Agenda 11/08/2011 Item #16A1111 /8/2011 Item 16.A.11.
EXECUTIVE SUMMARY
Recommendation to recognize FY 2011/2012 State Public Transit Block, Grant additional
revenue in the amount of $838,072.00 to Collier Area Transit Fund (426) and authorize all
necessary budget amendments
OBJECTIVE: To recognize FY 2011 -2012 State Public Transit Block Grant additional revenue
in the amount of $838,072.00 to Collier Area Transit Fund (426) and authorize all necessary
budget amendments.
CONSIDERATIONS: On March 7, 2008, Florida Department of Transportation (FDOT)
executed a multi-year Joint Participation Agreement (JPA) Contract Number AOW93 with the
Board of County Commissioners. This agreement is for. the State Public Transit Block Grant
funding and it is due to expire on September 30, 2012. Collier County applies this grant funding
towards the operating costs of Collier Area Transit.
On October 10, 2011 Collier County staff received notification from FDOT of additional funding
for Contract Number AOW93 in the amount of $838,072.00 for FY2011/2012. The required
50% match of local funds is in the FY2011/2012 operating budget for Fund 426.
FISCAL IMPACT: A budget amendment is required in FY 2012 in the amount of $838,072.00
to the Collier Area Transit Fund (426) Project 45028. It should be recognized that the State
le� Public Transit Block Grant requires a 50% local match each year and this match is budgeted in
the operating appropriation unit within Collier Area Transit Fund (426) funded by Gas Tax Fund
(313).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's
Office, does not present a legal issue and only requires a majority vote for Board approval -
SRT.
GROWTH MANAGEMENT MACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION; To authorize all.necessary budget amendments within Collier Area
Transit Fund (426) recognizing additional revenue. received from State Public Transit Block
Grant in the amount of $838,072.00 and approve the Notification of Additional Funding for
execution by the Chairman.
Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation. Modes
Attachment: Notification of Additional Funding; Budget Amendment
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11/8/2011 Item 16.A.11.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.11.
Item Summary: Recommendation to recognize FY 2011/2012 State Public Transit Block
Grant additional revenue in the amount of $838,072 to Collier Area Transit Fund (426) and
authorize all necessary budget amendments.
Meeting Date: 11/8/2011
Prepared By
Name: CardesoYousi
Title: Administrative Assistant,Alternative Transportatio
10/19/2011 10:24:59 AM
Submitted by
Title: Administrative Assistant,Alternative Transportatio
Name: CardesoYousi
10/19/2011 10:25:01 AM
Approved By
Name: CarterGlama
Title: Manager - Public Transit,Alternative Transportation Modes
Date: 10/19/2011 1:11:52 PM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 10/19/2011 1:23:30 PM
Name: OberrathKaren
Date: 10/21/2011 10:48:38 AM
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 10/24/2011 11:24:30 AM
Name: ArnoldMicbelle
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11 /8/2011 Item 16.A.11.
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 10/25/2011 10:34:32 AM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 10/25/2011 10:51:54 AM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 10/25/2011 11:11:53 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 10/26/2011 10:50:50 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/27/2011 5:29:00 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/27/2011 8:36:15 AM n
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 10/28/20112:10:41 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 10/31/20119:59:35 AM
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11/8/2011 Item 16.A.11.
Florida Department of Transportation
RICK SCOTT 801 North Broadway Avenue ANANTH PRASAD. P.E.
GOVERNOR Bartow, Florida 33830 SECRETARY
October 10, 2011
Michelle Arnold, Director
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
RE: FISCAL YEAR 2011/2012
STATE PUBLIC TRANSIT BLOCK GRANT FUNDING
CONTRACT No: AOW93 FM No: 410139-1-84-01
NOTIFICATION OF FUNDING
Dear Ms. Arnold:
Your agency has complied with all of the program requirements necessary to qualify for receipt of
the annual allocation of State Public Transit Block Grant funding. As you may recall, the
Department executed a multi -year Joint Participation Agreement (JPA) with Collier Area Transit for
the State Public Transit Block Grant program on November 7, 2007.
The FY 2011/2012 allocation for Collier Area Transit is $838,072.00 in state funds.
I have attached a Multi -Year JPA Notification of Funding form. I have also attached a copy of the
Department's approved encumbrance form for this project. These forms contain the formula
allocation your agency is receiving for this fiscal year.
The Multi -Year JPA Notification of Funding form has a space for a required signature from an
agency representative. The form is then to be returned to this office for further processing. Should
you have any questions, please feel free to contact Ms. Julia B. Davis, AICP, Transit Projects
Coordinator, at (239) 656 -7800 or via e-mail at Julia. Davis(d)-dot.stateff us.
Sincerely,
Terry W. Beacham
Modal Development Administrator
TWB:JBD:sbs
Attachments 2
cc: Glama Carter, Principal Planner, Collier Area Transit
Brandy Otero, Assistant Project Manager, Collier Area Transit
Richard Shine, Transit Programs Administrator, FDOT
Julia B. Davis, AICP, Transit Projects Coordinator, FDOTY
=fit
unrvw duet date fl.uS
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11/8/2011 Item 16.A.11.
FY 2011/2012
MULTI -YEAR JOINT PARTICIPATION AGREEMENT
NOTIFICATION OF FUNDING
In accordance with the terms of the Joint Participation Agreement between
Collier County Board of County Commissioners
(Agency)
2885 South Horseshoe Drive; Naples. Florida 34104
and the Department, State Public Transit Block Grant
(Program or Project Type)
identified by project number 1AAOW93 / 410139- 1 -84 -01
(Contract # and/or Project #)
the Department has encumbered $ 838.072.00
for use beginning upon the Department's receipt of this agreement signed by the
Agency.
DEPARTMENT REPRESENTATIVE
Terry W. Beacham
Name Typed or Printed
Signature
Date
ATTEST
DWIGHT E. BROCK, CLERK
BY:
AGENCY REPRESENTATIVE
Fred W. Coyle, Chairman
Name Typed or Printed
Signature
Date
Packet Page -519-
__ __ <�!, A 0-, L
Deputy county Attorney
11/8/2011 Item 16.A.11.
Davis, Julia
From: The job F1989WMR
Sent; Friday, October 07, 20112:31 PM
To: Davis, Julia
Subject: FUNDS APPROVALlREVIEWED FOR CONTRACT AOW93
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AOW93 ' Contract Type: AH Method of Procurement: G
Vendor Name: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 03/07/08
Ending date of this Agmt: 12/31/12
Contract Total /Budgetary Ceiling: ct = $3,068,357.00
Description:
41013918401;
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012020129 *PT *750010 * 838072.00 *41013918401 *215
2012 *55100100 *088774/12
5005 *00 *S 12 A *0006/04
TOTAL AMOUNT: *$ 838,072.00 *
------------------------------------------------------------------------
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 10/07/2011
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C") 1h
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P1 11/12
BUDGET AMENDMENT REQUEST
426
Fund No.
Date Prepared:
Approved by BCC on:
CATT Transit Enhancement
Fund Description (type on line above)
11/8/2011 Item 16.A.11.
For Budget/Finance Use Only
BA#
JE #
BAR#
APH Date
10119/2011 (Attach Executive Summary)
Item No.
Expense Budget Detail
Fund Center Title: CATT Transit Enhancement Fund Center No.:
Funded Program (Project) Title: State Block 07/08 5 -digit Fd Prog #:
(only one Fund Center /Funded Prooram should be entered into this ser:tinn If amendment is fnr Fi indpd Prnnmm m„ct anfer Fi ind rpnfer inf^N
138336
45028
Fund Funded
Center Program
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Budget
Revised
Budget
138336 45028
634999
Other Contractual Services
838,072.00
44,719.77
882,791.77
Net Change to Budget $ 838,072.00
Expense Budget Detail
Fund Center Title: Fund Center No.:
Funded Program (Project) Title: 5 -digit Fd Prog M
(only one Fund Center /Funded Proqram should be entered into this section- If amendment is fnr Fijnrtpri Frnnram mile} enter Fund Center infn\
Fund
Center
Funded
Program
Commit
Item
Commitment Item
Description
Increase
(Decrease
Current
Budget
Revised
Budget
Net Change to Budget $ -
Expense Budget Detail
Fund Center Title: Fund Center No.:
Funded Program (Project) Title: 5 -digit Fd Prog #:
(only one Fund Center /Funded Program should be entered into this section. If amendment is for Funded Prooram must enter Fund rpntpr infnl
Fund
Center
Funded
Program
Commit
Item
Commitment Item
Description
Increase Current Revised
Decrease Budget Budget
Net Change to Budget $ -
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11/8/2011 Item 16.A.11.
Revenue Budget Detail
Fund Center Title: CATT Transit Enhancement Fund Center No.: 138336
Funded Program (Project) Title: State Block 07/08 5 -digit Fd Prog #: 45028
(only one Fund Center /Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
Fund
Center
Funded Commit
Program Item
Commitment Item
Description
Increase
Decrease
Current
Budget
Revised
Budget
138336
45028 334420
FDOT- Trans -Mass Transit
838,072.00
Clerk to the Board Admin:
838,072.00
Inputted by:
Date
BA number (SAP)
Net Change to Budget $ 838,072.00
EXPLANATION
Why are funds needed? Funds are needed for the operating costs of Collier Area Transit
Where are funds available? FDOT State Block Grant funding - 50% match requirement is already budgeted in the FY12 budget cycle
/0—\
REVIEW PROCESS
Cost Center Director*:
Date
Division Administrator*:
Date
Budget Department:
Date
Agency Manager
Date
Finance Department:
Date
Clerk to the Board Admin:
Date
Inputted by:
Date
BA number (SAP)
If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administer.
If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting.
n,
I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format)
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