Agenda 10/11/2011 Item #16E310/11 /2011 Item 16.E.3.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of July 8, 2011 through
August 19, 2011.
FISCAL IMPACT: The total for 13 changes to contracts is $88,26-8.81. The total for 9 changes
to work orders is $8,350.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RggOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana De Leon, Contracts Technician, Purchasing Department
Packet Page -825
10/11/2011 Item 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 10/11/2011
Prepared By
Name: DeLeonDiana
Title: VALUE MISSING
9/27/20114:44:56 PM
Submitted by
Title: VALUE MISSING
Name: DeLeonDiana
9/27/20114:44:57 PM
Approved By
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 9/27/2011 5:02:14 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 9/27/20115:12:17 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 9/29/20117:36:08 AM
Name: PriceLen
Title: Administrator - Administrative Services,
Date: 9/29/2011 10:40:24 AM
Name: KlatzkowJeff
Packet Page -826-
Title: County Attorney,
Date: 9/30/20112:45:44 PM
Name: FinnEd
Date: 10/3/20112:43:09 PM
Name: OchsLeo
Title: County Manager
Date: 10 /5/2011 1:20:55 PM
Packet Page -827-
10/11/2011 Item 16.E.3.
LL d~
c Ql Q C
tv aE
U E R Q
a° ovw
QI
IC4 d
r Cr
C
L N
L D
U O
e L
V
N O
U�
Q
w
47 C
7
t 0 E
U Q
w
Z
41
O C
m a o
R
F U U Qw
fr U
O m
CL
w
w
o E o
w o Q
C7 U Uw
a
d C
F c U > p
Z m O E
CL
o O Q w
Q
C �
4)
Ct4 d
C O
o a
O
CL
C C
Z Z
EE
Z z 5 O z
U 47
R
40i c a
d O L
> a U U 0.
r (q
R U
O
a`
41 z:
Z
0
O
0
N
t9
O
0
O
Z
0
� S
c
N
69 G
c
f
C
S
O
°
l
c
N
w C
C
'C
m C
N C
_ a
= Y C
c £
LL C
O
CnN
V
J
LL
C
a)
a
Co
Z
U W
Z
7
C
E, >
R Q
Q ?
C .L
f1 O
4c CnN
U ° 'n °
CO >Zo2Cl)i
rn �
n J
0
of
C
L
O
3
m
Z
Z m
a
d
E
N
M
o °
M �
O
n p�
U
7
O N
0
C'4 m
LO Z
3
N U
w U
O
a
d
a�
O C
O
N L
w U.
R
C1
Cts
a
C
CD
C
Z
0
00
60
0
0
0
0
0
O
c
¢
Z
O
w
O
N
O
fl-
CD
°o d
CV
C
0
n C
M <
Co
w �
1
00 r
C
N
Cl
In i
w �
C
i
O
Of
Q > C
r M c
M E
o
¢ � C
C Cr
O C
` 7
N Co
c
U U
a U
E
Co
R
0 N
N N
M
O O N * O
� a o 78 �
N
)
C J
0
tY
ci
o�
c
R
L
U
O
_m
Z
O
10/11/2011 Item 16.E.3.
m
CD
C
8
0
LO
0
Co
Cl)
O
y
69
M
57
—
fRi)
Q
x0
w
a
L
N
U
p
M
N
a
N
O
CO
h
M
J
O
U
w
C
w
°
aa)
o
c
Z
o
c
C
a
O
U
c
O
R
a
R
N
2S
C O CC) _
Co v
O
M
a)
° o
N
0
E
M zo��
I°—
a$
and
C)
Z:
R
n
O
w
°
O =
w
N
O
N
a
>
>
O n
0
0
0
0
0
O
c
¢
Z
O
w
O
N
O
fl-
CD
°o d
CV
C
0
n C
M <
Co
w �
1
00 r
C
N
Cl
In i
w �
C
i
O
Of
Q > C
r M c
M E
o
¢ � C
C Cr
O C
` 7
N Co
c
U U
a U
E
Co
R
0 N
N N
M
O O N * O
� a o 78 �
N
)
C J
0
tY
ci
o�
c
R
L
U
O
_m
Z
O
10/11/2011 Item 16.E.3.
Packet Page -828-
M
h
o
0
°
—
m
O
U
a)
0
M
O
a
L
h
p
C;
c
`o
a)
�N
5
N
N
N
a$
and
a
N
o
n
O
w
w
'RO
w
N
O
a
y
N
O
O
>
N
u)
J
a
o
N
a
N
O_
W
;O
o
V)
_
O
U
R
U
N
O
O
p
O
O
LO
Co
U
Co
a)
ML
M
w
D
!H
T
R
a
a
C4
>
0o
N-
0
�
O
Co
c o
a>i
M
N
Q
w
n
n
n
c
3
M
69
y
a
a
a
N
O
°
d
U
O
10
O
.R
ao
Cli
r`
c
(V
e
N
C'
n
_
R
N
a
a)
N
C
a
a
l4 tM
a�Q
°'
>�
m
D
CL
U
= Y
C
;
L
a m
f0
C6
U
D
C
w
3
O
U
U
m
C
E
O
°_
N
CO
@
_
C
Uaai
CO
J
U.
m
O
to
m
O
rn
0
Co
R
CM
w
Z
v
a
�
O
LU
Z
Co
CM
U
>
N
a)
c
3
.0
E
a)
J.
Co
N
O
.R..
O
>
Cu
>
¢
L
Q
_X
N
Cl C
M O
U
Co O �{
C& W# Y
O
a
T O Cn a-
N
U O yNj On
O
0
F-���Z
o
F-
C U
>ZO2M
F Q
IM
p3
c
OD Z
J
Cg
O
p
O
o O
m o
ti
O
O C�
Packet Page -828-
n 07 O O` c
o r U a E
U E w Q
e OCU)w
[0
07 07
IM
L E
L U 'O
U N O
a° r
V
N O
m c E
m O a
U �q
47 3
d O
z O` E
U Q
w
w
c
O
CL 0
° a E
0 U
O m
a
W
w
Cr
W C
CO CD 0
W O Q
z U U w
2
U
w
a7 O
U of L) 0
CL
o O m Q CL
w
Q
c �
E
A d
0 o
0 a
O
a
d c
Z z
y c
2 Z a O Z
0 d
'00 007 � C 6
O cc
>aciva
R
r N
O �
0
CL
m Z
0
0
c
0
O
0
0.
rn
69
O
0
w
0
0
m
ti
rn
w
a)
r-
ti
t9
J
O
O j
to J
n 1
O
69 +
7
N �
� 7
d p c
U p )?
O N v +
N 0
0
O
m
a
D
d
LL
CL
0 0 U
U ^ aJ O
Lu 0 to a y
O 0
rn
0
m
6
Cl)
c
10
L
w
O
3
Z m
i a
O M
Z
Q
Z
z
O
ri
6%
Q
z
Q
Z
C
EN
a�
rn c
.-
y
N O
wm
C
0
U
N O
y N
C
L m
w a
v � d)
o` tM
w E o
o Q
U via
m U
N Q L9 z ;: M 0
O �
0
ti
ui
IM
c
L
U
`o
3
m
Z
m
O
10/11/2011 Item 16.E.3.
Packet Page -829-
/0-111
7n
¢
o
a
z
o
@
LO
o
y
07
m
C
aS
m
E:
a
C
OS
O
o
e
(D
�
aa)
m
c
N
n
o
ui
m
Q
°o
O
rn
V,
�
`
z
C4
g
v9
y
a)
u9
Y3
@
r
m
m
E
h
O`
tUa
N
?i
O
O
_U
O1
o
0
—
0
u9
0
e9
0
co
f9
c
07
U
N
@
a
Co
°o
f6
O
00
N
@
a0
Q
V
m
o
Co
E
m
Co
E
Z
7
N
CD
c
E
N
m
69
Q
m
u9
Co
ci
a
E
03
C
O
O
w
L
O
C)
m
L
W
Co
N
Z
d
E
N_
°
C
O
O
°
aD
O
69
N
C
O
Goi
y
a
a
a
O
C
O
Oy.
'-
G.
d
OD
C
O
N
a7
O
b9
iH
N
C
O
,.M
E
a
a?
c
y
E
m
$
m E
n
m°.00
°
o
v
W
E
0I
= 0
Co
a Q
F' 0
=
a
d
a
Y
m
oa Q
CD
o
a)
a)
° 3
m
CM
M
c
-
5
o
E
aai
m
o
0
d
pC 0
fq
a
y of
j
'V
O.
a)
U
L O
... d
odi
°
of
o o
"�'
N .a
T
N
ti
N m
rz
o
E
-
M
O
a N
o
3
y
d
O 3
` o6 )
C
d
° a7
U)
Q 0
m
w
y >°
>
m o
m
°
_
@
a
a)
as
N
$
o
a C
O O
O 0 7n 'O O a
O
V
M°
U
> Q
�
lL) a s
o o
a3
C Co 1n 'O
O
0
(ab O
U)Ln �w
12
Bz
� °jai
o
m
ui w
ei
y
ci y
c
c
Co
�
N
_C
_O
L C
0
W J
L
0
Z
OI
07
L .N
U N
O
p CD
O
p
O
0 o
m
c
a;i c
a;i °-
o
d
m
ao
)
O
O
o
M
O
m
Packet Page -829-
/0-111
10/11/2011 Item 16.E.3.
l}L
d
d C
c
>
el E O` c
c
m = c o'
L U 0 E
o
o
°
e
a)
E
L E Q
c
a)
z•
-
e O V w
a
r m
U
a)
ac)
a
CM
N
C
N t
Ul
L U a
U O
°
=
a
co
a)
a
N
O
a
ri
c
c
y
o
U1
Co
O
°
X
N
C
04
7
C
W A 0
c E
LL7
o
v
m
rn
(°d
m
a) V Q
`^
ago
E
a)
o
m
0)
Q
N
ffl
U)
y
Y!
N
w
N
dj
v
fa
N
L
a)
O
O
p
a)
°
°o
N
(D
E°o
C
Co
Cd
L O Q
U
fA
>
o
ui
w
>
m
N
Co
w
°
O
of
6i
a
co
o
'
E
V-
o
yV
O
X
O
la
x
N
>
C 7
Ali
O
-
O
O
-
0' E
Ln
Co
O
C
N
a
U U Q
a°
a
O
v
S
rn
@
Q'
Ci w
N
a)
N
�
O
d
m
63
Vt
Ai
a
V)
ww'
N
w
w
o
�?
ac)
E
o
o
m
CD
w
o
Co
m
c
0
c E
C
a)
°
o
L
p
w
C7
U U w
v
o
v
C
G>
C
o
E
�
E
n
L)
m
z
5
a
O
Ci
a) d
.N
CD
N
�
.� U O`
Q
N -
O
E
°
p
oo
O
E
Z
m a
O
rn
E
u°'i
axi w
E
Q
Q w
rn
69
p
a�
N
w
a
p
t Z
Q
C
5
3
a
@
m
�U
U
�
5
��_
E
o m
o
o
c
- m
¢ Z
c
y o
E
a
D
O
G a
in
.2
o m
m
m
C
o
-
E�
n
f0
Co
U
m U)
N
Co
CT
a)
c
a) c
c
C4
>
E
a .E
rn
j 0
2 a)
C
N
O
EL a)
y
N
6
m
CD
t
E
CL
o`
V
E
a?
a)
p
Co
c
o
Z 0
O
=
C
o
m °O
CL
d N
O
CL
:3
E `� a E
E c
m
o o
L)) v
a
v
o
R O S O a)
z Z
(� .N
_ N
fa
M m
C
of
J
2 C
p a7
N
O.
o
00 d C N
N
Na > W
0 0
O OU
J.-
O
m8
'0 a
m u)
7=
L) _j
m
nu
a m
C o L Q
l6 OOi
= Q Co p; U
m
to
N p
7 NO Q .O
`�o
a)
C L?
m .`O.
w
> d L) U a
C6
Z z O g z 0
o
�-
o
J uJ z Q'
r o
H a
=z °�
aa�
F°- E
A
E
?-,
c
.-
Cl)
a)
Of a
m
O) N
U
N
C
_
O O
C N
V
O
N
m J
V
N Cl)
O)
L
C7
N
L N
U C
N
d
CL
°
O
O
a
c
O)
°
`o OT
I
d
y
L
5
mo
y
c
L
E
m z
r
m
m
y
m
=
O
O
O L)
H
Packet Page -830-
dm�
l L
C U °�
A
a °1
00 O
"E3
d�
0 O
> s E
m Q
� � w
w 0 c
9
7
of 0 c
c c Q
U �r►
a/ c
9
p O
E
U H
ui
f-
O
a
>
m U O c
CL
w U E
m
O U Q 40
Y
a'
O
c p` O
CO M s E
O 0 w
2
U
w
c
d
E rn
D r
? fl 0
O a
Q
m
is
D
a
x
w
o 0
z
O C
.O z O
O �v
X aW+
O C lya
U �
O
z
m d l
W O 'O 1
z z 0
41
06 001 C 1
� O L •t
> a U 0
W
�o
ca
E Z
0
0
o
0
0
m
OD N
N O
LO N
O 1° N �
v o �
N X
�N
C a
M a a E m
16 C:, % 0
M rnMU F-
d
O)
N
C
W
m
L
a�
o
O
G)
;
OD
a/
Cl)
a)
m r
Q C N
m
m
0
O
69
a�
•• C
a1 W
c
c
0
m
W
ti
N
c
M
8
�
01
a
C
CO
Y
OD
> a)
Packet Page -8
a
m
T CL
W °
a
C1
d
O
U
C T
W W
Ca
C a
Q °
LL
Z
t
N y
C
w
0
CL 3
a
aa)
„� a)
a
N
Qrc°i�i0
0
N
N
0)
W
0 a
o Z
O)
c
OD
FA
m
_
N
m
L
v
d
E
E
Z
a
C
o
a)
a
N
r
N
C
O
UU
m
OD N
N O
LO N
O 1° N �
v o �
N X
�N
C a
M a a E m
16 C:, % 0
M rnMU F-
0
o°
O
a
0
c
O
Ci
69
CD
0
69
0
C)
3
Q/
0
40
0
Cb
rn
09
c
a J
C
U7 @
O
U -1
rn
a
d
O)
w
C
W
m
L
a�
o
O
G)
;
�
a/
Cl)
a)
m r
Q C N
m
m
2 Z 2 U M
O
0
o°
O
a
0
c
O
Ci
69
CD
0
69
0
C)
3
Q/
0
40
0
Cb
rn
09
c
a J
C
U7 @
O
U -1
rn
a
L
O)
w
N
00
o 0)
N N N
m
N
a
0
M
O
Lo o
m....
O
Cl)
a)
m r
Q C N
m
m
2 Z 2 U M
d
a�
•• C
a1 W
c
O1 C
C d
m
W
E
M
O
a
o z
N 7
a
2 L
C U)
^
m
4S
> a)
Packet Page -8
a
m
T CL
W °
a)
C1
°)
•?
O
N
�t
C T
W W
T
C a
Q °
LL
t
� �
C
N y
C
w
0
CL 3
a
° 0
o
„� a)
a
W
Qrc°i�i0
F
M
d
0 a
o Z
O)
C
W
_
L
v
n
o
N
O
0
0
0
e
°o
0
O
O
0
69
Ci
0
O
U)
69
°o
0
0
°o
0
0
LO
O
O
69
c
69
ui
OCL
LO
fA
0
T N
W W
m U J
a CO >[
rn
Cl)
0) N N
O O
O u N
U OD
voce
C1
L
O)
W
C
N
m
WD
N O
O t0 N
O
Z
m....
Z
0 laa
a)
m r
Q C N
0
T N
W W
m U J
a CO >[
rn
Cl)
0) N N
O O
O u N
U OD
voce
C1
L
O)
W
C
N
W
WD
N O
O t0 N
O
C
C
L
0 laa
O a)
m r
Q C N
m
m
2 Z 2 U M
H
O
U
•• C
a1 W
O1 C
C d
m
L C
E
M
O
a
o z
;
W
2 L
m
4S
> a)
Packet Page -8
°o
LO
m
69
T N
a3
m pNp77 Y
CL � Y
rn
rn
w
LO
N N N
O
WD
N O
O t0 N
O
y
O
O
a C7
o
m
°o
M
v
7
m
4S
>
C
a
m
T CL
W °
0
x
m
m (n
f4
N
�t
C T
W W
a
C a
Q °
V 3
=
a
W
rn �
Qz�aQ
a)
o
F-
a1
01
C
W
L
v
M
O
0 a
o Z
it
a
m
O
1-
10/11/2011 Item 16.E.3.
0
0
0
0
0
o
U) [
N _
c
S
`C
C
c
C
o
o
Cl
o u
69 S
S
S
0 0
0
C C
N 0
.r I
a
c
c
Q �
z c
.i
o =
o c
o
c
N F
of •
f
Z
'S
a C i
ati �
W
C � _
W �
d £ (((ppp 1
=a20
n Q
rn 3
NN NLO
O
O � N O
O
v O 0
N
(h >
as
� a
0
d �
rn
0 O O
CO f> N
C
a) d
C r w p y C
O r _ LL a1 O
a
C W
o°ooUdCA n o
2 1� f4 0 7 F-
a1
O)
C
L
v
c+) O
ma m
oZ 2
lb
to O
C
CD
a�
a
E
e cc U
o
o0
}
U-L U o
o
U as
O
o�
o
69
N
U C
0
O
F
0
O
a
w
ixw
O
s
0
Y
Co
2
U
w
I-
z
d C
a � 0
CD O O
j Y E
O O Q
+O+ d C
D
7
CM 0
� Y E
L p Q
U �: *
_ `m C
C5 a o
00 O
i E
U � W
O
a�
a
G
>.
t0
.@
U as
O
f9
Q w
69
O
O
E7
0
O
7
m
O
:3
M
0 0
a
o
�
w
Q F
0
(D
E
N
o
c
U
N
a
0
OD
S
cc
=
rn
O
O O O
.y
fA
�
O t N
O
d
a�
a
0
d () p O
m
Q
2
U as
O
uy
O
Q w
69
O C
.SO O
23) Y E
N
C
a •a
ca
m
is
O
CL
X
W
O c7
Z
9 Z O
O � U
A
U rE
O
z
M O R
Z Z O Z
a d c d
d � L �
>dUG.
!E
N
« p
ca
E Z
M
m
`o
m
a
o`
N Y
O
m 3
N
0
N
O T
o a
LO h
N
N v
O C
� N
(D
N
o wO
N �O
h 47
o a
O C
fe L
C
0
a
O @
O
M
20
m
Q U
E
am
C
/O N
O C
X
@
to N
l4
N
N
•O �
@ L
L f!
U �
� U
Z, a
0
a�
ao $
0
CL
0
3
N
�E
X00 a
a N
N O N
O N a
N
� Co 6) >�
C p
0I
0 O)
C
Co Co O
CO = a
a
m
w a o
N Q 3
c u 0 y
M 'D Q 0 N o
O Z 2 Co I-
IM c
c m
E
r E
N U d C
C.
d
>
h O m
0
o �
m
a
0
c
0
CD
e N
O f6
O `O
OU
c
a
C
O l6
fV "tll'
O C
M E
E
6
H
O
O
w...
O
o �
O O
fu
C
0
CL
m
Co
N ~
O 0
M
C
Co EfA E
G.
N
(0
Z O
0
a
C
O
O fa
O N
cV 0
Co
M
C
7
N
C
a
f6
U
2 0
� Z E
Q o 3
0
m
0
pO
3
O N
V N
CCO) 04 Co
O 1fl a fT6
Lo OD N a
O 01
_LO
CO
C
O N 0
O
Cn o
g c L
c y aD c
O7 E
U) O O O
0 O O a
J a o E Q m
�Zg E E F°
CN
d
rn
c
R
r
r U
O Q' d1
i
Packet Page -832
0
O
a
a�
a�
a
m
o a
O O
Cl
0
a
M
C
O 07
h to
Oi a
r N
m
� O
N
l6
a
O �
O C
I,- N
H
m
CL
am
Lo c
ti o
N E
o, E
m c
O
Vi t0
OI
N
Q W
z �
m
m
G)
7
Cr
O
h N
N -L
a, a
O LL
fA �j
O
a y
C
U (0
Q' _U
Z` U
y
Q� n
Cn
E
Clm
N
E
0.
L
N N
to
CD 7
N O N M
O 47 a C
N OD N O
w
C U
C � 7 N N
O
9M, AR W
O
a
_M 0m a c E
8 0 pcp
U N C U
o
fNA N V U C
0 0
-6 C73 'Mm
N N L '`-
cO7Q O oyU �L
�Z�C7�a7
.• N
y c
c o
� U
L �
U N
� c
o � �
m M
>
0) O c
10/11/2011 Item 16.E.3.
O
N
li
cc
c
0
O
E
y
O
a
O
Y
O
'S
O
N
01
c
U
H
a�
a
O
O
O
O
N
_
C
M
O
uy
O
N
C
O
69
O
E7
U
O_
O
N
7
m
Q N
C
M
0 0
a
a
Q F
0
(D
E
M
0
N
a
O
YQQ
OD
S
O
N
O
O O O
w
O
O N
00 M C,
O t N
N
C O
O
O
O2
M
T
E
rn
E
°'
0)
N
a
.0
O m
c
c
L
O1
o
T
O
'Cl
mo -W Q
CO a o
m
O
O
Co
C3v��
F
d
O)
c
W
V
N �
O
�
m
o
m
ED
O
M
m
`o
m
a
o`
N Y
O
m 3
N
0
N
O T
o a
LO h
N
N v
O C
� N
(D
N
o wO
N �O
h 47
o a
O C
fe L
C
0
a
O @
O
M
20
m
Q U
E
am
C
/O N
O C
X
@
to N
l4
N
N
•O �
@ L
L f!
U �
� U
Z, a
0
a�
ao $
0
CL
0
3
N
�E
X00 a
a N
N O N
O N a
N
� Co 6) >�
C p
0I
0 O)
C
Co Co O
CO = a
a
m
w a o
N Q 3
c u 0 y
M 'D Q 0 N o
O Z 2 Co I-
IM c
c m
E
r E
N U d C
C.
d
>
h O m
0
o �
m
a
0
c
0
CD
e N
O f6
O `O
OU
c
a
C
O l6
fV "tll'
O C
M E
E
6
H
O
O
w...
O
o �
O O
fu
C
0
CL
m
Co
N ~
O 0
M
C
Co EfA E
G.
N
(0
Z O
0
a
C
O
O fa
O N
cV 0
Co
M
C
7
N
C
a
f6
U
2 0
� Z E
Q o 3
0
m
0
pO
3
O N
V N
CCO) 04 Co
O 1fl a fT6
Lo OD N a
O 01
_LO
CO
C
O N 0
O
Cn o
g c L
c y aD c
O7 E
U) O O O
0 O O a
J a o E Q m
�Zg E E F°
CN
d
rn
c
R
r
r U
O Q' d1
i
Packet Page -832
0
O
a
a�
a�
a
m
o a
O O
Cl
0
a
M
C
O 07
h to
Oi a
r N
m
� O
N
l6
a
O �
O C
I,- N
H
m
CL
am
Lo c
ti o
N E
o, E
m c
O
Vi t0
OI
N
Q W
z �
m
m
G)
7
Cr
O
h N
N -L
a, a
O LL
fA �j
O
a y
C
U (0
Q' _U
Z` U
y
Q� n
Cn
E
Clm
N
E
0.
L
N N
to
CD 7
N O N M
O 47 a C
N OD N O
w
C U
C � 7 N N
O
9M, AR W
O
a
_M 0m a c E
8 0 pcp
U N C U
o
fNA N V U C
0 0
-6 C73 'Mm
N N L '`-
cO7Q O oyU �L
�Z�C7�a7
.• N
y c
c o
� U
L �
U N
� c
o � �
m M
>
0) O c
10/11/2011 Item 16.E.3.
O
N
li
cc
c
0
O
E
y
O
a
O
Y
O
'S
O
N
01
c
U
H
Lcowvty
."dnnm-Ae SaNtim 1
?+nc;
Contr act Change Request
10/11/2011 Item 16.E.3.
j 6011 7/
Purchasing Department
Change Modification Farm
❑ Work Order Modification
Contract #z;cf Mod#: POIWork Order #: I Project Name:
45 4.1 4570123601 3870 4"' Ave NE, Naples, FL 34120
Project #: 09 -35 Project Manager: i Department: Housing, Contractor /Firm Name: Vincent
Frank Ramsey Human & Veteran Services Raymer, G.C.
Original Contract/Work Order Amount _ g. -
27117.00.
-C i!&t13
Original BCC Approval Cate; Agenda Item #
Current BCC Approved Amount
#N7A
�
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount S,,:,
27_,_1,1T I of
Dollar Amount of this Change
$0':10'`
0.00%
Total Change from Original Amount
Revised ContractlWork Order Total
$27,117.00
#NIA
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Descriptiom of the Task(s) Change, and Rationale for-.the Change
Original notice to proceed Last approved completion date: j Revised completion date (includes this
completion date: 11/01/2010 � 07,110/20 1 1 change): 08/31/2011
Number of days added (if Explain why additional days are needed (detailed /specific): 1
extension, must attach current ' New tasks are to be added which will require BCC approval, however project work j
insurance certificate(s) from SAP ! period will expire prior to BCC meeting.
or obtain from vendor): 52
! Add new task(s) j Ll Change task(s) Delete task(s) i Other (specify):
Additional Time
9. Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional days are f
necessary to obtain BCC approval to add new tasks.
I
2. Provide detailed rationale for the requested change: Project time is scheduled to expire prior to next scheduled BCC
meeting.
3. Provide explanation why change was not anticipated in original scope of work: Project was damaged due to theft.
j 4. Describe the impact if this change is not processed: Project time will expire and project will not be completed.
Type of Change 1 Modification I
I 1. Planned /Elective Z 2. Unforeseen conditions /circumstance ; 3. Quantity or price adjustment
LD 4. Correction oferror(s) 5. Vaiue added S. Schedule adjustment
Change Requested By
1 t
Contractor/Consultant
Owner Using De artment
Pl Design Professional LJ Regulatory Agency (specify): Other spec ):
Purchasing Professional Particioated in Negotiation of Change / Modification: ❑ Yes (❑ No
Approved by: -- -
Date: 06128/2 01
i
Name and Title: Frank R se , Housing Mana er ^,
Reviewed by:
r
Date:
Purchasing Professional's Name:
Revised. 416111
Packet Page -833-
,n
COST COWItV
10-1%1
Acimnoative Services -rivam
Purchaang
XContract Change Request,
Contract #: GP-?- I M o d it
44GQ424&Q- n"liq
Project#: 08-03 Project Manager:
Chris Townsend
10/11/2011 Item 16.E.3.
b,2d 17111111 #.
Purchasing Department
Change Modification Form
Work Order Modification
PO/Work Order #: j Project Name:
4500126512 3502 Caloosa St., Naples, FL 34112
Department: Housing, Contractor/Firm Name: Heatherwo
Human & Veteran Services Construction ComDanv
Original Contract/Work Order Amount
-,39V ss-,'Ga'�
Last approved completion date: Revised completion date (includes this
Original BCC Approval Date; Agenda item
Current BCC Approved Amount
A:
77
Last BCC Approval Date; Agenda Item
Current Contract(Work Order Amount
5;- --,�-: 3977B&GG,
or obtain from vendor): 5-4-
Dollar Amount of this Change
787.0
i Delete task(s) ! Other (specify):
7.03%
Total Change from Original Amount
Revised Contract/Work Order Total
$42.582.00
make the laundry room functional. Changes to project will make the laundry room functional.
#N/A
Change from Current BCC Approved Amount
lCumulative Changes
$2,797.00
7.03%
Change from Current Amount
Completien,*Date, Description of the Task(s), Change, and" Rationale for thwCh ang e
Original notice to proceed
Last approved completion date: Revised completion date (includes this
completion date: 3/2512011
7/11122011 chance): 8/31/2011
Number of days added (if
I Explain why additional days are needed (detailed/specific):
extension, must attach current
New tasks have been added.
insurance cerflificate(s) from SAP
or obtain from vendor): 5-4-
Add new task(s) Change task(s)
i Delete task(s) ! Other (specify):
Provide a detailed and specific explanation of the requested change(s) to the task(s): Drywall cutting and
patching, concrete block cutting, stucco repair, base trim repair, interior and exterior paint, plumbing, HVAC cent,
electrical, and general contractor services and labor.
2. Provide detailed rationale for the requested change: When original scope of work was created the scope did not
make the laundry room functional. Changes to project will make the laundry room functional.
3. Provide explanation why change was not anticipated in original scope of work: Error in creating bid specifications.
4. Describe the impact if this change is not processed: Laundry room will not be functional.
Type of' Change I Modification
Ll 1. Planned / Elective I E 2, unforeseen conditionsicWcumstanci
4. Correction of errors} I Ll 5. Value added
-Change Requested Jay
Contractor/Consultant i Z Owner
=1 —Design Professional I I Regulatory Agency (specify):
Purchasing Professional Participated in Negotiation of Change / Modification:
Approved by:
Name and Title:
Reviewed by:
%rchasinq Professional's Name
Packet Page -834-
0 3. Quantity or price adiustment
6. Schedule adjustment
Yes L N
Date: --I
Revised:'4/6111
-Ar—
CoRr C
Aam. Pjz;me See4=0msLon
Purdmrnc,
Z Contract Change Request
10/11/2011 Item 16.E.3. 3
Purchasing Department
Change Modification Form
F7 Work Order Modification
I Contract #. og-5234 I Mod*: 3
Pa/Work Order #: 4500123693
Project Name. IMM USDA-CCAA Bldg.
Project 0: 46004 Project Manager:
Thomas Vergo
Department: Airport
Authority
Contractor/Firm Name: DeAngelis
1 Diamond Construction
Original Contract/Work Order Amount
$ 752,244,80-
Last approved completion date:
Original BCC Approval Date; Agenda Item #
BCC Approved Amount
1 857,042. 00.7
22241 1 3A 1
Last BCC Approval Date; Agenda Item #
'Current
Current Contract/Work Order Amount
857,042.001
specifications and construct full build out of facility, to include bathrooms, HVAC for
insurance certificate(s) from SAP
Dollar Amount of this Change
-$0.00,,
13.93%
Change from Original Amount
Revised New ContractWork Order T otaf
F—,$857,042.00 1
0.00%
Change I from - Current BCC Approved Amount
Cumulative Changes
1 $104,797.20 1.
0.000%
Change from Current Amount
Completion Date, Description .of the Task(p) Change and Rationale: for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 10-16-10
9-1-11
change): 3 -1-1;L
Number of days added (if
Explain why additional days are needed (detailed/specific): To amend building
extension, must attach current
specifications and construct full build out of facility, to include bathrooms, HVAC for
insurance certificate(s) from SAP
offices, and enhanced lighting.
or obtain from vendor): 4-K i
Add new task(s) i l Change task( Delete task(s) i Other (specify): ;Extend Schedule
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): increase schedule by 180
days.
2. Provide detailed rationale for the requested change: 11 the Airport Authority completes the full build out of the facility,
it will able to charge full 'fair market value rent, and occupancy will be expedited. The build out is inside the scope of the
USDA arant for this project. If completed as part of this grant-funded project, the USDA will fund approximately one-third
(113) of the build out.
3. Provide explanation why change was not anticipated in original scope of work: Items were not included in the
original specifications because of budget considerations, Project came in significantly under budget allowing these items
to now be added to the project.
4. Describe the impact if this change is not processed: Occupancy of the facility will be delayed and the Airport I
Authority will have to charae a reduced rent, I
Change Requested By
Contractor/Consultant t--5;-Vn—er I ❑ Usina Department
L Design Professional F-1 Regulatory Agency (specify): 1 F1 Other (soecffy�):
Purchasing Professional Participated in Negotiation of Change Modification: L Yes Z No
Approved by: Date:
i Name and Title'. Thomas Vergo, Airport Manager
Reviewed by: Date:
Purcriasing Professional's Naffi6:1 yin Wood
Revised: 2`2111
Packet Page -835-
r CMomy
Admrtisrebe SeNbes D&scr
um
'Contract Chance Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
F7 Work Order Modification
Contract#: 10-
Mod#: I i POIWork Order #:
Project Name: North Collier Recycling
5594
1 4500124405
Dr000ff Center
Project #: 70013
Project Manager: Dayne Department: PUPPMD
Atkinson
I Contractor/Firm Name: Taylor Pansing
10riginal Contract: Work Order Amount
.$, 1,412,3i� :00
1026120,10
Original BCC Approval Date; Agenda Item #
lCurrent BCC Approved Amount
$ 1,j,41Z,'3B5M0`
11 - I , �1, - �I.D :E
Last BCC Approval Date, Agenda Item #
!Current Contract/Work Order Amount
Dollar Amount of this Change
�ReNhsed Contractmork
4$110, MY 1
-0.73%
Total Change from Original Amount
Order Total
$1,402,133A8
-0.73%
Change from Current BCC Approved Amount
[Cumulatj\e Chances
($10,251.82)11
- 0..73%
Chance from Current Amount
"
Completion �Da* Description of the Task(s) Changie,and :Rationale for the Change
Original notice to Last approved completion date-, Revised completion date (includes this
i completion date: Rell 2011 September 30, 2011 1 change} October 20, 2011
Number of days added -;4 days Explain why additional days are needed (detaiied/specffic): On. July 7, 2011 Taylor-
Pansing passed their temporary power inspection and was approved for FPL
meter set.. As of' 7/21 8/11 FFL has not provided power to the site, wrhich has
severely impacted the schedule completion date
Add new task(s) tM>1 Change task(s) ❑ Delete task(s)
Provide a detailed and specific explanation of the requested change(s) to the task(s):
1. Change in backflow fire assembly per Utility standard ($1,469 4 1)
2. Change to the ARV assembly per Utility Standard - S4,5051 86
3, Change in Landscaping plans per approved SDP - 31,341, SE.
4, Change in directional bore— ($7,058.581
5. Install conduit and boxes for security system — S 9C 85
6: Delete fire alarm scope of work — ,($0.,515)
Install fixed impact glass window in lieu of the horizontal sliding window ($163.90)
2. Provide detailed rationale for the requested change: Please see attached backup
3. Provide explanation why change was not anticipated in original scope of work: Unforeseen conditions and
chances to the utility standard.
4. Describe the impact if this change is not processed: Project will not be able to be completed.
Type of Change I Modification
Planned 1. / Elective 2. Unforeseen conditions/circumstance 10 3- Quantity or price adiustment
5. Value added
LJ 4. Correction of error(s) LJ e. Schedule adiustment
L 'Change Requested By
Other
Packet Page -836-
Revised,' 41&11
i Purchasino Professional Participated in Negotiation of Change / Modification,- El Yes 10/11/2011 Item 16.E.3.
Approved by: Dayne Atkinson __" I
(A4 i Date. 7/19/11
Name and T itie:Dayne Atkinson, Project Manager
i
Reviewed by: URS I Date-. 7/11111
Purchasina Professional's Name: Nicole Parker
Revised, 4/6/11,
2
Packet Page -837-
C& anotty
�-. Adffvn&@ a Services Dvam
Purchasing
® Contract Change Request
� 10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
❑ Work Order Modification
contract #: -
od#:
PO/Work Order #:
Project Name:
completion date:
08131/2011
4500123601
3870 4"' Ave NE, Naples, FL 34120
Project #: O9-35
Project Manager:
Department: Housing,
Contractor/Firm Name: Vincent
not anticipated during specified work period.
Frank Ramsey
Human & Veteran Services
Ra mer, G.G.
Original Contract/Work Order Amount
Current BCC Approved Amount
Current ContracttWork Order Amount
Dollar Amount of this Change
Revised Contract/Work Order Total
Cumulative Changes
3 Original BCC Approval Date; Agenda Item
roir Last BCC Approval Gate;
l:tlar 24.56% Total Change from Original Amount
778.00 1 0.00% Change from Current BCC Approved Amount
661.00 1 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed S///
Last approved completion date:
Revised completion date (includes this
completion date:
08131/2011
change): 10/3112011
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
Contractor has requested additional time to complete project as project completion is i
insurance certificate(s) from SAP
not anticipated during specified work period.
or obtain from vendor : 62
I Add new task(s) Change task(s)
Delete task(s) Other (specify):
1
Additional Time
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Contractor has requested
additional time to complete project.
2. Provide detailed rationale for the requested change: Contractor does not anticipate project to be completed within
X+ -�"I
provided work period.
�U
3. Provide explanation why change was not anticipated in original scope of work: Additional unanticipated items
were previously added to project. �
4. Describe the impact if this change is not processed: Project time will expire and project will not be completed.
I
Type of Change f Modification
j 1. Planned / Elective 1 Z 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
1 . 4. Correction of error(s) 5. Value added I LJ 6. Schedule adjustment
Change Requested By
J Contractor /Consultant i Owner
Using Department
10 Design Professional I Ll Regulatory Agency sec'
! Other (s
Purchasing Professional Participated in Negotiation of Chan e / Modification: El Yes LJ No
Approved by
Date: 08/11 /2011
Name and Title: Fra Ranfisey, Housing Manager
Reviewed by:
; Date: / `
Purchasing Professional's Name:
`
Packet Page -838-
Revised: 4011
1
Adrrlin� Serttes,Dv6on
NmIlming
4 Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 11- Mod#: 1 PO/Work Order #: Project Name: Isle of Capri Fire Dept.,
5607 4500126121 Boat Dock
Project #- , Project Manager: Department: Isle of Capri Contractor/Firm Name: M.E. Gose, Inc.
1 500070.1 Robert Fuentes Fire Dept.
Original ContractlWork Order Amount
tM 9,7
WA'J�'$
;9444;V =
Original BCC Approval Date: Agenda Item #
Current BCC Approved Amount
&Oa
06;f 25
Last BCC Approval Date; Agenda Item
Current Contract/Work Order Amount
*0904 9 7ANMS!0
extension, must attach current
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
110NOW03 . UQz
0.00% I
Total Change from Original Amount
Revised Contract/Work Order Total
$97,776.00
0.00 %
Change from Current BCC Approved Amount
Cumulative Changes
$C).0H
0.00%
Change from Current Amount
Completion Date; Descr�pt�on of the Task(sj Change, and Raironafe fathe Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 1-25-10
17-25-11
change): 9-16-11
Number of days added (if 53 days
Explain why additional days are needed (detailed/specific):
extension, must attach current
Boat Dock was modified and Building Dept., wants inspection by affidavit.
insurance certificate(s) from SIRE
or obtain from vendor D
I F� Add new task(s) LJ Change task(s) �J Delete task(s)
Other (specify):
I Provide a detailed and specific explanation of the requested change(s) to the task(s):
Due to changes on the width and boat lift type Building Dept, requested Inspection by affidavit from Engineer.
2- Provide detailed rationale for the requested change: The inspection by affidavit will ensure that all pilings and
modified structure comply with all applicable codes and standards for boat docks.
3.Provide explanation why change was not anticipated in original scope of work: contractor did not follow inspection
protocols.
4. Describe the impact if this change is not processed: if this change is not process the contractor will not get pay
his last remaining balance of the PO.
V
Owner
Design ProfessionaL--, l Regulatory Agency (specify): U`F i, I LJ Other (specify):
Purcha Ing Professional Participated lri Negotiation of Change I Modification: ET Yes LJ No
Approved by Date:
Name and T _Itle. /7 7
Reviewed by: Date:
7 —
Procurement Strategist's Name: --k\,
Revised: 7127/11
i
Packet Page -839-
F-1
do IN
coi &-ey C01411ty
Adninistmilive Servioes Division
Purchasing
19f Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 11 -
Mod#: 1 PO/Work Order #: N/A
Project Name: On-Call Roofing Repair
5644
Last BCC Approval Date, Agenda Item #
& Inspection Services
Project #: N-/—A-
Project Manager: Robert Department: Facilities
Contractor/Firm Name: West Coast
Dollar Amount of this Change
Fuentes . . .....
Florida Enterprises, Inc
Original Contract/Work Order Amount #N/k V24/1 Original BCC Approval Date; Agenda Item #
'5 f;'l 6E6
Current BCC Approved Amount
#N/ A:
Revised completion date (includes this
Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Amount
4NVA"...
Number of days added (if
Explain why additional days are needed (detailed/specific):
Dollar Amount of this Change
#N/A
Total Change from Original Amount
Revised Contract/Work Order Total
#N/A
#N/A
Change from Current BCC Approved Amount
Cumulative Changes
#N/A
#N/A
Change from Current Amount
�Completion Date, Description of the Task(p) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: N/A
N/A
change): N/A
Number of days added (if
Explain why additional days are needed (detailed/specific):
extension, must attach current
insurance certificate(s) from SAP
N/A
or obtain from vendor):
Add new task(s)
F1 Change task(s)
El Delete task(s)
Other (specify):
7i
Provide a detailed and specific explanation of the requested change(s) to the task(s):
To delete the words "work order" and replace with "purchase order"
2. Provide detailed rationale for the requested change:
3. Provide explanation why change was not anticipated in original scope of work:
4. Describe the impact if this change is not processed:
Type of Change/ Modification
❑ 1. Planned / Elective
❑ 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
M 4. Correction of error(s)
I El 5. Value added 11-�6. Schedule adjustment
Change Requested By
Contractor/Consultant
❑ Owner Usinq Department
❑ Design Professional
I-El Regulatory Agency (specify): '*�i f
Purchasing Professional Participated in Negotiation of Change/ Modification. ❑ Yes ❑ No
Approved by:
Date:
Name and T416:`
Reviewed by:'
- Ar
Date:
,chasing Professional's ame:
Revised. 416/11
1
Packet Page -840-
10/11/2011 Item 16.E.3.
EXHIBIT A -1 Contract: Am--ndment
11 -5644 "On -Call Roofing Repair & Inspection Services"
n
This amendment, dated July 19, 2011 to the referenced agreement shall be by and between the parties to
the original Agreement, West Coast Florida Enterprises, Inc. (to be referred to as "West Coast Florida
Enterprises, Inc.')and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract 4 11 -5644 "On -Call Roofing Repair & Inspection Services"
Statement of Understanding
The following change to the above referenced Agreement has been mutually agreed to by the Contractor
and the County. The additions to the existing language in the Agreement are shown herein by
underlining; deletions from die Agreenicnt are shown by
SECTION 2. STATEMENT OF WORK: Prior to issuance of a ,ems -or$
Purchase Order the Owner shall provide a summary of Work to be performed which will afford the
Contractor the opportunity to submit a quotation for the work
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
CONTRACTOR:
West Coast Florida EiLterprises, Inc.
I3
1!�. - ?-7-- u r- � y (Y/1)
Type Name of Signatory
Accepted:��� , 2011
OW
139ARD OF OUNTY
OMMI1 NE S
OF - C U LORZ A
y:
Robert Fuentes, Pr ject YManager
D PAR'I'MENT IRECTOR.
By: r
Stephen Y. Carnell
PROC REME � STRATEGIST
j U
BY
a k Curran
Packet Page -841-
10/11/2011 Item 16.E.3.
_7
Purchasing Department
Change Modification Form
Contract Change Request 77 Work Order Modification
Completi n Date, Description o the. Task(s) Change, and Rationale for the Cha
0 f r Chance
Original notice to proceed
Last approved completion date: Revised completion date (includes this
i Contract Mod#: I
10/2612011 change): 1 0/26120 1 1
PO/Work Order #:
I Project Name: Royal Wood and
11 »6615 I
insurance certificate(s) from SAP
or obtain from vendor)-, 0 days
4500125779
i Whittaker Road Stormwater
11 $1,088,170.00. Construction has commenced and work- is progressing on the I
project-- Since that time. utilities staff has recopized that additional work is
Improvements i
Project #: 51101 1 Project Manager: Joe Department: Transportation
I Contractor/Firm Name:
Delate, ASLA
Engineering
Southwest Utility Systems, Inc.
installation of a 30" plug valve, credits for pump trucks, prep labor for
installation of double 30"Im. stops. and installation of additional 4" force main
rolldown. Together these items total $55,158.77 and will be funded by the
1 Original Contract/Work Order Amount
IDB.
Original BCC Approval Date; Agenda Item
.
Current BCC Approved Amount
7Y315120Q%,.AK1B1-,
. .. ... .... ...
Last BCC Approval Date; Agenda Item #
Current Contract/Work bride'r-Anount
1, 1, 083; 170,00:
Dollar Amount of this Change
T61- 5.65 /.1
Change from Current BCC Approved Amount
Chai
Revised New Contract/Work Ordei, -f�i
J $ 1,149,695.37
and bid prices are being honored for this value added item. A breakdown Of
Ci]�M—uf�ti\'oe' 51han-aes,
1 $61"525-37
11 6.65%1
Change from Current Amount
Revised: 212111
1
Packet Page -842-
Completi n Date, Description o the. Task(s) Change, and Rationale for the Cha
0 f r Chance
Original notice to proceed
Last approved completion date: Revised completion date (includes this
completion date:
10/2612011 change): 1 0/26120 1 1
10126/2011
Number mber of days added (if
extension, must attach current
Explain why additional funds are needed (detailed/specific): On January 25, 2011
the Board County Commissioners Contract 4 11-5615 to Southwest
insurance certificate(s) from SAP
or obtain from vendor)-, 0 days
of awarded
Utility Systems. Inc. for the construction of the Royal Wood & W-hittaker Road
Stormwater Improvements (Project #.51101. Agenda Item I OW for
11 $1,088,170.00. Construction has commenced and work- is progressing on the I
project-- Since that time. utilities staff has recopized that additional work is
required in the Royal Wood/ Whittaker Road project, This work includes work-
for both water and wastewater. Specifically, this work entails installation of
one additional 8" water main rolldown, addition of repair to an existing 8"
water main rolldown, installation of two additional 8"water main ARV's,
installation of a 30" plug valve, credits for pump trucks, prep labor for
installation of double 30"Im. stops. and installation of additional 4" force main
rolldown. Together these items total $55,158.77 and will be funded by the
Utilities Division. Please see attached proposal and breakdown from Southwest I
I
Utility Systems, and a summary prepared by Count), staff.
Additionally, Transportation staff has requested a modification to an existing
drainage structure that was built as part of the Santa Barbara Boulevard project
that required a change to the structure to accommodate new design flows from
the Whittaker Road system. Also, an additional 80 Lf. of 30" drainage pipe is
required to complete the project. The bid tab did not match the plan quantity
and bid prices are being honored for this value added item. A breakdown Of
costs is included in the Contractor's proposal and the summar-y , sheet.
Transportation Engineering will fund these two items in the amount of
1 $6.386.60.
No additional days are being allocated with this Chang 7-
,e Order 1 1. This
Change Order collectively totals $61,525.37 and is below 10% of the original
contract amount as outlined in the County Purchasing Policy.
Revised: 212111
1
Packet Page -842-
T --- - 10/11/2011 Item 16.E.3.
Add new task(s) Change task ?
(s ) � Delete task(s) � L_ Othe r (specify):
..
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): See explanation above and
see Change Order # 1 and proposal from the Contractor.
2. Provide detailed rationale for the requested change: See explanation above.
3. Provide explanation why change was not anticipated in original scope of work: Once utilities were uncovered in
the field, these items were noticed and needed to be addressed. See explanantion above also.
4. Describe the impact if this change is not processed: The proiect could not be completed in a safe and sound
manner. Collier County Utilities would have a system that would not function property. The project would not be able to
drain properly and flooding could occur if the structure modification for Transportation was not modified.
Reviset: 2121? 1
Packet Page -843-
c6unty
Ae'ai�re Gui�on
i ® Contract Change Request
Contract #: Mod#: 1
j+ 10.5533
Project #: NIA ! Project Manager:
j Tammy Hammer
10/11/2011 Item 16.E.3.
I
Purchasing Department
Change Modification Form
Work Order Modification
Order #: N/A I Project Name: Modular Homes ! V
Human and
Original Contract/Work Order Amount
D9t t68:
u:
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
"
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
'. 9/13/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
N/A
#DIV /0!
Total Change from Original Amount
Revised Contract/Work Order Total
$6.00
#DIV /0!
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
#D!V /0!
Change from Current Amount
I�t 9. F I U V IYC a UUMIMU 42INU `JjJVL:lI1c CAPianaLion or Ine requesteo cnangels) to me tasK(s): Amendment to contract
to clarify language with regard to , Performance bonds.
Provide detailed rationale for the requested change: To bring the contract in compliance with Florida statutes with regard
to the requirement of a performance bond in excess of $200,000.00.
Provide explanation why change was not anticipated in original scope of work: Original contract required a
performance bond of less than the statutory amount.
4. Describe the impact if this change is not processed: Contract would be out of compliance with Florida statutes.
i
F
C _
1. Planned /Elective 2. Unforeseen conditions/circumsiance 3. Quantity or rice adjustment
4. Correction of errors 5. Value added ' L 6. Schedule adjustment
p. ..
Cttarge'Ret}uestid .By..
+ u uesr n rroressionai l 1J Ke uiato Agency (soeci ): Lj Other(specify):
I Purchasing Professional Participated in Negotiation of Change / Modification: Yes No i
Approve Date:
I Name r e: Tammy Hammer, Rehab Specialist, HHVS I
Reviewed by /"-, 8��� -- Date:
I Procurement Strategist's Namb vn Wood
Packet Page -844-
Revised: 7/27111
-
/t xy.
C -,�
for the'Gharig��
Original notice to proceed
Last approved completion date:
Revised completion date (includes this j
completion date: N/A
N/A
change): N/A
Number of days added (if
= xptain why additional days are needed (detailed /specific): j
extension, must attach current
N/A I
! insurance certificate(s) from SIRE
or obtain from vendor): N/A
❑ Add new task(s)
Change task(s)
Delete task(s)
Z Other (specify): Amendment to
contract to clarify language with
regard to payment and performance
I I
I
bonds
I�t 9. F I U V IYC a UUMIMU 42INU `JjJVL:lI1c CAPianaLion or Ine requesteo cnangels) to me tasK(s): Amendment to contract
to clarify language with regard to , Performance bonds.
Provide detailed rationale for the requested change: To bring the contract in compliance with Florida statutes with regard
to the requirement of a performance bond in excess of $200,000.00.
Provide explanation why change was not anticipated in original scope of work: Original contract required a
performance bond of less than the statutory amount.
4. Describe the impact if this change is not processed: Contract would be out of compliance with Florida statutes.
i
F
C _
1. Planned /Elective 2. Unforeseen conditions/circumsiance 3. Quantity or rice adjustment
4. Correction of errors 5. Value added ' L 6. Schedule adjustment
p. ..
Cttarge'Ret}uestid .By..
+ u uesr n rroressionai l 1J Ke uiato Agency (soeci ): Lj Other(specify):
I Purchasing Professional Participated in Negotiation of Change / Modification: Yes No i
Approve Date:
I Name r e: Tammy Hammer, Rehab Specialist, HHVS I
Reviewed by /"-, 8��� -- Date:
I Procurement Strategist's Namb vn Wood
Packet Page -844-
Revised: 7/27111
10/11/2011 Item 16.E.3.
EXIT A-1 Contract Amendment to #10 -5533
"Modular Homes"
This amendment, dated . 2011 to the referenced agreement small be by and
between the parties to the original Agreement, Idyll Construction, Inc. (to be referred to as "Contractor ")
and Collier County, Florida, (tojbe referred to as "Owner ").
Statement of Understanding
RE: Contract # l 0.5533 - "Modular Homes"
In order to continue the services provided for in the original Contract document refercneed above, the
Contractor agues to attend the above referenced Contract as follows:
2. PERFORMANCE BOND: Contractor shall provide a Performance Bond, in the form prescribed in
'b't �, in the amount of 100% of the Contract Amount when each project is in excess of arras two
hundred thousand dollars ($444_2_0_0,000.00), the costs of which are to be paid by Contractor. The
Performance Bond shall be underwritten by a surety authorized to do business in the State of Florida
and otherwise acceptable to: Owner; provided, however, the surety shall meet the requirements of the
Department of the Treasury Fiscal Service, "Companies Holding Certificates of Authority as
Acceptable Sureties on Federal Bonds and as Acceptable Reinsurance Companies" circular. This
circular may be accessed via the web at www, trey ovlcS74ic570.htmlf#certified. Should the
Contract Amount be less than $500,400, the requirements of Section 287.0935j .S. shall govern the
rating and classification of the surety.
If the surety for any bond fun"ied by Contractor is declared bankrupt, becomes insolvent, its right
to do business is terminated in the State of Florida, or it ceases to meet the roquiren =ts imposed by
the Contract Documents, the Contractor shall, within five (5) calendar days thcrcafler, substitute at
its cost and expense another bond and surety, both of which shall be subject to the Owner's approval.
NO'1 _ Words that have been deleted axe meow otg, words added have been underlined.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authori=d
person or agent, hereunder set their hands and senla on the da*s) indicated below,
CONTRACTOk-
idyll Construction, Inc.
Acceptctf:f xos 1 14 ' , 2U11
[al��iai�l
BOARD OF COUNTY
i
r
If♦ :If
Packet Page -845-
WMAY0,
a 04,
10/11/2011 Item 16.E.3.
F t)
DIVISION ADMINISTRATOR
By:
Marla Ramsey
CONTRACT SPECIALIST
By /
LyVI. Wood
PURCHASING /GS DIRB=R
Stephen Y. Carnell
10 -5533 - Modular Homcs �
Amendment #1
Packet Page -846 -
CAS Gowity
Purchasng
Contract Change Request
❑ Work Order Modification
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
Contract #10-5596 Mod#: 2 PO/Work Order.#: Project Name: SRO Wellfield Pipeline
1 4500125162 Repair Project
Project 70030 1 Project Manager: Alicia l Department: PUPPMD ContractodFirm Name: Mitchell & Stark
Abbott Construction Co.
Contract/Work Order Amount
-1,812,000.00
12= 14-201D TGE
Original BCC Approval Date; Agenda Item #-
iOriginal
Current BCC Appro\ed Amount
;:_ 1,812000;:00
must attach current
Last BCC Approval Date; Agenda Item #
Current ContraatfWork Order Amount
i transmission mains and bacteriological clearance procedures due to age and condition
cl sS'vnem. This additional time will also allow for finalizing the close out
of e, -dnL
or obtain from vendor): 40 days
Dollar Amouni_6f this _C'h_a_nge 7,
_$=D.
0.00%
Total Change from Original Amount
Revised Contract/Work Order f&tai__'F
—$1,812-,000.00
0�00%7
.........
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.001%
—Change from Current Amount
i I
Completion Date, Description of Task(s) Change, and Rationale for the Change
1 Original notice to proceed
comoietion date: July 11., 2011
Last approved completion date:
Septem'ber 18, 2011
Revised completion date (includes this
changed' October 28, 2011
Number of days added (if
i Explain why additional days are needed (cietailedi'specific):
must attach current
Additional Time is requested due to unanticiRated delays related to disinfection of the i
insurance certificate(s) from SIRE
i transmission mains and bacteriological clearance procedures due to age and condition
cl sS'vnem. This additional time will also allow for finalizing the close out
of e, -dnL
or obtain from vendor): 40 days
documentation. nezotiatine the final deduct change order. and larovidina final as-built
documentation.
Acid new task(s) Change tasks) 171 Delete task(s) Other (specify):
I Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(sy: The requested change is to
add an additional 40 days to the contract fime-
2. Provide detailed rationale for the requestedchange: This additional time will allow the contractor to complete the
i work necessary for final close out ofthe project and re-commissioning of the welifield,
3. Provide explanation why change was not anticipated in original.scope of work: This change was notanticipated as
these were unforeseen issues (i.e. bacteriological clearance delays and water supply well equipment malfunctions) that
developed during performance of the work.
4. Describe the impact if this change is not processed: If this change is not processed the contract will be closed and
the contractor will not be able to complete necessary and beneficial contract work to achieve close out of the project, and
assist with minor issues related to re- commissioning the wellfield.
Type of Change / Modification
1. Planned Elective 2. Unforeseen conditions /circumstance I El 3, Quantity or price adjustment
4. Correction of arrorts) 'JL
215.. Value added 1 Z 6, Schedule adjustment
Contractor/Consultant L
Design Professional
Purchasing Professional Particio�
Approved by:
Name and Title.
Reviewed bv.--
Purchasing Professional's Name:
Change Requested By
vn er
gulatory Agency (specify).:
in NeaotiatioFhof Change I Modification:
Packet Page -847-
Usin
Other
Yes
Date:
Date:
No
Revised: 7127111
1
Cc-, fn�rc..'.'
AdrTlillsira&e Services. Division
Purthasina
9 Contract Change Request
10? 10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
❑ Work Order Modification
F—Contract #:
3962
06-
Mod#: 14
PONVork Order #:
4500102444
TProject Name: New Divisional Software
System for CDES
Project #:
. I ,
tj�� I
Project Manager: Simon
Cleveland
department: GMD
Contractor/Firm Name: Harris
Computer —J
Original Contract/Work Order Amount
1,996,272.00
Current BCC Approved Amount
21408,"758.50'
Current Contract/Work Order Amount
2,408,758.50
Dollar Amount of this Change
Number of days added (if
Revised Contract/Work Order Total
F—$2,408,758.50
Cu I mulative . Changes'
$412,486.50
Original BCC Approval Date-, Agenda Item
Las't'BCC Approv I al Date; I A I genda Item #
20.66% Total Change from Original Amount
0.00% Change from Current BCC Approved Amount
0.00% Change from Current Amount
Completion Date, Description -of the Task(s)'Change,, and Rationale for. the Change,
. .......... ......
Original notice to proceed
_
Last approved completion date:
Revised completion date (includes this
completion date.- ic 13 i Lcn?
12131/2011
1 change): 12131/2012
Number of days added (if
Explain why additional days are needed (detailed/specific):
extension, must attach current
insurance certificate(s) from SIRE
Municipal continues to make progress on implementation of the system, 5 of the
or obtain from vendor): 365
6 cure issues have been delivered to date. The last one is currently in testing.
The extension of the schedule is done to accommodate the milestone payments
that will be completed as additional fixes of the system are provided by
12131/2012.
i Add new task(s) ❑ Change task(s)
❑Delete task(s) _.-
76-1her (specify)
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Municipal continues to make progress on implementation of the system, 5 of the 6 cure issues have been i
delivered to date. The last one is currently in testing.
2. Provide detailed rationale for the requested change:
In order to ensure the milestone payments are made to the vendor, there must be an active contract in place, otherwise
Clerk of Court will not issue the payments.
3. Provide explanation why change was not anticipated in original scope of work:
Due to constraints of vendor resources, the resolution of issues made by them has occurred at a slower pace than
originally planned.
4. Describe the impact if this change is not processed: The extension of the schedule is done to accommodate the 1
milestone payments that will be completed as additional fixes of the system are provided by 12131/2012.
Type of Change Modification;
7 —1planned / Elective I F-1 1 Unforeseen conditions/circumstance]=3. Quantity or price adjustment
❑ 4. Correction of error(s) I L-1 5. Value added I X 6. Schedule. adiustment
Change Requested By
Contractor/Consultant
Owner
X Using Department
Design Professional
I El Regulatory Age cy (specify):
Revised: 7127/11
1
Packet Page -848-
Purchasing Professional . . ....
Participated jn Neqot'1* a for f Change
F Yes 10/11/2011 Item 16.E.3.
Approved by: Date: 08/09/2011
7�
Name and Title: Sion_Cleveland, Project Manager
Reviewed by-, // 7
Purchasing Professional's Name: Ly ood
Revised: 7/27/11
2
Packet Page -849-
ofC
I r
er
7 Contract Change Request
1�/11/�M11 kf�nn 1/� [� �� '
'~" ' "`-`~' ' "=~''' '='`-'"' 3�
Purchasing Department
Change Modification Form
Work Order Modification
Contract #: none Mod#: I I PO/Work Order #: 45/10309 1 Proliect Name: Radio Location
Project #: Project Manager: John Department: Information Contractor/Firm Name: Locus Location
Oriciinal Contract/Work Order Amount 6126107 1DC Original BCC Approval Date; Agenda Item
,Current BCC Approved Amount 17A Q0;9V Last BCC Approval Date; Agenda Item #
Current -t6-nir"ac t/" W —or-k-- -0--r-d"e''ir A--mount 0 SAP Contra t I
Dollar Amount of t I hi I s 1. Chan g .1 e 77, 7 c xp ration Date (Master)
as :00, 1. 1% Total Change from Original Amount
Revised Contract/Work Order Total $1,484,000.00 1,71% Chan ge - fr . om - Current BCC Approved Amount
Cumulative Changes --$25,000.00 1.71% Change from Current Amount
Completion Date, Descriptionof the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date:
Revised completion date (includes this
Ongoing I Ongoing change): Ongoing
completion date
Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current
'I insurance certificate(s) from SIRE
I or obtain from vendor): N/A
E Add new task(s) Change task(s) I Delete t sk(s) F7,
La — Other (specify):
I . Provide a detailed and specific explanation of the requested change(s) to the task(s): Collier County was
required under the contract to provide equipment locations and electrical service for Locus equipment. At most locations this
*�,s done through an agreement with the site owner. There are 4 rural locations where the site owner only provided tower
.ice for antenna installation. At these locations it was necessary to install electrical service and a 24" by 24" by 30 "
cabinet. Locus managed this work with their selected contractor and charged Collier actual cost. In addition the lease
agreement for these locations requires use of a contractor approved by the tower owner
2. Provide detailed rationale for the requested change: There was no alternative to locate the necessary equipment
at these locations
3. Provide explanation why change was not anticipated in original scope of work: The site acquisition process
was not strated until after contract approval and initial system design which identified desired locations
4. Describe the impact if this change is not processed:We would be unable to install the full scope of this project
and needed to comply with the tract reguirement of Tower owner approval and providing requirements in item 1
1 . Planned /Elective 2. Unforeseen conditionsicircurnstance 3. Quantity or price adiustment
4. Correction of error(s)
Change 'Requested By
Design Professional L-J Regulatory Agency ecify):
Other (specify): Contract compliance
Purchasing Pr;'f-eisional Participated in Negotiation of Change / Modification: !,!I Y e S No
Approved by: Date:
ty�
ti
Packet Page -850-
Date:
Revised: 7,27,11
lCollier Comity
Adrnhstalive Services Nision
purchasing
Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
IN Work Order Modification
Contract* : 10-
Mod #: 02 (TWO)
PO/Work Order #:
Project Name: Part 11: Coronado
5595 Part II
$ 290,729.86
4500125724
Parkway and Hunter Blvd. Median
Current Contract/Work Order Amount
$ 290,729':86
requested in addition to 42 days for additional for time required for order of added
Landscape & Irrigation Installation
Project #:
Project Manager: Darryl
Department: ATM
Contractor /Firm Name: Hannula
4500125724
Richard
Department
Landscape & Irrigation Inc.
Original Contract/Work Order Amount
$ 2901879:86
n/a
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 290,729.86
n/a
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 290,729':86
requested in addition to 42 days for additional for time required for order of added
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
1 $9,1,98.26,
plant material specification changes. The change in plant material specification
3.11%
Total Change from Original Amount
Revised Contract/Work Order Total
$299,928.12
Add new task(s)
3.16%
Change from Current BCC Approved Amount
Cumulative Changes
$9,048.26
following items as noted:
3.16 06
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: March 14, 2011
September 30, 2011
change): November 15, 2011
Number of days added (if
Explain why additional days are needed (detailed /specific): additional 4 rain days are
extension, must attach current
requested in addition to 42 days for additional for time required for order of added
insurance certificate(s) from SIRE
HDPE Class 150 SDR -11 pipe for irrigation mainline and order of plant material per
or obtain from vendor): 46
plant material specification changes. The change in plant material specification
necessitates that the contractor to perform additional trips to plant material suppliers
and coordinate delivery of plant materials per changes in specifications.
Add new task(s)
Change task(s)
Tn Delete task(s)
Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Change is to adjust the
following items as noted:
Item #31: Modify quantity to delete -520 linear feet 3" PVC 1120 -1220 Class 200
@ $2.42 If for net decrease of - $(1,258.40)
Add item #51: Add +520 linear feet of 3" HDPE Class 150 SDR -11
@ $8.50 If for net increase of $4,420.00
Item #21: Modify quantity to add 154 Muhly Grass (MU) 3 gallon
@ $5.81 each for net increase of $894.74
Item #22: Modify quantity to delete -1,225 Blueberry Flax Lilly (DB) 1 gallon
@ $2.49 each for net decrease of - $(3,050.25)
Item #23: Modify quantity to add 523 Big Rose (EB) 1 gallon
@ $4.15 each for net increase of $2,1,70.45
Item #24: Modify quantity to delete - 1,839 Small Red Leaf (EK2)1 gallon
@ $4.15 each for net decrease of - $(7,631.85)
Item #26: Modify quantity to delete - 1,136 Hallmark (BF) 1 gallon
@ $3.32 each for net decrease of - $(3,771.52)
Packet Page -851-
Revised: 7127/11
1
/0"'N
10/11/2011 Item 16.E.3.
Add item #52: Add 1,482 Lavender Lantana (LML) 1 gallon 10 inch height
@ $3.72 each for net increase of
$5,513.04
Add item #53: Add 1,482 White Lantana (LMV) 1 gallon 10 inch height
@ $3.80 each for net increase of
$5,631.60
Add item #54: Add 649 Sunshine Mimosa (MS) 1 gallon 10 inch height
@ $5.35 each for net increase of
$3,472.15
Add item #55: Add 654 Society Garlic (TV) 1 gallon 10 inch height
@ $3.95 each for net increase of
$2,583.30
Add item #56: Bond Increase
Lump Sum of
$225.00
NET INCREASE:
$9,198.26
Provide detailed rationale for the requested change: The changes to line item #31 and the new line item #51 are related
to the design adjustment for the irrigation mainline due to the discovery of sub - surface rock material. The design was
modified to include a thicker type of pipe material which was better suited for the shallower placement of the irrigation
mainline due to sub - surface rock lying underneath the mainline. The change for line Item #31 is required to delete unused
linear feet of 3" PVC 1120 -1220 Class 200 pipe. The section of pipe removed in line item #31 is replaced with the addition of
item #51 for specified 3" HDPE Class 150 SDR -11 which has a thicker wall lining for extra protection of the irrigation
mainline.
Plant material adjustments were made at the request of the MSTU advisory committee per the March 8, 2011 MSTU
meeting. There were numerous plant material changes resulting in both additions and deletes to the project. Per the change
in plant material there were design modifications that the contractor had to incorporate into the project which is the
justification for the additional 42 days in time. The changes for the following items are related to plant material quantity
adjustments which are due to specification changes: #21 add 154 Mushily Grass, #22 delete -1,225 Blueberry Flax Lilly, #23
add 523 Big Rose, #24 delete - 1,839 Small Red Leaf, #26 delete - 1,136 Hallmark, #52 Add 1,482 Lavender Lantana, #53
Add 1,482 White Lantana, #54 Add 649 Sunshine Mimosa, #55 Add 654 Society Garlic.
There were 4 days for rain delay requested per this change. Total number of days requested is 42 due to change in plant
material specification along with associated design changes plus the 4 days for rain delay equaling 45 days total requested.
Addition $225.00 (Lump Sum) for Bond Increase is requested by contractor.
2. Provide explanation why change was not anticipated in original scope of work. The change was not
anticipated in original project scope due to the fact that there was not any known sub - surface rock condition documented
within the medians on Coronado Pkwy and Hunter Blvd. Standard (present day) roadway construction standards
incorporate removal of all rock material from medians and installation of suitable soil fill material for planting of landscapes
within the medians. Practices and procedures followed during initial installation of Coronado Pkwy and Hunter Blvd. in the
early 1960's did not incorporate removal of rock material and incorporation of fill material for plantings. The resulting
condition is that various locations may have sub - surface rock that was left in place or actually placed within the medians —
causing an unknown and un- documented condition within the roadway(s). The extensive geo- technical investigation that
would be required to discover this type of material is cost prohibitive for this type of landscape and irrigation project where
funding limitations exist.
The request for modification in plant material specifications was made per advisory committee request and is a matter of
aesthetic value judgment and horticultural considerations with emphasis on low water usage in an effort to conserve water.
These changes could not be foreseen in that the advisory committee may make modifications to the project plans as a
project develops.
3. Describe the impact if this change Is not processed: If change is not processed the contractor would not be able
to make the necessary adjustments to the irrigation mainline in response to the sub- surface rock found. Also, the
modifications to the plant material selections would not be made per the advisory committee's request.
Revised: 7/27/11
2
Packet Page -852-
-
Type of Change / Modification 10/11 /2011 Item 16.E.3.
1. Planned / Elective 1 ® 2. Unforeseen conditions /circumstance ®3 Quantity or price adjustment
4. Correction of error(s) I M 5. Value added I M S Srharil lip. Aria mfmp Anf
Change Requested By
Date: -2—j 11
/t
Contractor /Consultant
Owner
ED Using Department
® Design Professional
El Regulatory Agency (specify):
® Other (specify): Golden Gate MSTU
Advisory Committee
Purchasing Professional R ci ated i e otiation of Change / Modification:
Lj Yes No
/1 1
Approved by:
Date: -2—j 11
/t
Name and Title: Darryl Richar „ Pr ect Map`ager -
Reviewed by: Ll ' I tit. hvwl k �
Date:
Procurement Strategist's,Na e: Rhonda Cummings �"
141
n
Revised: 7 /27/11
3
Packet Page -853-
k Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
XWork Order Modification
Contract #110- Mod*: 1 1 PO/Work Order #: 45-124 Project Name: Clam Pass
:510
Project #: 90091.1 Project Manager: Clint Department: GZM 1 Contractor/Firm Name: Bradanna, Inc.
Perrvman
Original Cont7actMork Order Amount Z 86,79927 Original BCC Approval Date; Agenda Item #
'Current BCC Approved Amount N/A Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 86,7992,T,
Dollar Amount of this Change $ 0 _00 Change from Current BCC Approved Amount
I Revised New Contract/Work Order Tota I I $ FC- -I (t- Z71
from Onatnai.Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
1 Original notice to proceed date: Last approved date: 9. 1.11 Revised date (includes this change): 10. 3 1, 11
Number of days added (if Explain why additional days are needed (detailed/specific): During the course of
extension, must attach current construction the contractor encountered multiple bad weather days that prevented the
insurance certificate(s) from SAP continual progress of work, also the working conditions are substantially restricted due
or obtain from vendor): 50 to the contract stipulation of allowing the public to have continual access during normal
construction working hours consequently this has negatively impacted the completion
schedule,
new task(s) I ❑ Change task(s) I F-1 Delete taskis) 1 LJ Other
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): A time extension is required
due to accumulated bad weather days and time restraints associated with restricted working conditions. The work order
stipulated that the general public would be allowed to maintain access on the tramway during construction, however, the
restricted working conditions created unanticipated time delays and consequently additional time is required to complete
the intended scope of work.
2. Provide detailed rationale for the requested change: The change order is required because of accumulated bad
weather days, during the course of construction the weather conditions were impacted with infrequent raining, and
whenever the rain commenced the contractor had to stop all work and unplug all electrical tools, the net result caused
negative impacts to the completion schedule. The work order had a stipulation that the tramway was to remain open so
that the general public could maintain beach access during construction: this condition placed an excessive burden on
the working conditions causing the crew to stop work infrequently for the tramway movement, this hardship condition
created a negative impact to the completion schedule.
3. Provide explanation why change was not anticipated in original scope of work: The excessive bad weather
conditions was an "Act of God' that was unable to be anticipated in advance, also the combination of bad weather days
with restricted working conditions was not fully perceived during the initial planning phase and consequently negative
impacts were encountered.
4. Describe the impact if this change is not processed: The work order would lapse bringing the project to a haft and
complaints will follow from the Regents Resort the joint partner under an Agreement with the Parks & Recreation
Department to utilize the tramway access to escort their patrons from their resort to the Clam Pass beach access.
Type of Change I /Modification
1 11. Planned / Elective i [7, 2. Unforeseen conditions/circumstance i , 3- Quantity ororice adjustment
Revised: 1/17120 , I
I
Packet Page -854-
10/11/2011 Item 16.E.3.
�-L-J'4. Correction of error(s) yajue added
[7-16. Scheduie adiustm ent
Change Requested: By
sulg—nt-7-7 —owner
turcnasino Hrotessionaf Participated in Negotiation of Change I Modification: cation: Ml Y e s No
Revised: 1112/2011
2
Packet Page -855-
G Cot
Ai L r nip i; n+isio�
Purwhaw -Q
J Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
Z Work Order Modification
Gontracf #: AIM !Mod #: 1 PO/1Nork Order #: ) Project Name: I -75 / Pine Ridge Road
10- 5329 -1 i 4500128748
Interchange Sidewalk Feasibility Stud
Project #: Project Manager: department: Collier MPO I Contractor /Firm Name: AIM
33108.4.4 Lorraine Lantz : Engineering and Survevina. Inc.
JOnginal Contract /Work Order Amount
"$`:yg
.:~
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
#NAA-
� �:
_ _.
Last l3cC Approval Date, Agenda Item
Current Contract/Work Order Amount
$. 19,- 97Q',130
Dollar Amount of this Change
. ,_A ..._nt _ g
`$C311 —1 '
0.00%
- -
Total Change from Original Amount
Revised n. Order Total
$19,970.00
#N /A
Change from Current BCC Approved Amount
Approved
Cumulative ChangesO.DU
i
o
0.0010
- -_- ._.....____....___..........__......_.._.. ...._.- ..__.......__.._.—_. - - --
Change from Current Amount
Completion Hate, Description of the Tasks) Change, and Rationale for the Change,
_
Originaf notice to proceed i Last approved completion date: Revised completion date (includes this
completion date: 9/9/11 919/11 change): 10/10/11
Number of days added (if Explain why additional days are needed (detailed /specific): This change order is to
j extension, must attach current extend the time of the project by 31 days. The consultant has developed the sidewalk
insurance certificate(s) from SIRE concept and is completing the concept illustrations /graphics and cost estimates. The
or obtain from vendor): consultant is in the process of preparing the technical memorandum and anticipates
transmitting the completed project to the MPO by the work order deadline, but
31 days additional time is required for the MPO staff to review the document in case there are
edits, comments or revisions.
Add newsk(s) Change task(s) Delete task(s) i Other (specify);
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): There is no change to the
tasks, just the addition of time.
2. Provide detailed rationale for the requested change: This change order is to extend the time of the project by 31
days. The consultant has developed the sidewalk concept and is completing the concept illustrations /graphics and cost
estimates. The consultant is in the process of preparing the technical memorandum and anticipates transmitting the
completed project to the MPO by the work order deadline, but additional time is required for the MPO staff to review the
document in case there are edits, comments or revisions.
3. Provide explanation why change was not anticipated in original scope of work: The original scope anticipated
completing the illustrations / graphics and cost estimates quicker so that the draft could be completed and transmitted to
MPO staff for review prior to the completion of the draft technical memorandum; The eork effort took longer than
expected.
4. Describe the impact if this change is not processed: The consultant anticipates transmitting the draft technical
memorandum to the MPO by the completion date of the contract, however, jf the contract is not extended, the MPO will
not have time to review the document.
Type of Chafrge / Modification
1. Planned 1 Elective j 2. Unforeseen conditions /circumstance i L! 3. Quantity or arice adjustment
4. Correction of error(s) I ±_ 5. Value added N1 6. Snhnriuir? nrih1ctMPnf
CharY.ge Requested By
Revised: 7127/11
Packet Page -856-
10/11/2011 Item 16.E.3.
>' Contractor /Consultant j i Owner " Lising Department - -- i
U
Design Professionai U Regulatory Agency (spec )
Purchasing Professional Participated in Ne otiation of Chance / Modification: L� OteSr (spec' N :o El
Approved by: Lorraine Lantz n
i Date: 9/6/11 j
Name and Title: M PO �-rincipai Planner w
Reviewed by: Date:
Purchasing Professional's Name:
6 i I% M
Revised: 7/27/1,
2
Packet Page -857-
. L
,;d.f rans
❑ Contract Ghancre Request
Lon-lra=, #: 0�- 1 Mozw*i: 9
522 C
Proiect, Protect Manager:. KNfle
LUK2SZ
10/11/2011 Item 16.E.3,
Purchasing Department
Change Modification Form
1 Work Order Modification
RG/Work Drder Project Name: Zonsultaton for
Drainace Basin V1.
Department: PSE)
ContractoriFirm Name: ,dole [v
-Original Contract/Vvork Order Amount 7,.5aO.,00, Onainal BC' Approval Date: Agenda Item
I-Curren°..BCC Approved Amount #
nip
ICurran' Contract/Work Order Amount S, Last BCC Approval Date,- Acends Item #
Dollar Amount of this Change 0. DO% Total Change from Original Amount
Revised Contract/Work Order Total S7,50CTOG I i #VA_U_!i Change from Current BCC Approved Amount
Cumulative Changes F—O 35 %1 Change from Current Arriount
Completion Date., DeSCrliption of the Taskis) Chance, and Rationale forth Change
Onginall notice-Tc proceed I Last approved compietion date: Revised completion date (includes this
i
completion date. 4/111/2011 1 4/1112011 change): 10!872011
Numoer of days added (if
Explain why additional cays.are.coaled {det2iledi=eCific): Additional time is
extension, must attach current. necessary to track trie water levels and pe-normance of the System V! water
insurance certificate(s) f-
orn S ti:R, EE I management basin,
or ob-tair, from vencor): ISO
Aad cons tesk(s.? Chance tasx(s) i � Delete task(s) I Other City
Delete ta�sk(s) 1 Other (spe
Time extension
1- Provide a. detailed and specific explanation of the requested ch a k
an eis) to the tas (s): To include in the report
analysis of additional seasonal wea4
ther water level, data that is provided after system conditions chanced due to the
cnernel maintenance activities,
2. Provide detaiied rationale for the requested change: During the collection of water level data, system channel
condifions- changed from seasonai weather conditions due to maintenance activities. provide a more accurate repot,
f.
o the'sy S terns perforimance. water level data: needs to be' included from varying seasonal weather conditions after the
systami conditions changed from the maintenance activities,
3. Provide explanatiGn why change was not anticipated in original scope of work: Unexpected veaelation grown
within the system, recuired that maintenance cleaning pe performed. 7nese activities that could have an impact on the
systernsPerfOrn-121"ca were riot anticipated in the tmef:-ame of the engineering analysis of the system.
4, Describe the impact if this change is not,processed: if the data collection after the systems conditions crianged is
not inclined the systems true pen-orm.ance would not be reflected in the report.
Type of Chancie I' Modification.
plannao—Ele--tive 2. Unforeseen conditionsIcti-cumstance Quantity or once adiustment
4. Correction of ar-ror(s) I Vaiu -
e 2ddPf"
Change Request-ed By
Consultant ) Owner
R Agency (specifv):, tither fsDecl Lv):
Desici-I Professional eguJaMrV Oth
Eur2-,2sin,'o PrOfessicnailr-articip2tec! it Negotiation of Charge rViodificabom Yes No
Approved by-.
Date:
Revised: 7,27", i
Packet Page -858-
r, �
Gmier cow-,
re.1 �='V!! E-a ' 0 rcti s 5.4 Situ
i or
:1z=Sin'9
L7_ Contract Change Request
10/11/2011 Item 16.E.3. �/
Purchasing Department
Change Mod cation Form
2 Work Order Modification
;Original ContracVWork Order Amount
$ 18,365zo0
Original BCC Approval Date-, Agenda Item #
Current SCC Approved Amount
rata
Last BOO Approval. Date;.Acenda Item
Current ContractYWorlk Order A -mount
$. �1= 1-
Dollar Arriountof this Chance
K.00
0-00% i oral Change from Original Amount
Fevised-Cbritracti'Work Order Total
$15.865-00
#VAL•JE Change from Current BCC Approved Amount
Cumulative Changes
$0.007 1
C-55 Chance from Current Amount
Completion Date, Description ofthe Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date! Revised completion date (includes this
completion date: 51.27,20I I C f i12-c change): '12!1/2011
Number of days added {if
extension, must attach current
insurance ceafficate"s) from SIRE
orobtain from vendor): 46F.- & I
(_j Add new task(s) '� 0 Chr
Ex ' plain why additional days are.needed (detailed/specific);. P6-SD board voted to
procede with obtaining alkway stop at Pelican Bay and Ridgewood. even. though traffic
counts did not. support the need.
Delete
(specify):
1. Provide a detailed and specific explanation of the requested change(s).to the task(s): It is necessary to provide a
modified application to County permitting for the ail-way stop and forthe.engineer to assistwith submittal to the BCC.
2. Provide detailed rationaie for the requested change: "Firne needed is required for re-appiiying for the permit and th a.
requirement by County-permitting department that theali-way stop be. submitted to the B&� for approval.
3. Provide explanation why change was not anticipated, in original scope of work: Prior to collection of the data for
the traffic study- it was not anticipated that re-application of the permit and submittal to the BCC would be required.
4. Describe the impact If this change is not processed: All-way stop would not be able to be installed creating a safer
intersection,
Revised: 727111
1
Packet Page -859-
Type. of Change I Modification
E]
1. Planned Elective i
4. Correction
2.. Unforeseen con ditionsicircurnstance7—L7
3. Quantity or rice. ad'ustment
of errors) I L_j
5- Value added
H Schedule adjustraerrt
Change Requested By
Contractor/Consultant ❑ 1 Owner I
L Usinq Department
j L! Design Professional j El Regulatory Acencv i'specify):
:ecffy):
i Purchasing Professiona[�Pa mcipgpe iry,RleoCtiaticn of Cha2pe%l Modification:
Ll Yes
Aopro
Date:,
Name ano[Tgg: Kyle Llukais7, Opergons Manager
Revieweo by:
Date-r
Purchasing Professional"s Name'Nicoie Parker
Revised: 727111
1
Packet Page -859-
10/11/2011 Item 16.E.3. -
Purchasing Department
Change Modification Form
X Work Order Modification
Contract#09-52SB2 Mod#: i PO/Work Order #: I Project Name; E'iectricai Switchgear &
4500112,41971 i Generator Power System Upgrades
SCWRF
Project Project Manager. Oscar Deparbnent. PLIPPIVID Convactor/Firm Name: Hole Moms
P. Martinez
Original Conti-act'Work Order Amount
Original BCC Approval Date-, Agents Item #
[Current BCC Approved Amount
�.XA
Da e Age da I e
Last BCC Approval t n t m
Purrent ContractlWork Order Amount
Z
iDclIar Amount of this Change
Change from Original Amount
lRevised New ContracWVork Orde, I otal
� 9,250 Go
0.000%
Change firom Current BC"" Approved Amount 1
lc.umulative Changes
so'co
0.00
Chanae from C'XT9rit Arnount
for
-C)Dtnp.Wtiqft:DatL-,,Dei�cnp.fion. of,,the: Change,4nd. Ratidizaile 'the Change
-to proceed Revised cornpieticr; date (includes is
Onginail notice Last approved comptetion date,
=;pletion azte: SiV11 s 9=44 (by $0 ctiange efter.) -7 11 change): 2.14,112
kumber of dews added (if t Explain *iy additionaL days are needed (detailedisp-�-kcific): Additional time is
extension. Must attach current f required to account for additional design time and construction supeennsior,
insurance cerfifiwte(s) from SAP associated with delays in coordinating With power company.
or obtain from vendor): is " NO
i D if
D eletetaswks) X Other �specy)'
I F-1 Add new taskfs� Chance task(s)
Time ext-trision
2. Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend project completion
date 1#0 days to 2411141
3. Provide detailed rationale for the requested change. Additional time is required to account for addificnaf desion time
and construction supervision associated with delays in coordinating with power-company.
4- Provide explanation why change was not anticipated in original scope of work, When the original design for this
project *-as done, it was not, arltidPahed� that these delays would disrupt tile praiect schedule.
5- l rite the impact if this change is not pmcesr&tft If this change is not processed, the design engjneer`s
application for payment of work associated: with this protect mill be delayed.
Type,dFChangeJ Modification,
Pianned I Elective X 2. Unforeseen conditionWL-ircumstance 1. E:Ia. oua n fity or pht-e adjusurent
i s xx 4_ Correction Of errorfs! i 7 5, Value added X a Schedule adiustment
Approved by--, Date: 0; j.,
Name and Taie, Oscar P. Js a nez. SeniqT. eject Manager
Purd-teasing
Packet Page -860-
R&Vls�
Irw
DiVISIM
I Contract Change Request
r�, Z_ej
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 06-3969 Mod #: s PO/Work Order #: 4500106078 i Project Name: USDA Mfig. Bldg at IMM
Project #: 46060 Project Manager: Thomas Department: Airport Authority Contractor /Firm Name: Q. Grady Minor &
{_ Veroo Associates. PA
Original Contract /Work Order Amount . 105322M- p Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $. "F-- Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount 135,51';# SQ: SAP Contract Expiration Date (Master)
"Dollar Amount of this Chanae $0.00 10.62% Total Change from Original Amount
Revised Contract/Work Order Total j $116,511.50 ' 0.00% Change from Current BCC Approved Amount
Cumulative Changes 5" 1,189.00 ! 0.00% Change from Current Amount
Completion Date, Description of the Task(s).Change, and Rationale for the Change
Original notice to proceed I Last approved completion date: Revised completion date (includes this
completion date : 09/30/11 change): 03/30/12
Number of days added (!f Explain why additional days are needed (detailed /specific): To amend building
extension, must attach current specifications and provide construction oversight to construct full build out of facility, to
insurance certificates) from SiRE I include bathrooms, HVAC for offices, and enhanced lighting. (Airport Authority has USDA
or obtain from vendor): 180 j approved contract with Q. Grady Minor for construction of this facility.')
_ Add new task(s) j ❑ Chanae task(s) L_ Delete task(s) Z Other (specify): Extend Schedule
1. Provide a detailed and specific explanation of the requested change(s) to the tasks): increase schedule by 180
days.
Z. Provide detailed rationale for the requested change: If the Airport Authority completes the full build out of the facility, it
will able to charge full fair market value rent, and occupancy will be expedited. The build -out is inside the scope of the USDA grant
for this project. if completed as part of this grant- funded project, the USDA will fund approximately one -third (1 /1 of the build out.
3. Provide explanation why change was not anticipated in original scope of work: items were not included jn the
original specifications because of budget considerations. Project came in significantly under budget allowing these items to now be
adder; to the project.
4. Describe the impact if this change is not processed: Occupancy of the facility will be delayed and the Airport Authority
will have to charee a reduced rent.
Type of Change t'Modification
1. Planned / .Elective i 2. Unforeseen conditionsicircumstance
4. Correction of error(s) 5. Value added
Change: Requested- By
Contractor /Consultant T7 Owner
Professional Participated in Neciotiation of Chanae /
Approved bye- �� --�^-
Name and Title: omas Vergo, Airport
Reviewed by:
Procurement Strategist's Nam ;
Packet Page -861-
r
r 3. Quantity or once adiustment
6. Schedule adjustment
i
Using Department
Other (specify):
Yes Na
Date:
Date: f l
n
Revised: 7127:,
Co
,.� Admidstrattve Services Division
Purchasing
❑ Contract Change Request
G
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 08-
Mod #: 02 (two)
PO/Work Order #:
Project Name: Radio Road East MSTU
5060 "Landscape
$ d 9.
4500124450
— Landscape & Irrigation Desion
Architectural
$ 46,186.00
required to allow for additional ROW Permit review of proposed 'crushed shell' and
SAP Contract Expiration Date (Master)
Services, Fixed
$6;072.00
plans to ROW Permitting to obtain comments and /or approval for proposed use of
19.02%
Term"
Revised Contract/Work Order Total
$52,258.00
1
Project M
Project Manager: Darryl
Department: ATM
Contractor /Firm Name: Urban Green
4500124450
Richard I
Department I
Studio
Original Contract/Work Order Amount
$ 43,906.00
n/a
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ d 9.
n/a
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 46,186.00
required to allow for additional ROW Permit review of proposed 'crushed shell' and
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$6;072.00
plans to ROW Permitting to obtain comments and /or approval for proposed use of
19.02%
Total Change from Original Amount
Revised Contract/Work Order Total
$52,258.00
1
13.15%
Change from Current BCC Approved Amount
Cumulative Changes
$8,352.00
plan submittal was submitted to ROW on August 15, 2011 and final review comments
13.15%
Change from Current Amount
Completion -Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: October 5, 2011
October 5, 2011
change): February 29, 2011
Number of days added (if
Explain why additional days are needed {detalled /specific): Additional days are
extension, must attach current
required to allow for additional ROW Permit review of proposed 'crushed shell' and
insurance certlficate(s) from SIRE
planting plan for proposed landscaping. The consultant has submitted 30% concept
or obtain from vendor): 147 days
plans to ROW Permitting to obtain comments and /or approval for proposed use of
crushed shell as an alternative mulch material. The Radio Road East of Santa Barbra
Blvd. to Davis Blvd. MSTU Advisory Committee has requested that staff review the
crushed shell option in order to lower the on -going maintenance cost in that crushed
shell would not require replacement as often as standard mulch material. The 30%
plan submittal was submitted to ROW on August 15, 2011 and final review comments
are pending.
As the crushed shell option has not been previously utilized on County Roadway
Landscape Projects — additional time is required for staff review and comment.
Staff anticipates that the review comments and associated plan revision and /or
response can be completed on or before February 29, 2012 with the intention of being
at 100% plans by February 29, 2012. Adhearance to this time -line is contingent upon
timely receipt of plan review comments.
Add new task(s)
Z Change task(s) 7 Delete task(s)
F1 Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
ADD TIME: Additional time is added to project to accommodate time required for plan review by ROW Section and
staff Departmental plan reviewers for consideration of inclusion of crushed shell as a mulch material. Presently ROW Section
has the 30% plan submittal and is coordinating staff review for final comments. Upon delivery of the review comments the
design consultant (Urban Green) will provide response and /or plan revision as necessary to move torward 100% plan
submittal.
ADD Task 2.5 Meeting Attendance
It is anticipated that an additional 8 meetings will take place between current end of work order (Oct. 5"') and the
anticpated new completion date of February 29, 2012. Staff has requested 'per meeting cost' from consultant which is
identified as:
Packet Page -862-
Revised: 7127/11
1
10/11/2011 Item 16.E.3.
Additional time allocation for Registered Landscape Architect @ $128.00 per hour for 3 nours = z000 4.uu
Additional time allocation for Design Associate @ $75.00 per hour for 3 hours = $225.00
Additional time allocation for Irrigation Designer @ $75.00 per hour for 2 hours $150.00
Total Per meeting cost: $759.00 per meeting
Staff will track the utilization of this increase in funding allocation on a 'meeting per meeting' basis and review associated
monthly invoice(s) to confirm total hours utilized.
Total Increase for Task 2.5 is $759.00 x 8 meetings = $6,072.00 (INCREASE TO TASK 2.5)
2. Provide detailed rationale for the requested change:
ADD TIME: Additional time is necessary to allow the design consultant to provide response to ROW Plan review
and /or revision to project plans for re- submittal to ROW Permitting in order to obtain approval. Additional time is necessary
in order to report back to the advisory committee what design related recommendations are necessary and make revision to
project plans for 60 %, 90 %, and 100% plan submittal.
ADD Task 2.5 Meeting Attendance: Additional funding allocation is added to Task 2.5 in order to accommodate the
design consultant's attendance at future MSTU meetings and staff coordination meeting for the project. This increase in
funding allocation is expressly for'meeting attendance' at required meetings.
3. Provide explanation why change was not anticipated in original scope of work: The change was not anticipated in
that the use of 'crushed shell' was not specifically known as a desired design element at the onset of the project. The
utilization of crushed shell was intiated by the advisory committee in response to the effort to 'lower on -going
maintenance cost' forthe Radio Road East of Santa Barbara Blvd. to Davis Blvd. MSTU. As crushed shell is not
currently being utilized on County Landscape projects additional review by staff is required. Therefore, additional time is
necessary to allow for ROW Section review and also for the consultant to attend meetings as relates to the project.
4. Describe the impact if this change is not processed: The design consultant would not be able to continue work
on the project as the work order for Urban Green would expire on October 5, 2011. There would be no progress toward
addressing ROW Section comments and pursuit of 60 %, 90 %, and 100% plan submittal.
Revised: 7/27/11
2
Packet Page -863-
10/11/2011 Item 16.E.3.
Change Requested By
Type of Change / Modification
Owner
® 1. Planned ! Elective
® 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
Regulatory Agency (specify):
❑ 4. Correction of errors
5. Value added 6. Schedule adjustment ---d
Change Requested By
Contractor /Consultant
Owner
Using Department
Design Professional
Regulatory Agency (specify):
I F1 Other (specify):
Purchasing Professional Participated in Negotiation of Chang / Modi fication: Lj Yes Z No
Approved by: j
Date:
' Name and Title: D Richa' Pr je Manager
Reviewed by: 'p
Date: G�
Procurement Strategist's Name: Rhonda Cummirtgs'
I
Revised: 7127/11
3
Packet Page -864-
loom r Covent
AdrninishzM Setvices Dvisim
Purchasing
❑ Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 08 -5060
Mod #: 02 (two)
PO/Work Order #:
Project Name: Immokalee MSTU Main
Current BCC Approved Amount
September 30, 2011
4500118491
Street Im rovement Project
Project #:
Project Manager: Darryl
Department: ATM
Contractor /Firm Name: JRL Design
4500118491
Richard
Department
Studio LLC
Uriginai Contract/Work Order Amount
$ ;== 341382 00
n /a'
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
September 30, 2011
Na
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 34, 38200,}
to accommodate FDOT plan review.
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$000.1
0.000/0
Total Change from Original Amount
Revised Contract/Work Order Total
$34,382.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s)- Change, and Rationale for the Chage n '
Original notice to proceed
Last approved completion date;
Revised completion date (includes this
completion date: July 12, 2010
September 30, 2011
1 change): February 29, 2012
Number of days added (if
Explain why additional days are needed (detailed /specific): Additional days are needed
extension, must attach current
to accommodate FDOT plan review.
insurance certificate(s) from SIRE
or obtain from vendor): 152 da s
El Add new task(s)
LJ Change task(s)
El Delete task(s)
Other (specify): Change for
TIME ONLY.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Change is to add time to
Work Order /PO 4500118491 for the design consultant to provide response to FDOT comments per plan review for FDOT
ROW Permit which is required for project.
2. Provide detailed rationale for the requested change: The change is necessary in order to allow of sufficient time
for FDOT Flan review and comments and subsequent design consultant response and plan revision.
3. Provide explanation why change was not anticipated in original scope of work: The time for FDOT plan review
was not known at the onset of the project. Staff anticipates that the plan review and associated response as necessary can
be done within the proposed extended timeframe for completion date of February 29, 2012.
4. Describe the impact if this change is not processed: The design consultant would not be able to provide
response and revision to plans per FDOT comments received.
Revised: 7/27/11
1
Packet Page -865-
/"-
10/11/2011 Item 16.E.3.
Type of Change fModification
1. Planned Elective
❑ 2. Unforeseen conditionsicircumstance. ❑ 3. Quantity. or price . adjustment
I Mr Schedule . .
4. Correction I EJ- 5. Value added
Approved by: . , - " 1.
Date:
Name and Title: Dar, ichard, Pro t Ma r
Reviewed by: 4 Date.
Procurement Strati gi honda Cummings
Revised; 7127/11
2
Packet Page -866-
Change Requested B
Z Contractor/Consultant Owner Usin-g' Department
si n Professional ❑ Re2ulatory!�2ency (specify): Other (specify):
17
PurDesi
s P
Purchasin Professional Participate iation of Chan e / Modification. ❑ Yes No
Approved by: . , - " 1.
Date:
Name and Title: Dar, ichard, Pro t Ma r
Reviewed by: 4 Date.
Procurement Strati gi honda Cummings
Revised; 7127/11
2
Packet Page -866-
Revised; 7127/11
2
Packet Page -866-
Coulity
Administrative Se"ices Division
Purchasing
❑ Contract Change Request
10/11/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract* 08 -5060
Mod #: 01 (ONE)
PO/Work Order #:
Project Name: Golden Gate
Current BCC Approved Amount $
" °,-
4500126462
Beautification M.S.T.U. -. Landscape,
Current Contract/Work Order Amount $ <:
18,921.75_
requested.
Irrigation & Curbing Final Design
Dollar Amount of this Change
$2,278:00
Services, Coronado Parkway & Hunter
Total Change from Original Amount
Revised Contract/Work Order Total
Other (specify): Change for
Blvd., 2009 -003P
Project #:
Project Manager: Darryl
Department: ATM
Contractor /Firm Name: McGee &
4500126462
Richard
Department
Associates
Original Contract/Work Order Amount $
18,92.1..75
n/a
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $
" °,-
n/a
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ <:
18,921.75_
requested.
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$2,278:00
12.04%
Total Change from Original Amount
Revised Contract/Work Order Total
Other (specify): Change for
$21,199.75
12.04%
Change from Current BCC Approved Amount
Cumulative Changes
funding allocation to task 6.1.3 Contract Administration due to plant material changes per advisory committee request on
$2,278.00
evaluation of sub - surface rock and design modifications with justifications to county staff, revision to power drop location per
12.04%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: January 5, 2012
January 5, 2012
change): no change (January 5, 2012)
Number of days added (if
Explain why additional days are needed (detailed /specific): no additional days are
extension, must attach current
requested.
insurance certificate(s) from SIRE
or obtain from vendor : 0
Add new task(s)
Change task(s)
Delete task(s)
Other (specify): Change for
additional funding allocation.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Change is to add
funding allocation to task 6.1.3 Contract Administration due to plant material changes per advisory committee request on
March 8, 2011, change to pump specification due to FP & L not allowing 10 HP Pump System on single phase power grid,
evaluation of sub - surface rock and design modifications with justifications to county staff, revision to power drop location per
FP & L request, provision of detail specifications for Picollo (irrigation control system) in coordination with county staff.
Task 6.1.3 Services During Construction: Additional funding allocation is requested in the amount of $2,278.00
Principal /Senior Landscape Architect 15 hours @ $128.00 hr. = $1,920.00
AutoCadd Technician 4 hours @ $62.00 hr. = $248.00
Amin. Assistant Secretary 2 hours @ $55.00 hr. _ $110.00
Total additional task 6.1.3: $2,278.00
2. Provide detailed rationale for the requested change: The change is necessary to address requested change in
plant materials per the advisory committee request, to change the pump system specification to one that meets the FP & L
request based on analysis of their overall system requirements in Golden Gate City, analysis of sub - surface rock and
recommendation for design modifications to address the sub - surface rock condition, change to power drop location per FP &
L request, provision of detail drawings for Picollo irrigation control system as the manufacturer did not provide detailed
installation instructions.
3. Provide explanation why change was not anticipated in original scope of work: The change was not
anticipated in the original scope for the project in that the requested plant material changes were based on aesthetic choices
by the Golden Gate MSTU Advisory Committee and not anticipated in original project scope in that they required
modification of design in both plant material layout and irrigation head layout and zone assignments. The change in FP & L
I
Revised: 7/27111
1
Packet Page -867-
10/11/2011 Item 16-F 3
power requirements for the specified 10 hp pump system could not have been anticipated as the onginai anaiysis of the
existing power grid indicated that the grid could sustain a 10 hp pump system, however, due to changing power
requirements on the part of FP & L and further analysis by FP & L system engineers it was found that the lower pump
specification (of 7 hp) with single phase power would be more appropriate for existing grid demands to ensure that the grid
could sustain the additional power usage. The sub - surface rock condition could not have been anticipated as the project
design scope did not call for geo- technical investigation or report as this is not typically a component of roadway landscape
& irrigation design due to the excessive cost that geo- technical reporting would add to the project. In this case the sub-
surface rock was found within median(s) on Hunter Blvd. and the placement of the irrigation mainline was adjusted
accordingly to address the sub - surface rock condition. The piccolo design detail was not forseen as a necessary component
of the project at the onset of the project as typically the manufacturer provides installation detail sufficient for the contractor's
use. Motorolia installation instructions and details were found to be lacking necessary level of detail for the contractor to
properly install the units. McGee & Associates provided detail drawings sufficient for the contractor to install the piccolo units
to the required manufacturer guidelines.
4. Describe the impact if this change is not processed: If change is not processed the necessary change to plant
material specifications and associated landscape and irrigation design would not be completed. There would not be
necessary adjustment to pump system specifications to meet FP & L engineer's request to add additional protection to the
power grid to sustain additional power usage. The necessary adjustment to the irrigation mainline placement and associated
design would not be done making the mainline impossible to install. The piccolo units would not be installed properly as the
contractor would not have sufficient instructions to install the units to meet the project requirements.
Revised: 7127/11
2
Packet Page -868-
. . a
4.
Type of Change / Modification
2. Unforeseen conditions /circumsta
5. Value added
10/11/2011 Item 16.E.3. f n
3. Quantit
6. Schedu
Change Requested By
Date:' 1
l
Contractor /Consultant
Owner
M U ing Department
9-Design Professional
❑ Regulatory Agency (specify):
Other (specify): Golden Gate MSTU
Advisory Committee
Purchasing Professional Participated in Negotiation of Change / Modification:
EJ Yes ED No
Approved by:
Date:' 1
l
Name and Title: Darryl Richard, P' ' t Manager
Reviewed by:
Dater
Procurement Sir eg��onda um -
Revised: 7/27/11
3
Packet Page -869-