Agenda 11/08/2011 Item #16D19Triangle CRA Site Improvement Grant program and approve the amended form of the CRA
Grant Agreement (Fiscal Impact - None) (Commissioner Hiller's request)
November 8, 2011
BCC Agenda Changes
Page 2
Move Item 16D9 to Item 10H: Recommendation to award RFP #11 -5666 Barefoot
Beach Concession and authorize the Chairman to sign a contract with Day -Star Unlimited,
Inc. d /b /a Cabana Dan's and to approve termination at vendor request of Contract #00 -3168
"Barefoot Beach Concession Agreement." (Commissioner Hiller's request)
Move Item 16D11 to Item 10I: Recommendation to adopt the Parks and Recreation
Department Standard Operating Policy "AT0012 Reserving Ballfields." (Commissioner
Hiller's request)
Move Item 16D17 to Item 10E: Recommendation to accept an update on assessment of
and improvements to Domestic Animal Services enforcement operations. (Commissioner
Hiller's request)
Move Item 16D18 to Item 10F: Recommendation to approve and authorize the
Chairman to sign an updated U.S. Department of Housing and Urban Development (HUD)
Standard Form (SF) 424 for the HUD Collier County Entitlement grants for Action Plan (AP)
Year 2011 -2012 and to authorize the Chairman to sign the HUD grant agreements upon their
arrival. (Commissioner Hiller's request)
Move Item 16D19 to Item 10J: Recommendation
for the Board of County Commissioners to approve
and authorize the Chairman to sign an agreement
between Collier County Board of County
Commissioners and the Physician Led Access
Network (PLAN) in the amount of $50,000 to
provide medical referral services for low - income
residents in Collier County. (Commissioner
Hiller's request)
11/8/2011 Item 16.D.19.
EXECUTIVE SUM>lZARY
Recommendation for the Board of County Commissioners to approve and authorize the
Chairman to sign an agreement between Collier County Board of County Commissioners
and the Physician Led Access Network (PLAN) in the amount of $50,000 to provide
medical referral services for low- income residents in Collier County.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman
to sign an agreement with the Physician Led Access Network (PLAN) to provide medical
referral services for low- income residents of Collier County.
CONSIDERATIONS: The Physician Led Access Network is a community based referral
network that coordinates volunteer medical care for eligible low- income uninsured adults in need
of health services in Collier County. Led by physicians, it is a community partnership that brings
together physicians, community clinics, hospitals, diagnostic and laboratory facilities, and other
healthcare providers through an integrated delivery system of care.
FISCAL IMPACT: This PLAN program of $50,000 will be funded by Physicians Regional
Medical Center's general operating funds. This arrangement is a result of the agreement with
Physicians Regional Medical Center that was approved on 9/27/11 in agenda item 16D5.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally
sufficient, and requires a majority vote for approval. JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact from this
recommendation.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve
and authorize the Chairman to sign the agreement with PLAN.
Prepared by: Ashlee Franco, Accounting Supervisor
Housing, Human and Veteran Services
Packet Page -1142-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.19.
11/8/2011 Item 16.D.19.
Item Summary: Recommendation for the Board of County Commissioners to approve and
authorize the Chairman to sign an agreement between Collier County Board of County
Commissioners and the Physician Led Access Network (PLAN) in the amount of $50,000 to
provide medical referral services for low- income residents in Collier County.
Meeting Date: 11/8/2011
Prepared By
Name: FrancoAshlee
Title: VALUE MISSING
10/31/20113:35:04 PM
Submitted by
Title: VALUE MISSING
Name: FrancoAshlee
10/31/2011 3:35:07 PM
Approved By
Name: GrantKimberley
Title: Interim Director, H-HVS
Date: 10/31/20116:33:45 PM
Name: NelsonTona
Title: Administrative Assistant, Senior,Parks & Recreation
Date: 11/1/2011 12:25:46 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 11/1/20114:42:43 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/2/20114:20:36 PM
Packet Page -1143-
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/2/20114:41:08 PM
Name: FinnEd
Date: 11/2/20114:43: 10 PM
Name: OchsLeo
Title: County Manager
Date: 11/2/2011 5:01:21 PM
Packet Page -1144-
11/8/2011 Item 16.D.19.
11/8/2011 Item 16.D.19.
EXTENSION AGREEMENT
THIS EXTENSION AGREEMENT, made and entered into on this 8t' day of November
2011, by and between the Physicians Led Access Network of Collier County (PLAN), authorized
to do business in the State of Florida whose business address is 1012 Goodlette -Frank Rd., Suite
#201, Naples, Florida 34102, hereinafter called the "Contractor" (or "Consultant ") and Collier
County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter call
the "County ":
RECITALS:
WHEREAS, on February 24, 2009, the parties entered into an Agreement (hereinafter
referred to as the "Agreement ") wherein Contractor agreed to assist income eligible residents of
Collier County with access to medical services provided by physicians in PLAN's network; and
WHEREAS, the Agreement provided for two one -year renewals, which were duly
exercised; and
WHEREAS, the parties wish to continue their relationship on the same terms and
conditions set forth in the Agreement.
NOW, THEREFORE, in consideration of the foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree as follows:
1. The foregoing Recitals are true and correct and are incorporated by reference herein.
2. The Agreement is hereby extended for an additional tern, to expire December 31,
2012. The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Extension Agreement for two
(2) additional twelve (12) month periods. The County shall give the Contractor written notice of
the County's intention to extend the term not less than ten (10) days prior to the end of the term
then in effect.
3. Paragraph 3 of the Agreement is hereby replaced and superseded with the following:
NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or faxed to the Contractor at the following address:
Physician Led Access Network (PLAN)
of Collier County, Inc.
2500 Tamiami Trail N., Suite #212
Naples, Florida 34103
Margaret Eadington, Chair
Phone: (239) 434 -0008
Fax: (239) 417 -8900
Packet Page -1145-
11/8/2011 Item 16.D.19.
All notices from the Contractor to the County shall be deemed duly served if mailed or faxed to
the County to:
Housing and Human Services Department
3339 Tamiami Trail East Bldg. H /211
Naples, Florida 34112
Attn: Kimberley Grant, Interim Director
Phone: 239 - 252 -2273
Fax: 239 - 252 -2638
The Contractor and the County may change the above mailing address at any time upon giving
the other party written notification. All notices under this Agreement must be in writing.
4. Excepting those matters set forth herein, all terns and conditions of the Agreement
remain in full force and effect. This Extension Agreement merges any prior written and oral
understanding and agreements, if any, between the parties with respect to the matters set forth
herein.
5. This renewal may be recorded by the County, at the expense of the County, in the
Official Records of Collier County, Florida, within sixty (60) days of approval by the Board of
County Commissioners.
IN WITNESS WHEREOF, the Parties have executed this Extension Agreement on the
date and year first above written.
Attest: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk OF COLLIER COUNTY, FLORIDA
By:
Deputy Clerk
First Witness
Type /print witness name
Second Witness
Type /print witness name
Approved as for form
and legal sufficiency:
Jeffrey A. Klatzkow
County Attorney
By:
FRED W. COYLE, CHAIRMAN
PHYSICAN LED ACCESS NETWORK OF
COLLIER COUNTY
Margaret Eadington, PLAN Chair
Packet Page -1146-
11/8/2011 Item 16.D.19.
AGREEMENT ^
THIS AGREEMENT, made and entered into on this day of February 2009, by and
between the Physicians Led Access Network of Collier County (PLAN), authorized to
do business in the State of Florida whose business address is 1012 Goodlette -Frank Rd.,
Suite #201, Naples, Florida 34101, hereinafter called the "Contractor' (or "Consultant ")
and Collier County, a political subdivision of the State of Florida, Collier County,
Naples, hereinafter call the "County ":
WITNESSETH:
COMMENCEMENT. The contract shall be for a one (1) year period, commencing
on January 1, 2009, and terminating on December 31, 2009. The County may, at its
discretion and with the consent of the Contractor, renew the Agreement under all
of the terms and conditions contained in this Agreement for two (2) additional
twelve (12) month periods. The County shall give the Contractor written notice of
the County's intention to extend the Agreement term not less than ten (10) days
prior to the end of the Agreement term then in effect.
1. SCOPE OF WORK: The Contractor shall assist income eligible residents of
Collier County with access to medical services provided by physicians in PLAN's
network. The network physicians will accept uninsured income eligible persons
and provide professional services which may include, but are not limited to, an
appointment with a physician, lab work, diagnostic testing, surgical
hospitalization, medical testing , these will be services /visits required by a
physician. Intakes will be completed and verified by the Patient Coordinator
who will obtain all necessary household documentation and determine eligibility
for this program.
2. COMPENSATION. The County shall pay the Contractor for the performance of
this Agreement an estimated total amount of fifty - thousand dollars, ($50,000)
based on the reimbursement of allowable expenses incurred. Quarterly
payments will be made upon receipt of a proper invoice and in compliance with
Section 218.70 Florida Statutes, otherwise known as the "Local Government
Prompt Payment Act." Collier County reserves the right to withhold and /or
reduce an appropriate amount of any payments for work not performed or for
unsatisfactory performance of Contractual requirements. The County shall pay
the Contractor for the performance of this Agreement.
The Contractor shall submit detailed quarterly progress reports to the Housing
and Human Services Department by the 15th of the month following the
reporting quarter. The progress report format is outlined in Attachment A and
the reporting schedule is cited below:
1
Packet Page -1147-
11/8/2011 Item 16.D.19.
Quarter
Service Dates
Report Due
1st Quarter
January 1 March 31
Aril 15th
2nd Quarter
Aril 1- June 30
'JUIV 15th
3rd Quarter
Jul 1- September 30
October 15th
4th Quarter
October 1- December 31
January 15th
3. NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or faxed to the Contractor at the following address:
Physician Led Access Network (PLAN)
of Collier County, Inc.. .
1012 Goodlette -Frank Rd., Suite #201
Naples, Florida 34101
Paul Mitchell, M.D., Board Vice - Chairman
Phone: (239) 434 -0008
Fax: (239) 417 -8900
All notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Housing and Human Services Department
3301 Tamiami Trail East Bldg. H/211
Naples, Florida 34112
Attn: Marcy Krumbine, Director
Phone: 239- 252 -2273
Fax: 239 - 252 -2638
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement must
be in writing.
4. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute
the Contractor as an agent of the County.
5. SUBCONTRACTS. Any work or services subcontracts by the Contractor shall
be specifically by written contract or agreements, and such subcontracts shall be
subject to each provision of this Agreement and applicable County, State, and
Federal guidelines and regulations. Prior to execution by the Contractor of any
subcontract hereunder, such subcontracts must be submitted by the Contractor
to Housing and Human Services for its review and approval. None of the work
2
Packet Page -1148-
11 /8/2011 Item 16. D.19.
or services covered by the Agreement, including but not limited to consultant
work or services, shall be subcontracted by the Contractor or reimbursed by the
County without prior written approval of the Housing and Human Services
Director or her designee.
6. AMENDMENTS. The COUNTY may, at its discretion, amend this Agreement
to conform to changes required by Federal, State, County, or HUD guidelines,
directives, and objectives. Such amendments shall be incorporated by written
amendment as a part of this Agreement and shall be subject to approval of the
COUNTY. Any modifications to this contract shall be in compliance with the
County Purchasing Policy and Administrative Procedures in effect at the time
such modifications are authorized.
7. PERMITS: LICENSE TAXES. In compliance with Section 218.80, F.S., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. Payment for all such permits issued by the County shall be
processed internally by the County. All non - County permits necessary for the
prosecution of the Work shall be procured and paid for by the Contractor. The
Contractor shall also be solely responsible for payment of any and all taxes
levied on the Contractor. In addition, the Contractor shall comply with all rules,
regulations and laws of Collier County, the State of Florida, or the U. S.
Government now in force or hereafter adopted. The Contractor agrees to comply 111-1N
with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any
person to use in any manner whatsoever, county facilities for any improper,
immoral or offensive purpose, or for any purpose in violation of any federal,
state, county or municipal ordinance, rule, order or regulation, or of any
governmental rule or regulation now in effect or hereafter enacted or adopted.
In the event of such violation by the Contractor or if the County or its authorized
representative shall deem any conduct on the part of the Contractor to be
objectionable or improper, the County shall have the right to suspend the
contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County within
twenty -four (24) hours after receiving notice of such violation, conduct, or
practice, such suspension to continue until the violation is cured. The Contractor
further agrees not to commence operation during the suspension period until the
violation has been corrected to the satisfaction of the County.
9. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in
M
Packet Page -1149-
11/8/2011 Item 16.D.19.
110� Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-
53, and County Administrative Procedure 5311. Violation of this provision may
result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff
for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not
limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of
any contract held by the individual and/or firm for cause.
n
10. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the
County may terminate said agreement immediately for cause; further the County
may terminate this Agreement for convenience with a seven (7) day written
notice. The County shall be sole judge of non - performance.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no
discrimination as to race, sex, color, creed or national origin.
a. Equal Employment Opportunity Plan requirements: In accordance with
Federal regulations, and Assurance No.6 in the Standard Assurances, your
organization must comply with the following EEOP requirements:
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability Coverage shall have minimum limits of
$1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and
Contractual Liability.
B. Business Auto Liability Coverage shall have minimum limits of $500,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and
Non -Owned Vehicles and Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting
Statutory Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$1,000,000 for each accident.
4
Packet Page -1150-
11/8/2011 Item 16.D.19.
S12ecial Requirements: Collier County shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive
General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified
shall be maintained by Contractor during the duration of this Agreement.
Renewal certificates shall be sent to the County 30 days prior to any
expiration date. There shall be a 30 day notification to the County in the
event of cancellation or modification of any stipulated insurance coverage.
Contractor shall insure that all subcontractors comply with the same
insurance requirements that he is required to meet. The same Contractor
shall provide County with certificates of insurance meeting the required
insurance provisions.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law,
the Contractor or Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of Contractor or Consultant or anyone
employed or utilized by the Contractor or Consultant in the performance of n
this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Housing and Human Services Department.
14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
15. SUBTECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreement is subject to appropriation by the
Board of County Commissioners.
5
Packet Page -1151-
11/8/2011 Item 16.D.19.
IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
First Witness
TType/ print witness nameT
Second Witness
TType /print witness nameT
Approved as to form and
legal sufficiency:
04w-tA- Awa-Lx— -
Colleen M. Greene
Assistant County Attorney
COLLIER COUNTY HOUSING AND
HUMAN SERVICES
BY:
BOARD OF COUNTY COMMISSIONERS
COLLIER CO , FLORID A
By: D »-r��✓
Donna Piala, Chairman
Date: February 24, 2009
PHYSICAN LED ACCESS NETWO
COLLIER COUNTY
r
By:
Mike Ellis
PLAN Board UiF ?0MiyT " Treasurer
Date: February 24, 2009
0
Packet Page -1152-
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Packet Page -1153-
11/8/2011 Item 16.D.19.