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Agenda 12/13/2011 Item #10F12/13/2011 Item 10.F. EXECUTIVE SUMMARY Recommendation to accept a Project Management Plan for development of- a Surface Water Management Business Plan winch will be the guiding document for the future County Surface Water Management Program and direct the County Manager or designee to execute the plan. OBJECTIVE: -To adequately plan for and address County Surface Water needs by establishment of a Surface Water. Management Business Plan functioning as a strategic guide for future program progression and funding analysis decisions. CONSIDERATIONS: hi anticipation of completion and acceptance of the FEMA/Flood Insurance Rate Map revisions, the Watershed Management Plans and the capital construction improvements of the Lely Area Stormwater Improvement Project (LASIP), staff is advancing a planning effort to guide county leadership in how to best address the future surface water management needs. Controlling flooding and surface water. pollution is vital to the safety and quality of life of the citizens of Collier County. Surface Water Management is one of the most important services county government provides. Properly managing surface water helps ,protect property values and promotes the natural beauty and function of our water resources, helping Collier County remain an attractive and environmentally sustainable community. Preservation and management :of our existing assets is most important. Other very important surface water services are mandatory and required by the Federal Government. Surface water. management objectives have changed over time from an urban flood control function to a water resource management function including environmental protection, resource regulation, and aquifer recharge. All functions now co -exist as necessary objectives addressed by all local government surface water management programs. With significant change in character and function of surface water management, creation of a business plan to guide management is an innovative approach to plan for the future. Currently there is no up-to -date, short or lowrange plan to use as a guide to address the future Surface Water Management needs of Collier County. A business plan based on strategic objectives can provide effective guidance to county leadership on how a program needs to evolve and by what basis future program funding decisions will be made. The business plan will provide the foundation for program support by presenting well defined and prioritized service needs. The plan will be based on a clear strategy for accomplishing program goals with type and magnitude of costs projected, resource requirements identified, and timeframes clearly defined. It is a necessary and critical element to the program's future success and the basis to what degree the program will be supported. The steps in developing the business plan will include: 1. Develop a series of goal statements which will be the prime targets to accomplish within a specified time frame. 2. Use action statements to form the definition of the required minimum level of service. 3. Compute costs for the action statements to form the required minimum cost of service analysis. 4. Take measures to ensure that the County Administration accept the goal statements developed. Packet Page -753- 12/13/2011 Item 10Y. 5. Take measures . to ensure than the general public accept the goal statements of the program. 5. Implement a proactive public outreach and education program that disseminates information and allows the general public with an opportunity to provide input into the n process and overall program. 7. Periodically evaluate the plan and the goals and make any necessary adjustments based on progress. Some preliminary goal statements are: • Provide inventory of all existing assets with a proactive management and maintenance Ply • Provide a comprehensive watershed management -based approach producing opportunities for collaboration with citizen and agency input and support, • Provide a comprehensive "needs analysis" to better understand necessary future funding needs and grant application opportunities; Consider new strategies such as investigating prospects to modify environmental peg to receive credit for rehydration of property and reconnection, of historic flowways; • Consider, all future roadway and mobility corridors, combining necessary transportation water management infrastructure with restoration and rehydration projects reducing overall project costs; • Develop innovative and incentive based mitigation opportunities accommodating future needed expansion of the County's infrastructure; Prioritize projects considering factors such as. joint funding opportunities, aggressive interagency coordination, integration with review of public and private sector development projects, land use planning; • Improve facilitation of the AUIR/CIE process by establishment of a 5 -year business plan. Upon approval by the Board, staff will begin to complete and implement the Surface Water. Management Business Plan based on the attached Project Management Plan (PAP). FIS §, ACT: I Funds are budgeted and available in the Stormwater Management CIP Fund (325) under project number 51144, Stormwater Master Plan. GROWTH MANAGEMENT EMPACT: Surface Water Management Planning is -an effort consistent with the goals and objectives of the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, does not present a legal issue and only requires a majority vote for Board approval —SRT. REC4MZNHATION: That the Board accept the Project Management Plan for development of a Surface Water Management Business Plan and direct the County Manager or designee to execute the plan. Prepared' by: Jerry Kurtz, P.E., Stormwater and Environmental Planning Manager, Land Development Services Department, Growth Management Division Attachment: Surface Water Management Business Plan PMP Packet Page -754- COLLIER COUNTY Board of County Commissioners Item Number: 10.F. 12/13/2011 Item 105. Item Summary: Recommendation to accept a Project Management Plan for development of a Surface Water Management Business Plan which will be the guiding document for the future County Surface Water Management Program and direct the County Manager or designee to execute the plan. (Gerald Kurtz, P.E. Principal Project Manager, Growth Management Division /Planning & Regulation) Meeting Date: 12/13/2011 Prepared By Name: KurtzGerald Title: Project Manager, Principal,Transportation Engineer 11/15/20115:22:41 PM Submitted by Title: Project Manager, Principal,Transportation Engineer Name: KurtzGerald 11/15/20115:22:42 PM Approved By Name: LorenzWilliam Title: Director - CDES Engineering Services,Comprehensive Date: 11/16/20115:38:20 PM Name: PuigJudy Title: Operations Analyst, CDES Date: 11/17/2011 1:59:34 PM Name: FederNorman Title: Administrator - Growth Management Div,Transportati Date: 11/17/20112:24:39 PM Name: CasalanguidaNick n Title: Deputy Administrator - GMD,Business Management & Budget Office Packet Page -755- Date: 11/21/2011 10:14:23 AM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 11/23/2011 10:12:01 AM Name: KlatzkowJeff Title: County Attorney, Date: 11/23/20112:48:21 PM Name: UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage Date: 11/30/2011 8:15:40 PM Name: OchsLeo Title: County Manager Date: 12/1/20114:55:15 PM Packet Page -756- 12/13/2011 Item 10. F. 12/13/2011 Item 10.F. PMP - Surface Water Management Business Plan November 14 2011 Co er Cvunty PROJECT MANAGEMENT PLAN (PMP) for: Surface Water Management Business Plan Collier County Project No. 51144 Produced by. Collier County Stormwater and Environmental Planning Section Land Development Services Department Growth Management Planning and Regulation Division November 14, 2011 DESCRIPTION AND BACKGROUND: This project management plan is an outline of the related issues and the planned approach to producing a Surface Water Management Business Plan ( SWMBP). The SWMBP is intended to be the guiding document for programming the County's future surface water management needs. In anticipation of completion and acceptance of the FEMA/Flood Insurance Rate Map revisions, the Watershed Management Plans and the capital construction improvements of the Lely Area Stormwater Improvement Project (LASIP), staff is undertaking creation of the SWMBP as a business planning effort to guide county leadership in how to best address the future surface water management needs. Currently there is no up -to -date, short or long -range plan to use as a guide to address the future Surface Water Management needs of Collier County. The last significant planning document produced to identify and address this subject was the Stormwater Management Program Master Plan completed in August, 1990. From 1990 to the present many street and neighborhood flooding remediation projects have been funded and completed based on some of the deficiencies identified in the 1990 plan. As well, for over the past fifteen (15) years, a significant amount of resources dedicated to County Stormwater Management have been utilized on planning and completion of the Lely Area Stormwater Improvement Project. This project is currently scheduled to be complete by 2015. Therefore, to adequately plan for and address all subsequent County Surface Water Management needs, it is appropriate at this time to establish a Surface Water Management Business Plan. This plan will function as a strategic guide for future program progression and funding analysis decisions. Packet Page -757- 12/13/2011 Item 10.F. PMP - Surface Water Management Business Plan November 14, 2011 GOALS: Planning is essential to gain citizen and agency support insuring that the program strategy is clear and the approach developed is comprehensive, cohesive and consistent year -to -year. Our goal is to adequately plan for and address the future County Surface Water Management needs by establishment of a Strategic Business Plan document utilized as a management tool to assist in understanding the current need and the desired level of service necessary, functioning as a guide for future program progression and funding analysis decisions. In addition to creating a plan for the future direction of the program, other more specific goals are: • Provide an inventory of all existing assets with a proactive management and maintenance plan; • Provide a comprehensive watershed management -based approach producing opportunities for collaboration with citizen and agency input and support; • Provide a comprehensive "needs analysis" to better understand necessary future funding needs and grant application opportunities; • Consider new strategies such as investigating prospects to modify environmental permitting to receive credit for rehydration of property and reconnection of historic flowways; • Consider all future roadway and mobility corridors, combining necessary transportation water management infrastructure with restoration and rehydration projects reducing overall project costs; • Develop of innovative and incentive based mitigation opportunities accommodating future needed expansion of the County's infrastructure; • Prioritize projects considering factors such as joint funding opportunities, aggressive interagency coordination, integration with review of public and private sector development projects, land use planning; • Improve facilitation of the AUIR /CIE process by establishment of a 5 -year business plan. APPROACH: "Needs" are the key driver of any necessary and well founded program. Well defined service needs provide the basis for strong program support and development of solid program funding. A "Needs Plan" based on a clear strategy for accomplishing program goals must be the foundation of any successful program. All service item types should be identified with magnitude of annual and total costs projected, resource requirements acknowledged, and timeframes clearly defined. A business plan approach to County Surface Water Management needs is a necessary and critical element to the program's Packet Page -758- 12/13/2011 Item 10. F. PMP - Surface Water Management Business Plan November 14 2011 future success. Effective business planning is the basis to what degree the program will be supported. The project approach will be divided into two (2) phases. The first phase will focus on identifying, maintaining and preserving all existing assets and inventory. The second phase will focus on prioritization and programming of all future projects. Phase 1: 1. Identification and Prioritization of Existing Infrastructure Maintenance and Repair Needs 2. National Pollutant Discharge Elimination System (NPDES) Permit Compliance 3. Stakeholder Input Solicitation - Public PresentationNetting 4. Program Funding Level Analysis 5. Differentiation and Prioritization of Routine, Remedial and Capital Maintenance Projects 6. Enhancement and Updates to System Inventory, Mapping and the GIS Database Phase 2: 1. Project Ranking and Program Prioritization 2. Needs Evaluation on a Basin -by -Basin Approach 3. 1, 5, and 10 -Year Project Programming Plans 4. Stakeholder Input Solicitation - Public PresentationNetting 5. Coordination with Future Planned Development 6. Managing Regulatory Floodplains 7. Integration of Watershed Management Plan Recommendations 8. Long -Range Planning of Future Surface Water Infrastructure Upgrades and Environmental Restoration Projects 9. Identification and Prioritization of Nuisance Flooding Remediation Projects 10. Planning and Consideration of Existing and Future Land Uses 11. Evaluation of Stormwater Runoff Pollutant Loading Discharge Reduction Efforts Plan Creation Steps /Milestones: 2012 Tarqet Completion Dates Phase 1: Existing Infrastructure Maintenance and Repair Needs March 31 Phase 2: Programming Future Needs • Project Ranking and Program Prioritization • Basin -by -Basin Project Programming • Stakeholder Input Solicitation - Public PresentationNetting • Analyze Future Program Funding • Short and Long -Term Programming • Business Plan Complete Packet Page -759- April — December 31 April 30 May 31 June — November 29 June 30 August 31 December 31 12/13/2011 Item 101. PMP - Surface Water Management Business Plan November 14, 2011 PROJECT DELIVERY TEAM (PDT): Collier County Staff: Growth Management Division Project Leader: Jerry Kurtz, Principal Project Manager Project Sponsor: Nick Casalanguida, Administrator Mac Hatcher, Senior Environmental Specialist Steve Preston, Senior Project Manager Bill Lorenz, Land Development Services Director PROJECT STAKEHOLDERS: Big Cypress Basin Board /South Florida Water Management District Collier County Soil and Water Conservation District Florida Department of Environmental Protection Non - Governmental Organizations Community and Civic Organizations INTER - DEPARTMENTAL COORDINATION Road Maintenance Department Pollution Control Department Coastal Zone Management GUIDING PRINCIPLES: Transportation Engineering Department Conservation Collier Community Redevelopment Agencies The PDT will adhere to the following Guiding Principles throughout the performance of this project: 1. Protect people, property and the environment 2. Maintain and enhance infrastructure 3. Provide cost- effective services in a sustainable manner 4. Meet or surpass regulatory requirements 5. Educate and engage the public and stakeholders 6. Enhance livability and safety COST /BUDGET SUMMARY: This planning work is currently being done by existing county staff. Funds are budgeted and currently available within the Stormwater Management CIP Fund (325) under project number 51144, Stormwater Master Plan. Packet Page -760- n 12/13/2011 Item 10.F. PMP - Surface Water Management Business Plan November 14, 2011 PROJECT ACCOMPLISHMENTS (as of noted date on page1): Date Accomplishment November 14, 2011 PMP Complete FUTURE PLANNED SCHEDULE HIGHLIGHTS (Anticipated BOCC Agenda Items in bold): 1. December 13, 2011 - BCC Approval of PMP Packet Page -761-