Agenda 12/13/2011 Item #10F12/13/2011 Item 10.F.
EXECUTIVE SUMMARY
Recommendation to accept a Project Management Plan for development of- a Surface
Water Management Business Plan winch will be the guiding document for the future
County Surface Water Management Program and direct the County Manager or designee
to execute the plan.
OBJECTIVE: -To adequately plan for and address County Surface Water needs by
establishment of a Surface Water. Management Business Plan functioning as a strategic guide for
future program progression and funding analysis decisions.
CONSIDERATIONS: hi anticipation of completion and acceptance of the FEMA/Flood
Insurance Rate Map revisions, the Watershed Management Plans and the capital construction
improvements of the Lely Area Stormwater Improvement Project (LASIP), staff is advancing a
planning effort to guide county leadership in how to best address the future surface water
management needs.
Controlling flooding and surface water. pollution is vital to the safety and quality of life of the
citizens of Collier County. Surface Water Management is one of the most important services
county government provides. Properly managing surface water helps ,protect property values and
promotes the natural beauty and function of our water resources, helping Collier County remain
an attractive and environmentally sustainable community. Preservation and management :of our
existing assets is most important. Other very important surface water services are mandatory and
required by the Federal Government.
Surface water. management objectives have changed over time from an urban flood control
function to a water resource management function including environmental protection, resource
regulation, and aquifer recharge. All functions now co -exist as necessary objectives addressed
by all local government surface water management programs.
With significant change in character and function of surface water management, creation of a
business plan to guide management is an innovative approach to plan for the future. Currently
there is no up-to -date, short or lowrange plan to use as a guide to address the future Surface
Water Management needs of Collier County. A business plan based on strategic objectives can
provide effective guidance to county leadership on how a program needs to evolve and by what
basis future program funding decisions will be made. The business plan will provide the
foundation for program support by presenting well defined and prioritized service needs. The
plan will be based on a clear strategy for accomplishing program goals with type and magnitude
of costs projected, resource requirements identified, and timeframes clearly defined. It is a
necessary and critical element to the program's future success and the basis to what degree the
program will be supported.
The steps in developing the business plan will include:
1. Develop a series of goal statements which will be the prime targets to accomplish within
a specified time frame.
2. Use action statements to form the definition of the required minimum level of service.
3. Compute costs for the action statements to form the required minimum cost of service
analysis.
4. Take measures to ensure that the County Administration accept the goal statements
developed.
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12/13/2011 Item 10Y.
5. Take measures . to ensure than the general public accept the goal statements of the
program.
5. Implement a proactive public outreach and education program that disseminates
information and allows the general public with an opportunity to provide input into the n
process and overall program.
7. Periodically evaluate the plan and the goals and make any necessary adjustments based
on progress.
Some preliminary goal statements are:
• Provide inventory of all existing assets with a proactive management and maintenance
Ply
• Provide a comprehensive watershed management -based approach producing
opportunities for collaboration with citizen and agency input and support,
• Provide a comprehensive "needs analysis" to better understand necessary future funding
needs and grant application opportunities;
Consider new strategies such as investigating prospects to modify environmental
peg to receive credit for rehydration of property and reconnection, of historic
flowways;
• Consider, all future roadway and mobility corridors, combining necessary transportation
water management infrastructure with restoration and rehydration projects reducing
overall project costs;
• Develop innovative and incentive based mitigation opportunities accommodating future
needed expansion of the County's infrastructure;
Prioritize projects considering factors such as. joint funding opportunities, aggressive
interagency coordination, integration with review of public and private sector
development projects, land use planning;
• Improve facilitation of the AUIR/CIE process by establishment of a 5 -year business plan.
Upon approval by the Board, staff will begin to complete and implement the Surface Water.
Management Business Plan based on the attached Project Management Plan (PAP).
FIS §, ACT: I Funds are budgeted and available in the Stormwater Management CIP
Fund (325) under project number 51144, Stormwater Master Plan.
GROWTH MANAGEMENT EMPACT: Surface Water Management Planning is -an effort
consistent with the goals and objectives of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
does not present a legal issue and only requires a majority vote for Board approval —SRT.
REC4MZNHATION: That the Board accept the Project Management Plan for development
of a Surface Water Management Business Plan and direct the County Manager or designee to
execute the plan.
Prepared' by: Jerry Kurtz, P.E., Stormwater and Environmental Planning Manager, Land
Development Services Department, Growth Management Division
Attachment: Surface Water Management Business Plan PMP
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COLLIER COUNTY
Board of County Commissioners
Item Number: 10.F.
12/13/2011 Item 105.
Item Summary: Recommendation to accept a Project Management Plan for development
of a Surface Water Management Business Plan which will be the guiding document for the
future County Surface Water Management Program and direct the County Manager or
designee to execute the plan. (Gerald Kurtz, P.E. Principal Project Manager, Growth
Management Division /Planning & Regulation)
Meeting Date: 12/13/2011
Prepared By
Name: KurtzGerald
Title: Project Manager, Principal,Transportation Engineer
11/15/20115:22:41 PM
Submitted by
Title: Project Manager, Principal,Transportation Engineer
Name: KurtzGerald
11/15/20115:22:42 PM
Approved By
Name: LorenzWilliam
Title: Director - CDES Engineering Services,Comprehensive
Date: 11/16/20115:38:20 PM
Name: PuigJudy
Title: Operations Analyst, CDES
Date: 11/17/2011 1:59:34 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 11/17/20112:24:39 PM
Name: CasalanguidaNick
n Title: Deputy Administrator - GMD,Business Management & Budget Office
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Date: 11/21/2011 10:14:23 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 11/23/2011 10:12:01 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/23/20112:48:21 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 11/30/2011 8:15:40 PM
Name: OchsLeo
Title: County Manager
Date: 12/1/20114:55:15 PM
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12/13/2011 Item 10. F.
12/13/2011 Item 10.F.
PMP - Surface Water Management Business Plan November 14 2011
Co er Cvunty
PROJECT MANAGEMENT PLAN (PMP) for:
Surface Water Management Business Plan
Collier County Project No. 51144
Produced by.
Collier County Stormwater and Environmental Planning Section
Land Development Services Department
Growth Management Planning and Regulation Division
November 14, 2011
DESCRIPTION AND BACKGROUND:
This project management plan is an outline of the related issues and the planned
approach to producing a Surface Water Management Business Plan ( SWMBP). The
SWMBP is intended to be the guiding document for programming the County's future
surface water management needs. In anticipation of completion and acceptance of the
FEMA/Flood Insurance Rate Map revisions, the Watershed Management Plans and the
capital construction improvements of the Lely Area Stormwater Improvement Project
(LASIP), staff is undertaking creation of the SWMBP as a business planning effort to
guide county leadership in how to best address the future surface water management
needs.
Currently there is no up -to -date, short or long -range plan to use as a guide to address
the future Surface Water Management needs of Collier County. The last significant
planning document produced to identify and address this subject was the Stormwater
Management Program Master Plan completed in August, 1990. From 1990 to the
present many street and neighborhood flooding remediation projects have been funded
and completed based on some of the deficiencies identified in the 1990 plan. As well,
for over the past fifteen (15) years, a significant amount of resources dedicated to
County Stormwater Management have been utilized on planning and completion of the
Lely Area Stormwater Improvement Project. This project is currently scheduled to be
complete by 2015. Therefore, to adequately plan for and address all subsequent
County Surface Water Management needs, it is appropriate at this time to establish a
Surface Water Management Business Plan. This plan will function as a strategic guide
for future program progression and funding analysis decisions.
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12/13/2011 Item 10.F.
PMP - Surface Water Management Business Plan November 14, 2011
GOALS:
Planning is essential to gain citizen and agency support insuring that the program
strategy is clear and the approach developed is comprehensive, cohesive and
consistent year -to -year.
Our goal is to adequately plan for and address the future County Surface Water
Management needs by establishment of a Strategic Business Plan document utilized as
a management tool to assist in understanding the current need and the desired level of
service necessary, functioning as a guide for future program progression and funding
analysis decisions.
In addition to creating a plan for the future direction of the program, other more specific
goals are:
• Provide an inventory of all existing assets with a proactive management and
maintenance plan;
• Provide a comprehensive watershed management -based approach producing
opportunities for collaboration with citizen and agency input and support;
• Provide a comprehensive "needs analysis" to better understand necessary future
funding needs and grant application opportunities;
• Consider new strategies such as investigating prospects to modify environmental
permitting to receive credit for rehydration of property and reconnection of
historic flowways;
• Consider all future roadway and mobility corridors, combining necessary
transportation water management infrastructure with restoration and rehydration
projects reducing overall project costs;
• Develop of innovative and incentive based mitigation opportunities
accommodating future needed expansion of the County's infrastructure;
• Prioritize projects considering factors such as joint funding opportunities,
aggressive interagency coordination, integration with review of public and private
sector development projects, land use planning;
• Improve facilitation of the AUIR /CIE process by establishment of a 5 -year
business plan.
APPROACH:
"Needs" are the key driver of any necessary and well founded program. Well defined
service needs provide the basis for strong program support and development of solid
program funding. A "Needs Plan" based on a clear strategy for accomplishing program
goals must be the foundation of any successful program. All service item types should
be identified with magnitude of annual and total costs projected, resource requirements
acknowledged, and timeframes clearly defined. A business plan approach to County
Surface Water Management needs is a necessary and critical element to the program's
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12/13/2011 Item 10. F.
PMP - Surface Water Management Business Plan November 14 2011
future success. Effective business planning is the basis to what degree the program will
be supported.
The project approach will be divided into two (2) phases. The first phase will focus on
identifying, maintaining and preserving all existing assets and inventory. The second
phase will focus on prioritization and programming of all future projects.
Phase 1:
1. Identification and Prioritization of Existing Infrastructure Maintenance and Repair
Needs
2. National Pollutant Discharge Elimination System (NPDES) Permit Compliance
3. Stakeholder Input Solicitation - Public PresentationNetting
4. Program Funding Level Analysis
5. Differentiation and Prioritization of Routine, Remedial and Capital Maintenance
Projects
6. Enhancement and Updates to System Inventory, Mapping and the GIS Database
Phase 2:
1. Project Ranking and Program Prioritization
2. Needs Evaluation on a Basin -by -Basin Approach
3. 1, 5, and 10 -Year Project Programming Plans
4. Stakeholder Input Solicitation - Public PresentationNetting
5. Coordination with Future Planned Development
6. Managing Regulatory Floodplains
7. Integration of Watershed Management Plan Recommendations
8. Long -Range Planning of Future Surface Water Infrastructure Upgrades and
Environmental Restoration Projects
9. Identification and Prioritization of Nuisance Flooding Remediation Projects
10. Planning and Consideration of Existing and Future Land Uses
11. Evaluation of Stormwater Runoff Pollutant Loading Discharge Reduction Efforts
Plan Creation Steps /Milestones: 2012 Tarqet Completion Dates
Phase 1: Existing Infrastructure Maintenance and Repair Needs March 31
Phase 2: Programming Future Needs
• Project Ranking and Program Prioritization
• Basin -by -Basin Project Programming
• Stakeholder Input Solicitation - Public PresentationNetting
• Analyze Future Program Funding
• Short and Long -Term Programming
• Business Plan Complete
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April — December 31
April 30
May 31
June — November 29
June 30
August 31
December 31
12/13/2011 Item 101.
PMP - Surface Water Management Business Plan November 14, 2011
PROJECT DELIVERY TEAM (PDT):
Collier County Staff: Growth Management Division
Project Leader: Jerry Kurtz, Principal Project Manager
Project Sponsor: Nick Casalanguida, Administrator
Mac Hatcher, Senior Environmental Specialist
Steve Preston, Senior Project Manager
Bill Lorenz, Land Development Services Director
PROJECT STAKEHOLDERS:
Big Cypress Basin Board /South Florida Water Management District
Collier County Soil and Water Conservation District
Florida Department of Environmental Protection
Non - Governmental Organizations
Community and Civic Organizations
INTER - DEPARTMENTAL COORDINATION
Road Maintenance Department
Pollution Control Department
Coastal Zone Management
GUIDING PRINCIPLES:
Transportation Engineering Department
Conservation Collier
Community Redevelopment Agencies
The PDT will adhere to the following Guiding Principles throughout the performance of
this project:
1. Protect people, property and the environment
2. Maintain and enhance infrastructure
3. Provide cost- effective services in a sustainable manner
4. Meet or surpass regulatory requirements
5. Educate and engage the public and stakeholders
6. Enhance livability and safety
COST /BUDGET SUMMARY:
This planning work is currently being done by existing county staff. Funds are budgeted
and currently available within the Stormwater Management CIP Fund (325) under project
number 51144, Stormwater Master Plan.
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n
12/13/2011 Item 10.F.
PMP - Surface Water Management Business Plan November 14, 2011
PROJECT ACCOMPLISHMENTS (as of noted date on page1):
Date Accomplishment
November 14, 2011 PMP Complete
FUTURE PLANNED SCHEDULE HIGHLIGHTS (Anticipated BOCC Agenda Items in bold):
1. December 13, 2011 - BCC Approval of PMP
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