Condado de Collier apl cars en el Departamento de Transportation de la Florida por una beca capital bajo la Secci6n 5.310 del Acto Federal de Transito del 1991, como enmendado, para la compra de seis (6) vehiculos del paratransito para ser usados para la provision de transporte publico dentro del Condado de Collier de la Florida. El Condado de Collier tambi6n estara aplicando al Departamento de Transp►ortacion de la Florida por una beta bajo la section 5311 del Acto Federal de Transito del 1991, como enmendado por un total de gastos operacionales de $569,600 que seran usados para la provision de servicio de transporte publico en las areas no- urbanas del Condado de Collier. Todo grupo interesado puede requerir una audiencia publica por la Junta de Comisionados del Condado de Collier con respecto al programa 'de proyecto en las aplicaciones de betas. Esta audiencia sera conducida si y solo si una petici6n escrita es recibida dentro de los 10 (diet) dfas de este anuncio. La petici6'n por una audiencia deben ser enviadas al Florida Department of Transportation, District One Modal Development Office /Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 con copia a Glarna Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Todo grupo interesado puede obtener ryas informa- ci6n acerca de esta beta visitando nuestra oficina el 2885 South Horseshoe Drive, Naples, Florida 344104 en persona o contactando a Ms. Glama Carter, Manager del Transito Publico al ,"_ ?39) 252 -8192 entre las horas de 8:00 a.m. a 5:00 p.m., de lunes a viernes. Sus preguntas pueden ser dirigidas tambien via email a Ms. Carter al glamacarter@colliergov.net o a altransmodes colliergovnet. El periodo de comentario publico abrira el tunes, 3 de octubre del 2011 hasta el viernes, 4 de noviembre del 2011. Aquellas personas que necesiten acomodo especial bajoel Acta de Americanos con Incapaci- dad (Americans with Disabilities Act - ADA) o personas que necesiten servicio de traduccicn favor de contactar a Glamacar-ter@icolliergov.net Collier County Growth Management Division, Alternative Transportation Modes Department - Seccian de Transportation Publica, 2885 South Horsehoe Drive, Naples, FL 34104; (239) 252 -5832 antes de la reunion. Collier Area Transit opera en conjunto con Jos requisitos del programa de Administration de Transito Federal, (FTA) y asegura que los servicios de tansito seen equitativamente distribui- dos y proporciona igualdad de acceso y movilidad a cua quier persona sin distinci6n de raza, color u origen naciona1, incapacidad, genero o edad Titulo VI de la Ley de derechos civiles de 1964; TLC`circular 47021 A, "Titulo VI ,y titulo Vl dependientes directrices para Jos destinatarios de la Administration Federal deTransito ". Cualquier persona que crew haber lido discriminada por raz6n de raze, color, religion, sexo, edad, origen national, incapacidad, o situacion familiar puede presentar una reclamation con: Collier Area Transit, Glama Carter (239) 252 -5832 o e Departamento de Transportacian del estado de Florida, Distrito Uno, Coordinador del Titulo VI, Robin Parrish, at (863) 519 2675 o escribiendo a1 P.O. Box 1249, Bartow, Florida 33831. jollier Area Transit tiene una meta de 5.6% para los Empresas de nego+cios en desventaja )isadvantaged Business Enterprise`: Packet Page -1637- 12/13/2011 Item 16.A.20. Exhibit D Coordination Check one: X The Collier County Board of County Commissioners is a Community Transportation Coordinator, or, a Designated Official Planning Agency applying on behalf of a CTC. The (agency name) is NOT a Community Transportation Coordinator, but is a private not -for- profit organization. If Agency is a CTC, attach to Exhibit D the letter from the CTD confirming your Memorandum of Agreement date. If Agency is a DOPA applying on behalf of a CTC, attach a copy of the CTC's letter n from the CTD confirming its Memorandum of Agreement date. If Agency is NOT a Community Transportation Coordinator attach to Exhibit D a copy of a fully executed coordination agreement (or coordination contract ) with the CTC in the counties) in which you will use the vehicle. If Agency is none of the above please contact FDOT District One for assistance. i Rev — 0912312011 "September 2011, District One edition for the 2012 cycle" 60 Packet Page -1638- qMdun"ed July 10, 2008. Apendix D Coordination ChaNie -Cast Ms Michelle Arnold i Gov«or Collier Area Transit JR Harding Ed.Q. 2885 South Horseshoe Drive chwrpwscn Naples, FL 34104 Lawrence Farman Mr. Phil Tindall vtp O'OPe'son . Collier Metropolitan Planning Organization Lisa K Bacot - 2885 South Horseshoe Drive ExW4160 D ractor Naples, FL 34104 Dear Ms. Arnold and Mr. Tindall: R.E: Collier County Community Transportation Coordinator Designation Memorandum of Agreement TD 0803 Congratulations! At the June 20, 2008. Commission for the Transportation Disadvantaged meeting, the Commission approved Collier Area Transit to serve as the Community Transportation Coordinator for Collier County. This designation is effective July 1, 2008 through June 30, 2013. Enclosed is an executed :lvlemorandum of Agreement for your records. The Commission for the Transportation 'Disadvantaged appreciates your continued support and participation in the coordinated transportation system of Collier County. If you have any questions or need any additional information, please contact Sheri Powers at 850410 -5710 or the' "i.powers @dot state.fl.us: �ly t L` scot Executive Director LB/ks Enclosures: Memorandum of Agreement 505 Suvmwm SbwO, , w Tagdossm FL 32399.0130 'Phone:,(85014"10 -SM w Tog Free: p 983.2435 W FI= (950) 4IW52 rwwLd9 Packet Page -1639- 12/13/2011 Item 16.A.20. Contract # Effective: %D;J to _C- zG13 STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEMORANDUM OF AGREEMENT This Memorandum of Agreement is between the COMMISSION FOR THE TRANSPORTATION DISADVANTAGED, hereby referred to as the "Commission," and Collier County Board of County Commissioners 3301E Tamiaini Trail Naples Florida 34112 the COMMUNITY TRANSPORTATION COORDINATOR, designated pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for the community that includes the entire area of Collier county(ies), and hereafter referred to as the "Coordinator." This Agreement is made in consideration of the mutual benefits to both parties; said consideration acknowledged hereto by the parties as good and valuable consideration. The Parties Agree: I. The Coordinator Shall: A. Become and remain totally apprised of all of the Transportation Disadvantaged resources available or planned in their designated service area. This knowledge will be used to plan, coordinate, and implement the most cost effective transportation disadvant aged transit system passible under the economic and other conditions that exist in the designated service area. B. Plan and work with Community Transportation Coordinators in adjacent and other areas of the state to coordinate the provision of community trips that might be handled at a lower overall cost to the community by another Coordinator. This includes -honoring and Commission- approved statewide certification program that allows for intercounty transportation opportunities. C. Arrange for all services in accordance with Chapter 427, Florida Statutes, and Rule 41 -2, FAC, and as further required by the Commission and the local Coordinating Board approved Transportation Disadvantaged Service Plan. D. Return any acquired profits or surplus funds originating through the course of business as the Coordinator that are beyond the amounts(s) specifically identified and approved in the accompanying Transportation Disadvantaged Service Plan. Such profits or funds shall be returned to the Coordinator's transportation y p system or m an subsequent Coordinator, as a that transportation system subsidy, to be applied to the immediate following operational year. The Coordinator will include similar language in all coordination contracts 'to assure that transportation disadvantaged related revenues are put back into won disadvantaged services. Rev. 06/01/07 Packet Page -1640- i i 12/13/2011 Item 16.A.20. E. Accomplish this Project by: 1. Developing a Transportation Disadvantaged Service Plan for approval by the local Coordinating Board and the Commission. Coordinators who are newly designated to a particular service area shall submit a local Coordinating Board approved Transportation Disadvantaged Service Plan, within 120 calendar days following the execution of the Coordinator's initial memorandum of agreement with the Commission, for approval by the Commission. All subsequent Transportation. Disadvantaged Service Plans shall be submitted and approved with the corresponding memorandum of agreement. The approved Transportation Disadvantaged Service Plan will be implemented and monitored to provide for community -wide transportation services for purchase by non - sponsored transportation disadvantaged persons, contracting; social service agencies, and Other entities that use local, state, or federal government funds for the purchase of transportation for the transportation disadvantaged: 2. Maximizing the use of available public school transportation resources and public fixed route or fixed schedule transit services and assuring that private or public transit, paratransit operators, and school boards have been afforded a fair opportunity to participate to the maximum extent feasible in the planning process and in the development of the provisions of the Transportation Disadvantaged Service Plan for the transportation disadvantaged, 3. Providing or arranging 24 -hour, 7 -day per week transportation disadvantaged service as required in the designated service area by any Federal, State or Local Govermnent agency sponsoring such services. The provisions of said services shall be furnished in accordance with the prior notification requirements identified in the local Coordinating Board and Commission approved Transportation Disadvantaged Service Plan. 4. Complying with all local, state, and federal laws and regulations that apply to the provision of transportation disadvantaged services. 5. Submitting to the Commission an Annual Operaung Report detailing demographic, { operational, and financial data regarding coordination activities in the designated service area. The report shall be prepared on forms provided by the Commission and according to Ike l&IO6.4LVYV1L7 Vl OW 1Vl:11i0. F. Comply with Audit and Record Keeping Requirements by 1. Utilizing the Commission recognized Chart of Accounts defined in the 'Transportation Accounting Consortium Model Vn#ivm Accounting - System for _Rural and Specialized Transportation Providers (uniform accounting system) for all transportation disadvantaged accounting and reporting purposes. Community Transportation Coordinators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the transportation disadvantaged sanctions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. 2. Assuming the responsibility of invoicing for any transportation services arranged, Rev, 06/01/07 a Packet Page - 1641 - " 12/13/2011 Item 16.A.20. ' unless otherwise stipulated by a purchase of service contractor coordination contract. 3. Maintaining and filing with the Commission, local Coordinating Board, and all purchasing agencies/entities such progress, fiscal, inventory, and :other reports as those entities may require during the period of this Agreernent. 4. Providing copies of finance and compliance audits to the Commission and local Coordinating Board as requested by the Commission or local. Coordinating Board 5. Reporting accidents involving a vehicle operated within the coordinated transportation system in the coordinator's designated service area. Accidents involving a fatality or fatalities must be reported to the Commission, not more than 24 hours after the community transportation coordinator becomes aware of the fatal accident. Any other accident, those not involving a fatality or fatalities, with over $1,000 in property damages, or personal injury that requires evacuation to a medical facility or a combination of both, must be reported to the Commission not more than 72 hours after the community transportation coordinator' becomes aware of the accident. Copies of any accident report or reports prepared or received by the community transportation coordinator as a result of any accident must be sent to the Commission upon receipt or preparation of the report. G. Retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings "have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings. The Coordinator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Commission or this Agreement. Thcy shall have full' access to and the right to examine any of the said records and documents during the retention period. H. Comply with Safety Requirements by: 1 • Complying with Section 341.061, F.S., and Rule 14 -90, FAC, concerning System safety; or complying with Chapter 234.051, F.S., regarding school bus safety requirements for those services provided through a school board; and 2. Assuring compliance with local, state, and federal laws, and Commission policies relating to drug testing. Conduct drug and alcohol testing for safety sensitive }ob positions within the coordinated system regarding pre - employment, randomization, post-accident, and reasonable suspicion as required by the Federal ; highway Administration and the Federal Transit Administration. 1. Comply with COMFWssion insurance requirements by maintaining at least minimum liability insurance coverage in the amount of 5100,000 for any one person and $200,000 per occurrence at all times during the existence of this Agreement for all transportation services purchased or ;provided for the transportation disadvantaged through the Community Transportation Coordinator. Upon the execution of this Agreement, the Coordinator shah add the Commission as an additional named insured to all insurance policies: covering vehicles transporting the transportation disadvantaged. In the event of any cancellation or changes in the limits of liability in the insurance policy, the Rev. 06/01/03 3 J. I.. 12/13/2011 Item 16.A.20. . insurance agent or broker shall notify the Commission. The Coordinator shall insure that contracting transportation operators and coordination contractors also maintain the same minimum liability insurance, or an equal governmental insurance program. Insurance coverage in excess of $1 million per occurrence must be approved by the Commission and the local Coordinating Board before inclusion in the Transportation Disadvantaged Service Flan or in the justification of rates and fare 1 structures. Such coverage may be provided by a self - :insurance program established and operating under the laws of the State of Florida and written verification of insurance protection in accordance with Section 768.28, Florida Statutes, shall be provided to the Commission-upon request. Safeguard information by not using or disclosing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations (45 CFR, Part 205.50), except upon order of a court, written consent of the recipient, or his/her responsible parent or guardian when authorized by law., Protect Civil Rights by: 1 Complying with state and federal laws including but not limited to laws regarding discrimination on the basis of sex, race, religion, age, disability, sexual orientation, or national origin. The Coordinator gives this assurance in consideration of and for the purpose of obtaining federal; grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a Civil .Rights Compliance Questionnaire if so requested by the Commission. ssion. 2. Agreeing that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal :financial :assistance, and that it is binding upon the Coordinator, its successors, subcontractors, transferee, and assignees for the period during which such assistance is provided. Assure that all operators, subcontractors, subgrantee, or others with whom the Coordinator arranges to provide services or benefits to participants or employees in connection with any of its programs and activi=ties are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the Coordinator agrees that the Commission may, at its discretion, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief, to include assistance being terminated and further assistance being denied L. To the extent allowed by Section 768.28, Florida Statutes, and only to the monetary and other limitations contained therein, indemnify and hold harmless the Commission and all of the Commission's members, officers, agents, and employees; purchasing agamy /entity officers, agents, and employees; and the local, state, and federal governments from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Coordinator during the performance of this Agreement, whether direct or indirect, and whether to any person or property to which the Commission or said parties may subject, except that neither the Coordinator nor any of its sub contractors will be liable under this section for damages arising; out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Commission or any of its members, officers, agents or employees; purchasing agency /entity, officers, agents, and employees, and local, state, or federal governments. Nothingherein>is intended to serve as a waiver of sovereign immunity by any agency /entity or Coordinator to which sovereign immunity may be Rev. 06/01/07 a 12/13/2011 Item 16.A.20. applicable. Nothing herein shall be construed as consent by a state age gtT RL 001 l subdivision of the State of Florida or the federal government to be sued 4 third parties in any matter arising out of any Agreement or contract. Notwithstanding the foregoing, pursuant to Section 768.28, Florida Statutes, no agency or subdivision of the state shall be required to indemnify, insure, or assume any liability for the Comrrussion`s negligence. M. Comply with standards and performance requirements of the Commission, the local Coordinating Board approved Transportation Disadvantaged Service Plan, and any purchase of service contracting agencies /entities. Failure to meet the requirements or obligations set forth in this MOA, and performance requirements established and monitored by the local Coordinating .Board in the approved Transportation Disadvantaged Service Flan, shall be due cause for non- payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Commission. N. Comply with subcontracting requirements by executing or negotiating contracts for transportation services with Transportation Operators and Coordination Contractors, and assuring that the conditions of such contracts are maintained. The requirements of Part 1, Paragraph E.5. through lvl are to be included in all contracts, subcontracts, coordination contracts, and assignments made by the Coordinator for services under this Agreement. Said contracts, subcontracts, coordination contracts, and assignments will be reviewed and approved annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Agreement O. Comply with the following requirements concerning drivers and vehicles: 1. Drivers for paratransit services, including coordination contractors, shall be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, ;group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring baths. Each driver must: have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services„ the .driver photo identification shall be in a conspicuous location in the vehicle. 2. The paratransit driver 9MU provide the passenger with boarding assistance, if necessary or � requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or util ization of wheelchair securement devices, storage of mobility assist ve devices, and closing the vehicle door. in certain paratransit service categories, the driver may also be required to open and close :doors to buildings, except in situations in which assistance in openng/closing building doors would not be safe for passengers remaining an the vehicle. Assisted .access, most be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver: 3. All vehicles shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. Rev. 06/01/07 Packet Page -1644- r i P: 4. 12/13/2011 Item 16.A.20. ` All vehicles ;providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be scheduled for repair or replacement as soon as possible. Comply with other requirements as follows: 1. Transport an escort of a passenger and dependent children as locally negotiated and identified in the local Transportation Disadvantaged Service Plan. 2. Determine locally in the Transportation Disadvantaged Service Plan, the use, responsibility, and cost of child restraint devices. 3. Transport with the passenger at no additional charge, passenger property that can be carried by the passenger and/or driver in one trip and can be safely stowed on the vehicle. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices. 4. Provide shelter, security, and safety of passengers at vehicle transfer points. 5. Post a local or other toll -free number for complaints or, ,grievances ;inside each vehicle. The local complaint process shall be outlined as a section in the local Transportation Disadvantaged Service Plan including advising the dissatisfied person about the Conanzission`s Ombudsman Program as a step within the process as approved by the local Coordinating Board 6. Provide out -of- service -area trips, when determined locally and ,approved by the local Coordinating :Board, except in instances where local ordinances prohibit such trips. 7. Keep., interior of all vehicles free from -dirt, grime, oil, trash, torn upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide disebmiart for the passenger. 8. Determine locally by the local Coordinating Board and provide in the local Transportation Disadvantaged Service Plan the °billing requirements of the Community Transportation Coordinator. All bills shall be paid to subcontractors within 7 calendar days after receipt of said payment by the Coordinator, in. accordance with Section 287.0585, Florida Statutes. 9. Maintain or have access to a passengerltrip database on each rider being transported within the system: 10. Provide each rider and escort, child, or personal care attendant adequate seating for paratransit services. No more passengers°fim the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space will be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating or standing capacity shall be scheduler) or transported in a vehicle at any time. Rev_ 06/03/07 Packet Page -1645- 1 1 12/13/2011 Item 16.A.20. ' 1. First Aid shall be determined locally and provided in the local Transportation Disadvantaged Service Flan. 12. Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. li. The Commission Shall: A. Recognize the Coordinator as the entity described in Section 427.011(5), Florida Statutes, and Rule 41- 2.442(4), F.A.C. A. Attempt to insure that all entities with transportation disadvantaged funds will purchase transportation disadvantaged services: through the Coordinator's system. ITL The Coordinator and the Commission Further Agree: A. Nothing in this Agreement shall require the Commission to observe or enforce compliance with any provision thereof, performs any other act or do any other thing in .contravention of any applicable state law. If any of the provisions of this Agreement found by a court of law to violate any applicable state law, the purchasing agency /entity will at once notify the Commission in writing in order that appropriate changes and modifications may be made by the Commission and the Coordinator to the end that the Coordinator may proceed as soon as possible with the provision of transportation services. B. if any part or provision of this Agreement is held invalid, the remainder of this Agreement shall be binding on the parties hereto. C. Termination Conditions' 1. Termination at Will - This Agreement may be terminated by either party upon no less than thirty (30) days notice, without cause. Said notice shall be delivered by certified mail, return receiptrequired, or in person with proof of delivery. I Termination for Breach' Unless the Coordinator's breach is waived by the Commission in writing, the Commission may, by written notice to the Coordinator, terminate this Agreement upon no less than twenty- -four (24) hours notice. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof 3 of delivery. Waiver by the Commission of breach of any provision �ofthis Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this `Agreement, and shall not act as a waiver or ! estoppel to enforcement of any provision of this Agreement. The provisions he do not limit the Commission's right to remedies at law or to damages. D. This agreement will expire unless an extension is granted to the Coordinator in writing by the Commnission for the Transportation, in accordance with 'Chapter 287, Florida Statutes, E. Renegotiations or Modifications of this Agreement shall only be valid when they have been reduced to writing, :duly approved by the Conirnission, and signed by both parties hereto. Rev. 06/01/07 7 Packet Page -1646- 12/13/2011 Item 16.A.20. F. Notice and Contact: The name and address of the contract manager for the Commission for this Agreement is: Executive Director, 605 Suwannee Street, MS-49, Tallahassee, FL 32399 -0450. The representative/position of the Coordinator responsible for administration of the program under this Agreement is: In the event that either party designates different representatives after execution of this Agreement, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Agreement. This document has been reviewed in its entirety and approved by the local Coordinating Board at its official meeting holden k )t* ,),N1 -, r -,'T .nmq Coordinating Board Chairperson WITNESS WHEREOF, the parties hereto have caused these presents to be executed. CONEAUNITY TRANSPORTATION STATE OF FLORIDA, COMMISSION FOR COORDINATOR: TH NSPORTATION DISADVANTAGED: Collier County Board of County Commissioners Agency Name Typed <Na of ' " utho individual James N. C t I Typed Name a Signature: 'Title: Executive Director Title; Chairman :[SEAL v-? - j 1 Notary Public Doris L. Parker _ATTEST: Cox OD+04182 Co ��to -"Offi o r , 1, QIIatM'f COMA APPROVED AS TO FORK AND L >EGr' Scon=l -7--ac . Assistant Counly Attorney __�. 12/13/2011 Item 16.A.20. FEDERAL FISCAL YEAR 2012 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE ('Required of all Applicants for FTA funding and all FTA Grantees with an active capital or formula n project) AFFIRMATION OF APPLICANT Name of Applicant: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Name and Relationship of Authorized Representative: Norman Feder BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal statutes and regulations, :and follow applicable Federal directives, and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2012. FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances, should apply, as provided, to each project for which the Applicant seeks now, or may later seek FTA funding during Federal Fiscal Year 2012. . The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has .made in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part.31 apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature: Norman Feder Date: 11/14/2011 Name: Norman ,Feder Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For (Name of Applicant):COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. Packet Page -1648- 12/13/2011 Item 16.A.20. I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation n pending or imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the project. Signature: Scott R Teach Date: 11/7/2011 Name: Scott R Teach Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active capital or formula project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year. Packet Page -1649- 12/13/2011 Item 16.A.20. EXHIBIT 'H APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated 12/16/11: 1. It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2. It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative Code, 3. It has the fiscal and managerial capability and legal authority to file the application. 4. Local matching funds will be available to purchase vehicles /equipment atthe time an order is placed, 5. It will carry adequate insurance to maintain, repair, or replace project vehicles /equipment in the event of loss or damage due to an accident or casualty.' 6. It will maintain project vehicles /equipment in good working order for the useful life of the vehicles /equipment. 7. It will return project vehicles /equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8. It recognizes the Department's authority to remove vehicles /equipment from its premises, at no cost to the Department, if the Department determines the vehicles /equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9. It will not enter into any lease of project vehicles /equipment or contract for transportation services with any third party without prior written approval of the Department. 10. It will notify the Department within 24 hours of any accident or casualty involving project vehicles /equipment, and submit related reports as required by the Department. 11. It will submit an annual financial audit report to the Department, if required by the Department. Date: Signature: Fred W. Coyle, Chairman Typed name and title ATTEST DWIGHTE. B ROCK, CLERK Amsted os to farm & lqo sufficilmy BY. Deputy County A ttoroeJ' Rev - 09/23/2011 "September 2011, District One edition for the 2012 cycle" 63 Packet Page -1650- 12/13/2011 Item 16.A.20. o sex Cx��rt Growth Management Division October 6, 2011 Nichole Gwinnett IC& R Coordinator 1926 Victoria Avenue Fort Myers, FL 33901 RE: Transmittal of Federal Transit Administration (FTA) 5310 Grant Application for Intergovernmental Coordination and Review, (IC &R) DearMs. Gwinnett: Collier County Board of County Commissioners is submitting this draft application to the Florida Department of Transportation for Section FTA 5310 program. Please review this grant application and send a copy of the response letter to: Julia B. Davis, AICP, Transit Projects Coordinator ^ Florida Department of Transportation, District One Modal Development Office/Public Transit. 2981 North East Pine Island Road; Cape Coral, Florida 33909 This Application is submitted on this a day of October, 2011. Thank you for your assistance in this matter. All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after. Si rely, Glama Carter, Public Transit Manager Collier Area Transit Gr0WthfAar1a9WMt Dives • 2885 South Horseshoe Drive • Naples, Florida 34104.239- 252 -8492• FAX 239 -252 -2726 Packet Page -1651- 12/13/2011 Item 16.A.20. EXHIBIT K Coordinated Public Transit -Human Services Transportation 'Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13, 2011:' 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1 F. 2) The name of this coordinated plan is provided below; Collier County Transportation Disadvantaged Service Plan (TDSP? 3) The agency that adopted this coordinated plan is provided below. Collier County, Collier Area Transit & Paratransit 4) The date the coordinated plan was adopted is provided below. n June 10, 2011 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Obiective 2.11 and 2.12 Date: Signature. Fred W. Coyle, Chairman Typed name and title ATTEST DWIGHT E. BROCK, CLERK BY; 40,611- 1110 Mttnrr i <tv f) 7-4c, .... Deputy County Attorney Rev — 0912312011 "September 2011, District One edition for the 2012 cycle" 65 Packet Page -1652- 12/13/2011 Item 16.A.20. 03 ler 4Z 014141 Growth Management Division October 6, 2011 Ms. Lucy Ayer, Collier MPO Director Collier MPO 2885 South Horseshoe Drive Naples FL 34104 ' RE:. Request for LCB's review of grant application for Coordination Purposes. Dear Ms. Ayer Collier Area Transit - Paratransit submits this Application for the Federal Transit Administration Section 5310 Program Grant in the total amount of $ 544,872 for review by the Collier County Local Coordinating Board (LCB).. We are requesting funds for the following equipment Replacement of six (6) vehicles that have exceeded their life expectancy. The six (6) vehicles with be replaced with small cutaways 23'10" bus equipped with six (6) standard seats and six (6) foldaway seats for wheelchair accessibility. Please arrange for the LCB to review this grant for coordination purposes at its next regularly scheduled meeting December ^°, 2011_ Please also send me a letter following the LCB's review, to let me know what action the LCB took at your earliest convenience. Sincerely, Llama Garter, Public Transit Manager Collier Area transit CC: FDOT grant application packet r.rmrth Wanagwvrft Dhsk;n • 2885 South Horseshoe Drive Naples, Florida 34104 239- 252 -8192 - FAX 239- 252 -2726 Packet Page -1653- Name o; Appucant:_\.Al cs 0 mw� Check one: New Applicant Recurring Applicant The following must be included in the Application for both Section 5311 Operating and Capital Assistance" in the order listed. V This checklist Applicant's cover letl.er (use FDOT provided "cover letter). % ,r Two (2) copies of the governing hoard's Resolution. Z�co+4 Lei► Application for Federal Assistance (Form 424, Code 20.509) Form B -1 and B -2 (Operating and Administrative Expenses & Revenues; Grant Request) Form C -2 (Current Vehicle and Transportation Equipment Inventory) Forrn C -3 (Capital Request) +✓� Exhibit A -1 Fact Sheet Y Exhibit B: Proposed Project Description 1f Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) Exhibit E Single Audit Act, and a copy of the latest audit, if applicable N Exhibit E -1: Certification of Exemption from Single Audit Act, if applicable ✓ I r �1 %Jorrv�ar►cx�t+r' V Exhibit F: Federal Certifications and Assurances to bt 5+ K!I EftM �Ai lc "LA Exhibit G: Certification of Equivalent Service (if grant is for non- accessible vehicles) Exhibit H: Applicant Certification and Assurance to FDOT Exhibit 1: FTA Section 5333(b) Assurance Exhibit 7: Protection of the Environment (if runt is for facilities) Date application was submitted to Local Clearinghouse: Additional documents required from New Applicants: Exhibit A: Current System Description. 42 Packet Page -1654- 12/13/2011 Item 16.A.20..,, APPLIES TO APPLICANTS FO OPERATING ASSISTANCE (ONLY) .. CHECKLIST FOR APPLICATION COMPLETENESS Name of Applicant: l r a otm4u vy+iSSi rS Check One: New Applicant Recurring Applicant The following documents must be included in section 5311 Operating Assistance Applications in the order listed: ✓ This checklist Applicant's cover letter (use FDOT provided cover letter). Two (2) copies of the governing board's Resolution. ✓ Forms B -1 and B-2 (Operating and Administrative Expense & Revenues; Grant Request.) Application for Federal Assistance (Form 424, Code 20.509). Exhibit A -1: Fact Sheet. Exhibit E: Single Audit Act, and a copy of the latest completed audit, if applicable. N Exhibit E -1: Certification of Exemption from Single Audit Act, if applicable. ✓ Exhibit F: Federal Certifications and Assurances. Exhibit l: FTA Section 5333(b) Assurance. Date Application submitted to Local Clearinghouse Agency/RPC: lti — to-- It Additional documents required from New Applicants: Exhibit A — Current System Description. Exhibit B - Proposed Project Description- 40 Packet Page - 1655 - 12/13/2011 Item 16.A.20. co »o x x. Growth Management ClMsion i December 16, 2011 Ms. Jan Parham, Transit Project Manager District One Modal Development Office, 801 North Broadway, Bartow, Florida 33830 Re 5311 Grant Submittal Dear Ms. Parham: Collier County submits this Application for the Section 5311 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non- compliance by the Agency, its officers; agents or employees, with any of the assurances stated in this Application. This draft Application is submitted on the 16"' day of December, 2011 with two (2) original resolutions or certified copies of the original resolution authorizing Fred - W. Coyle, ,Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, Glam Carter, Public Transit Manager Collier Area Transit Growth Manags ent Div • 2885 South Horseshoe Drive • Naples, Florida 34104.239 -2: - -2 -8192 • FAX 239 - 252 -2726 Packet Page - 1656 12/13/2011 Item 16.A.20. RESOLUTION NO. 2011- A RESOLUTION BY THE BOARD OF COUNTY COMNIISSIONERS, COLLIER n COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE, SUBMIT AND REVISE ANY AND ALL DOCUMENTS NECESSARY TO APPLY FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5311 GRANT INCLUDING, BUT NOT LIMITED TO, AUTHORIZING THE CHAIRMAN TO EXECUTE ANY REQUIRED CERTIFICATIONS AND ASSURANCES, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY SUCH GRANT AWARDED. WHEREAS, 49 U.S.C.§ 5311 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide rural transit services; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained films that are used for providing rural transportation services to the residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has the authority to apply for and accept grants from the Florida. Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida, that: 1. The BOARD authorizes its Chairman to execute, submit, and revise any and all documents required in connection with the application for Federal Transit Administration Section 5311 Grant including, but not limited to, authorizing the Chairman to execute any required certifications and assurances, accepting any such grant awarded to the County, and approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5311 grant application. 2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112. 3. This Resolution shall be effective immediately upon signature by the Chairman. This Resolution adopted after motion, second and majority vote favoring same, this 13th day of December, 2011. Packet Page -1657- 12/13/2011 Item 16.A.20. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: By: Deputy Clerk Fred W. Coyle, Chairman A Scott Teach Deputy County Attorney 12/13/2011 Item 16.A.20. PART B APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B -1 TRANSPORTATION - RELATED OPERATING and ADMINISTRATIVE EXPENSES Name of Applicant: Collier County BCC Fiscal period from 10/01/12 to 09/30/13 EXPENSE CATEGORY TOTAL EXPENSE FTA ELIGIBLE EXPENSE Labor (501) $139,600 $32,100 Fringe and Benefits (502) 49,500 11,400 Services 503 193,400 44,500 Materials and Supplies (504) 1,097,500 252,400 Vehicle Maintenance (504.01 ) 781,000 179,600 Utilities (505) 25,500 5,900 Insurance(506 ) 8,700 2,000 Licenses and Taxes 507 Purchased Transit Service 508 3,460,800 796,000 Miscellaneous 509) 7,100 1,600 Leases and Rentals (512 ) 36,200 8,300 Depreciation 513) TOTAL $5,799,300 $1,333,800 (a) SECTION 5311 GRANT REQUEST Total FTA Eligible Expenses (from Form B -1, above) $1,333,800 (a) Rural Passenger Fares (from Form B -2) $ 187,500 (b) Operating Deficit $1,146,300 (c) [FTA Eligible Expenses (a) minus Rural Passenger Fares (b)] Section 5311 Request $ 573,150 (d) (No more than 50% of Operating Deficit) Grant Total All Revenues (from Form B -2) $ 0 *(e) Note: If Grand Total Revenues (e) exceeds FTA Eligible Expenses (a), reduce the Section 5311 Request (d) by that amount. Packet Page -1660- n ?O�\ 12/13/2011 Item 16.A.20. APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B -2 TRANSPORTATION - RELATED OPERATING and ADMINISTRATIVE REVENUES Name of Applicant: Collier County BCC Fiscal period from 10/01/12 to 09/30/13 OPERATING REVENUE CATEGORY TOTAL REVENUE REVENUE USED AS FTA MATCH Passenger Fares for Transit Service (401) Total= $1,123,600 Rural =$ 187,500 (b Special Transit Fares (402) School Bus Service Revenues (403) Freight Tariffs (404) Charter Service Revenues (405) Auxiliary Transportation Revenues (406) Non - transportation Revenues (407) Total Operating Revenue $19123,600 OTHER REVENUE CATEGORY Taxes Levied directly by the Transit System (408) Local Cash Grants and Reimbursements (409 2,162,300 Local Special Fare Assistance (410) State Cash Grants and Reimbursements (411 7209200 State Special Fare Assistance (412) Federal Cash Grants and Reimbursements (413) 1,7939200 Interest Income (414) Contributed Services (430) Contributed Cash (43 1) Subsidy from Other Sectors of Operations (440) Total of Other Revenue $49675,700 GRAND TOTAL ALL REVENUE $5,799,300 $ (e) Packet Page -1661- 12/13/2011 Item 16.A.20. COLLIER COUNTY /COLLIER AREA TRANSIT 2012 5311 GRANT Application EXHIBIT B: Proposed Project Description: The Collier County Board of County Commissioners, Collier Area Transit (CAT) is requesting FTA Section 5311 funds in the total project amount of $569,600. State match funds in the amount of $284,800 (50 %). This will be matched with local funds in the amount of $284,800 (50 %0). Funds from this grant will be used to continue operation of fixed route in the non - urbanized area of Collier County to continue providing the existing level of service. Section 5311 funding for these vehicles is essential if service is to continue. Collier j County currently provides about $1.5 million dollars* each year from local funds to provide fixed route services. Collier Area Transit, as many other transit agencies across the nation, is facing tough financial times and local finds contribution is stagnate. j Should the State not approve this grant, CAT may be forced to allocate more local dollars to fund operations therefore being forced to reduce routes. In this situation, routes would be reduced and many passengers would not have access to medical, work, recreational, and other life sustaining activities that public transit makes possible. It is critical that Collier Area Transit receives these 5311 funds to continue providing services in the non- urbanized area of Collier County. -- Collier County is considered a complete brokerage, contracting all fixed route and paratransit operation services to Tectrans Corporation who operates as Collier Area Transit. Collier Area Transit provides ADA, Medicaid, and Transportation Disadvantaged trips to the citizens of Collier County, including those with disabilities, low income, and elderly in both the urbanized and non - urbanized areas of the County. In January 2011 CAT added two additional stops in the non - urbanized area of Immokalee in order to provide additional services to the citizens in this area of the County, Furthermore two additional loops between Immokalee and Naples were added to Route 5 (Immokalee Shuttle) in order to bridge the gap between non - urbanized and urbanized areas of Collier County and increase frequency and service. The 5311 grant helps fund four (4) non- urbanized/rural routes; Route 5 (Immokalee Shuttle), Route 7 (Immokalee Express), Route 8A and Route 8B (Immokalee Circulator). A budget and ridership graphs are provided elsewhere in the grant application. *Unaudited figure for fiscal year 2011 10 Packet Page -1663- ^ ao ui � ' �m Og ui F CL CD Cl Ln M, M- T0- Qi ry wwwwwwwww ^ ao ui � ' �m Og ui F CL CD Cl Ln �i } s,guipjeoq }o iagwnu } Packet Page -1665- 12/13/2011 Item 16.A.20. 1 I Gel Co 1 �e4 i Ci i` ui (i _�..^ (3 a o r »�f CC) Cr - 1 1 bD a: L , i t a i 1 LU LL Cr X X p .. iz C `r � 1 1 ( C. ?: k'' i 1 to Q) 00 in LLJ - I � > 1 } , g, r i I r LL s $ O N > o 0 0 Cy N L.L �i } s,guipjeoq }o iagwnu } Packet Page -1665- 12/13/2011 Item 16.A.20, Section 2: Baseline Conditions This section provides an overview of the transit service area, demographics of the service area, and a description of the current transit services within Collier County. The TDP annual progress report submitted to FDOT on September 1, 2011, will include updates to the population estimates and other demographic data included in this TDP in order to reflect the populations presented in the 2010 Census and other relevant data included in the MPO 2035 LRTP. PHYSICAL DESCRIPTION OF THE STUDY AREA Collier County is located in southwest Florida and is bordered on the north by Lee and Hendry counties, on the south by Monroe County, on the east by Broward and Dade counties, and on the west by the Gulf of Mexico. The county consists of three incorporated areas: Naples, Everglades City, and Marco Island. According to the University of Florida (UF) Bureau of Economic and Business Research (BEBR) Florida Statistical Abstract (FSA) 2009, Collier County is approximately 2,025.3 square miles. At least 80 percent of the Collier County land area has been set aside as preserve lands, including Big Cypress National Preserve, Everglades National Park, two national wildlife refuges, one national research reserve, three state parks, one state forest, and a number of other public and private parks and nature preserves. In addition, Collier County has nearly 50 miles of public beaches. Map 2 -1 provides an illustration of the study area for the TDP. Tindale- Oliver & Associates, Inc. August 2010 2 -1 Packet Page -1666- Collier Area Transit Transit Development Plan 12/13/2011 Item I P A ')r :+ C '4...0 ID a m a m a m w a tii -su ca �M M.a' :¢ T„ m ¢¢ CL co or m w C C x K W V Q Q CD O C o to cm m POPULATION CHARACTERISTICS According to BEBR, the population of Collier County is expected to increase from 251,377 in 2000 to 331,800 in 2010, an increase of 32 percent. The data for 2000 through 2020 were compiled using the 2000 Census, 2009 FSA, and 2009 ESRI demographic data. Table 2 -1 provides selected population characteristics for Collier County for 2000, 2008, 2010, 2015, and 2020. Table 2 -1 Population Characteristics, Collier County (2000 - x2020) Persons (BEBR) 251,377 332,854 331.800 363.300 400.700 32.4% -0.3% 9.5% Persons (ESRI) 251,877 358,940 3%,817 _ 4L6 %�M - Total Land Area (Square Miles) 2025.3 2025.3 2025:3 2025.3 2025.3 0.0% 0.0% 0.0% ersons Per guar- e (BEBR) 124.1 1643 163.8 179A 197.8 324% -0.3% 9.5% Persons Per Square Mile r (ESRI) 124.1 175.7 195.9 41.6% sn Source; 2000 Census, BEBR Florida Statlstica /Abstract 2000, FortfThud Edition, and ESR12009 As a popular tourist destination, Collier County has a large number of seasonal residents and tourists. According to the Economic Development Council of Collier County, Collier County's population rises by an estimated 20 percent during the winter season, which traditionally lasts from November through April. The BEBR ,projections included in Table -2 -1 refer solely to permanent residents and do not include tourists or seasonal residents. (Note: The population estimates and projections provided by BEBR may not exactly match those provided by the U.S. Census. ESRI demographic data are higher than BEBR and Census demographic information; however, ESRI projections are the most current projections available for mapping purposes. As 2010 Census data sets are available, annual TDP progress reports and the next TDP Major Update will be revised to reflect the population projections reported in the 2010 Census. Staff of CAT and the Collier MPO will review available data sets and ensure consistency of population data when completing future plan updates to the TDP and LRTP, as feasible.) Map 2 -2 displays Collier County's 2009 population by block group and Map 2 -3 displays the County's 2020 projected population by block group- The majority of the County's population density is 0 -2 persons per acne. Block groups containing population densities greater than 4 persons per acre are located within the City of Naples, East Naples, Marco Island, Immokalee, Golden Gate, Naples Manor, and Naples Park. As shown in Maps 2 -2 and 2 -3, the 2020 projected population distribution is similar to the 2009 population distribution. Tindale-- 011ver & Associates, Inc. Collier Area Transit August' 2010 2 -3 Transit Development Plan Packet Page -1668 12/13/2011 It 16.A.20. Packet Page - 1669 C N 4w _ ca a J U i - m = C L Q. Q IY Ua O 4 w U Q w Q w 4 m q m a e N N ti M 4 Y tO m A O tf p D i.J Gl W q7'i ic1 fV R s 1 L Q1 ? y o D o D o > o> O o o D > > 3 r a D O O O O P O O O O O D 'D d' ([ C 4Z tY C fS - +0.' K IZ m jr 2 IZ K lz w lil D C o M Y o ems- � '�. 6 +L u ja O �c , N a —1 , cd a �� .; N i t- Packet Page - 1669 C N i 12/13/2011 Item 16.A.20. i C �Y E E N T � 1 V I N .4 t' 7�. 1� -C tFj E LJ C t rr w p C V In Y C CL M m M m J T d d d 0 a" ao v v n n n 4 m 4. 2 a ,, �m m o � 8� >8� �� > >� �'4aNV.o es o€ aoe O A 'D o 0 i0 0 0 0 0 0 0 0 0 0 0 a o o y a , a ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ C ¢ ¢ ¢ C ¢ lY to 6 �° o n a n .°• r °, a A a Q�l1 G O �+g C i N � /} Jl N i C �Y E E N T � 1 V I N .4 n r t' 7�. 1� -C tFj LJ C t rr w In L n ' J � $` H j{ n r Packet Page -1670- LJ In J � $` H CL h R" Packet Page -1670- 12/13/2011 Item 16.A.20. In general, Collier County's residents are older than the average Florida resident Figure 2 -1 displays population trends that suggest mobility needs will increase as the county's population of seniors and others continue to age. A total of 24 percent of Collier County's population is over 64 years old, while the same group only makes up 17 percent of Florida's total population. Figure 2 -1 Population under Age 18 and. over Age 64 2A*/ 25% 20% 15% 10% 5 % 0% Under 18 Over 64 n Florida ® Collier County' i DEMOGRAPHIC AND JOURNEY-TO-WORK CHARACTERISTICS Collier County's demographic characteristics were compiled from the 2000 Census, the 2009 FSA, and the 2008 American Community Survey (ACS). Both the Census and the ACS base these estimates on a sampling of the total population. Journey -to -work information is not projected by BEBR in the 2009; FSA; therefore, 2000 Census and 2008 ACS data were used to illustrate the journey -to -work characteristics. Figure 2 -2 provides selected demographic data for Collier County, and Figure 2 -3 illustrates journey -to- work characteristics for Collier County. Many of the characteristics provided in Figure 2 -2 and Figure 2 -3 were chosen because of their known influence on transit use. Figure 2 -2 shows that Collier County's demographics have not changed significantly from 2000 to 2008 in terms of gender, education, and age. The percent of the population of Hispanic origin has increased slightly, from 19.6 percent in 2000 to 25.5 percent in 2008. The percent of residents with incomes greater than $100,000 also increased; in 2000, 18.1 percent of residents earned greater than $100,000, and in 2008 27.8 percent of the population was in this category. Figure 2 -3 shows that public transit mode share has slightly decreased since 2000. In 2000, 1.9 percent of residents used public transit as a means of transportation to work, compared to 1.1 percent of the population in 2008. Driving alone has increased slightly. Carpooling and walking decreased; however, bicycling and working from home increased. Travel times have increased slightly, with 26.2 percent of people traveling; 20-29 minutes in 2008 compared to 21.4 percent in 2000. i inoale -uuver & Associates, Inc. August 2010 2 -6 Packet Page -1671- Collier Area Transit Transit Development Plan i N. -?. & +m,. v; ..3=:`z_ -• er� 12/13/2011 Item 16.A.20. Figure 2 -2 Demographic Characteristics, Coiner County (2000 and 2008) 0% 10% 20% 30% 40% 50% BD% 70% 8D%. 90% 100 %. - Male Female �. c white m — ss6 re.s% Black R 50.3% 0% 10% 20% 30% 40% 50% BD% 70% 8D%. 90% 100 %. - Male Female �. N Less than 9th grade WO W 9th grade to 12th grade, no diploma 9.7% O W 'D NO school graduate Ja jl College < 1 year Associate degree �e8 ! O ._�..— _ — 1 &2% —O Bachelor's degree IM11 19.5% m � ,W Professional school, Master's or Doctorate 11.4% Less than $10,000 5 % - -- 4.1% $10.000 to $14,999 W2 s% - -- — _ $15,D00 to $24,999 V w% $25,000 to $34,999 Wo sv� 1 m $35,000 to $49,999 11% 4.4% $50,000 to $74,9N 19.4% Z3% $75,000 to $99,999 W 1z -- $100,000 or more 18.1%V,8% $46.289 Median Household Income $61,165 s5esls y Above Poverty Level 9�D.iv aBelow P Level 10.0% �. Poverty 10.2% i -- Source: 2000 Census, 2008 American Community survey, and 2009 BEBR Florida Statistical Abstract Tindale- Oliver & Associates, Inc. Collier Area Transit August 2010 2 -7 Transit Development Plan Packet Page -1672- c white 19.7% ss6 re.s% Black R 50.3% � � Other 27,0% t--- -' 1 - _ 2 4) Not of Hispanic Origin V 1 21-S s O Of Hispanic Origin 2s.a�56 60.4% i � 744..1 %% 16 -0% <15 Years az1% - ,.. - 20.4% — - -' 21.2% 1 ■ 2000 Census 15-34 Years x11.4% I 7_7% 37.7% { 35-64 Years 245% 65+ Years - N Less than 9th grade WO W 9th grade to 12th grade, no diploma 9.7% O W 'D NO school graduate Ja jl College < 1 year Associate degree �e8 ! O ._�..— _ — 1 &2% —O Bachelor's degree IM11 19.5% m � ,W Professional school, Master's or Doctorate 11.4% Less than $10,000 5 % - -- 4.1% $10.000 to $14,999 W2 s% - -- — _ $15,D00 to $24,999 V w% $25,000 to $34,999 Wo sv� 1 m $35,000 to $49,999 11% 4.4% $50,000 to $74,9N 19.4% Z3% $75,000 to $99,999 W 1z -- $100,000 or more 18.1%V,8% $46.289 Median Household Income $61,165 s5esls y Above Poverty Level 9�D.iv aBelow P Level 10.0% �. Poverty 10.2% i -- Source: 2000 Census, 2008 American Community survey, and 2009 BEBR Florida Statistical Abstract Tindale- Oliver & Associates, Inc. Collier Area Transit August 2010 2 -7 Transit Development Plan Packet Page -1672- 19.7% re.s% 50.3% 60.4% i 744..1 %% li 1 ■ 2000 Census I { ■ 2008 ACS ❑ 2009 FSA 1 -- N Less than 9th grade WO W 9th grade to 12th grade, no diploma 9.7% O W 'D NO school graduate Ja jl College < 1 year Associate degree �e8 ! O ._�..— _ — 1 &2% —O Bachelor's degree IM11 19.5% m � ,W Professional school, Master's or Doctorate 11.4% Less than $10,000 5 % - -- 4.1% $10.000 to $14,999 W2 s% - -- — _ $15,D00 to $24,999 V w% $25,000 to $34,999 Wo sv� 1 m $35,000 to $49,999 11% 4.4% $50,000 to $74,9N 19.4% Z3% $75,000 to $99,999 W 1z -- $100,000 or more 18.1%V,8% $46.289 Median Household Income $61,165 s5esls y Above Poverty Level 9�D.iv aBelow P Level 10.0% �. Poverty 10.2% i -- Source: 2000 Census, 2008 American Community survey, and 2009 BEBR Florida Statistical Abstract Tindale- Oliver & Associates, Inc. Collier Area Transit August 2010 2 -7 Transit Development Plan Packet Page -1672- Drove atone 2- person carpool 10.4% D 3-person carpool 2.0 R 4-person carpool 1-3% L �__.___..— 0.7 % W . 10 a7- or— more-person carpool �0 Other means (including work at home) 70,7% 12.7% 75.4% Source: 2000 Census and 2008 American Community Survey Tindale- 0iiver & Associates, Inc. Collier Area Transit August 2010 2 -8 Transit Development Plan Packet Page -1673- 12/13/2011 Item 16.A.20. Maps 2-4 through 2 -8 provide selected characteristics for Collier County that are particularly relevant to the TDP process. The maps display 2009 employment densities, low - income populations, dwelling unit densities, and population under age 15 and over age 60 by block group. Employment densities are highest in Immokalee and Naples. The low - income populations are highest in Immokalee. Similar to the population density, the majority of the county's dwelling unity density is 0-2 dwelling units per acre. Block groups containing high percentages of the population under age 15 are located in the northern portion of the county and in Naples. Block groups containing high percentages of the population over age 60 are located in the southern portion of the county, Marco Island, throughout Naples, and north of Naples. Based on the availability of demographic data, maps depicting the population of persons with disabilities, the number of vehicles per household, and commute times were developed using 2000 Census data and are included as Appendix A. LABOR FORCE AND EMPLOYMENT The current labor force, employment, and unemployment data also were analyzed for Collier County, as shown in Table 2 -2. The data provided in the table are a snapshot of the most recent month for which data are available. These figures, not seasonally adjusted, show that Collier County has a higher unemployment rate than the state as a whole. Due to the current economic conditions, Collier County's unemployment rate has increased by more than 50 percent, from 7.9 percent in November 2008 to 12.3 percent in November 2009. Tindale- Oliver & Associates, Inc. Collier Area Transit August 2010 2 -9 Transit Development Plan Packet Page -1674- t 3 U'4 .> art. {3 : ... cr '? ;,.. t 12/13/2011 Item 16.A.20. „,,,,,,,,,Q,WV .,Uau Naples, FL 3411 f?ii. s Phone: 239-262-3161 Public Notice Public Notice is hereby given that Collier County will apply to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of six (6) paratransit vehicles to be used for the provision of public transit services within Collier County, FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of $569,600 to be used for the provision of public transit services in Collier Countys non - urbanized areas. Any interested party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received within 10 (ten) days of this notice. Requests for a hearing must be sent to Florida Department of Transportation, District One Modal Development Office /Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Any interested party may obtain more information about these grants by visiting our website at wvvw,colliergov.net/cat 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252 -5832 between the hours Of 8:00 a.m. to 5:00 p.m., Monday through Friday. Public comment period will open Monday, October 3, 2011 through Friday, November 4, 2011. Any interested party may obtain a copy of these grant applications by visiting 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252 -8192 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Inquiries may be directed to Ms. Carter at (239) 252 -8192 or e-mail to a lam acarteqld�colfiergov net or at altransmodes(akolliergov net. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Glama Carter at Glamacarter(okolliergov net, Collier County Growth Management Division Alternative Transportation Modes Department Public Transit Section 2885 South Horsehoe Drive, Naples, FL 34104; (239) 252 -5832. Collier Area Transit operates in compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed, and provides equal access and mobility to any person without regard to race, color, or national origin, disability, gender or age. Title VI of the Civil Rights Act of 1964; FTA Circular 47021A, 'Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients.” Any person who believes he/she has been discriminated because of race, color, religion, sex, age, national origin, disability or family status may file a complaint with the Florida Department of Transportation, District One, Title VI Coordinator, Robin Parrish, at (863) 5192675 or by writing her at P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit has a Disadvantaged Business Enterprise (DBE) goal of 5.6 %. Please Publish: Monday, October 3, 2011 Please send proof of publication to: Collier County, Transportation Services Division Att: Glama Carter, Public Transit Manager 2885 South Horseshoe Drive Naples, Florida 34104 (239) 252 -5832 Purchase Order: 4500121346 Packet Page - 1675 - t - - x ni s-n � V�u�u S �CO � 12/13/2011 Item 16.A.20. - N 4 [fro El siguiente es un Anuncio publico de que el Condado de Collier aplicara en el Departamento de Transportacion de la Florida por una beca capital bajo la Seccion 5310 del Acto Federal de Transito del 1991, Como enmendado, para la compra de seis (6) vehiculos del paratransito para ser usados para la provision de transporte publico dentro del Condado de Collier de la Florida. El Condado de Collier tambien estara aplicando al Departamento de Transportacion de la Florida por una beca bajo la seccion 5311 del Acto Federal de Transito del 1991, como enmendado por un total de gastos operacionales de $559,600 que seran usados para la provision de servicio de transporte publico en las areas no- urbanas del Condado de Collier. Todo grupo interesado puede requerir una audiencia publica por la Junta de Comisionados del Condado de Collier con respecto al programa de proyecto en las apiicaciones' de betas. Esta audiencia sera conducida si y solo si una peticion escrita es recibida dentro de los 10 (diet) dias de este anuncio. La peticion por una audiencia deben ser enviadas al Florida Department of Transportation, District One Modal Development Office /Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 con copia a Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Todo grupo interesado puede obtener mas informa- cion acerca de esta beta visitando nuestra oficina el 2885 South Horseshoe Drive, Naples, Florida 34104 en persona o contactando a Ms. Glama Carter, Manager del Transito Publico, al (239) 252 -8192 entre las horas de 8:00 a.m. a 5:00 p.m., de lunes a viernes. Sus preguntas pueden ser dirigidas tambien via email a Ms. Carter al glamacarter@colliergov.net o a altransmodes @colliergov.net. El periodo de comentario publico abrira el lunes, 3 de octubre del 2011 pasta el viernes, 4 de noviembre del 2011. Aquellas personas que necesiten acomodo especial bajo el Acta de Americanos con incapaci- dad (Americans with Disabilities Act— ADA) o personas que necesiten servicio de traduccion favor de contactar a Glamacarter @colliergov.net, Collier County Growth Management Division, Alternative Transportation Modes Department- Seccion de Transportacion Publica, 2885 South Horsehoe Drive, Naples, FL 34104; (239) 252 -5832 antes de la reunion. Collier Area Transit opera en conjunto con Jos requisitos del programa de Administraci6n de Transito Federal, (FTA) y asegura que Jos servicios de transito sean equitativamente distribui- dos y proporciona igualdad de acceso y moviiidad a cualquier persona sin distinci6n de raza, color u origen national, incapacidad, genero o edad. Titulo VI de la Ley de derechos civiles de 1964; TLC circular 4702.1 A, "Titulo Vl y titulo VI dependientes directrices para los destinatarios de la Administration Federal deTransito" Cualquier persona que crea haber silo discriminada por razon de raza, color, religion, sexo, edad, origen national, incapacidad, o situation familiar puede presenter una reclamation con: Collier Area Transit, Glama Carter (239) 252 -5832 o el Departamento de Transportacion del estado de Florida, Distrito Uno, Coordinador del Titulo VI, Robin Parrish, at (863) 519- 2675 o escribiendo al P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit tiene una meta de 5.6% para Jos Empresas de negocios en desventaja „Disadvantaged Business Enterprise': Packet Page -1676- 12/13/2011 Item 16.A.20. SINGLE AUDIT /FEDERAL AND STATE SCHEDULE OF FINANCIAL ASSISTANCE The Single Audit /Federal and State schedule of financial assistance section presents Grants compliance reports filed by Collier County with Federal government and State government, respectively. Packet Page -1677- THIS PAGE INTENTIONALLY LEFT BLANK Report of Independent Certified Public Accountants on Internal Control Over Financial Reporting and on Compliance and Other Matters Based' on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards Members of the Board of County Commissioners Collier County, Florida We have audited the financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Collier County, Florida (the County) as of and for the year ended September 30, 2010, which collectively comprise the County's basic financial statements and have issued our report thereon dated February 22, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control OverFinancial Reporting I In planning and performing our audit, we considered the County's internal control over financial l reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over financial reporting. j A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 1102- 1231314 167 ... AmFmOpr(i'mxIf ..tSYzu,u nua- Ltm;nyn Packet Page -1679- a 12/13/2011 Item 16.A.20. _ ERNST & YOUNG - } 1 Compliance and Other Matters As part of obtaining reasonable assurance about whether the County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that we reported to management of the County in a separate letter dated February 22, 2011. I This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies and pass- through entities and is not intended to be and should not be used by anyone other than these specified parties. f UP 168 k,c..,vn 3i ErrstEY... _.a.�ra7 Packet Page -1680- ► i ( I �,�� iflliilliEE� ►`' =t ; RNST& YOUNG �►.IIIl�llfl��,i�lll� 12/13/2011 Item 16.A.20. Ernst & Young LLP Suite 500 5100 Town Center Circle Boca Caton, Florida 33486 Tel: +1 561 955 8000 Fax: +1 561 955 8200 www.ey.com Report of Independent Certified Public Accountants on Compliance With Requirements That Could Have a Direct and Material Effect on Each Major Federal Program and State Project and on Internal Control Over Compliance in Accordance With OMB Circular A -133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General Members of the Board of County Commissioners Collier County, Florida Compliance We have audited Collier County, Florida's (the County) compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement, and the requirements described in the Florida Department of Financial Services State Projects Compliance Supplement, that could have a direct and material effect on each of the County's major federal programs and state projects for the year ended September 30, 2010. The County's major federal programs and state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs and state projects is the responsibility of the County's management. Our responsibility is to express an opinion on the County's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; OMB Circular A -133, Audits of States, Local Governments, and Non- Profit Organizations; Section 215.97, Florida Statutes (Section 215.97); and Chapter 10.550, Rules of the Auditor General, State of Florida (Chapter 10.550). Those standards, OMB Circular A -133, Section 215.97 and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program or state project occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the County's compliance with those requirements. 1102 - 1231314 169 1 --Mbar flnr of Eris. & YOU159 G,enel 0-1.i Packet Page -1681- 12/13/2011 Item 16.A.20. 4 � j(I1I �� 1� ►�'�''` !r ERNST&YOUNG II As described in item 2010 -I in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding reporting that are applicable to its State Housing Initiative Partnership (SHIP) Program. _Compliance with such requirements is necessary, in our opinion, for the County to comply with requirements applicable to that program.. In, our opinion, except for the noncompliance described in the preceding paragraph, the County complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and state projects for the year ended September 30, 2010. The results of our auditing procedures also disclosed other instances of noncompliance with those requirements that are required to be reported in accordance with OMB Circular A -133, Section 215.97, or Chapter 10.550, and which are described in the accompanying schedule of findings and questioned costs as items 2010 -2 through 2010 -7. Internal Control Over Compliance The management of the County is responsible for establishing and maintaining effective internal control over compliance with the . requirements of laws, regulations, contracts, and grants applicable to federal programs and state projects. In planning and performing our audit, we considered the County's internal control over compliance with the requirements that could have a direct and material effect on a major federal program or state project in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular .A -133, Section 215.97, or Chapter 10.550, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over compliance. Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over compliance that might be significant deficiencies or material weaknesses and therefore, there can be no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be material weaknesses and other deficiencies that we consider to be significant deficiencies. 1102-1231314 170 Packet Page -1682- 12/13/2011 Item 16.A.20. JERNST &YOUNG III A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency in internal control over compliance described in the accompanying schedule of findings and questioned costs as item 2010 -1 to be a material weakness. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or state project that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2010 -2, 2010 -3, 2010 -4, 2010 -6 and 2010 -7 to be significant deficiencies. The County's responses to the findings identified in our audit are described in the accompanying schedule of fmdings and questioned costs. We did not audit the County's responses and, accordingly, we express no opinion on the responses. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies, and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. February 22, 2011 1102- 1231314 19� -e f"t UP 171 Packet Page - 1683 - A mcmo r firm of Ernst it ya= Gle6af Um t.d See eocompanymg notes to the schedule of expenditures of federal awards and state project. 172 Packet Page - 1684 - (Continued) h ,.w,t 12/13/2011 Item 16.A.20. COLUM COUNTY, FLORIDA - - - SCHEDULE OF EXPENDITURES OF - - . FEDERAL AWARDS AND STATE PROJECTS - - FOR THE FISCAL YEAR ENDED SEIM MBER 30, 2010 CFDA a/ Transfers to general or.State GrantorifPm- ttaough Grantor Program Title CSFA0 Grant/Compact Number Exponettur" Subredpfems Dffiertmnmt ofAarltlgture - indirect Programsi Florida Department of Education: - Sumrrw Food Service Program for Children - 10.559 04 -0804 5 795,363 $ - `Lerida Department of Agriculture and Consumer Services: Cooperative Forestry Assistance 10,664 Isles of Capri Fire District .21720 _ Cooperative Forestry Assistance 10.664 Dchopee Fire District 4,615 " Total CFDA - 7,335 - Total DepaiUnlM OfAerla3ltlse 802,698 - Dewrtmere of Cornmerct Indirect Programs: - - Florida Department of Community Affairs: - Public Safety lntemperableCommunications Grant Program 11.555 09.0531- 0921.01.269 170,775 Total Department of Commerce 170,775 Department of Housing and ,Urban Davelomnem Direct Programs. Office of Community Planning and Deveiepment COBG- Entitlement Grants Cluster, Community DevelopmentBbrk Grants/ Entitlement Grant 34.218- B-07- UC-12.0016 122,371 I21,966 -' Community Development Block Grant/ Entitlement Grants .14.218 8.08 -UC- 12.0016 49IXS 436j99 Community Development Block Grants/ Entitlement Grants 14.218 8- 09 -UC- 12-0016 1,657,652 1,221,541 - Community Development Block Grants/ EmitfementGrants 14.218 B-08- UN-12-0003- 3,373,724 - Community Development8lockGrants/ Entitlement Grants 14.218 B -10-M- 126016 154,890 Total CFDA 5,799,942 1,782,046. ARRA Community Development Block Grant ARRA Entfdement Grarrts 14.253 ARRA B-09- UY- 12-0016 78,971 48,0fXi Total CDBG - EntRfement Grants Cluster - 5,878,912 1,830,D46 Emergency Shelter Grant Program 14,231 5- 09 -UG72 -0024 86,574 64,541 Supportive Housing Program 14.235 FU4850 -W01 45,994 40,977 Supportive Housing Program 14.235 FU4850.6002 24,016 24,016 Supportive Housing Program 14.235 FU4570.6001 92,882 92,882' Supportive Housing Program 14.235 FL029464D060801 .104,646 102,155 Supportive Housing Program 14.235 HA295B4D060801 78,002 76,002 Supportive Housing Program 14.235 FL0296UD06WOI 23,399 M,399 Spportive Housing Program 14.235 FU1294B400WIM12 37,533 TotalaDA 406,472 ' 361,432 " Home himstment Partnerships Program 14.239 M -07- UC42.0217: - 234,676 224,676 Home Investment Partnerships Program. 14.239 M- 06-UC -12 -0217 17,892 204 Home Investment Partnerships Program 14.239 M- 09 -UC -12 -0217 233,907 117,075 Home Investment Partnerships Program 14.239 M- 10 -1.!C -12 -0217 24,323 Total CFDA 510,798 341,955` Economic Development mftlative- Special Project, Neighborhood Initiative and MImalleneous Grants 14.251 B-09-SP-F1 -0168 29,400 - ARRA Homelessness Prevention and Rapid Re- Housing Program (HPRP) 14257 ARRA 599 -UY- 12-0024 207,221 187,059 Indl —t Programs: Florida Deparotient ofCommunity Affairs: Community Development Block Grants / State's Program 14.228 07DB- 3V- 09- 21 -0i -ZDl 118,694 99,218, Community Development Block Grant J State's Program 14.228 OBDB- 03.09- 21.01 -A03 1,485,016 617,361 Community Development Block Grant / State's Program. - 14228 10.08.04- 09- 21 -01 -K09 24,184 Total CFDA 11627,894 736,579 Total Department of Housing and Urban Development Department of the interior 8,747,271 3,521,612 - Direct Programs: Bureau of tend Management: Payments in Lieu of Taxes 15.226 Collier county 1,229,064 Fish and wildlife Service: Partners for fish and Wildiffe 15.631 4018151021 1,74b Total Department of Use Witeriw 1,230,810 - See eocompanymg notes to the schedule of expenditures of federal awards and state project. 172 Packet Page - 1684 - (Continued) Packet Page -1685 12/13/2011 Item 16.A.20. COWER COUNTY, FLORIDA SCHEDULEOFE]tPEMCNTURESOF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 - CFDA 1f/ Tninsfersto Federal or State Grarnor /Pass - Though Grantor Proem Titk CSFA tt Grant /Contrw Number Expendltures SubrecipieMS - D ®rtncer, ofiLatice Direct Programs: 01I of Justice Programs: Federal Equttahk5haring 16- unknown Collo, County sheriff $ 6,557 $ - - - OfRce of Victims of crime! .Services for Trafficking Victims 16.320 2005- VT.BX-0002 106,045 - Violence Against WomenCi ice: .Supervised Visitation, Safe Havens for Children 16527 2009- C\V- AX -kQ11 126,384 - Office of Community Oriented PoBCing Services. - PublicSafetyPartnershipandCommunRyPolicingGrants. 16.710 2009CXWX0204 320,070 - Indirect Programs: Florida Office of Attorney General: Crime Victim Awsih. a 16575 V09129 116,675 - Florida Department of Children and Fam 4es: Vialerxe Against Woman Formula Grants- 26588. LN916 136,103 - AMA Violence Against Women Formula Grants - 16.588 ARRA LN947 85,851 - ARM Violence ABahist Women fomwla Grants 16.588 ARRA 8008. 8,948 Total {FDA 230,901 Florida Department of. taw Enforcement NoJpC, Safe Neighborhoods 16.609 2D%- PMAG- CDLL.1- R6.0D5 19,462 - Edward. Byme Memorial Justice Asslstanw Gram Program 16.738 2010 - JAGC {OLL: #.4X -221 171,718 - ARRA Recovery Act- Edward Byrne Memorial Justice Assistance Grant ( JAG) Program , / Grants to States and Territones 16.803 ARRA 2D10.ARRC- C0LL-1-W7- 315 288,263 - ARRA Recawry ACt- Edward Byrne Memoral Justice Asia= ra Grant (JAG) Program) Grants to States and Territcrles 16.803 ARRA 2010- ARRC-CDLL- 2 -W7 -037 432,600 - _ Total CFDA .720,863 Total Department of Justice DeaarmnartOf Labor .. 1,820.626 Indirect Programs: - Employment Training Admnmtmvon: - WAAAdult Program 17.256 Coo ler Conty - 8,681 Total Department of Labor Deparmnent 8,681 ofTrarcaportatjop Direct Progmms I Federal Aviation Administration: Airport unpravement Program 20.106 4 -12 -0031.00-2009 10,921 _. Airport Improvement Program 20106 3 -12. 0031 -006.2009 49AS Airport Improvement Program 20.106 3.12 -0142. 004.2007 5,544 Airport Improvement Program : 20.106 3 -12 -0142 - 005.2008 13,689 Total CFDA 79912 Federal T1an4R Administration (FTA$. FederaiTransit Ouster. " Federal Transh- Capital Investment Grants 20.500 FL-(A. 0047 -00 86,175 Federal Transit-Capital lnvestmem Grants Total CFDA 20.500 FL -03 -0264 -00 46,997 - - 135,172 ARRA Federal Transit - Formula Grants. .20507 ARRA FL -96- X019 -o0 1,265,R86 - FederalTransR- Formula Grants '20.507 'FL- 90 -XSW -o 4,985 - Federal Tramit- Formula Grants 20.507 FL-90- XS53 -00 73,127 , Federal Trans &Formula Grants 20:507 FL- 90_X580 -W .32,005 Federal Transti- Formuls Grants 20:507 Fl -90- X645 110 464 - .Federaf TransR- Formula Grams 20.507 FL- 904665-00 1:076,046 - FederalTramit- Formula Grants Total CFDA 20.507 FL- 90:X699 -OD 940,924 - 3A43A36 7ctai Federal TnimsR Cluster 3.578.609 _ Indirect Prog.a : Florida Departmental' Transportation: - Y,ighwayPlanningandConstruction 20.205 414534 -I JAPB25 381,015 Highway Planning and Construction 20105 416342.11 A4377 *1 436,157 Highway Planning and Construction 20.205 420871-1 94,763 Highway Planning and Construction - 20.205 42088S- 1 /APK97 240„328 -- Highway Planning and Construction 20.205 423653.1 AP900 64,529 Highway Planningandl Construction 20.205 4236543 jAPD71 240,489 _ Highway.Pianningand Construction Total CFDA 20.205 423G55- IAP1V21 70,714. �. 1,527,995' _ 173 {Continued) Packet Page -1685 x rte." -'" !?": a,. . pan .. r sc 12/13/2011 Item 16.A.20. r 1 COLLIER COUNTY, FLORIDA SCHEDULE OF E1tPEN- RESY OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 Packet Page -1686- CFDA a/ Tmnsfen to Federal or State Ckztmor /Pass- Throcglt Graintor Program Title CSFAM GraM/Contract Number Expenditures - subredpfents Metropolitan Transportation Planning 20.505 204791 -1 %AM356 $ 24,465 $ Metropolitan Transportation Planning - 20,505 4101134 AP031 117,102 Total CFDA 141,567 Formula Grants for Other Than Urbanized Areas 20.509. 410120- /AOW89 245,424 ARRA. Formula Grants for Other Than Urbanized Areas 20.509 ARRA 426772.1) AP115 159,093 ARRA Formula Grants for Other Than Urbanized Am" 20.509 ARRA 426796 -1( AP119 78,681 Total CFDA 483,198 State and Community ltlghway Safety 20.WO APT% - 89,968 - State and Community Highway Safety 20.50D APU14 31,710 Total CFDA 121,678 Total DepwInnent of Transportation 5,932,360 Direct Programr. Departmemaf Treawry. Federal Equitable Sharing 21.unkrwwn Colllercounty Sheriff ..35,400 Total Department ofTrpsury .. 3SA00 - indirect Programs: Florida Department of Eoviromnentat Protection: Capitalization Grants For Drinking Water State RevoMrrg Funds 66.468 DWI 111030 5,839,056 Total EsrvHOnffkw" Protection Agency 5,839,056 Q Direct Programs: ARM Energy Efficiency and Conservation Block Grant Program (EECBG) 81.128 ARRADE- FLOOM783 ;,140.045 Total Department at Energy 1,140,045 US- Election AssWsce Commission Indirect Programs: - Florida Department of State: Help America Vote Act Requirements Payment 90AD1 Coi!ier County • FY 2005.06 6,724 - HelpAmencaVoteActRequirementsPayments - 90.401 Collier County FY 2006-07 13,935 - Help America Vote Act Requirements Payments 90.401 Colier County • FY 2007-06 31,825 Help America Vote Act Requirements Payments 90A01 Collier County- FY 2008.09 590 - Help America Vote Act Requirements Payments 9DA01 2009- 2010 -OOD1a 7,406 Total U.S. ElecHan Assistance Commission 60,480 - Deoarhnent of Health and Hunwn Services Direct Programs: Health Resources and Services Administration: Health Care and Other Facilities 93.887 C76RFI5996 95,090 - Specially Selected Health Projects 931888 DIBIT10769 149,060 indirect Programs: - Florida Department of Elder Affairs- Area Agency on Agirgfo, Southwest Florida, inn.: Aging acute,, Speclai Programs for the Aging - Title tit, Part 6 - Grand for Supportive Services and Senior Centers 93.044 OAA 203.69 22,980 Special Programs for the Aging - Title tll, Part 8 - Grants for Supportive Setvlces and Senior Centers 93.044 OAA 203.30 62,200 Total CFDA 85581 Speclai Programs for the Aging -Title r9, Part C•Nutrition.Services 91045. OAA 203.09 137,632 - Special Programs for the Aging-Title Ill, Part C- Nutrition Services 93.045 OAA 203.10 328,927 Total CFOA _ 466,559 - - Nutdtlon Services incentive program 93.053 NSIP 20110 7,558 ARRA Aging Home- Dellvered Nutrition Services for States. 93:705 ARRA 203.09 6,640 ARRA Aging Congregate Nutrition Services for States 91707 ARRA 203.09 19,178 Total Aging Cluster - - 585,115 National Family Caregiver Support - Title Hl, Part E 93.052 OAA 203.09 22,599 National family Caregiver Support - Title Ili, Part E 93.052 OAA 203.10 62,857 Total CFDA 85,496 (Continued) 174 Packet Page -1686- COLLIER COUNTY, FLORIDA SCHEDULE OF EXPENDITURES Of FEDERAL AWARDS AND STATE PROJECTS FOR THE FTSGILL YEAR ENDED SEPTEMBER 30, 2070 CFDA VI Federal or State Gran /Pass- Thaough Grantor Fa,Wam Title CSFAR Grant/Contract Numb& 12/13/2011 Item 16.A.20. Transfers to Expenditures Subredplm[z Florida DepartmentofRevenue: Chid Support Enforcement .93.563 CD311 5 730,680 5 — Florida Department of State: Voting Access foOndividuals with Dtsabiliti -Grams to Stater- 93.617 Collier County - FV2005 -06 7,538 - FloridaDepartmentofTransportation - Commission for the -. Transportation Disadvantaged: MedlwtAssistance Program 93.778 416043 -17. BDM59 507;266 ToW Depaabnest of Health and Wman Servlces 1.,660:265. - Coroor9Wn for National and Community Service Direct programs: Retired and Senior Volunteer Program 94A02 06SRSFU)04 869 - Retired and Se Nor Volunteer Program 94.002 095RSFW17 .47,010 Total Corporation far Natlat al and Com wit Sella 47,879 DevarrtmeM of Homeland Sm Indirect Programs: .. Homeland Se my Cluster. Florida Department of Law Erdoroeraem State Domestic Preparedness Equipment Support Program 97.004 2006- LETP- COLL- 31,11 -013 408,742 - HomelandSawrity GrantProgram 97.067 2008- SHSP- CDLL3S4 -011 15,858 - HomelandSecurityGrantProgram 97A67 20WSHSP- COLL-154 -010 5,000 - Florida Depanmentof Community Affairs: Homeland Saasrity Grant Program 97:067 09=49.M21-01-341 1,203 - Homeland Security Grant Program 97.067 090-49-09 -21-DI -350 1,300 - _. Homeiand Security Grant Program 97.067 0905.51.09 -21 -01. 322 61,115 Total CFDA 94,477 Total Homeland Security Cluster 493,218 Disaster Grams - Public Assistance (Presldentially Declared Disasters; 97.036 06-WL- &K-09 -21 -01 -692 9,731,561 - DisasterGrants - Publi-.Assistance lPresldentially Declared Dlsasters; 97,036 08 -FA -8909 -2100 - 505 1;634 _ Disaster Grants - Public Asistanm(Presidendally Declamd Disasters: 97.030 06- FA- 99- D9- 21.00 -S1U '.144,582 - . ':. Total CFDA 9.877,777. Hazard Mitigation Grant 97.039 IOHM- 88 -09 -21 -01.012 29,748 - Emergency Management Performance Grams 97.042 10-BG- 25.09 - 21.01402 35,202 TOW Department of Homeland Smaeity 10,435,945 TOTAL EXPENDITURES OF.FEDERALAWARDS. $ 37,932,292 $ 3,521,612 175 Packet Page -1687- COLLIER COUNTY,FLORTDA SCHEDULE OF DWENDITURES OF FEDERAL AWARDS AND STATE PROACTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 Packet Page -1688 CPDA N1 Transfers to Federal or State Grantor/Pass-Thrtkgh Grantor Program Tide CSFA M Cr fit /Contrast Number Expenditures Subm*12nts FWda Department of Erwhotmerstai Protectio Florida Recreation Deveioprnent Assistance Program 37.017 A9048 $ 21131 $ - Statewide Surface Water Restoration and Wastewater Project! 37.039 4600002032 39,329 - Innovative Waste Reduction and Recycling Grants 37.05D IGS-07 3229 - InnovativeWasteReductlonandRecyr ling Grants 37.050 1G8 -09 11,264 Total CSFA 14,493 Total Florida Department of EnWornmental Protection '55,953 Florida Department of State and Setretary of State State Aid to Llbranes 45,030 07 -ST -12 3,850 State Aid to Libmnes 45,0313 09 -ST -10 29,153 Total Florida Department of State and Secretary of State 33,003. Florida Department of Community Affairs Emergency Management Program- 52.008 10- 81- 25.09 -21 -D3 -102 98;095 - Emergency Management Proj ct,s 52.023 10,CP-04- 04 -21 -01 -146 7,075 Total Florida Department of Commurdty Affairs 105;170 Florida Housing Finance Corporation State Hcusing lntpauves Partnership (SHIP )Program 52901 C.o1Ner County J Naples 294;879 - 84,587 Total Florida Housing Finatnce Corporation .294,879 84,897 Florida Department of Trartsportati0ti Commission fortheTransportabon Disadvantaged ICTO) Trip and Equipment Grant Program 55.001 Z07246-112(17246-3 I APK39 428,670 - Commission for theTrarzporiation Dlsadva ntaged ICTD) Trip and Equipment Grant Program 55.001 207246 - 11207246 -31 APZ63 146,982 Total CSFA 575,652 Commission for the Transportation Disadvantaged ICTD) Planning Grant Program 55.002 207246-2/ APJ-11 15,381 - Commission for the Transportation Disaovamaged [CM Planning Grant Program 55.002 207246- 2/Ap034 6,394 Total CSFA - 21,775 Aviation Development Grants 55.004 206430-11 A1935 18,383 - Aviation Development Gran Li 55.004 410788-11 AOF09 419;156 - Aviation Development Grants 55.004 414299.1/AOR09 216,213- - - AviationDevelopmentG2ms 55.004 4143701 JANH17 13,913 - Aviation Development Grants 55.004 426083 -11 APF78 2,351 Total CSFA 670,015 Public Transit Block Grant Program 55.010 410139 -11 AOW93 621,867 - PublicTransit Service Deve lopment Program 55.012 42044&-11 AOK37 3,041 - lntermodal Development Program 55D14 420353 -1.J APF60 128,004 -, 'State Infrastructure Bank 55.020. 420655 -2 .1,839,148 - Tra nsportation Regtonm Incentive Program (TRIP) 55.026 425477 -1 3,085,092 Total Florida Deparbnent of Transportation 6;944,593 Florida teparonerrt of Odldren and Families Homeless Chalienge Grant 60.014 NF203 92,779 92,779 Total Florida Dep.Mtrnatt of Children and Families - 92,779 92,779 Florida Department of ife�th rC-rry Gram Awards 64X05 08011 82,883 - C-any Grant Ards 64.005 Coo 11 91361 Total Florida Departmem of Health 174,244 (Continued) Packet Page -1688 12/13/2011 Item 16.A.20. COWER COUNTY, FLORIDA SCHEDULE Of EXPENDITURES OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEPABER 30, 2010 CFDA #1 Transfers to Federal of State Gremor /PSss-ThroWh Grantor i>roram Title Floride QeeartmeM CSFA0 GM"VCnfttr20 humbe• Eaperickures SubreNplents of Elder Affairs Area Agency on Aging for Southwest Florida, nt: Home Care for the Elderly 65.001 HCE 203D9 S 4,461 $ - Home Care for the Elderly 65.001 HCE.2M,10 .474 TDtaI CSFA 4,935 Alzheimer's Respite Services fi9D04 ADI 203D9 81,345 - Alzhelmer'sReWleServices 65.004 AD1203.10 20,517 Total CSFA 191,862 Communhy Carefor the Elderly (Ca) 65D10 CCE 203.08 100 Comnwnity Care for the EWetly(CCE) 65D10 OCE 203.09 600,292 - Communhy Care for the Eidedy(CCE) 65.010 CCE 203.10 168,695 . Total CSFA 769,087 Total Fiords D"ftment of Elder Affairs 1175,883 Florida Fish and MIdife Lonsernfiart .,mm .aD Rwida Boating Improvement Progra z, 77.006 08079 62,017 T" FI(xda Fish and Wildlife Conservation Cwnrn"wn 62,017 TOTAL ERPEMQIIUHES OF STATE FIRANC1AL ASSIITANCE I i 5 B,638,523 S 1770666 . I '11113 I'M 12/13/2011 Item 16.A.20. Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects Year Ended September 30, 2010 1. Basis of Presentation i The accompanying Schedule of Expenditures of Federal Awards and State Projects (the Schedule) includes the Federal and State grant activity for Collier County, Florida (the County) and is presented on the modified accrual basis of accounting for expenditures accounted for in the governmental funds and the accrual basis of accounting for expenditures in proprietary funds. Under the modified accrual basis, revenue is recognized if it is both measurable and available for use during the fiscal year and expenditures are recognized in the period liabilities are incurred, if measurable. Under the accrual basis, expenditures are recognized in the period liabilities are incurred. The information in the Schedule is presented in accordance with the requirements of U.S. Office of Management and Budget (OMB) Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations, and Section 215.97, Florida Statutes. Therefore, some amounts presented in the Schedule may differ from amounts presented, or used in the preparation of, the basic financial statements for the fiscal year ended September 30, 2010. 2. State Revolving Funds Reconciliation of State Revolving Funds (CFDA# 66.468) expended to cash received during fiscal year 2010: Expenses reported on Single Audit Schedule Reimbursements received for prior year expenses Total State Revolving Fund reimbursements received 5,839,056 452,618 6,291,674 12/13/2011 Item 16.A.20. A 3. State Infrastructure Bank Loan of Federal. The County received a 5,12,000,000 State Infrastructure Bank Loan from the Florida Department of Transportation in fiscal year 2008 for construction of the 1- 75/Immokalee Road interchange. The Florida Department of Transportation included this project with their concurrent widening of I -75 and retained the loan proceeds to fund the project. Accordingly, the County's expenditures for purposes of reportin €; on the Schedule consist of principal loan repayments only ($ 1,839,148 for fiscal year 2010) as no proceeds were received under the loan and no project expenditures were incurred or paid directly by the County. The principal balance of the loan as of September 30, 2010 is $ 8,203,475. The repayment schedule for this loan is as follows: Payment Date Principal Interest Total 10/1/2008 $ 1,957,377 $ 82,623 $ 2,040,000 10/1/2009 11839,148 200,852 2,040,000 10/1/2010 1,875,930 164,070 2,040,000 10 /1/2011 1,913,449 126,551 2,040,000 10/1/2012 4,414,096 88,282 4,502,378 $ 12,000,000 $ 662,378 $ 12,662,378 4. Hurricane Wilma FEMA Reimbursement Hurricane Wilma caused significant damage in Collier County on October 24, 2005. At that time, initial beach erosion damage reports indicated that Collier County was eligible for reimbursement of $3,783,907. The related expenditures were reported in the 2006 Schedule of Expenditures of Federal Awards and State Projects. As work progressed over the next few years, it was determined that Collier County had much more significant damage than originally thought. In January of 2010 a Storm Impact Re- assessment Report was completed. The results of this study formed the basis for an appeal to recapture additional reiimbursement from FEMA. This appeal was successful and in September 2010, Collier County received an additional $9,731,561. These expenditures are reported in the 2010 Schedule of Expenditures of Federal Awards and State Projects since these expenditures were not determined to be eligible for reimbursement until the current fiscal year. 1102- 1231314 179 Packet Page -1691- Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 5. State Criminal Alien Assistance Program (SCAAP) In January, 2010 Collier County Sheriffs Office returned $622,510 to the US Department of Justice (DOJ) as a result of DOFs audit of the SCAAP 2007 application.. In April, 2010 DOJ reduced the SCAAP 2009 award by $791,555 as a result of their audit of the SCARP 2006' application. 6. Contingency The grant revenue amounts received are subject to audit and adjustment. If any expenditures or expenses are disallowed by the grantor agencies as a result of such an audit, any claim for reimbursement to the grantor agencies would become a' liability of the County. In the opinion of management, all grant expenditures are in compliance with the terms of the grant agreements and applicable federal and state laws and regulations. a 1102- 1231314 180 Packet Page -1692- 17/1'x/7(111 Itam 1F D on Schedule of Findings and Questioned Costs For the Year Ended September 30, 2010 Part I Summary of Auditor's Results Financial Statements Section Type of auditor's report issued: Unqualified Internal control over financial reporting: Material weakness(es) identified? Significant deficiency(ies) identified that are not considered to be material weaknesses? Noncompliance material to financial statements noted? Yes X No Yes X None reported Yes X No Federal Awards and State Projects Section Internal control over major programs: Material weakness(es) identified? X Yes No Significant deficiency(ies) identified that are not considered to be material weaknesses? X Yes None reported Type of auditor's report issued on compliance for Qualified for the State Housing major programs: Initiatives Partnership Program (CSFA# 52901); and Unqualified for all other major federal programs and state projects Any audit findings disclosed that are required to be reported in accordance with section, .51 Q(a) of OMB Circular A -133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida? X Yes No 1102-1231314 181 Packet Page -1693- 12/13/2011 Item 16.A.20 Declared Disasters) 1102- 1231314 182 Packet Page -1694- i Collier County, Florida Schedule of Findings and Questioned Costs (continued) i Identification of major federal programs: Federal Programs j CFDA Number Federal Aeencv/Name of Federal Program U.S. Department of Housing and Urban Development: 14.218, 14.253 CDBG .Entitlement Grants Cluster 14.228 Community Development Block Grant/State's Program (DRI) 14.257 Homelessness Prevention and Rapid Re- housing Program (HPRP) (Recovery Act Funded) U.S. Department of the Interior 15.226 Payments in Lieu of Taxes U.S. Department of Justice: 16.803 Recovery Act — Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories U.S. Department of Transportation: 20.500, 20.507 Federal Transit Cluster U.S. Department of Energy: 81.128 Energy Efficiency and Conservation Block Grant Program (EECBG) U.S. Department of Homeland Security: 97.036 Disaster Grants - Public Assistance (Presidentially Declared Disasters) 1102- 1231314 182 Packet Page -1694- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Findings and Questioned Costs (continued) Identification of major state projects: State Projects CSFA Number 52.901 55.004 55.020 55.026 65.010 Dollar threshold used to distinguish between Type A and Type B programs: • Federal Programs • State Projects Auditee qualified as low -risk auditee? State Aeency/Name of State Project Florida Housing Finance Corporation: State Housing Initiatives Partnership Program (SHIP) Florida Department of Transportation: Aviation Development Grants State Infrastructure Bank Loan Program Transportation Regional Incentive Program (TRIP) Florida Department of Elder Affairs: Community Care for the Elderly (CCE) $ 1,137,969 $ 300,000 1 102- 1231314 183 Packet Page -1695- Yes X No 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Findings and Questioned Costs (continued) Part II— Financial Statement Findings Section This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of provisions of contracts and grant agreements, and abuse related to the financial statements for which Government Auditing Standards require reporting. No such matters were identified. Part III— Federal Awards and State Projects Findings and Questioned Costs Section This section identifies the audit findings required to be reported by Circular A -133 section .510(a), Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida, such as material weaknesses, significant deficiencies, and material instances of noncompliance, including questioned costs, as well as any abuse findings involving federal awards or state projects that are material to a major program. Finding 2010 -1 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria Reporting: • In accordance with Section 420.9075(10), Florida Statutes, each county or eligible municipality shall submit to the Corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30, immediately preceding submittal of the report. • Annual reports for the Closeout Fiscal Year (2007/2008), Interim Fiscal Year 2 (2008/2009), and Interim Fiscal year 3 (2009/2010) (the Annual Report) must be included in the submission to the Corporation. 1102- 1231314 184 Packet Page -1696- z^ , ti.-i ,a g3u i+ , w . - ti v IF "?-z" n ..z 12/13/2011 Item 16.A.20. {Collier County, Florida Schedule of Findings and Questioned Costs (continued) The local SHIP administrator's tracking system and annual reports must exactly match the information recorded in the local city or county's general ledger. SHIP administrators, therefore, are required to regularly reconcile their tracking system with the local finance department's general ledger. They should meet with the director of their finance department to create a process that will ensure compliance with the single audit act. Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger.. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. Ouestioned Costs NSA CauselEffect The financial information submitted in the annual statutory reports did not agree to and was not reconciled with the general ledger. This could result in incorrect and /or inconsistent information between the reports filed and the underlying financial records and indicates that the County may not be in compliance with the provisions of the SHIP Program Manual requiring that amounts reported in the Annual Report match the amounts reported in the general ledger. Internal controls with respect to reporting were not operating effectively. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved prior to being filed with the State. Vieu,s of Responsible Officials and Planned Corrective Action Management concurs with the recommendations of the auditors. On July 1, 2010, Collier County entered into a contract with Florida Housing Coalition, the technical assistance provider for Florida Housing Finance Corporation. The purpose was to receive assistance in reconciling the annual reports to the general ledger and establishing best practices to capture, reconcile, and report data. _ 1102- 1231314 1$$ Packet Page - 1697 - of grants, the County hired two grant accountants who will work under the management of our Grants Management Office. These two employees are being deployed to areas exhibiting the greatest need for assistance and will work with individual departments and existing employees to bring consistent compliance, policies and procedures as they relate to grant activities throughout the county. Currently, one of the Grant Accountants is working with the employees of Housing, Human and Veteran's Services Department on the SHIP report reconciliation. Expenditures have been reconciled to the general ledger and the corresponding journal entries and adjustments are being made. Future reports will also be reconciled and approved by the program administrator prior to being filed with the State. Finding 2010 -2 Federal Program Information U.S. Department of the Interior Payments in Lieu of Taxes (PILT) CFDA No. 15;226. Criteria Reporting: Section 43 CFR Part 44.50 states the following - What are the local governments' responsibilities after receiving payments under this part? (a) The local government may use section 6902 payments for any governmental purpose. (b) Within 90 days of receiving sections 6904 and 6905 payments, the local government must distribute the funds to the affected units of general local government and affected school districts. The affected units of general local government and school districts may use sections 6904 and 6905 payments for any governmental purpose. (c) The local government must distribute section 6904 and 6905 payments in proportion to the tax revenues assessed and levied by the affected units of general local government and school districts in the Federal fiscal year before the Federal Government acquired the entitlement lands. The Redwoods Community College` District in California is an affected school district for this purpose. — 1102 - 1231314 186 Packet Page -1698- %.vauti.r- `.v tulc y �..l '3ul lua Schedule of Findings and Questioned Costs (continued) (d) Within 120 days of receiving payments, the local government must certify to the Department that it has made an appropriate distribution of funds. Condition/Context The County was not aware of the requirement noted in (d) above and did not certify to the Department that it had made an appropriate distribution of the funds within 120 days of receiving payments. Questioned Costs N/A Cause /Effect As the County was not aware of the requirement stated in the CFR internal controls ovej reporting were not desigrled or operating effectively. Recommendation The County should implement procedures to identify, all types of reporting requirements indicated in -the federal regulations and to ensure all such reports or certifications are submitted as required and on a timely basis. Views of Responsible Of'cials and Planned Corrective Action The Clerk's Department of Finance and Accounting (Finance) determined that this program was considered a Federal grant in July 2010. At that time, Finance contacted the Department of Interior and was told that there were no reporting requirements for this program. All funds were properly distributed. Upon reviewing CFR 44.5(d) with the auditors, it was determined that a certification confirming the appropriate distribution of funds was required. The confirmation was sent and this requirement has been added to the PILT procedures for future years. 1102- 1231314 187 Packet Page - 1699 - Federal Program Information U.S. Department of Homeland Security Disaster Grants — Public Assistance (Presidentially Declared Disasters) CFDA No. 97.036 Criteria Procurement, Suspension and Debarment: Non - Federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. When a non - federal entity enters into a covered transaction with an entity at a lower tier, the non- federal entity must verify that the entity is not suspended or debarred or otherwise excluded. This verification may be accomplished by checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause or condition to the covered transaction with that entity. Condition /Context We selected the largest vendor included in the population which comprised the majority of the expenditures incurred under the Federal program for testing. The expenditures were incurred during prior years although the Federal reimbursement was sought and received in the current year. We noted no documentation evidencing that the County had checked the EPLS, and a certification from the vendor was not collected or clause or condition included in the contract. We noted that the County's current policy it to document the EPLS check; however, as this vendor contract pertained to prior years, there was no documentation of the EPLS check being performed. Questioned Costs N/A 1102 - 1231314 188 Packet Page -1700- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause /Effect Internal controls with respect to suspension and debarment were not operating effectively at the time the expenditures under the Federal program were incurred as no documentation was maintained indicating that the EPLS was checked. Additionally, there was no evidence that the County had obtained a certification from the entity or added a clause or condition to the contract with the entity. Therefore, we could not verify whether the County met its requirement to verify that the entities were not suspended or debarred or otherwise excluded. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views of Responsible tncials and Planned Corrective Action Management concurs with and has successfully implemented the procedure of performing EPLS checks on all vendors associated with grant activities. This contract was procured in July of 2005, prior to any damage done to Naples beaches and initial submission to FEMA for reimbursement. This contract bid process was intended for payment under non -grant revenue sources and accordingly;, our procurement procedures do not require debarment checks for non - grant related vendors. The bid process did include the following language with regards to Public Entity Crimes: `By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes." Said statute prohibits a vendor from bidding on a contract when they have been convicted of a public entity crime. An after -the -fact EPLS check was performed on this vendor for the period of January 1, 2005 through and including September 30, 2010 and was found to be in good standing. At the time the County submits their second request for scope change with FEMA regarding the increased beach costs, all vendors submitted for reimbursement will be checked after -the -fact. rdL.RCL rdgt -1 /U-L- ki k;::- n - .. 12/13/2011 Item 16.A.20. Finding 2010 -4 Federal Program Information U.S. Department of Homeland Security Disaster Grants Public Assistance (Presidentially Declared Disasters) CFDA No. 97.036 Criteria Reporting: The County received Federal program funds as a subgrantee of the State. Per review of the State's reporting guidelines, subgrantee quarterly financial reporting is required for all large projects to comply with program requirements and to allow the grantee to provide accurate progress reports, as required, to the Federal grantor agency. The compliance supplement requires that financial reports be complete and accurate, which includes a requirement that amounts reported be in agreement with accounting records that support the audited financial statements and the SEFA. Condition/Context For one of the two quarterly reports selected for testing on a large project we noted amounts were not reported accurately for the anticipated final amount and the amount expended to date. The accounting records reflected a total amount of 512.9 million whereas the report reflected $3.1 million. Further, we selected the next quarterly report and noted that the amounts reported were the same and had not been updated to reflect the actual activity based on the County's accounting records. Questioned Costs N1A CauselEffect The reports submitted were not adequately reviewed to ensure accuracy and completeness, Sc Recommendation We recommend that all reports submitted to grantor agencies be subjected to a thorough supervisory review for accuracy and completeness prior to submission. Views of Responsible OJ,6cials and Planned Corrective Action The Florida Public Assistance quarterly reporting is done electronically without any intermittent check points for review. Management will work around this by having staff create a spreadsheet prior to quarterly reporting submission and submit to Management for approval. Staff inquired about submitting revised quarterly reports for the periods in question and was advised that there are no options for doing this within the system. Finding 2010 -5 Federal Program Information U.S. Department of Homeland Security Disaster Grants - Public Assistance (Presidentially Declared Disasters) CFDA No. 97.036 Criteria Allowable Activities/Costs: Following a Presidential declaration of a major disaster or an emergency, the Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS), awards grants for public assistance to States. The State uses the funds to provide subgrants to local governments. Accordingly, the County is the subgrantee. Public Assistance (PA) program awards are made based 'upon a Project Worksheet (PW) prepared by a project formulation team, which includes representatives of FEMA, the State and the subgrantee. The PW documents the project formulation team's determination of the eligible scope of work and cost estimate. Accordingly, the compliance supplement indicates that the allowed activities for the PA program are for the approved project as described on the PW and supporting documentation. i For large projects, the State must make an accounting to FEMA of eligible costs for each i approved large project. In submitting the accounting, the State must certify that reported costs were incurred in the performance of eligible work, that the approved work was completed, that the project is in compliance with the FEMA -State Agreement, and that ;payments for the project 1102 - 2231314 191 Packet Page -1703 have been made in accordance with 44 CFR section 13.21 requirements for payment. The subgrantee is required to make similar accounting and certifications to the State. If actual costs are less than the approved amount, then the FEMA share will be based upon the actual costs. The subgrantee may request additional funding for eligible cost overruns on large projects. For additional funding, then requests must include a written recommendation from the State and approval of the FEMA Regional Administrator (RA) (44 CFR sections 206.204(e) and 206.205). Condition/Context The large project PW that was finalized during fiscal year 2010 and which set forth the allowable activities and costs for the project included approximately $10.5 million for costs associated with one vendor and $2.2 million related to various other vendor related costs. The County was reimbursed under the Federal program for the full amount of the approved PW (approximately $3.1 million was collected in prior years and approximately $9.7 million was collected during fiscal year 2010). For the other vendors included in the PW totaling $2.2 million, we selected three of the largest vendors to test covering over 60% of the other vendor total amount. We noted that for one of the vendors selected, the amount billed by the vendor and paid by the County was less than the amount in the PW by $27,997, which at the Federal reimbursable share per the PW of 55% equates to $15,398. Since this amount is above the OMB Circular A -133 reportable threshold of $10,000, we have reported this amount as a questioned cost. Questioned Costs $15,398 Cause /E, ffect According to the Federal compliance supplement if actual costs are less than the approved amount; then the FEMA share should be based upon the actual costs. As the County received grant funds for the full amount approved in the PW, it appears that the amount reimbursed was not based upon the actual costs incurred for this particular vendor. Recommendation We recommend that the County implement procedures to ensure that amounts reimbursed are based upon actual expenditures incurred. 1102- 1231314 192 Packet Page -1704- 1 _ � 1 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Of fcials and Planned Corrective Action As discussed in previous meetings, this Project Worksheet 2700 (PW) was the result of a scope change and Collier County was allowed a mush larger reimbursement for the damages done to Collier County Beaches. This is an on -going process and involves three Named Events (Tropical Storm Gabrielle on 9/12/2001; Hurricane Katrina on $ /29/2005; and Hurricane Wilma on 10/24/2005). At 9/30/2010. Collier County was half -way through this process. The invoice selected for testing on this project was incorrectly referenced in the written discussion on PW 2700 by State personnel at $682,000, the PO amount. There is a spreadsheet that FEMA, State personnel and Collier personnel are working with for the entire $33.9 million dollar scope change. The actual invoice amount of $654,002.73 is included on the spreadsheet. Finding 2010 -6 Federal Program Information U.S. Department of Housing and Urban Development Community Development Block Grants/Entitlement Grants (CDBG) CFDA No. 14.218 Criteria Program Income: Revenue received by a state, unit of general local government. or subrecipient (as defined at '24 CFR 570.500(c)) that is directly generated from the use of CDBG funds (which term includes NSP grant funds) constitutes CDBG program income. To ensure consistency of treatment of such revenue, the definition of program income at 24 CFR '570.500(a) shall be applied to amounts received by states, units of general local government, and subrecipients. However, Section 2301(4)(4) imposes certain limitations and requirements that necessitate an alternative requirement to govern the use of program income generated by activities carried out pursuant to Section 2301(c). The limitations and requirements are based on the NSP activity that generated the program income and on the date the income is received. In addition, Section 2301(d)(4) requires any revenue from the sale, rental, redevelopment, rehabilitation or any other eligible use of NSP funds to be provided to and used by the state or unit of local general government. This includes revenue received by a private individual or other entity that is not a subrecipient. Program income received before July 30, 2013, may be retained by the state or unit of general local government if it is treated as additional CDBG funds and used in accordance 1102- 1231314 193 Packet Page -1705- Condition/Context We noted a total of approximately $732,000 of program; income generated during fiscal year 2010 under the Neighborhood Stabilization Program (NSP) which is part of the CDBG program. Per review of the general ledger expenditure detail provided, we noted that the program income had been applied against specific program expenditures in determining the net amount of program expenditures reported in the SBFA. From the detail of program income provided, we selected a sample of specific program income transactions for testing and the first selection of approximately $66,000 was recorded in May 2010. The remaining five selections included in our sample were recorded during September 2010. There were no NSP program cash draws made subsequent to the receipt of the program income recorded in September 2010. We attempted to ascertain whether the amounts received as program income in May 2010 were properly offset against program expenditures in determining the amount of federal funds drawn for the next draw request occurring subsequent to the date the program income was received in order to satisfy the requirement that program income is used before requesting additional cash draws. However, we were informed that the May 2010 program income of $66,000 had not been deducting in subsequent cash draw requests made during fiscal year 2010. Ouestioned Costs N/A Cause/Effect It appears that NSP program income recorded in May 2010 was not used to offset expenditures prior to requesting additional cash draws. Recommendation We recommend that the County implement procedures to verify that program income received is properl }, offset against expenditures incurred when making draw requests under the federal program. 1102-1231314 194 Packet Page -1706- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible O�cials and Planned Corrective ,4ctinn Collier County concurs with the recommendation. Prior to making a request to draw new funds under NSP, County fiscal staff will submit evidence to the program administrator that all program income received will be, or has beets, offset against expenditures. This requirement will apply regardless of what NSP activity generated the program income or what activity Collier County seeks to draw down against available program funds. Finding 2010 -7 Federal Program Information U.S. Department of Housing and Urban Development Community Development Block Grants /Entitlement Grants (CDBG) CFDA No. 14.218 Criteria Reporting: Per the NSP program regulations contained in the Federal Register, each grantee must submit a quarterly performance report, as ;HUD prescribes, no later than 30 days following the end of each quarter, beginning 30 days after the completion of the first full calendar quarter after grant aw=ard and continuing until the end of the 15th month after initial receipt of grant funds. In addition to this quarterly performance reporting, each grantee will report monthly on its NSP obligations and expenditures beginning 30 days after the end of the 15th month following receipt of funds, and continuing until reported total obligations are equal to or greater than the total NSP grant. After HUD has accepted a report from a grantee showing such obligation of funds, the monthly reporting requirement will end and quarterly reports will continue until all NSP funds (including program income) have been expended and those I expenditures are included in a report to HUD. The compliance supplement requires that performance reports are complete and accurate. ConditionlContext We selected two quarterly reports for the NSP program to test and noted that amounts reported for expenditures did not agree to the County's general ledger and a reconciliation was not provided. 1 742 - 1231314 195 Pak c tP e age --L Collier County, Florida Schedule of Findings and Questioned Costs (continued) Questioned Costs N/A Cause /Effect The reports submitted were not subjected to a thorough supervisory review to ensure accuracy and completeness, including verification that amounts reported agreed to the accounting records or were appropriately reconciled, if necessary. Recommendation The County should implement procedures that require that the NSP reports be reconciled to the general ledger and reviewed and approved prior to being filed with the grantor. Views of Responsible Officials and Planned Corrective Action Collier County concurs with the recommendation. Program staff will ensure expenditures and program income have been reconciled to the general ledger. This item has been corrected and appropriate controls and procedures have been implemented to reconcile to the general ledger before submitting future Quarterly Performance Reports (QPR) to the grantor agency. Furthermore, future reports will be approved by the program administrator and appropriate documentation will be maintained prior to being filed with the grantor agency. 1102 - 1231314 196 Packet Page - 1708 - The current status of findings reported for the years ended September 30, 2009 and 2008 related to major federal programs and state projects is as follows: Finding 2009 -1 FederaR5tate Program Zgformation Federal Ageneies!Programs: U.S. Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) — CFDA No. 14.239 Community Development Block Program (CDBG) — CFDA No. 14.218 U.S. Department of Health and Human Services Aging Cluster (AC) - CFDA No.'s 93.044, 93.045, 93.053, 93.705, 93.707 State Agencies/Programs: Florida Department of Elder Affairs Community Care for the Elderly (CCE) — CSFA No. 65.010 Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) — CSFA No. 52.901 Compliance Requiremenjf_- Allowable Costs Condition /Comext We noted that from the beginning of the fiscal year through January 2009, the County's documentation supportin;; payroll allocations for employees that work on multiple grants did not Tneet federal standards 'is described in OMB Circular A -87 above. The Countv has used a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These, reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. 1102 - 1231314 197 Packet Page -1709- Schedule of Prior Audit Findings (continued) The County's Department of Housing and Human Services initiated a timesheet process in fiscal year 2006 whereby employees in the department indicate the projects to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the first part of fiscal year 2009, these timesheets were not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the °fact" accounting based on actual activity. We noted that the HOME program had no payroll expenditures charged to the program during the period noted above (although there should have been), and therefore, no question costs ;have been reported for this program. The payroll charges related to the HOME program were instead charged to other housing programs as a result of the lack of an after the fact accounting for the period noted above. Recommendation The County should ensure that an effective and consistent process is in place to record payroll charges to grant programs throughout the entire fiscal year. The process should entail providing the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal /state grant based on the after-the-fact timesheet, and any adjustments necessary to true -up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the timesheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi- annually for those employees who work solely on one grant. Views of Responsible Officials and Planned Corrective fiction The finding in question occurred during the I" quarter of FY09. The time was tracked correctly, however, a manual step was missed. Effective January 17, 2009, the Human Resources Department began processing bi- weekly time and effort entries for all Housing and Human Services grant staff. Staff submits timesheets that are signed by the employee and management to fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at all. 1102 - 1231314 198 Packet Page - 1710 i 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Prior Audit Findings (continued) I Current Status Currently, all Housing, Human and Veterans staff members who work on grants submit bi- weekly timesheets that are signed by the employee and management for fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at all. Finding 2009 -2 Federal Program Information Federal Agency /Program: U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant / State's Program (DRI) — CFDA No. 14.228 U.S. Department of Agriculture: Summer Food Service Program for Children — CFDA No. 10.559 U.S. Department of Justice: Public Safety Partnership and Community Policing Grants — CFDA No. 16.710 U.S. Department of Homeland Security: Homeland Security Cluster — CFDA No. 97.004, 97.067 U.S. Department of Transportation: Airport Improvement Program— CFDA No. 20.106 Compliance Requirement: Procurement, Suspension and Debarment Condition /Context Although the County indicated that its practice is to check the EPLS system, no documentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. 1102- 1231314 199 Packet Page - 1711 - Collier County Florida Schedule of Prior Audit Findings (continued) Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views o, f Responsible Officials and Planned Corrective Action Collier County will apply currently enacted controls and measures operating effectively in one division agency -wide to ensure compliance. The Grants Coordinator for the Collier County Sheriff's Office will be responsible for checking EPLS and documenting the verification as recommended above for all Sheriffs grants with this requirement. Current Status At Housing, Human and Veteran Services, debarment certification letters are required for new sub recipients as 'part of the grant application submission process. A sub recipient folder checklist ensures compliance. Assigned Grant Coordinators or staff members check all sub recipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. At Parks & Recreation, the Department Operations Manager checks the EPLS and places the verification in the fiscal records associated with the project. Collier County Department of Emergency Management - Administrative Assistant checks EPLS and documents the verification. It has also been our practice to utilize GSA vendor sources where applicable further ensuring appropriate use of federal funds. Airport Authority personnel check the EPLS web site ( https : / /www.epls.gov /epls/search.do) and print documentation as verification for each vendor. This documentation will be initialed, scanned and attached to the requisition electronically within the counties accounting system. The Grants Coordinator for the Collier County Sheriff's Office checks EPLS and documents the verification as required for all Sheriff's grants. 1102 - 1231314 200 Packet Page -1712- Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria: Reporting Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. Additionally, we noted approximately $192,000 of reversal entries appearing in the detail we were provided of SHIP -projects completed during fiscal year 2009 and we were informed that these credits represented prior period corrections dating back as far as 2003. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved prior to being filed with the State. Additionally, should corrections to prior period expenditures be necessary, a process should be in place to ensure that such items are identified and captured on a timely basis. Views of Responsible Officials and Planned Corrective Action Management concurs with the recommendations. Recognizing that internal attempts at completing this difficult reconciliation have fallen short of the requirement, Housing and Human Services has budgeted SEEP grant funds to receive onsite and offsite technical assistance (TA) from the Florida Housing Coalition (FHC). FHC is the technical advisor designated by the grantor agency, Florida Housing Finance Corporation. The TA will consist of reviewing current reconciliation procedures, reports and data collection and maintenance. Any suggested improvements -"rill be implemented. As of this writing, the contract for TA is being review by Housing and Human Services and the County Attorney's Office for form and legal sufficiency. 1102- 1231314 201 Packet Page -1713- Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status Collier County is currently under contract with the Florida Housing Coalition (FHC) to receive the technical assistance (TA) described above; a copy of the contract for TA is available for review. On July 1, 2010, Collier County met with the'FHC consultant. The consultant advised Collier County to reconcile the annual reports of three fiscal years: 2008/2009, 2007/2008, 2006/2007 and submit them by June 1, 2011. Once the reconciliation is complete and best practices are implemented, financial reports will be adjusted as needed and resubmitted to the Florida Housing Finance Corporation (FHFC). In addition, the County has hired two Grants Accountants whose role will be to act as internal auditors to ensure best practices are being implemented for all of the County's grants. Also see finding 2010 -1 above, Finding 2009 -4 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA.No. 52.901 Criteria: Special Tests and Provisions Condition/Context No advertisement was made for fiscal year 2009. Recommendation The County should adhere to the established SHIP rules with respect to advertising SHIP funds. Views of Responsible Officials and Planned Corrective Action The County will adhere to the established SHIP rules. 1102- 1231314 202 Packet Page -1714- o4ucuula vi r-iiu r tiuuu rtauings tconunueQ) Current Status' The availability of SHIP FY08 -09 funding was published on March 5, 2010. An Affidavit of Publication is available for review. Finding 2009 -5 State Program Information Florida Department of Transportation (FDOT) State Infrastructure Bank (SIB) Loan Program CSFA No. 55.020 Criteria: Reporting Condition /Context The State compliance supplement for this program and the loan agreement require the submission to FDOT of semi -annual progress reports on program and financial activities that occur each year following the award. We noted that reports for December 2008 and June 2009 were not completed or submitted to the FDOT until the time of our testing (September 2009). Recommendation The County should review agreements for reporting requirements and if questions arise as to party responsible for completion, the County should promptly seek written clarification from the grantor agency. Also, the County should ensure that reports are reviewed for accuracy and completeness by someone other than the preparer. Views of Responsible Officials and Planned Corrective Action Originally the SIB agreement was for road construction considered to be a local Collier County project. After the SIB agreement was executed, Federal Highway Administration (F14WA) determined that the project would become a state project due to the procurement for a Design Build Finance of I -75 PDX). Collier's original local project became part of larger state IROX project. 1102 - 1231314 203 Packet Page -1715- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Prior Audit Findings (continued) The Grants Coordinator made a verbal inquiry to Florida Department of Transportation (FDOT) during calendar year 2008 regarding the reporting requirements cited in the SIB agreement and was advised the report was not Collier's responsibility since the project was not let by Collier nor would any portion of the project be managed by Collier as originally anticipated. Subsequently, a report was requested by FDOT for only the most recent six month period. Collier explained to FDOT that if the report was now required, all reports due during the fiscal year 2009 would need to be drafted and submitted as due diligence. All reports submitted were reviewed by the Transportation Administrator though not formally documented as such. Subsequent report reviews by the Transportation Administrator are documented before submission. Collier has no access to FDOT's financial activity or financial system which is needed to complete the report, nor does Collier receive any project status reports on a routine basis. Collier only has access to the data on the amount of loan payback which Collier disburses. This loan payment information can be populated by FDOT as well. Collier must request financial activity and project status information proactively. Requests for data from the grantor on prior year single audit reporting and CAFR data such as loan amortization schedules and project statuses to capture asset valuation has proven to be cumbersome and difficult. Future financial activity requests will be made within 10 business days after the semi - annual report period end to FDOT in order to verify and obtain correct data by the submission date. The Division will prepare the report based on the information provided by FDOT. Prior to submission, the Transportation Administrator will perform a documented review. Current Status The Growth Management Division (formerly Transportation Division) continues to follow the corrective action procedure as outlined above. The Acting Grants Accountant drafts the SIB report in coordination with FDOT and then submits the report for review and approval by the Division Administrator prior to final submission to FDOT by the required deadline. 1102- 1231314 204 Packet Page - 1716 - - 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2009 -6 Federal Program Information Federal Agency /Program: U.S. Department of Transportation: Airport Improvement Program— CFDA No. 20.106 Criteria: Davis -Bacon Act Condition /Context We noted a project during fiscal year 2009 that was subject to the Davis -Bacon requirements. We noted that the required prevailing wage clauses were not included in the contract and the weekly certified payrolls had not been submitted as required. We were informed that the County planned to obtain the certified payrolls upon project completion; however, the requirements dictate that weekly certified payrolls are to be submitted during the course of the project. Recommendation The County should ensure that the required prevailing wage clauses are included in all contracts subject to the Davis -Bacon Act and that the required weekly certified payrolls are obtained. News of Responsible Of cials and Planned Corrective Action In order to rectify this deficiency Airport Authority personnel will review payroll submittals and provide documentation to assure compliance with the Davis -Bacon Act. Additionally personnel will work with any consultants and purchasing to include proper language in bids and contracts. In addition our procedure manual will be updated. Current Status The proper contract language regarding Davis -Bacon is now included in bids and contracts. The Airport Authority Consultants will examine the payroll statements provided and certified by the contractor, determine whether such wages comply with the locally prevailing wages as incorporated in and made part of the contract bid, and to document such determination. The Airport will subsequently perform its own examination, determination and documentation by making a notation on each payroll statement stating that the wages paid by the contractor have been reviewed and that they are /are not in compliance. 1102 - 1231314 205 Packet Page -1717- Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008 -1 Federal /State Program Information Federal Agency: US Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) — CFDA No. 14.239 Community Development Block Program (CDBG) — CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Compliance Requirement: Allowable Costs ConditionlContext We noted that for the majority of fiscal year 2008, the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A -87 above. The County has used a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The County's, Department of Housing and Human Services (the department responsible for the administration of the HUD grants) initiated a timesheet process in fiscal year 2006 whereby employees in the department indicate the projects (HOME, SHIP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the majority of fiscal year 2008, these timesheets were not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact accounting based on actual activity. Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each timesheet. In addition, the County should implement a process to provide the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal /state grant based on the after -the -fact timesheet, and any 1102 - 1231314 206 Packet Page -1718- Effective July 1, 2008, all grant staff were required to complete bi- weekly timesheets indicating the amount of hours spent on each grant. This timesheet is signed by the employee and the employee's supervisor. ,Journal entries are then made by fiscal staff to charge actual time and effort worked to the appropriate grant. In an effort to mitigate this finding even further, effective January 1, 2009, the Human Resources department began processing bi-weekly time and effect entries for all Housing and Human Services grant staff. Staff will continue to complete their bi- weekly timesheets. The timesheets will be sent to Human Resources to enter the actual time into SAP prior to the payroll actually posting to SAP. This will allow for actual time spent to be charged directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at a later date. Current Status Since January 17, 2009, the Human Resources Department began processing bi- weekly time and effort entries for all Housing. Human and Veteran Services grant staff. Staff submits timesheets that are signed by the'ernployee and management to fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at a later date. 1102- 1231314 207 Packet Page -1719- nq7 '777777- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008 -2 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program (SCAAP) - CFDA No. 16.606 Compliance Requirement. Reporting Condition/Context In addition to overtime which appears to be allowable based on the information stated in the original finding, the County included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $6.5 million in the calculation of total correctional salaries reported in the SCRAP grant application for the FY 2007 SCAAP grant. Also, the number of certified correctional officers employed during the reporting period reported in the application of 321 was overstated by 65 due to vacant positions being erroneously included in the amount submitted in the application. Recommendation We understand from the Sheriff's personnel that benefits were appropriately excluded from the FY 2008 SCAAP award application. In the future, we recommend that the Sheriff review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Additionally, a thorough review of future applications should be made in order to detect potential errors such as with respect to the number of correctional officer positions reported as noted above. Planned Corrective Action As stated in the .recommendation, the calculation was changed for the FY2008 application. We concur with this recommendation to contact the grantor agency in writing, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the 1102- 1231314 208 Packet Page -1720- program guidelines. We do believe, having dealt with this grant for many years, that there have been years in which the criteria for calculation could be interpreted differently by different parties. Documentation has not always been clear in establishing guidelines. Current Status In January, 2010 CCSO returned $522,510 to the US Department of Justice (DOJ) as a result of DOJ's audit of the SCAAP 2007 application. In April, 2010 DOJ reduced the SCAAP 2009 award by $791,555 as a result of their audit of the SCAAP 2005 application. Finding 2008 -3 Federal Program Information Federal Agency/Program: U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant / State's Program (DRI) — CFDA No. 14.228 U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster — CFDA No. 20.500 / 20.507 Compliance Requirement.- Procurement, Suspension and Debarment Condition /Context Although the County indicated that its practice is to check the EPLS system, no documentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding; a clause or condition to the contract with that entity in accordance with the Federal requirements. Planned Corrective Action Management concurs with this finding. 1102-1231314 209 Packet Page -1721- While the Department of Housing and Human Services (HHS) has always checked vendors against the EPLS listing; this check did not include non -profit subrecipients. As of December 2008, HHS now requires current audit reports and debarment certification; letters for all subrecipients as part of the grant application submission process. Once awards are made, the assigned Grant Coordinator is responsible for checking all subrecipients, vendors and contractors against the EPLS listing. Screen prints of the EPLS listing are made to prove verification and are included in the file. Debarment and audit reports have also been included in the Master File Checklist which is included in the file folder and reviewed by the Grants Manager. The Transportation Division has started a new procedure during FY09 where all grant related purchase orders will be approved by the Grants Coordinator. At the time of review for approval, the Grants Coordinator performs verification that the vendor has not been suspended or debarred or otherwise excluded at the EPLS website. The verification is printed and maintained in the grant procurement file. In addition, current procedures include federal clause language and a written certification for all federal transit grant procurements over $50,000. Other steps are 'taken by the Purchasing Department at the time of advertisement of bids and requests for proposals that include review of each project to determine if grant funding is involved and whether there are specific compliance issues related to debarment. Forms are provided to vendors requiring they certify they are not on the Excluded Parties List. Furthermore, departments managing grants have been provided a link on the Purchasing Department website to the EPLS website so they can complete their own verification. Current Status Housing, Human and Veteran Services requires debarment certification letters for new sub recipients as part of the grant application submission process. A sub recipient folder checklist ensures compliance. Assigned Grant Coordinators or staff members check all sub recipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. Growth Management Division (formerly Transportation Division) continues to conduct EPLS checks as part of the grant requisition process prior to commitment of any federal grant funding. The grant requisition is routed to the Acting Grants Accountant for review and verification the EPLS check is completed and compliant. Also see finding 2009 -2 above. 1102- 1231314 210 Packet Page -1722- Finding 20084 Federal Program Information U.S. Environmental Protection Agency Capitalization Grants For Drinking Water State Revolving Funds (SRF) — CFDA No. 66.468 Compliance Requirement: Allowable Costs Condition /Context We reviewed all of the invoices supporting the loan expenditures reported and noted two invoices for consulting services dated in August 2008 totaling $12,942 included in the August 28, 2008 disbursement request that had not been reviewed and approved by the related Project Manager prior to seeking reimbursement under the loan program. We did not identify any discrepancies or exceptions in our compliance testing. Recommendation We recommend that all invoices be properly reviewed and approved to ensure that they are allowable costs prior to being charged to the loan program. Planned Corrective Action Public Utilities initiated a procedure for grants in December 2008 that now includes adding the Accounting Technician's name to the SRF transmittal sheet. The Accounting Technician verifies whether all the invoices are properly approved and are paid. After this approval, it goes to the Project Manager, Director and the Administrator for approval of the disbursement request. Current Status The procedure noted above was implemented in December 2008, and continues to be in effect 1102-1231314 211 Packet Page -1723- 12/13/2011 Item 16.A.20. Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008 -5 State Program Information Florida Housing_Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Compliance Requirement: Reporting Condition /Context i The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. f Recommendation ! The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being filed with the State. Planned Corrective Action The Department of Housing and Human Services recognizes the importance of reconciling statutory reports, internal staff reports, and the general ledger. Procedures were implemented following the FY07 audit. While these procedures greatly improved the accuracy and accountability of the statutory and internal staff reports, they did not account for the point -in- time nature of the statutory reports. To effectively control for, and document, complete reconciliation of the statutory reports and general ledger, the Department of Housing and Human Services will produce a "screen shot" from within the general ledger software (SAP) to be included with the statutory report. The purpose of this activity is to document the status of funds during the reporting timeframe. Prior to submitting statutory reports, the Department of Housing and Human Services will provide a copy of the report to the Clerk of Courts Finance Department for review. Approval of the statutory report lies with the Board of County Commissioners. 1102 - 1231314 212 Packet Page -1724- Current - Status Collier County is currently under contract with the Florida Housing Coalition >(FHC) to receive the technical assistance (TA) described above; a copy of the contract for TA is available for review. On July 1, 2010, Collier County met with the FHC consultant. The consultant advised Collier County to reconcile the annual reports of three fiscal years: 2008/2009, 2007/2008, 2006/2007 and submit them by June 1, 2011. Once the reconciliation is complete and best practices are implemented, financial reports will be adjusted as needed and resubmitted to the Florida Housing Finance Corporation (FHFC). In addition, the County has hired two Grants Accountants whose role will be to act as internal auditors to ensure best practices are being implemented for all of the County's grants. Also see finding 2009 -3 and 2010 -1 above. - Finding 2008 -6 Federal Program Information U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant / State's Program (DRI) CFDA No. 14.228 Compliance Requirement: Reporting ConditioniContext This federal grant is passed through to the County from the State of Florida., Department of Community Affairs (the Department). The grant agreement between, the Department and the County sets forth various reporting requirements. We noted that the County completed the required reports, as applicable, during fiscal year 2008, and we did not note any discrepancies. However, there was no evidence that a review as to accuracy and completeness took place for certain reports submitted to the Department (i.e. Contractual Obligation and MBE Report. Projection of Contract Payments Form and Disaster Quarterly Status Report). 1102 - 1231314 213 Packet Page -1725- 12/13/2011 Item 16.A.20. Collier County; Florida; Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures whereby review by someone other than the preparer is obtained to help ensure completeness and accuracy of the reports submitted to the Department. Such reviews and approvals should be documented to evidence that the review took place. Planned Corrective Action i The Department of Housing and Human Services has implemented procedures to ensure all I reports are reviewed for accuracy prior to submission to the Department of Community Affairs. 1 Once prepared, reports are reviewed for errors and/or omissions by the Housing Manager. Once approved as accurate, the Housing Manager signs the report to indicate completed review. Copies of signed reports are maintained by staff of the Department of Housing and Human Services. Current Status The Housing Manager continues to review, sign, and approve all reports prior to submission to the Florida Department of Community Affairs. 1102- 1231314 214 Packet Page -1726- 12/13/2011 Item 16.A.20. ._:t E'1e�15T0U1�1G Ernst &YoungLLP II ii 57.00 Town Center Circle I Boca Raton, Florida 33486 Tel: +1 561 955 8000 Fax +1 561 955 8200 www.ey.com Management Letter and State Reporting Requirements Members of the Board of County Commissioners Collier. County, Florida: We have audited the financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Collier County, Florida as of and for the year ended September 30, 2010, which collectively comprise Collier County, Florida's basic financial statements and have issued our report thereon dated February 22, 2011, We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial' audits` contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non Profit Organizations. We have issued our Report of Independent Certified Public Accountants on Internal Control over Financial Reporting and Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards, Report of Independent Certified Public Accountants on Compliance with Requirements That Could Have a`Direct and Material Effect on each Major Federal Program and State Project and on Internal Control over Compliance in Accordance with OMB Circular A -133, Section 215.97, Florida Statutes and Chapter 10550, Rules of the Auditor General, and Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which are dated February 22, 2011, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in the State of Florida. We have the following suggestions for improvement in accounting procedures and controls. 1102- 1231597 1 Packet Page-1727- 12/13/2011 Item 16.A.20. I I I I I I I I I I I I IiiiI " " " " "', 1 ERNIST & 'OUNG A. CURRENT YEAR FINDINGS AND RECOMMENDATIONS 2010 -1 Grant Reporting Controls (Sheriff's Office) Observation During our single audit testing over reporting requirements for the "recovery Act — Edward Byrne Memorial Justice Assistance Grant (.TAG) Program /Grants to States and Territories'.' federal program, we noted that for one of the quarterly performance reports during fiscal year 2010 sampled that the expenditures were overstated by approximately $2,850. The report covered the three month period ended June 30, 2010 and erroneously included March 2010 expenditures which had been previously reported in the performance report covering the prior three months ended March 1, 2010. We also noted that there was no evidence of reports submitted to the grantor agency being reviewed prior to submission by someone other than the preparer for accuracy and completeness. Recommendation We recommend that all reports submitted to grantor agencies be subjected to a supervisory review for accuracy and completeness prior to submission. The preparer and the reviewer should sign -off on the report and a copy should be retained in the file to provide evidence that the report was properly reviewed. Management's Response The expenditures on the quarterly reports are a compilation of the monthly claims which have been submitted to the grantor. Monthly claims are reviewed and approved by the Finance Director prior to submission. The report for the period ended June 30, 2010 inadvertently included one expenditure from the prior reporting period. It should be noted that all expenditures were accurately reported in the final closeout report for the grant. A spreadsheet is maintained which details expenditures for the grant claims and provides documentation for what is submitted on the quarterly reports. Because all required reports are directly submitted online, the spreadsheet will serve as a review document for the input for the submitted expenditure information. The preparer and the reviewer will sign -off on the spreadsheet. The submitted report will be compared to the spreadsheet to ensure correct information was reported to the grantor. 1102 - 1231597 Packet Page -1728- 2010 -2 Subrecipient Agreements — ARRA Requirements Observation OMB Circular AA 33 guidelines require that pass - through entities separately identify to each subrecipient, and document at the time of the subaward and disbursement of funds, the Federal award number, CFDA number, and the amount of American Recovery and Reinvestment Act (ARRA) funds; and require their subrecipients to provide appropriate identification in their Schedule of Expenditures of Federal Awards (SETA) and Data Collection Form (SF -SAC). For certain ARRA federal programs tested` during our single audit (i.e. Community Development Block Grant ARRA Entitlement Grants and Homelessness Prevention and Rapid Re- Housing Program) for which the County made awards to subrecipient organizations, we noted that the agreements with the subrecipients provided the required information regarding the awards and indicated that "the subrecipient shall maintain all records required by ARRA." However, they did not explicitly indicate that the subrecipients are to appropriately identify the ARRA funds in their SEFA and SF -SAG Recommendation We recommend that the County update its standard form of subrecipient agreement to explicitly state the requirement to provide appropriate identification of ARRA funds in the SEFA and SF -SAC. Management's Response The Collier County Department of Housing, Human & Veteran Services (HHVS) concurs with this audit observation and agrees to amend its American Recovery and Re- Investment Act (ARRA) grants to more specifically outline the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF -SAC) reporting requirement for its subrecipients. The amendment will be made to all Homelessness Prevention and Rapid Re- Housing Program (HPRP) and Community Development Block Grant- Recovery (CDBG -R) subrecipient grant agreements. B. STATUS OF PRIOR YEAR RECOMMENDATIONS 2009 -1 Fixed Assets Observation In previous years, the County capitalized Iarge projects in lump sum amounts instead of specifically identifying each asset and capitalizing separately. As a result, if individual items within a large project, such as waterslides within a total "Park" capital asset balance, are 1102 - 1231597 3 T.ur_ Packet Page -1729- �,....z 12/13/2011 Item 16.A.20. ERNST &YOUNG replaced, the individual item cannot be identified for proper disposal and replacement. Over time, differences between the carrying value of the replaced asset and the carrying value of the new asset can grow to be significant affecting depreciation expense and gains or losses upon disposition of assets. Recommendation 1 We recommend the County implement a policy requiring all assets be accounted for individually in order to correctly calculate depreciation based on the correct expected life, and to allow for better tracking of all assets. Management's Response and Corrective fiction Plan Management strives to capitalize assets in a manner that allows individual identification. However, componentization of certain capital assets is an acceptable practice and supported within the GAAP hierarchy. Subsequent replacement of such a componentized capital asset would then have to be expensed as a repair. Management will clarify this in their policies and procedures. Current year status: Management continues to evaluate capital expenditures to determine the appropriate components to add to the capital assets. i 2009 -2 Goods Receipt i Observation Certain prior year goods receipts were not reversed in a timely fashion in the County's financial system. As such expenditures and liabilities were overstated as of the end of the prior fiscal year. This can occur when a goods receipt is recorded and the related invoice receipt is not processed to clear the transaction. if this is not corrected at year end, reversal in the subsequent fiscal year results in a system generated entry that reduces the liability and expenditure. Since this entry results in additional budget, a manual entry is concurrently processed to reclassify the reduction in expenditure to an increase in miscellaneous revenue. The net effect on expenditures; is zero and miscellaneous revenue is overstated. Recommendation Departments should be held accountable for analyzing outstanding goods receipts at year end to ensure all unapplied, goods receipted in SAP are investigated in a timely manner. This should take place as part of the annual year -end close process to ensure accurately reporting these expenses in the year incurred. 1102- 1331597 Packet Page - 1730 4 12/13/2011 Item 16.A.20. 1 MIERNST& YOUNG Management's Response and Corrective Action Plan Management concurs with this comment. Staff has developed additional reporting tools that have been provided to user departments. These reports will allow users to continually monitor their outstanding goods receipts. This will ensure that expenditures and liabilities are properly stated at the end of the fiscal year. Current year status: The new report has made it easier for departments to identify goods receipts that have not had a corresponding invoice receipt document processed. This report combined with an emphasis from management to resolve issues timely has resulted in a more accurate reporting of expenditures and liabilities throughout the year. 2009 -3 Other Postemployment Benefits Observation The County does not appear to perform due diligence over the actuarial results in which information would be verified between data provided to the actuary by the County's claim processor third -party administrator (Meritain), County Risk Management and the Clerk's Finance Department. The lack of review and verification of the underlying data given to the actuary could result in a material misstatement in the Other Post Employment Benefits liability and other accrued liabilities, such as Voluntary Separation Incentive Program pay -outs. Recommendation The County should perform verification checks between the Valuation Report and underlying data, such as verifying: the pay as you go expense, number of retirees, number of active participants, etc. In addition, County Human Resources, County Risk Management, County Management and the Clerk's Finance Department as well as the third party actuary and claim processor should be involved when discussing underlying assumptions, processes and plans for the valuation. This will enhance communication between the interested parties and reduce the risk of miscommunication and the inefficiencies that may result. 1 Management's Response and Corrective Action Plan Staff will coordinate with the TPA, Finance, HR and the actuary to assure that the employee's enrollment and claims data that is reported to the actuary in the future is accurately reported according to the proper employee type such as active, COBRA, Retiree, and V SIP to assure greater accuracy in the calculation of OPEB. )1022 - 1231597 5 A me i t 1?rm cd !' ' IMl It ( h Mn; f, Packet Page -1731- Current year status: �J ERNST& YOUNC 12/13/2011 Item 16.A.20 County and Clerk's staff coordinated with the actuary and the third party administrator (TPA) to update the OPEB calculations for fiscal year 2010. Staff also performed analytical review of the actuarial estimates, using actual data provided by the TPA, to assess the reasonableness of the net OPEB Iiability. 2009 -4 Conflict of Interest Policies Observation We became aware of a potential conflict of interest with respect to the HHS director who is also chairman of the board of a non - profit organization to whom HHS makes payments for services. We were informed that this individual, who is ultimately responsible for recommending funding and approving payments as the director of the department, also served as the authorizing party for the sub- recipient claim attestations on a payment request made to the County. Recommendation We recommend that the County review its conflict of interest policies and ensure it has an adequate process in place to either prevent or detect these types of potential conflicts. Additionally, when these types of conflicts are identified, we recommend the County document how it is addressed to ensure conflicts of interest do not actually occur. 11anagement's- Response and Corrective Action Plan Management concurs. Staff is conducting a review of existing CMA (Count), Manager Agency) procedure as directed by the Board of County Commissioners at their meeting on February 9, 2010. Current year status: Management revised and enforced CMA 5311 Code of Ethics and added the following paragraph: "Employees may not serve in a decision- making capacity for any entity that receives funding (either directly or indirectly) from the Board of County Commissioners, including grant funding. Prior to an entity making a request for funding from the Board of County Commissioners, any employee serving the agency in a decision - making capacity must resign from that position. The Board may, with good cause shown, waive this restriction upon a super majority vote. 1102-1231597 Packet Page -1732- 6 12/13/2011 Item 16.A.20. C OTHER REQUIRED COMMUNICATIONS The Rules of the Auditor General, Section 10.554 (1)(i)(1), require that we address in the management letter whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial audit report. The status of recommendations made in the preceding annual financial audit is included above. In connection with our audit, we noted no instances of noncompliance with Section 218.415, Florida Statutes regarding the investment of public funds. The Rules of the Auditor General, Section 10.554(l)(i)(3), require that we address in a , management letter any recommendations to improve Collier County, Florida's financial management, accounting procedures, and internal controls. Current year recommendations to improve Collier County, Florida's financial management, accounting procedures, or internal controls are included above. The Rules of the Auditor General, Section 10.554(1)(i)(4), require that we address in a management letter any violations of provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more ' than inconsequential. The results of our audit disclosed no violations of provisions or contracts and grant agreement or abuse that would have an effect on the financial statement that is less than material but more than inconsequential. The Rules of the Auditor General, Section 10.554(l)(i )(5), require disclosure in the management letter of the following matters, if not addressed in the auditor's report on internal control over financial reporting and on compliance and other matters or in the schedule of findings and questioned costs, and are not clearly inconsequential: (a) Violations of laws, rules, regulations, and contractual provisions or abuse that have occurred, or are likely to have occurred, would have an immaterial effect on the financial statements, and were discovered within the scope of the audit; (b) Control deficiencies that are not significant deficiencies, including, but not limited to: (I) Improper or inadequate accounting procedures (e.g., the omission of required disclosures from the annual financial statements); (2) Failures to properly record financial transactions; and (3) Other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of, the auditor. 1102- 1231597 7 A, mentor l i t -- ,t S v�,jmt a U=nRKC Packet Page -1733- 12/13/2011 Item 16.A.20. JEaNSrsYourvc The results of our audit disclosed no violations of laws, rules, regulations, and contractual provisions or abuse, no improper or illegal expenditures, and no control deficiencies other than the internal control recommendations included above. The Rules of the Auditor General, Section 10.554(l)(i)(6), also require that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements. In that regard, Collier County, Florida was established under Chapter 107, Section 1, Florida Statutes. The legal authority for Collier County and its component units are discussed in Note 1 to the financial statements. During the course of our audit of the County, nothing came to our attention that would cause us to believe that the County was in a state of financial emergency, as defined by Section 218.503(l), Florida Statutes. As required by the Rules of the Auditor General, Section 10.554(l)(i)(7)(b), the County filedits report pursuant to Section 218.32(1)(a), Florida Statutes. Based on our review of the financial information contained in this report, no material differences were found in comparing this information to that of the basic financial statements. As required by the Rules of the Auditor General, Sections 10.554(1)(i)(7)(c) and 10.556(7), we applied financial condition assessment procedures. It is management's responsibility to monitor the County's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. This report is intended solely for the information and use of the Board of County Commissioners, management and the Auditor General of the State of Florida, and is not intender] to be and should not be used by anyone other than these specified parties. &� --f fl(17 4LP February 22,2011 1102- 1231597 Packet Page -1734- 8 r. �. � `v,i�f, - ststBYCtore^, I_b�f!_imsiietl i 12/13/2011 Item 16.A.20. FEDERAL FISCAL YEAR 2012 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE _ (Required of all Applicants for FTA funding and all FTA Grantees with an active capital or formula project) AFFIRMATION OF APPLICANT Name of Applicant' COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Name and Relationship of Authorized Representative: Norman Feder BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2012. FTA intends that the certifications and assurances the Applicant selects on the other side of this document,, as representative of the certifications and assurances, should apply, as provided, to each project for which the Applicant seeks now, or may later seek FTA funding during Federal Fiscal Year 2012, The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 19 86, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature. Norman Feder Date:11 /14/2011 Name: Norman Feder Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For (Name of Applicant):COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. Packet Page -1735- 12/13/2011 Item 16.A.20. further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the project. Signature: Scott R Teach Date: 11/7/2011 Name: Scott R Teach { Attorney for Applicant I Each Applicant for FTA funding and each FTA Grantee with an active capital or formula project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year. Packet Page -1736- 12/13/2011 Item 16.A.20. APPLIES TO ALL APPLICANTS EXHIBIT I FTA Section 5333 (b) Assurance (Note: By signing the following assurance, the recipient of Section 5311 and/or 5311(f) assistance assures it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Non - urbanized Area Program; (2) agreeing to alternative comparable arrangements approved by the Department of Labor (DOL); or (3) obtaining a waiver from the DOL.) The Collier County Board of County Commissioners (hereinafter referred to as the "Recipient' HEREBY ASSURES that the "Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub - recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. Dated Fred W. Coyle, Chairman (blame and Title of Authorized Representative) ( Signature of Authorized Representative) Note: All applicants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTATION PROVIDERS, AND LABOR ORGANIZATIONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS, IF ANY (See Appendix for Example) Identify Recipients of Transportation Assistance Under this Grant. 2 Site Project by Name, Description, and Provider (e.g. Recipient, other Agency, or Contractor ) 3 Identify Other Eligible Surface Transportation Providers a of Service 4 Identify Unions (and Providers) Representing Employees of Providers in Columns 1, 2, and 3 Application for section ` " Collier Area Transit Transport Workers Collier County 5311 funds for (Urban Transit Service) Union 122 Dixie Lane operating assistance for Coco Beach, Fl 32931 Board of County FY 12/13 for Collier Commissioners Area Transit to provide public transportation services to residents of non - urban areas of Collier County traveling Within the rural area and/or the adjacent urban area and return to rural domicile. 12/13/2011 Item 16.A.20. EXHIBIT H APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated 12/16/11: 1. It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2. It shall comply with Section 341.051 Florida Statutes and Chapter 14 -73 Florida Administrative Code, 3. It has the fiscal and managerial capability and legal authority to file the application. 4. Local matching funds will be available to purchase vehicles /equipment at the time an order is placed. 5. It will carry adequate insurance to maintain, repair, or replace project vehicles /equipment in the event of loss or damage due to an accident or casualty, 6. If will maintain project vehicles /equipment in good working order for the useful life of the vehicles /equipment. 7. It will return project vehicles /equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8. It recognizes the Department's authority to remove vehicles /equipment from its premises, at no cost to the Department, if the Department determines the vehicles /equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9, It will not enter into any lease of project vehicles /equipment or contract for transportation services with any third party without prior written approval of the Department. 10. It will notify the Department within 24 hours of any accident or casualty involving project vehicles /equipment, and submit related reports as required by the Department. 11. It will submit an annual financial audit report to the Department, if required by the Department.' Date: Signature: Fred W. Coyle, Chairman Typed name and title ATTEST DWIGHT E. FROCK, CLERK BY. Approved as to form & legal suflicle` Deputy County Attorney Rev — 0912312011 "September 2011, District One edition for the 2012 cycle" 63 Packet Page -1738- Coordinated Public Transit - Human, Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13,2011: 1:) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1 F. 2) The name of this coordinated plan is provided below. Collier County Transportation Disadvantaged Service Plan (TDSP) 3) The agency that adopted this coordinated plan is provided below: Collier County, Collier Area Transit & Paratransit 4) The date the coordinated plan was adopted is provided below. June 10, 2011 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Cbiective 2.11 and 2,12 Date: Signature: Fred W. Coyle, Chairman Typed name and title ATTEST € WIGHT E. BROCK, CLERK w w ' Apprevvilll as to forte & I , r Depnty County Attorney ' Rev- 0912312011 "September 2011, District One edition for the 2012 cycle ". 65 Packet Page -1739 12/13/2011 Item 16.A.20. i M-6- Coordinated Public Transit -Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13, 2011: 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9074.1 F. i 2) The name of this coordinated plan is provided below. Collier County Transportation Disadvantaged Service Plan (TDSP) 3) The agency that adopted this coordinated plan is provided below. Collier County, Collier Area Transit & Paratransit I 4) The date the coordinated plan was adopted is provided below. I June 10, 2011 I 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Obiective 2.11 and 2.12 Date: Signature: Fred W. Coyle, Chairman Typed name and title ATTEST DWIGHT E. BROC:C, CLERK Approved as to form & k * suAirieuc' BY: 5 Deputy County Attorney Rev —09,2312011 "September 2011, District One edition for the 2012 cycle" 65 Packet Page -1740- se �e#e to 12/13/2011 Item 16.A.20.. Appl�:ahon fiN #�cmmentat .