Agenda 07/24/2018 Item #16F1C 07/24/2018
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment in the amount of$600,000 to fund emergency
response and repair that maintains compliance for the Public Utilities Department's Wastewater
Division.
OBJECTIVE: To reallocate Public Utilities Department Wastewater Division FY18 operational funding
to provide funding for year-to-date emergency repair costs and restore emergency response and repair
funding in the Wastewater Collections budget through the end of FY18.
CONSIDERATIONS: In FY18, the Public Utilities Department Wastewater Collections amended
budget for emergency response and repair is $325,000. To date, expenditures for emergency response and
repair total approximately $860,000 including more than $500,000 associated with gravity line, lateral
and force main breaks. Funding for emergency response and repair is budgeted based upon historical
costs. The Collier County Water-Sewer District (CCWSD) maintains more than 1,100 miles of gravity
main and force main pipe, and more than 900 pump stations throughout the wastewater system. This
budget amendment request will cover the year-to-date costs of emergency response and repair for critical
infrastructure assets and is anticipated to be sufficient for the remainder of the fiscal year including any
additional needs as the operation moves into storm season. Savings in other areas of operating expense
are forecast to offset the extraordinary increases in emergency response and repair.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: The requested budget amendment will provide funding for year-to-date emergency
repair costs and restore emergency repair funding in the Wastewater Collections budget through the end
of FY18. Funds will be reallocated from within existing Water-Sewer operating budgets(Fund 408).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: To authorize a$600,000 a budget amendment to fund emergency response and
repair that maintains compliance for the Public Utilities Department's Wastewater Division.
Prepared by: Beth Johnssen, Director, Wastewater Division
Joe Bellone, Director,Financial Operation Support Division
07/24/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 2.1
Doc ID: 6194
Item Summary: Recommendation to authorize a budget amendment in the amount of$600,000 to
fund emergency response and repair that maintains compliance for the Public Utilities Department's
Wastewater Division.
Meeting Date: 07/24/2018
Prepared by:
Title: Operations Analyst—Public Utilities Department
Name: Susan Jacobs
07/13/2018 3:44 PM
Submitted by:
Title: Division Director- Wastewater—Wastewater
Name: Beth Johnssen
07/13/2018 3:44 PM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 07/17/2018 12:03 PM
Wastewater Beth Johnssen Additional Reviewer Completed 07/17/2018 12:17 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 07/17/2018 12:29 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 07/18/2018 4:29 PM
County Attorneys Office Scott Teach Level 2 Attorney Review Completed 07/19/2018 10:08 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 07/19/2018 10:15 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 07/19/2018 12:18 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 07/20/2018 11:18 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/24/2018 10:27 AM
Board of County Commissioners MaryJo Brock Meeting Pending 07/24/2018 9:00 AM
BUDGET AMENDMENT REQUEST For Budget/Finance Use Only
BA#
JE#
BAR#
APH Date
408 Collier County Water/Sewer Fund
Fund No. Fund Description (type on line above)
Date Prepared: 13-Jul-18 (Attach Executive Summary)
Approved by BCC on: Item No.
Expense Budget Detail
Fund Center Title: North Collier Water Reclamation Facility Fund Center No.: 233312
Funded Program (Project) Title: 5-digit Fd Prog#:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
233312 652310 FERT HERB CHEMICALS (130,000.00) 830,900.00 700,900.00
233312 652991 ELECTRICAL SUPPLIES (30,000.00) 141,000.00 111,000.00
Net Change to Budget $ (160,000.00)
Expense Budget Detail
Fund Center Title: South Collier Water Reclamation Facility Fund Center No.: 233352
Funded Program (Project) Title: 5-digit Fd Prog#:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
233352 652310 FERT HERB CHEMICALS (120,000.00) 448,500.00 328,500.00
233352 655100 UTILITY PARTS (130,000.00) 230,500.00 100,500.00
233352 655200 UTILITIES REPAIRS (190,000.00) 294,300.00 104,300.00
Net Change to Budget $ (440,000.00)
Expense Budget Detail
Fund Center Title: Wastewater Field Operations Fund Center No.: 233351
Funded Program (Project)Title: 5-digit Fd Prog#:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
233351 634805 EMERGENCY MAINT 600,000.00 325,000.00 925,000.00
Net Change to Budget $ 600,000.00
F:\01-WW\05-EXEC SUMS\BA-Operating 7-2018\BA 233352 233312 to 233351.xlsx
Revenue Budget Detail
Fund Center Title: Fund Center No.:
Funded Program (Project) Title: 5-digit Fd Prog#:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund Funded Commit Commitment Item Increase Current Revised
Center Program Item Description (Decrease) Budget Budget
0 0
Net Change to Budget $ -
EXPLANATION
Why are funds needed?(type below)
To date, expenditures for emergency response and repair total approximately$860,000 including more than $500,000
associated with gravity line, lateral and force main breaks.
Where are funds available?(type below)
The North and South Collier Water Reclamation Facilities are able to contribute 60000 series money to fund emergency
response and repair in Wastewater Collections.
REVIEW PROCESS
Cost Center Director*: Date
Division Administrator*: Date
Budget Department: Date
Agency Manager Date
Finance Department: Date
Clerk to the Board Admin: Date
Inputted by: Date
BA number(SAP)
If this is uploaded into SIRE with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administer.
If this is uploaded into SIRE, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from SIRE and will process after the BCC meeting.
F:\01-WW\05-EXEC SUMS\BA-Operating 7-2018\BA 233352 233312 to 233351.xlsx