Agenda 10/25/2011 Item #16D 6W
10/25/2011 Item 16.D.6.
w arfu __
Beeommendatloe
as aemoriu the Bootleg, Hamu @ vetene Services Department (HENS) to
enlumm Comer Caoryi eo wading role u 1M U.& Department of Bossing and Betas
Development's (H ) dvtlgaakd lad Agency be the Caodnem M Care ]'ragmen so Cobb
Cpa.ry. 'pMa
who Comp wen Me C the arum a Care of Cooler cos.tY and are nonring a
mrpontlaos wha W Wit the Casnnsem W Can LeW (COC). 6Me Bo men bsieg a
rtwmmmdaden u m whether m emsieee u the ]ad Ageuy m me Bmrtl (u farther
coaaidmatiaa
ORrvC'f : That th BmM"pomm Me HOUMI& Htww @VeNmnS icm Depemont(f S)
m enlotle Collin County's cm Waning role AS the HI1D desigded lad Agency fun Me Cpmimmn of
Care Progm inC011in Cpwty.
CONSWERA'[SONS' On May 27, 2003, the Boyd appmum an AMarrent a epririog the Countym
Gnome the lad Agency aW apply m HUD as bahelf of the Caarq,s sooal unite sgacim fm Me
of Me CorWly seal Can Hamdessiat slime (CMouse.. ThistllmvedlHNStn applY.a behalf
of dae ssamry eM Me Cowry's . sepia agencies, fm the amend Cmdlswm of Can (Cae)
dImM c usidavice Date from HUD. Following mpM1e6a of the Agrednent, Collier Cwmty wen
d¢i ®mend m the lad Agency pmum b the CoC Plan eM in Bond epplicad®a gvsnaR m Satin
420.624, Florida Stnws.
Slm Collier County Hunger and Homeless CoaliYw(CCHHC)has rcca y arynemed as mauve BeCd
lad Agency role. Coker County woWd be amer:ebk m tltla opdw m adminisbmim fimde Bathe CaC
grmo lap furry stWatt im slamng regeirmenLL Due m teem re AMU in federal fi& Ma HHVB
ern w Imger h, e d 1ic&ed aaff aPP d m aappM C lad ty's role mM £ends the . ne
timely. As such, HHVS seeks BmN approaW m evalmb Collier Canry's role m ].end Agcy. The
evalsmiw will ivclude cooNituuov with CCHHC nisi a review OftlN steps HUD requires m acsmpiieM1
aecemfW rdimlydaFwmsoftlel xad Agency role alwgwiM etrwidm dmeliae, pnivg that in[aim
dme period emff rec ®ma:ES that tlx COC Ized Agncy role cwdnae
Rsga'as gMPALT: Na gneml fiends m eemoaedwNs Mir saryea.
GROWTBMANAgLMENTD1IPACT• Nana
• °i•AD CONSmE1flof ONS The M its is a policy choirs. H, Me a review sf tM report, dill
Bmst dvectsthat Coma County rcliaWSh is rolem. read Agensy, the Canty Attmmy Mae will
msiot sniff with implemendrtg the Bend's dhe:Ww. This inn is IegllY suficimt aW r lsirm a
myarity mom. -HfW
RECOMMENDATION That tlse BOW mdhwim HHVSbevdwrc Collie W�..''9 caWVUing role
W HrdD's desiMmmd Lead AMU fu ties Cmimnnn of Cm Program in Collier Cowry wd bring a
rcem Massa u m whether b cprWm m Me l AMU to Me BoW for fimhrr areidsmtion.
PRBPARBD BY: Meng Cutoe Cnems Merger, Basing, Hmun amt Vamw Ben =
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10/25/2011 Item 16.D,6.
COLLIER COUNTY
(bard of county Commissioners
Item Number: 16.D.6,
Item Summary : Recommendation to authorize the Housing, Human & Veteran Services
Department (HHVS) to evaluate Collier County's continuing role as the U.S. Department of
Housing and Urban Development's (HUD) designated Lead Agenryfor the Continuum of Care
Program in Collier County. This evaluation will review the collaborative efforts of Collier County
and the nom profit corporations who comprise the Continuum of Care P606 (CoC1. Staff will
then bring a recommendation as to whether to continue as the Lead Agency to the Board for
further consideration.
Melling Date: 10/25/2011
Prepared By
Name: Ca tmereMargo
Title VALUE MISSING
1006/2011 9 3236 AM
Submitted by
Title: VALUE MISSING
Name. CastorenaMargo
10/612011 9:3798 AM
Approved By
Name: Ackernmut ria
Date 10/72011 9:05:39 AM
Name GramKimheriey
Title: interim Director, HHVS
Date: INK011 6.00 19 PM
Name: Nelamilona
Title: Administrmive ASSIStent SenlogParks & Recreation
Di 10 /ID2011 9.27 43 AM
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Name: FoordMarlene
Title Grant Development & Mgmt Comilinater, Drams
Date. 10/10/2011 3:2433 PM
Name Whlmlennifer
Title: Assistant County AtlomegCounN Attorney
Date: 10/10/2011 3:39 09 PM
Name'. RamseyMarla
Title: Administrator. Public Services
Date 10/13/2011 116:41 PM
Name: WM1Oelcmdfu
Title Assi9ant County AttomegCounN Attorney
Date'. 10/1 3 /2 01 1 3:3]:56 PM
Name: KlavkowJeff
Title'. County Attorney,
Dam'. 10114/2011 I I:i936 AM
Name: SmnleyTherese
Title'. Mmagemen/udget Analyst,Seniou.OtiuofMav ent &Budget
Date'. 10114@011 3'.4021 PM
Name: PryorCheryl
Title'. Management/ Budget Analyst Senior,OfliceofMamgement &Budge
Date: 10/11,!0111;09'. 11 PM
Name: OdaTeo
Title'. County Manuger
Date 10117R011 3'34:31 PM
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10/25/2011 Item 16.D.6.
n
10/25/2011 Item 16.D.6.
MEMORANDUM
Date:
May 28, 2003
To:
Jansen Person -Coale
HUD Grants Coordinator,
Collier County Financial Administration & Housing
From:
Trish Morgan, Deputy Clerk
Minutes & Records Department
Re:
Lead Agency Agreement behveen BCC and Collier County Hunger
and Homeless Coalition
Enclosed please find Mro (2) original documents and one (1) Cerfified copy as
referenced above (Agarde Item #16A6) as approved by the Board of County
Commissioners on Tuesday. May 27, 2003.
If you should have any questions, please call me at T/4 -6406.
Thank you.
Enclosures
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10125/2011 Item 16.D.6.
ORIGINAL
`Lead A ' A
Between
COLLIER COUNTY BOARD OF COMMISSIONERS
COT T R COUNTY RUNGERAND HOMELESS COALYTION
Effecfiv D •:' M� 29 2003
Providing fm
SUPPORT HOUSING PROGRAMS, SHE= PLUS CARE, SINGLE ROOM
OCCUPANCY,
OPERATIONS, AND ADM STRATTON PROTECTS
OftOe
HUD CONTDWUM OF CARB
HOMELESS ASSISTANCE PROGRAM
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10/25/2011 Item 16.D.6.
This Agremaem IS entered into this 214 day of
between: COLLIERCOUNTYspolitical subdivision-Fayef o o. 2003, by and
and CDmmisaioners, r refmM m "COUNTY,^ thm,gh its Homdmaf COUNTY
AND
Collin COUNTY Hunger & Homeless COALITION, a 501 (c) (3) nonprofit
orgardranom its successors mul assigns, hereinafter referred m I "COALITTON', and
Gamees, then successors and assigns, hereinafter referrN to as-PROTECT SPONSOR
g)",
WHEREAS, Collier COUNTY has entered into an agreement with the COALITION
m act as rho Lead Agency for the Continuum of Care (COC) for the execution of an Fxhibit I
grant, oversight of the developmem of Rahibit D grebes; and if awarded, the fiscal
mamgemem and monitoring of all projects awarded funding under rise CDC from the U.S.
Dels,.evt of Housing end UNso Development (HOD) and the rtrte of Florida Homeless
Challenge and Housing Aasistmce Grants; Dad
ce+tnin Whagffgwg, pursuant m the aforesaid agreement. Collier COUNTY is undertaling
WOORM use CDC funds for such uses "spm`f by HUD the awarding OfICOC �ds, and
avvely
WHEREAS, pmmem m Florida Starnes Section 420.624 (4), ned HUD CDC Nonce
of Fundi
ng Availability (NOFA), each community such as the COUNTY must designers a
lead agency that will serve as the point ofcomart and accountability of CDC gents; and
WHEREAS, Collier COUNTY and the COALITION entered into an ageemem
which desigrmtes Collier COUNTY as the CDC Lead Agency on behalf of the COA MON;
and
WHEREAS, Collier COUNTY and the COA MON intend m implement such
undertaking of the CDC Gram Frogman as a worthwhile public purpose for a period of three
(3) years beginning with the 2003 HUD CDC NOFA submission through the 2005 HUO C.0
NOFA submission with a review Of the process performanm to be undertaken by the
COUNTY and COALITON m mutually determine the future of this Agreement.
NOW, in considembon ofthe mutual promises and covenents herein
contained. the Parties harem agree as follows:
L Scopeofgervices:
A. The COUNTY agrees to the following:
i. Financial Administration and Housing (FAH) Departinem son, 11 be
.� responsible for the preparation aM submission, including all costs
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10/25/2011 Item 16.D.6.
therein, of the amcai CoC Exhibit I application to HUD with the ^
activeassistanceoftbe COALITIONCoordinator. berfeabsenceoft,
Comdimebr, the CoC Committee Chao or her/his designee will he
responsible for providing active assistance to FAH Department gtaffin
the preparation of the CoC Exhibit I.
ii. Collier COUNTY will submit the CoC Germ Application Package to
HUD ae a Cove"fidhted Appltcm on in accordance with 24 Code of
Federal Hegulmiom (CM) Part V said section 426 of the McKinney
Am (42 U.S.C. 11386).
iii. Per the U.S. 24 CFR at 583.135 (a)(b), the FAH Department will split
by fifty percent (5055) the administrative fee of five percent for
admimispstve cores msecdaW with the COC application wfih each
yfaoteg. These toms include the corks assecimw with sentencing for
the use of grant hovels, preparing reports for submission to HUD,
Obtaining program audits, similar was rdatal to advdrdrtering the
Want after the award, and maff salaries associated with these
administrative costs.
iv. Collier Courtly FAH Depmtme it as the Lead Agency, will assume all
responsibilities see foM by HIND for the follow -up, regulation, and
monitoring Of COC grant reciPimta commencing wrtb the 2003 CoC
application submission All activities undertaken for such Project(s)
shall be in accordance with HUD miss mad regulations, includng bee
nut IimitM W compliance with Title IV of the Stewart H. McKinney
Homeless Assistance Am (The McKinney Act, 42 U.SC. 11381-
11389) and the general HUD requirements of 24 CFR Part V and
specific requirements of24 CFRPart 583.
v. It will be the responsibility of the COALITION to follow -up and
monitor all applicable COC grant recipients prior to the 2003
application award in accordance with HUD rules and regulations,
including but not limited to compliance with Title IV ofthe Stewart li
McKinney Homeless Assistance Act The McKinney Act, 42 U.S.C.
11381- 11389) aM the general HUD requiremmta of 24 CFR per V
and specific requirements nf24 CFAPan 583.
vi. FAH Department COI3NTY staff will be respomibie for the
preparation and submission, including all wars therein, of the State of
Florida Homeless Challenge and Housing Assistance Groats (HAG)
issued by the Florida Office on Homelessness and administered
through the Department Of Children and Families, as long as these
require submission by the CoC Lead Agency, with the active
assistance of tee COALITION Chordimator. In the absence of a
Chordlnmaq the COC Committee Chair or her/Ids designee will be
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10/25/2011 Item 16.D.6.
responsible for providing wive azsismvce to FAH Depattmem amffin
the Prepmetion of the State Challenge and Housing Asaimmce Grange_
vii Per State Office an Homelessness guidelines the FAH Department
Will split by fifty Percent (50bi) any allowable adnamism ive fees
each atM with the receipt of State Challenge w HAG grants with
each gmmce.
viii. FAH ataff will continue In attend and
meetings Participate in COALTION
tting, m help facilitate wmmuwcation of C C goals and objectives
to COALH'fON membership, explun the C.0 pr jam application
eligibility usmirammty and Provide techvicm easimmme to
COALITION ON aptificaur; where apprpdma FAH staff will also aaaim
the COALITION Coordinator and COC Committm Chair in the
faci➢tation of COC meetings; setting of COC coati r
documanmtion of COC accomplishments and communication agenaket
of ChC
information b COALITION members.
B. The COALITION agras tithe following:
i. The COALITION will select a member to are as the CoC Committee
^ Chan to work wllaborativelY with the COALFHON Coonzar and
FAH staff to haulage CoC meetings; set and domwem CoC goals and
objectives for inclusion in the Exhibit I application; make
presam embers m monWy Hunger & Homeless COPLMON meetings
about the COC process and gerorally be available to answer questions
and provide assistance to COALf110N memos, participating in the
COC process. The term of Ws position is at the discretion of the
COALITION, but 'i's recommeMed the minimum tenum be for one
COC fiscal year.
The COALITION Cwrdwamr, COALITION Chair, and CoC
COmmittw Chav wJl work proactively with FAH mall to
wbarmlCme the importance of the COC process to COALITON
members as well as to solicit member participation to the COC
wmmimse process and the submission of eligible p jema for annual
submission to HUD.
This pmposal ONLY applies to the preparation and submission of the
Fxhibit I portion of the CoC appliwtian. The preparation, smd all
Corns therein, as well as any submission costs of individual Exbibh H
applications, will be the sole responsibility of the applicant
orgawzaeon. It will further be the sole responsibility of all Exhibit H
applicant orgmirmons to ensure the wmplatexss aM timeliness of
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10/25/2011 Item 16.D.6.
thew individual applications be the COC review committee by ^
established proms deadlines.
w. Per EIUD guidelines, the CoC grant application review committee ,
which is appointed by the CoC Committee, wili renew and enk ell
eligible EaWbk H applications prior to education to the BCC and
tIL1D. Once this process is complmed, it is this final recommendation
that will go to the Board of COUNTY Commissioners (BCC) for
approval before final submission of the complete application package
to HUD_ The submission to the BCC requires an application process
timeline Nat allows for BCC approved in suffrciem time to meet the
HUD deadline. Theodore, the local deadline for COC P hiIbit H
application submiseman m the COC Review Committee will be
determined based upon the HUD deadline and BCC meeting schedule.
All Exhibit H appficatioe not mbndtted to the local CoC Renew
Committee by the deadline established by the Lead Agency will net he
accepted.
v. COALITION through the COC Commence adult be responsible to
hobrm effected passe a the beoef a policies and procedures
provided for under ITUD rules and regulations making au COC
applicants aware that a CoC fuMei activities must h earned out in ^
accordance with HUD rhea and regulations, including but not limited
N compliance with Title IV of the Stewart B. McIturn" Homeless
Auistance Ad (The McKinney Act, 42 U.S.C. 11381- 11389) and the
general HUD requirements of 24 CFR Part V and specific
requhemems of24 CFR 583.
vi. Stale Challenge med Housing Assisunce Applications once completed
will be presented to the COALHION Steering Commence for review
and approval. Once these are approved, these spplicatione will go to
the BCC for approval prior we final submission m the State Office no
Homelessness. The submission to the BCC ra{uves an application
Process timeline that allows for BCC approval in autficient time to
men the State deadline. Therefore, the local deadline for glaze
Challenge and HAG application submissions to the COALITION
Stewing Committee will be determined hued upon the State deadline
and BCC meeting schedule. Any Challenge and FLAG application
information not submitted to the Leml Agemy by its' established
deadline will not be accepted w incorporated into these Want
applications.
vii. In the circumstance that there are no eligible Exhibit H applications
Presented W the CoC Committee by the first established deadline, it
will be the responsibility of the CoC Committee with the assistance of
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10/25/2011 Item 16.D.6.
^ the FAH Depmtmem to actively Pursue eligible applicants and off
tuhnicel "s meone to therm in developing ere eligible applicazion. If
no quelided applicants come forward, the Coe Committee will need =
notify [he COALTI'ION that w Coe application will be amounted to
cFlOD end the membership must be apprised of the pmummi
quevicea, if my.
viii. ih¢ COALMneN=rough the Coe Committee will dill be requ'mad to
complmo some amual Axldbit T components, specifically the
Homeless Census, gepo analysis, and HM[S implementation,
oordiamion, and mresponsible Then the armdy Homeless Come
mainly t we that are vel orent for e H US sy Homeless Come
activity at well m s, development Of the HMIs system ao pert of the
ovemo CoC process. This monuments nl includes an changes to the wrtwt
resell the ity for these temporises or any athiy tea necessary e to
fulfill the process, of Chace wmvonevfs az they relate m the CoC
Application process.
ix. CDC Prolem Sputum (grantees) shall agree to Participate in the
COALMON RM once implemented and decogruted as the dinat
information collection and data axchange storm, Per HOD guidelines.
Once the Collier HUdfS Network is fully functioned, PROTECT
SPONSOR (S) shell share cumin china iNbrmation, upon written
^ authonmtion of cbem, wi= other homeless mutant of care and
human services providm in the Collier HMIS Lon[Of c es is
demmdved by the COA MON FMS Committee CNeOve ds a; is
Project Sponsor (s) mall provide any and all client information and
reports ro{wred by COUNTY in order re measure omoomm and
obtain adminim mw data for inclusion in the Annual Anion Plan road
fivo-year Consolidated Plan a well as any other mpmdag that may be
required by HUt,
x. COALITION shall mnually provide to COUNTY a listing of its
current Board of Directors (Steering Committee) wi= terms and
cuumt correct information, which shall be updated at the membership
change.
X' . Coe Project Sponoor(s) agrees to provide COUNTY wi= all
appropriate supporting documentation Or substantiate the funds used
All funds shall be expended in accordance with the tenas of this
Agreement and ell mine and regulations of HUD pertaining to Coe
funding, as well as my other applicable County or State laws or
regulations.
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10/252011 Item 16.D.6.
M INDEMNIFICATION: COA ffm bt dull at all times hereafter indemnify, hold ^
hamdess and, at the County Attorney's option, defend or pry for an MOTMY selected by the
County Adomey to defend COUNTY, its officers, agents, servants, and employees against
any and all claims, Iowa, liabilities, and expenditures of any kind, including attoory fees,
court ism, and expenses, connect by act, nominee or negligence of PROJECT SPONSOR
(S), its employees, agents, servants, or officara, or veering resulting from, or related to the
Subject matter of this Agreemtert including wiNom limitation, any and all claims, demands,
or causes of action of any nature whatsoever resulting from injuries or damages sustained by
any person or property. The provisions ofens; section shall survive the expumion or earlier
termination of this Agreenens. To the a trot considered necessary by COUNTY FAH
Department staff and the County Au0rmY, any auras due PROJECT SPONSOR under this
Agreement may be retained by COUNTY Mail all of COUNTY'S daima for indemnification
pursueat to this Agreement have been senled or othuwise resolved; and any amount
whhbeld shall not be subject to payment ofintaest by COUNTY.
Id TERM OF AGREEMENT: The teen of this Agreement shall begin on the doe it is
fully executed by COUNTY end COAUTJON noting in three (3) years with the admission
of the 2005 COC application, At that time, a mutually agreed upon review of the
collaboration to daze would M complered with a goal to teemine if, this Agreement will be
continued.
W. TERMINATION: This Agreement is subject to the availability of funds. Should funds
no longer be available from HUD, this Agreement shill terminate upon no less then thirty
(30) days wtiw is writing to PROJECT SPONSOR Notice shall be delivered by certified
mail, return receipt requested, or in pries, with proof of delivery. COUNTY shall be the
final authority as to the availability offisnds.
V. CONFLICT OF MTEREST: PROJECT SPONSOR (S) covermms usst no person who
Presently exercises any Simmons; or responsibilities as connection with the Project (s) has any
personal financial interest, for one (1) year thereafter. Any possible conflicting interest on
the part of PROJECT SPONSOR (S), its employees, or agents, shall be disclosed in writing
to the COUNTY.
U. SEVERABILITY OF PROVISIONS: to the event this Agreement or a portion of this
Agreement is found by a wort of competent jurisdiction to be invalid, the rennumag
provisions will continue to be effective uNess COUNTY or PROJECT SPONSOR (S) elects
to terminate this Agament. An elation to terminate this Agreement based upon this
provision shall be made.vrthm seven (7) days after the finding by the court becomes final.
VII. ENTIRE UNDERSTANDING: This Agreement and its provisions merge any prior
agaments, if my, beween the parties hoed and memories the entire eodenceseding. The
parties hereby acknowledge that there have been east are no representations, warranties,
covemnts, or urdertaY'ngs other they those expressly set forth herein.
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10/25/2011 Item 16.D.6.
WITLESS wrHana:ana Saa on t6, Lkday or—ff@�, 2003.
COLLIER COUNTY HUNGER &
HOAELESS COALITION
(CORPORATE SEAL)
BV:
dory Soucek Chvr
BY
Pev uno, ice v
HOARD OF COUNTY WO SSIONERS
OF CO t ¢q 0e N '( p OKMA
By .�✓/ //V_
TOM HENNING, CHAIRS
'rMN
Ascotant County Attomry
G `91M Gaptt2pp203CoCLLCatlggmglCwuny CCHHC 4S7VCnen 3 -25-03 dac
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