Agenda 09/27/2011 Item #16F 4
9/2712011 Item 16.F.4.
EXECUTIVE SUMMARY
"".........,
RecommeDdation that the Board of County Commissioners provides after-the-fact approvalfotthe
attached AssistaDce to Firefighters Grant application that was submitted to the Federal.Emergency
Management Agency for the purchase of three replacement aDlbulances for Emergency Medic:al
Services in the amount of 5560,514.
OBJECTIVlt: To receive after-the-fact approval from the Board of County Commissioners to submit
an Assistance to Firefighters Grant (AFG) application to-the Federal Emergency Management Agency
(FEMA) to fund the purchase of three replacement ambulances for Emergency Medical Services. "'
CONSIDERATIONS: On August 30,2011, the County Manager approved the electronic submittal of
an AFG grant application, in accordance with Collier County CMA #5330 which authorizes the County
Manager,to approve the ,submittal of grant applications with subsequent BCC action at the next available
Board meeting to ~tify the approval as "after-the-fact."
The Assistance to Firefighters Grant program typically provides only a month for development and
submittal of ~t applications. This year, the program was announceci on August 15th with a deadline, of
September 9 . This deadline was subsequently extended to September 16th. There was no Board Meeting
held during the month of August.
This grant was submitted by EMS to request funding to purchase three ambulances that are on the Fleet
Replacement Schedule, but with ongoing budget constraints, there has been no funding for their
r-.. replacement.
The total amount of funds requested for this project is $560,514, and comprised of $448,412 to be funded
by the grant and a match $112,102 (20%) to be funded by the County. If awarded, staff will come back to
the Board to request approval to accept the grant. '
FISCAL IMPACT: There is no Fiscal Impact at this time.
LEGAL CONSIDERATIONS: The Board will have the opportunity to acceptor reject the funds if the
grant is approved. Accordingly, this Office has no issue with respect to the legal sufficiency of this
request, which is appropriate for Board action. This is a regular item requiring a majority vote. -JBW
GROWTH IMPACT: There is .no Growth Management Impact resulting from this' action.
RECOMMENDATION: That the Board of County Commissioners approves the after-the-fact
submittal of an Assistance to Firefighters Grant application to fund the purchase of three replacement
ambulances for :Emergency Medical Services.
PREPARED BY: :Artie Bay, Administrative Supervisor, Emergency Medical Services
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9/27/2011 Item 16.FA.
~,
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.4.
Item Summary: Recommendation that the Board of County Commissioners provides
after-the-fact approval for the attached Assistance to Firefighters Grant application that was
submitted to the Federal Emergency Management Agency for the purchase of three
replacement ambulances for Emergency Medical Services in the amount of $560,514.
Meeting Date: 9/27/2011
Prepared By
Name: BayArtie
Title: Supervisor - Accounting,EMS Operations
9/7/2011 3:16:42 PM
Approved By
~
Name: Kopka Walter
Date: 9/8/2011 4:14:22 PM
Name: WhiteJennifer
Title: Assistant County Attomey,County Attorney
Date: 9/8/2011 4:24:31 PM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 9/9/2011 7:25:35 AM
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 9/9/2011 11 :25 :22 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/19/2011 11:23:04 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior, Office of Management & Budget
,-......" Date: 9/19/2011 2:36:32 PM
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9/27/2011 Item 16.FA.
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Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/19/2011 2:52:13 PM
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C~~ County
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Administrative Services Division
Grants Coordination
9/27/2011 Item 16.FA.
CC:
Artie Bay, Emergency Medical Services
~
Marlene Foon~;t5rants Coordinator
TO: Leo Ochs, County Manager
FROM:
After-the-FaCl Approval by the BCC is required
at the September 27.201 J BCC meeting.
DATE: August 29,2011
SUBJECT: County Manager review and approval of an Assistance to Firefighters Grant
Application to the Federal Emergency Management Agency in the amount of
$448,411.
Collier County Emergency Medical Services is submitting an application on behalf of Collier
County to request funding for three replacement ambulances. The grant request will be $448,411
and, if awarded, EMS would provide a 20% match of $112,103 towards the total $560,514
necessary to fund the purchase of these trucks. The 20% match will come from EMS Fund 493.
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This grant program typically provides only a month for development and submittal of grant
applications. This year, the program was announced on August 15, 2011 with a deadline of
September 9, 2011. Furthermore, since there were no BCC meetings scheduled prior to or
during the application period, your review and approval of the application is requested followed
by after-the-fact approval at the September 27, 2011 BCC meeting.
This application is submitted online and does not require the submittal of any signed documents.
Your approval will allow the Grants Management Office on behalf of Jeff Page and AliieBay in
EMS to submit the application via the FEMA online application pOlial.
Once'you have reviewed the proposal, please sign in the box above and call me for pickup at
252-4768.
Thank you and please let me know if you have any questions regarding tlus request.
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3301 East Tamiami Trail. Naples, Florida 34112 . marlcncfoord@collierl!ov.net · (239) 252-4768 . (239) 252-8720 (fax)
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Preparer Information
.._/.;;r "__'; . ."
Overview
9/27/2011 Item 16.FA.
J
Page 1 of 1
'Old you l'Ittend olle of fhe worke~o,p~, o~~~~.~~~ted by DHS's r~~!~~~!!!~J~~yram speolallst?
Yes, I have attended workshop"?;~~,~:,:?:::!:'>!'h'. ~':>:~:.':,}';:~;;Sd:~i;;.";
'Was a workshop within 2 houts'ClrliiiVt" .,/:
Yes
"Are you a mambar, or are you Clurrently Involved In the management, of the fire department
or Ilotl>>afflllated EMS orgal\lzatlol1 applying for this grant with this application?
Ves, I am a member/oft/cer of this applicant
If you answered No, please completf3 the Intormallon below. If you answered Yes, please skip the Preparer
Information section,
Fields marked wIth an · are rocllllred.
k Preparer's Name
. Address 1
Address 2
'Clly
· State
A Zip
Preparer Intormallon
Naed holo for ZIP+t!~
In the space below please. list the person your organlzalfon has seleoted to be Ihe prImary point of contact for this
grant. This should be a Chief Officer or long time member of the organlzallon who wlll see this grant through
c:ompJallon. Reminder: If this person changes at anyllme during Ihe period of performance please update Ihls
Information. Please list only phone numbers where we can get In direct contact with you,
primary Pofnl of Contact
Admlnlstrallve Supervisor
Ms.
Artie
R.
Bay
239-252-3740 Ex!,
239-262-3756 Ext
"Titte
Prefix (check one)
· First Name
Middle InlUat
· Last Name
· Business Phone (e.g. 123-456-7890)
· Home Phone (e,g. 123-466-7890)
Mobile Phone/Pager (e.g. 123-466-7890)
Fax (e.g. 123-466-7890)
· Small (e.g, user@xyz:,org)
239-252-3298
ArlleBay@colllergov.net
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9/27/2011 Item 16.F.4.
Alternate Contact Infol'mlltiOll Page I of 1
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Contact Information
Allernale Contact Informatlon Number 1
"'TllIe Assistant ChIef
Prefix Mr.
~ First Name Walter
MIddle Inllfal
. Last Name Kopka, II
... BusIness Phone 239.252.3740 Ex!.
'Home Phone 239.262.3757 Ex!.
Mobile Phone/Pager
Fax
'Emall Wallerl<opka@colllergov.nei
Alternate Contaot Information Number 2
· Tille County Manager
Prefix Mr.
, First Name Leo
Middle fnlllal E
· l.ast Name Ochs, Jr.
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· Business Phone 239.262.8383 Ext.
'Home Phone 239.262.3746 Ex!.
MobUs Phone/Pager
Fax
'Emall Leo Ochs@colllergov.net
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9/27/2011 Item 16.F.4.
Applical\t Informn1ion
Page 1 of 1
A
Applloant InlonnaUon
, OroonllRUon Nonlo
ColU4T Covnty IiMS
I TYpo 01 Appllcanl
, Typo of Jurisdletloll Slrvoa
II other, plla.o Inter lholypo or Jurisdletlon
I IEmalovaI Ie/.nlmesllon Number
, 'MI1I11; YOUr organlzalJon'. DlJNSNumbor?
HoadquMoI' or MaIn SIAUOtl PhYl1ell1 Melrou
. Physical Mdrou 1
Phy'I~1 AddlOS. ?
'Clly
-Slolo
NOIl-al/elalad eMS OroonllllUon
County
ti~'GOOOo6S
07G007780 (1l8111-86G.706-6711l0 lIOI a DUNS Ill/mbOI)
S01l1 Le/)' CuRur.1 PlIwy
'Zip
Iflpklt
Florida
3411a.OD06
Hoed hI""M 11P'~~
Mall/no Addresa
- MoNlng Addrou 1
MalllngAddro'IZ
'Clly
'Slalo
SO?6 Laly Cullural Pkwy
Naplos
Florlda
3411a -9006
u.&d"'~1o( VPI~t
0113104 Emll{/anoy MaRagenlenl P~p.l.dnos.lInd AuJslonco Granl (flMPA) OpltaUng
10/10/0tll!mllgency Monagemonl Propalednon and A.lf6lanC<l Giani PIOlIrom
11111)$ l:mOIQonGY Menagemonl P(oparednen and An!$hlnC<l Glanll'lOllram
3/11{03 OIUzon, Corp$ Sub-etanl Proolam QpelaUng 10{ Enwgeney tlan-gemont
1128/06 lI'II$lenco tl> ~lroJlohlolo OtanI Program fl/6 apparatus lor 141e 0/ O<lplf
II3f0411$slslancl1lo flrellOhtel. Granl PIGgram . FY03 . ffloflOhllng equlpmenllorOchopoo
7111001 Slale Homoland Seol/nly Gtanl PtOOlanl (SIISGI') 2004.2000 PfOOlaffi and p/aM
, Ploaso desCliba ell gllftlS IMI you have :)/8/01 Aulllanto to FllellOhllr$ Qlanll'lO{/ram I!qul!>monl
feeofvod 110m OMS InGlud1nl/ any AFG granl 1124105 Stale Ilomalellq alWIll}' Gtant prooram fV 05 Plennlng,ltaWno. oqulPIIIOIlIIO, ElIlotg~ney Manaoonlenl
roeewbd 110m OtlS or Ff.MA,lol oxemple. :1002 313/06 Law Ilnlor~menl rql/orlsn) PleventJon PrQglem F.qulpmanllot Walor Depalltnent Securll}' UPf/rlldn
AFG oronllol voblclo or 2003 CDI' (llenl lor 1116108 AUl&lance 10 Flleflghwfe (ltGlllollqulpnlOllI
oxelClua (f!nlol"W^" iI Nol Appllublo) 4/6108 Alltsl.nel1 ll> Flrefiljhtele Granl.Equtpmonl
. 6/20~8 CIl/x4n. Oorp, Sub.Gronl J>(ogram Ttolnlag
SoptOntbOf II, 200B /\fG SlellOhafl
Oclober 21. MOO Emetgency Management Propsrednan end Aulolenco PrO{/r6m 9.009.2010
OClob.r 30, 20DO Oepartmenl olllotlleland Security GIanI Progrom 2010
Septembor 1,2010 EmelgonGY Monagomenl POJIOllllanC<l Olonl2010
Apm i(, 2011lJSpaflmonl.H HeMoland SICv/llY GIanI Ptogram 2011
JI/no 14,20 II Emorgoncy Manegemenl Pleparedntn and As~lsleMe Baso Gronl 2011.20 12
'ZIp
1
A((ol/nIIMorillftUl>n
. Typo of bonk aCC<lvnl
. Ilan~ coutln!) nvmbor . iJlliJll number on tho
bOllom loll hund C<lrnOr O'YOUI ehock 087091719
'YOUI accounl numbo'
Add!lloMllnfomlsUon
. fOI UI1I!tlcal Yfler (F'lderal) Is your
orgftnlzallon locoMng Fedolel lUftdl<lg '10m any No
olltor grenl,Hooram lbat may ciuplloale 1110
purposo andlot s~po 0/ llIls 018nl foquesl?
'II oweld.tI Ihe MO gron~ will your
QlgenllallOn expend mora then ~SOO.OQO In
f od.I.'10 nde during YOUI Oll/anlzatlon'$ftaca! Yos
yeerlowbleh /hIe AFO 8"nl wa$ awaldld?
'Is lb. appllcenl !iaUnauenl on aflV 1'0<1"_1
l!alll7
II you answolellyas 10 oay orlhoaddfllonal
quosllons above, pr.llal/ fl/ovklo an aXfl/analJon
In the spaeo provided belovi:
In 2010 CoUler Counl)' llJqlondell $37,$3Z,202In ledofaJrunde. 11 I. reasonablo to expoot thaI Oollot OOUA1twlll ~nUfluo 10 expond mOlo than $600.000 oaoll
aUblaquenlllscal year.
Cha~lnu
H3S&71
No
A
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EMS Depal'tment Chamcterlstics (Fait I)
Department Characteristics (PArt I)
9/27/2011 Item 16.F.4. -
Page 1 of2
· What Is the permanent resident populalton of your
Prlmary/f~rsl.DlIe Response Area or lurlsdicllon
served~
· How many active members does your EMS
organlzallon have that meet the mJnlroum EMS
certlficatlon standards as dlotated by your jurisdlotlon 164
or State?
· How many stallons are operated by your
organization?
. How many personnel are trained to First
Responder/Emergenoy Medical Responder?
... How many untrained members perform olher d~ltles 0
such as only drive?
· How many personnel are trained to EMT.B level?
· How many personnel are trained to EMT-Ilevel?
, How many personnel are trained to EMT.P level?
. Whal services does your organization provide?
Medloal First Response Advanced Life Support Transport
Basic LIte Support Non-Transport Advanced LIfe Support Non-Transport
Basic Life SlIppolt Transport Hazmat Operational Level
ResclIe Technical Level
· What kind of organization do you represent?
If you answered combination, above, what Is the %
percentage of caroor members In your organlzalion?
· What type of community does your organization
serve?
. Does YOllr department transport?
· What Is (he square mileage of your flr$t.d~le
response area?
'In what county/parish Is your organlzallon physically
localed? It you have more than one slatton, In what
county/parish Is your main station looated?
. Does your organlzallon prOlect crlllcallnfrastructure No
of the slate?
,.-.,
~ How much of your Jurlsdfollon's land use Is for
agrloulture, wild land, open space, or undeveloped
propertles?
, Whal percentage ot your jurlsdlctlon's land use Is for
commercIal, Industrial, or Institutional purposes?
· What percentage of your Jurlsdlctlon's land is used
for residential purposes?
All Paid/Career
Suburban
Yes
2026
Collier
67%
24 %
9%
321620
20
164
154
164
139
Resoue Operational Level
Vehicle Extrication
Fire Suppression
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· Please describe your organlzatlon andlor communlly Collier Counly EMS Is the sole provider of emergency
that you serve. We recommend typing your response med[caltransporl services for all of Collier County.
In a Word Dooument outside of this application, then Florida. Collier Is the largest county In the state.
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EMS Depal'tment Charactedslios (Part I)
9/27/2011 Item 16.F.4.
iJ
Pnge 2 of2
copying and pasting i1lnto Ihe \wllton field,
There is a 4000 oharacter limit.
encompassing 2026 square miles, wllh a comblnallon of
urban, suburban and rural areas. Collier County Is
located on Ihe southwest coasl of Florida with a
permanent populallon of 321,620 (based on Ihe 2010
censtls). Approximately 20,000 workers Increase (he
population eaoh day. In addlllon, Ihe moderate climate,
miles of beaches, three aIrports and numerous marinas
attract a mulllttlde of visitors each day, swelling the
populallon lavel to an estimated 39Q,856 (Collier County
PlannIng Department esllmate) during peak season.
This agenoy responded 10 37,249 calls for emergency
medical services In FY 2010 ane! provided 2$,476
lransports, Emergency medical services are prOVided to
the Counly via 144 fllll-lIme Paramedics and EMTs,
atong with 10 field supervisors.
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EMS Department Characteristics (Part II)
EMS Department Characteristics (Part II)
9/27/2011 Item 16.F.4.
.. What is the total number of line of duty member
fatalities in your jurisdiction over the last three years?
. What is the total number of line of duty member
injuries in your jurisdiction over the last three years?
.. Over the last three years, what was your
organization's average TOTAL operating budget?
.. What percentage of your TOTAL budget is dedicated
to personnel costs (salary, overtime and fringe
benefits)?
.. What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes?
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EMS Billinq?
Grants?
Donations?
Fund drives?
Fee for Service?
Other?
If you entered a value into Other field (other than 0),
please explain
2010
2009
2008
o
o
o
24
26
25
24712367
80%
59%
41 %
0%
0%
0%
0%
0%
Over .80% of the Collier County EMS budget is to cover
personnel costs. The remaining 20% is utilized to cover
operating costs and capital purchases to replace worn
equipment. The budget is largely dependent (40%) on
ambulance fee revenues. With the majority of the county
being agricultural, there is a large influx of both a migrant
population and indigent patients. As such, Collier County
experiences a high volume of write-ofts for ambulance
services. In addition, ambulance fee collections are
taking a negative turn due to the trend by insurance
*' . . . I companies to short-pay claims (payments substantially
Plea~e des.cnbe your orgamzatlon s ne~d for Federal Jess than billed), unemployment and people's loss of
financial a.sslstance. We recommen? tYPlngyour group insurance, and the economy in generaL Most
resp.ons.e In a Word D?cument out~ld~ of this . individuals will choose to keep their lights on and feed
~pphcatlon, ~hen copymg and pa~tl~g It mto the wntten their families before paying for an ambulance ride. As
field. There IS a 4000 character limit. the revenues decrease, the offsetting funds must come
from ad valorem taxes, which are already strained due to
the growth of the area and demands on the
infrastructure of the County. Especially significant is a
referendum in the State of Florida to reduce property
taxes that has crippled county agencies from obtaining
necessary funding through ad valorem taxes. In addition,
and common throughout the United States, property
values have tumbled and Collier County has
experienced an $86 million loss in revenue since FY08.
For the past four fiscal years, the department's operating
budget has been reduced from the prior year, totally
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EMS Department Characteristics (Part II)
9/27/2011 Item 16.F.4.
eliminating funding for replacement of worn out
equipment.
Collier EMS has been unable to secure alternative
funding for this project. We are unable to apply to the
State of Florida for grants because only projects for new
or expanded services are eligible under that program. As
indicated above, the only way we will be able to fund this
project is through outside financial assistance, such as
the AFG program.
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. What was the total mileage that your organization
drove the vehicles in your fleet last year?
. How many vehicles does your organization have in each of the types or class of vehicle listed below? You must
include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or
otherwise currently under contract for purchase or lease by your organization but not yet in your possession.
(Enter numbers only and enter 0 if you do not have any of the vehicles below.)
864664
Type or Class of Vehicle
Total Number Total Number Total Number
of of of Seated
Front line Reserve Riding
Apparatus Apparatus Positions
24 9 132
Ambulances:
Ambulance, EMS Transport Unit
Other:
EMS Chase Vehicle, AirlLight Unit. Rehab Units, Bomb Unit,
Technical Support (Command, Operational Support/Supply),
Salvage Truck, ARFF (Aircraft Rescue Firefighling),
Command/Mobile Communications Vehicle, Other Vehicle
17
o
68
~
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9/27/2011 Item 16.F.4.
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EMS Department Call Volume
Page 1 of 1
Dapanmallt Call Volume
2010
2009
2006
· How many responses per year by category? (Enter whota numbors only. If you have I\Q calls fOf any ~f tho Cflleg~lj(l&. olller 0)
Working Struotural Fires 0 0 0
EMS.BLS Response Galls 23$11 3'1608 29752
EMS-ALS Response Galls 20466 19608 18678
EMS-alS Soheduled Transports 0 0 0
EMS-ALS Scheduled Transports 0 0 0
Vehicle Exlrloallons 0 0 0
Olher Resoue 0 0 0
Hazardous Gondlllon/Materlals
Calls
Tolal
48
44
29
44416
51245
48374
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~ How many responses per year by oategory? (8nlafwhQlo nUnlbil($ Gnll/.lI you have 110 oall$lor any of the OaI6{10110$, entor 0)
Total calls requiring transport,
exclusive of scheduled transport 23476 22684 22884
declared above
All Olher Calls and Incidents not
declared above, Incllldlng lire, 0 0 0
good-Intent, etc.
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9/27/2011 Item 16.F.4.
EMS Request Information
Page 1 of 1
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Request Information
1. Select a program {orwhloh yO\! are applying. YOll can apply for as many acllvltles within a program as you
need. If you are Interested In applying under both Vehicle Acquisition and EMS Operallons and Safety, and/or
regional application you will MOO to submit separato applioatIons.
Program Name
Vehicle Acqulslllon
2. Will thIs grant beneOt more than one organization?
No
If you answered Yes 10 Question 2 above, please explain,
3. Enter Grant.writlng fee associated wllh the preparatlon of this request. Enter 0 If there is no fee.
$0
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9/27/2011 Item 16.F.4.
EMS Vehicle Acquisition Request Details
Page 1 of 1
Requ&st Details
The acUvltles for program Vehicle Acqulslllon are listed Inlhe table below.
AcUvlty
Number of Entries Total Cost Additional Funding Actlon
VIew Detall~
3 $ 560,514 $ 0 ~::~ X~~:~~n~V;l~~~9
Narratives
Vehicle Acqulslllon
Grant.wrillng fee associated with the preparation of (his request. .
$0
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9/27/2011 Item 16.F.4.
B\ldget
Page 1 of1
I
h
Budget
Blld9~t Oblect Class
a. Personnel
b. Fringe Benefits
C. Travel
$0
$0
$0
$ 560,514
$0
$0
$()
$0
$0
d. Equipment
e. Supplies
t. Contractual
g. Construollon
h. Other
I. Indirect Charges
J. State Taxes
Federal and Applfcant Share
Federal Share
Applloant Share
Federal Rate Sharing (%)
.. Non-Fedaral Resollrce~ (Tho comb/lleel NOII.Pec/oml RO$ourcIJs nlllsI6(/llfl( 1110 Applicant SI/O(O ()f $ 112,102)
a. Applicant $ 112102
b. Stale $ 0
c. Local $ 0
d. Other Sources $ 0
If YOtl entered a. vallie In other Sources other lhan zero (0), Include your explanallon below. You can use tills
space to provide lnformallon on Ihe project, cost share match, or If you have an Indirect cost agreement wllh a
federal ageMY.
$0
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$ 448,412
$ 112,102
80/20
Total Budget
$ Q~O,514
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9/27/2011 Item 16.FA,
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Protect Dcscrintion:
This grant request is respectfully stlbmitted to provide $448,411 for three medium duty ambulances
comprised of Ford F550 chassis and a HOlion Box. Collier County will match 20% ($112,103) for a
total of$560,514 to fund the purchase of this equipment. These vehicles would be purchased through
the "Florida She1'iffs Bid for Fire Rescue Vehicles and Other Fleet Equipment.1I
Safety of our crews) patients and the general public are first and foremost. In June 2011 one of our
trucks expel'ienced a complete electrical failure during a transport. Not only did the truck have to be
towed to motor pool for repair, but another ambulance had to be summoned to resume the transport of
the patient. The next day) this same truck was again transporting a patient when the engine falied. On.ce
again, delay in transport and another ambulance taken from its zone to continue the transport. Recently
another truck experienced a power failure (again during transpOli) and was out of service for five days.
Breakdowns are particularly problematic for us because our County is so large and transports often
initiate in very remote areas, many miles from our local hospitals. Breakdowns of any type can have
adverse outcomes fol' cddcally ill 01' injured patients. We are especially sensitive to this danger because
a truck broke down a few years ago while transporting a patient from a l'emote location and although a
replacement unit was dispatched and completed the patient transport) she eventually died from injuries
she had suffered. In addition to the patient risks, breakdowns affect coverage in other zones as another
unit is dispatched to replace a broken~down ambulance. Becallse our crews are spread so thin and often
have long waits at hospitals) p~U'ticularly during the heavy visitors' season, any equipment failm'e puts a
strain on the entire system and consequently the public may suffer slower response times to
emergencies. In addition) there is a liability to the County for worn Ol.lt or unsafe equipment.
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Collier County is served by 83 miles of Intel'state 75 (Alligator Alley). Approximately 68 of these miles
are crossing the state through national preserves and everglades swamplands, According to the Florida
Department ofTl'ansportation, from 2008 to 2010, the annual average traffic count went from 9 million
to 9.5 million vehicles. During that time period, Collier County EMS responded to about 3600 calls per
year on that highway system, with about 350 per year in the remote areas ofI-75 between Collier and
Bl'OWal'd counties,
Cost! Benefit:
Collier EMS cU1'rently has a fleet of33 ambulances, In 2007 we began pm'chasing HOlton ambulances
with boxes that are bt:tter quality and more rugged to allow them to be remo.unted on new chassis at least
once; in effect dOl.lbling the lifespan of the box and reducing the replacement costs of new ambulances.
The remounting process is scheduled to begin in FY14. The County's Fleet Management Department
has recommended replacement of amb\dances each year, but the department has been unable to fund
these replacements due to budget constraints. The department currently has ten old and high mileage
ambulances that are recommended fOl' replacement. The three highest mileage trucks have in excess of
250,000 miles; two of them are actually closer to 270,000 miles. In addition, another of the ten has been
deadM lined due to engine failure. During the three year period, 2008 - 2010) our fleet averaged
approximately 700,000 miles per year. Because ambulances ~u'e normally idling for long periods of time
on scene and at the hospitals, there is even greater wear and tear on the engines than the mileage reflects,
One source indicates that 60 minutes ofidHng time is equivalent to between 80 and 120 minutes of
driving time, Also) because aftheir age and type) these trucks are not suitable for the remount plan. In
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9/27/2011 Item 16.FA,
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fact, the manufacturer of these older trucks has since gone out of pusiness. Even iftl1is had not been the
case, the welds on the boxes are broken and their general condition does not make them conducive to a
remount plan.
Cost, of course) is always a factor. Over the past several years, maintenance and repair costs have
skyrocketed. It has become a financial burden keeping these old units operational. All of the trucks
have exceeded 1heir cost in maintel1ance and repair costs, some by twice their purchase price. In
additiOll, repair and maintenance resoUl'ces that are being spent on these units could be better utilized on
other more viable vehicles,
Should this grant not be funded, Collier EMS is in jeopardy of not having sufficient transpOl't vehicles to
keep up with our call volume, postponing treatment and transports) which may ultimately result in
negative outcomes for OUl' patients,
Statement of Effeet:
If awarded this grant through the assistance of the U. S. Depat'tment of Homeland Security) Collier
County EMS wiII be able to aSSUl'e that our citizens and visitors have reliable transport vehicles to
achieve acceptable response times and favorable patient outcomes. As indicated above, tourist season
increases our call volume significantly) requiring extra units be put in service. In addition, extra units
may be required dl1l'ing hurricane season, which nms from June through November, It is imperative that
each and ever)' tl'l1ck is ready and able to roll when extra units are placed into service during a severe
storm 01' any other type of emergency, Measurable results would be fewer vehicle failmes, fewer
interrupted responses and transports and loweI' maintenance costs,
Additiouallllformation:
As indicated previously, our County is experiencing critical budget reductions. Even though our Fleet
Department has recommended a replacement schedule for our ambulances, we have been unable to
accomplish this goal due to budget constmints. OUI' capital budget to purchase worn out medical
equipment has been completely eliminated for FY 2012 and the operating budget has been cut for fOlll'
consecutive years. No pay raises have been given, In fact, several years ago the union members voted
to not take a scheduled COLA adjl.lstment that was contractually obligated in an effort to avoid layoffs
which would have OCCUlTed due to the budget constraints. The safety of our crews and patients is being
threatened by vehicles that are experiencing increased mechanical failures due to age and wear and teal'.
The award of this grant will allow us to remove the most problematic of 01lI' fleet and replace them with
reliable vehicles that will last twice as long due to our remount program) improve l'esponse times and
provide safe and reliable transports for our patients.
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Assurances and Certifications
9/27/2011 Item 16.FA.
Assurances and Certifications
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Form 20-16A
You must read and sign these assurances. These documents contain the Federal requirements attached to all
Federal grants including the right of the Federal government to review the grant activity. You should read over the
documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and
submitted as a part of the application.
Note: Fields marked with an · are required,
O,M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program, If you have any questions,
please contact the awarding agency, Further, certain Federal awarding agencies may require applicants to
certify to additional assurances, If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
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1. Has the legal authority to apply for Federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share of project costs) to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763)
relating to prescribed standards for. merit systems for programs funded LInder one of the
nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F),
6. Will comply with all Federal statutes relating to nondiscrimination, These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (P,L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C, Sections 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U,S.C, Section 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-
6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P,L. 92-255), as amended, relating to nondiscrimination on the basis
of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) ss523 and 527 of the Public Health Service Act
of 1912 (42 U.S.C. ss290 dd-3 and 290 ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42
U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
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Assurances and Certifications
9/27/2011 Item 16.F.4,
financing of housing; (i) any other nondiscrimination provisions in the specific statute{s) under
which application for Federal assistance is being made; and Q) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose property is acquired
as a result of Federal or federally-assisted programs, These requirements apply to all interest
in real property acquired for project purposes regardless of Federal participation in
purchases,
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. SS1501-1508 and 7324-
7328) which limit the political activities of employees whose principal employment activities
are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U,S.C, s&276a to
276a-7), the Copeland Act (40 U,S.C. S276c and 18 U.S.C. s874), and the Contract Work
Hours and Safety Standards Act (40 U,S,C, ss327 -333), regarding labor standards for
federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of
the Flood Disaster Protection Act of 1973 (P,L. 93-234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P,L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U,S,C, SS1451 et seq.); (f) conformity of Federal
actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act
of 1955, as amended (42 U.S.C. ss7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and,
(h) protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U,S.C. Section 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservatiol! Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U,S.C. 469a-1 et seq,).
14. Will comply with P,L 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7
U,S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead~Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et
seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States,
Local Governments, and Non~Profit Organizations."
18.. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies governing this program,
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Assurances and Celiifications
9/27/2011 Item 16.FA.
Signed by Artie Bay on 09/06/2011
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9/7/2011
Assurances and Celtifications
9/27/2011 Item 16.FA,
Form 20-16C
You must read and sign these assurances.
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Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free
Workplace Requirements.
Note: Fields marked with an * are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and
Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative
agreement.
1, Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
(entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement and extension, continuation, renewal amendment or modification of any
Federal grant or cooperative agreement.
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(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers (including sub grants, contracts under grants and
cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose
accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the
applicant certifies that it and its prinCipalS:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
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(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity
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9/27/2011 Item 16.FA,
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(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 }(b) of
this certification: and
(d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace (Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for
grantees, as defined at 44 CFR part 17, Sections 17,615 and 17,620:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees
about:
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(1) The dangers of drug abuse in the workplace;
(2) The grantees policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and empioyee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement and
(2) Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
under subparagraph (d)(2) from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable DHS awarding office, i.e. regional office or DHS office,
(f) Taking one of the following actions, against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2), with respect to any employee
who is so convicted:
(1) Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
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(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
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Assurances and Certifications
9/27/2011 Item 16.FA,
(8) The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific .grant:
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Place of Performance
Street
City
State
Zip
Action
If your place of performance is different from the physical address provided by you in the Applicant Information,
press Add Place of Perlormance button above to ensure that the correct place of performance has been
specified. You can add multiple addresses by repeating this process multiple times,
Section 17,630 of the regulations provide that a grantee that is a State may elect to make one certification in each
Federal fiscal year, A copy of which should be included with each application for DHS funding, States and State
agencies may elect to use a Statewide certification. .
Signed by Artie Bay on 09/06/2011
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Assurances and Celiifications
9/27/2011 Item 16.FA.
FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for
lobbying activities definition.
This form is not applicable
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