Agenda 09/27/2011 Item #16B8
9/2712011 Item'16.B.8.
EXECUTIVE SUMMARY
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Request for authorization to advertise and bring back for future consideration an
ordinance amending Ordinance No 2002-38, as amended, "The Collier County
Redevelopment GrantProgramOglinance" to create. a new CRA Community Event Grant
program for the Baythore Gatewaf:~riangle cRA.
OBJECTIVE: To)receive Collier Co 'Commission authorization to advertise and bring back
for consideration an o.ce amen ..Prdinance No. 2002-38, as amended, "The Collier
County Redevelopment Grant Program Ordinance" to create a new CRA Community Event ~
Grant program for the Baysbore Gateway Triangle CRA, and declare the grant program as
serving a valid public purpose.
BACKGROUND: Collier County Ordinance 2002-38 created the Grant Program for the
Baysbore Gateway Triangle Redevelopment Area. The ordinance was amended by Ordinance
No. 08-40 to include a F~ade Grant Program for the Immokalee eRA, and amended again by
Ordinance 2008-61 to codify two grant programs (Sweat Equity and Shoreline Stability) and
create two new grant, programs (Commercial Building Improvement and Landscape
~mprovement) for the Bayshore Gateway Triangle CRA.
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CONSIDERATIONS: The CRA Local Advisory Board has monit<\>red the grant program for the
CRA for seven years. A thorough review of the program and its process by CRA Staff
determined that the CRA community would be better served if a Community Event Grant. was
establisbed to formalize a procedure in which the CRA would review applicable community
events that assisted in promoting or marketing the CRA area, and provide staff or fmandal
assistance.
On September 6, 2011 the Bayshore Gateway Triangle CRA Local Advisory Board reviewed a
proposed Community Event Grant program and approved a recommendation to forward the
program the CRA Board and Board of County Commissioners to amend Ordinance 2002-38, as
amended, to include this new grant program.
LEGAL eONSIDERATJONS: This item has been reviewed and approved by the Office of the
County Attomey for content and legal sufficiency. This item requires a majority vote. --STW
FISCAL IMPACT: Jfapproved, this grant program will be made available and funded from the
FY2012 Bayshore Gate;way Triangle CRA Fund 187 grant budget. Sufficient dollars are
available to fund the grant programs.
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: That the Board of County Commissioners authorizes staff to advertise
and bring back for future consideration the attached ordinance amending Ordinance No 2002-38,
as amended, "The Collier County Redevelopment Grant Program Ordinance" to create a new
CRA Community Event Grant program for the Bayshore Gateway Triangle CRA.
Prepared by: David L. Jackson op September 19, 2011
~ Executive Director, Bayshore/Gateway Triangle Conununity Redevelopment Agency
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9/27/2011 Item 16.8.8.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.8.8.
Item Summary: Request for authorization to advertise and bring back for future
consideration an ordinance amending Ordinance No 2002-38, as amended, "The Collier County
Redevelopment Grant Program Ordinance" to create a new CRA Community Event Grant
program for the 8ayshore Gateway Triangle CRA. (Companion to Item 1383)
Meeting Date: 9/27/2011
Prepared By
Name: JacksonDavid
Title: Executive Director, CRA,
9/6/2011 8:37:21 AM
Submitted by
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Title: Executive Director, CRA,
Name: JacksonDavid
9/6/2011 8:37:22 AM
Approved By
Name: CasertaAsh1ey
Title: Grants Coordinator,
Date: 9/15/20119:56:25 AM
Name: JacksonDavid
Title: Executive Director, CRA,
Date: 9/15/2011 10:44:26 AM
Name: Williams Steven
Title: Assistant County Attorney,County Attorney
Date: 9/19/2011 10:06:56 AM
Name: FinnEd
Date: 9/19/2011 3:36:52 PM
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Name: KlatzkowJeff
Title: County Attorney,
Date: 9/20/2011 9:58:32 AM
Name: OchsLeo
Title: County Manager
Date: 9/20/201111:11:25 AM
9/27/2011 Item 16.8.8.
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9/27/2011 Item 16.8.8.
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ORDINANCE NO. 11-_
AN ORDINANCE OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA,
AMENDING ORDINANCE NO 2002-38, AS AMENDED, THE
COLLIER COUNTY REDEVELOPMENT GRANT
PROGRAM ORDINANCE, PROVIDING FOR THE
ESTABLISHMENT BY ORDINANCE OF THE NEWLY
CREATED COMMUNITY EVENT GRANT PROGRAM;
PROVIDING FOR CONFLICT AND SEVERABILITY;
PROVIDING FOR INCLUSION IN THE CODE OF LAWS
AND ORDINANCES; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on March 14, 2000, the Board of County Commissioners (BCC) adopted
Resolution No. 2000-83 creating the Community Redevelopment Agency of Collier County,
Florida (CRA); and
WHEREAS, on March 14, 2000, the BCC adopted Resolution No. 2000-82, which
-... established and described the Bayshore/Gateway Triangle Community Redevelopment Area and
the Immokalee Community Redevelopment Area; and
WHEREAS, on June 13, 2000, the BCC adopted Ordinance No. 2000-42 establishing the
Redevelopment Trust Fund which appropriated "incremental tax revenues" for community
redevelopment purposes; and
WHEREAS, on June 13, 2000, the BCC approved Resolution No. 2000-] 81 adopting a
Community Redevelopment Plan for the "Community Redevelopment Area," which included the
Bayshore/Gateway Triangle Community Redevelopment Area and the Immokalee Community
Redevelopment Area; and
WHEREAS, on July 30, 2002, the BCC adopted Ordinance No. 2002-38, the "Collier
County Redevelopment Grant Program Ordinance" creating a Site Improvement Grant and
Impact Fee Assistance Grant for the Bayshore/Gateway Triangle Community Redevelopment
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Area; and
Words underlined are added; Words struck through are deleted.
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9/27/2011 Item 16.8.8.
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WHEREAS, on July 28, 2008, the CRA approved Ordinance 2008-40 creating the
Immokalee Fa~ade Grant Program; and
WHEREAS, on October 28, 2008, the CRA approved Ordinance 2008-61 adopted two
modified grants (Sweat Equity and Shoreline Stabilization) and created two new grants (Landscape
Improvement and Commercial Building Improvement) for the Bayshore/Gateway Triangle area;
and
WHEREAS, upon request of the Bayshore/Gateway Triangle CRA, the BCC desires to
amend Ordinance No. 2002-38, as amended, in order to establish a Community Event Grant
Program within the Bayshore/Gateway Triangle Community Redevelopment Area using a portion
of the funds in the Redevelopment Trust Fund.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
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SECTION ONE:
Title and Citation.
This Ordinance shall be known and cited as the "Collier County Redevelopment Grant
Program Ordinance".
SECTION TWO:
Annual Appropriation.
The Board of County Commissioners shall annually, during its budget process, allocate
funding for grant programs from the Redevelopment Trust Fund for the community redevelopment
area. The Board of County Commissions, in its discretion, may adjust the amount allocated for
grant programs at any time during its fiscal year.
SECTION THREE: Adoption of Site Improvement Grant and Impact Fee Assistance
Grant Programs.
The Site Improvement Grant and Impact Fee Assistance Grant programs are hereby adopted. A
copy of said programs are annexed to this ordinance and adopted and made a part of this ordinance
by reference. Either Site Improvement Grant or Impact Fee Assistance Grant program may be
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Words underlined are added; Words struck through are deleted.
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9/27/2011 Item 16.8.8.
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amended by resolution of the CRA.
SECTION FOUR:
Adoption of the Modified Sweat Equity Improvement Grant Program
for the Bayshore/Gateway Triangle Community Redevelopment Area
The Modified Sweat Equity Improvement Grant Program for the Bayshore/Gateway
Triangle Community Redevelopment Area is hereby adopted. A copy of the program is annexed to
this Ordinance as Exhibit "A" and made a part of this Ordinance by reference. The Sweat Equity
Improvement Grant Program may be amended by resolution ofthe CRA.
SECTION FIVE:
Adoption of the Shoreline Stabilization Grant Program for the
Bayshore/Gateway Triangle Community Redevelopment Area
The Shoreline Stabilization Grant Program for the Bayshore/Gateway Triangle Community
Redevelopment Area is hereby adopted. A copy of the program is annexed to this Ordinance as
Exhibit "B" and made a part of this Ordinance by reference. The Shoreline Stabilization Grant
Program may be amended by resolution ofthe CRA.
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SECTION SIX:
Adoption of the Landscape Improvement Grant Program for the
Bayshore/Gateway Triangle Community Redevelopment Area
The Landscape Improvement Grant Program for the Bayshore/Gateway Triangle Community
Redevelopment Area is hereby adopted. A copy of the program is annexed to this Ordinance as
Exhibit "c" and made a part of this Ordinance by reference. The Landscape Improvement Grant
Program may be amended by resolution of the CRA.
SECTION SEVEN:
Adoption of the Commercial Building Improvement Grant Program
for the Bayshore/Gateway Triangle Community Redevelopment Area
The Commercial Building Improvement Grant Program for the Bayshore/Gateway Triangle
Community Redevelopment Area is hereby adopted. A copy of the program is annexed to this
Ordinance as Exhibit "D" and made a part of this Ordinance by reference. The Commercial
Building Improvement Grant Program may be amended by resolution of the CRA.
SECTION EIGHT: Adoption of the Fa~ade Grant Program for the Immokalee Community
-. Redevelopment Area.
Words underlined are added; Words struck through are deleted.
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9/27/2011 Item 16.8.8.
The Fayade Grant Program for the Immokalee Community Redevelopment Area is hereby
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adopted. A copy of said program is annexed to this ordinance and adopted and made a part of this
ordinance by reference. This Fa9ade Grant Program may be amended by resolution of the CRA.
SECTION NINE: Adoption of the Communitv Event Grant Proeram for the
Bavshore/Gatewav Trianele Communitv Redevelopment Area
The Community Event Grant Program for the Bayshore/Gateway Triangle Community
Redevelopment Area is hereby adopted. A COpy of said pro€!fam is annexed to this ordinance and
adopted and made a part of this ordinance by reference. This Community Event Grant Program
may be amended by resolution of the CRA.
SECTION NINE TEN: Administration by CRA.
The Board of County Commissioners delegates the administration of the grant programs to the
CRA including, but not limited to, selection of recipients, contracting with owners and contract
enforcement. The CRA shall approve all applicants for funding after the Board of County
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Commissioners allocates grant program funding for each fiscal year. The recipients of any grant
funds shall be required to execute an agreement in a form approved by the County Attorney's
Office for legal sufficiency and approved by the CRA.
SECTION +EN ELEVEN: Conflict and Severability.
In the event this Ordinance conflicts with any other Ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of this Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION ELEVEN TWELVE: Inclusion in the Code of Laws and Ordinances.
The provisions of this Ordinance shall become and be made a part of the Code of Laws and
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Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or re-
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9/27/2011 Item 16.8.8.
lettered to accomplish such, and the word 'ordinance' may he changed to "section," "article,' or
any other appropriate word.
SECTION TI\'EL ''E THIRTEEN: Effective Date.
This Ordinance shall take effect upon filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this day of ,2011.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Deputy Clerk
By:
Fred Coyle, CHAIRMAN
Approved as to form and
legal sufficiency:
Assistant County Attorney
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9/27/2011 Item 16.8.8.
Bayshore Gateway Triangle CRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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Community Event Grant Program
The Community Event Grant (CEG) Program is to promote economic development and quality life in the
Bayshore Gateway Triangle Community Redevelopment Agency (CRA) service area by supporting
special events or public activities that attract visitors, investors and new businesses to the CRA, or
promotes and markets the area and existing businesses.
Overview of the Program
The CRA Community Event Grant (CEG) Program was created to encourage non-profit groups and civic
organizations to plan, promote and produce community events within the CRA service area (Appendix
A). The program provides for two types of CEG awards:
· Small Events:
o In-kind staff support up to a $1,000 value in staff hours, or
o Up to $1,000 cash to offset actual costs associated with event programming, or
o Up to $3,000 in actual event activities' costs.
. Large Events:
o In-kind staff support up to a $1,000 value in staff hours, or
o Up to $1,500 cash to offset actual costs associated with event programming, or
o Up to $15,000 in actual event activities' costs.
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NOTES:
1. For either type of grant request (Small or Large), an application for event
support (in-kind or financial) does not guarantee an event will be approved
for support or be awarded the maximum allowable assistance.
2. Event approval for CRA assistance will be based on:
a. The merits of the application,
b. The ability of the applicant to conduct a successful event,
c. The return on investment to the CRA community, and
d. The amount of CRA community involvement or activity (residents or
commercial) created or facilitated by the event.
3. If awarded a grant, the organization must execute an agreement with the
CRA before the spending any funds related to the supported grant activities.
All monetary support is paid on a reimbursement basis with validated expense receipts paid by the event
coordinator for pre-approved expenses. To allow for ample staff and Advisory Board review and
approval processing, applications must be submitted no later than:
· Small Events: Three (3) months prior to the event date.
· Large Events: Ten months prior to the event date.
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9/27/2011 Item 16.8.8.
~. Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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Applicant Eligibility
Any non-profit organization hosting a community event within the CRA service area may apply; although
the host organization may be located anywhere in Collier County, the event must:
. Be held within the boundaries of the CRA, or
o Have significant activities occurring within the CRA area,
. Must be open and available to the public.
. Must obtain all necessary permits and regulatory approvals.
Marketing and Promotions
If grant funds are awarded, the CRA must be recognized as an event sponsor with all attendant benefits,
including placement of the CRA logo on all marketing materials and banners, and acknowledgement of
the CRA in all verbal communications promoting the event. The CRA will also receive a free both or
table space for marketing CRA programs and services. If the event is a ticketed event, the CRA will
receive complementary tickets at the appropriate sponsorship level.
Available Funding
The CRA will budget "Marketing and Promotions" funds each fiscal year (October 1 st thru September
30th) that will include a proportionate share for events. Event funds will be available on a first come first
served basis until expended or encumbered.
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. Small Events:
o In-kind staff support up to a $1,000 value in staff hours, or
o Up to $1,000 cash to offset actual costs associated with event programming, or
o Up to $3,000 in actual event activities' costs.
. Large Events:
o In-kind staff support up to a $1,000 value in staff hours, or
o Up to $1,500 cash to offset actual costs associated with event programming, or
o Up to $15,000 in actual event activities' costs.
The event grant award cannot exceed the maximum allowable assistance, and an application does not
guarantee an event will be approved for support or be awarded funding. All authorized expenditures will
be reimbursed to the applicant up to 45 days after the event with validated receipts (Appendix B). The
final payment, as determined and adjusted by the CRA, will be issued after receiving all paid event-
related receipts. An event final status report will be filed with the request for payment (Appendix C).
Organizations may receive one CEG per fiscal year. Event grant amounts are determined by the CRA
based on the benefit to the area:
. The merits of the application,
· The ability of the applicant to conduct a successful event,
. The return on investment to the CRA community, and
· The amount of CRA community involvement or activity (residents or commercial) created
or facilitated by the event.
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9/27/2011 Item 16.8.8.
Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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COMMUNITY EVENT GRANT APPLICATION
All Community Event Grant applicants must submit a written application and supporting documentation.
Proof of non-profit "active" status (an attachment)
Event Financial Records for the previous fiscal year for the event
Detailed budget for this qualifying event (an attachment)
o If an annual event, detailed budget for the previous year's event (an attachment)
Any supporting documentation of your event's success in previous years (photos, promotional items,
etc)
Describe how this event promotes the CRA, engages the community (residents and commercial), and
promotes economic development (300 words).
Event location, layout, route, vendors, etc
County Event Permit Application (required attachment)
County Signage/Banner Permit Application (required attachment)
County & A TF Alcohol Permit (required if alcohol is served)
Insurance Certificate (Issued to CRA & County)
APPLICANT INFORMATION (must be completelv filled out)
Organization
Has the organization received a CRA Community Event Grant in the past?
If so, when and how much?
Event Name:
Organization Name:
Street:
City: State Zip
Phone: Fax:
Email Address: Website:
Non-Profit Status (check one & attach)* _ 501(c) (3) _ 501(c) (6)
Federal Tax ID Number
* Proof of non-profit "active" status (Division of Corporations) must be attached.
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Contact Person
Name:
Title:
Phone:
Email Address:
Cell Phone:
Fax:
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9/27/2011 Item 16.8.8.
---- Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
EVENT OVERVIEW
Include:
Date:
Time
Hours
Location of the event
Sponsors or partner organizations
Attach an event site plan and/or parade route.
Briefly describe the planned event: the number of people expected to participate and any admission fees
to be charged; all planned activities; whether food, beverages or alcohol will be served; and if there will
be any non-food vendors. Write a description of how this event promotes/markets the CRA or the CRA
area, how it serves the community, and promotes economic development (limit to 300 words).
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IN-KIND SUPPORT REOUESTED
As part of this grant, the CRA may be able to provide some in-kind services. If in-kind support is
awarded, the staffing cost of providing such services will be calculated by the CRA and deducted from the
cash award. All in-kind service requests are subject to approval by CRA Advisory Board and CRA
Executive Board.
Please check all requested services and provide a brief description of the quantity and scope of support
needed.
BleacherslBenches
_ Banner Hanging/Removal
_ Post-Event Site Cleanup
_ Set Up/Breakdown Assistance
_ Permitting
Volunteers
_ Security or Fire Coordination
Public Relations Services
_ Marketing (flyers, signage, newsletters) _
Other
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9/27/2011 Item 16.8.8.
Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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CASH SUPPORT REOUESTED
Note: The grant award may not exceed the actual cost of the event.
Grant amount requested $ Cash; $ In-Kind.
Each grant payment will be disbursed at the conclusion of the event, issued by check after
receiving all paid event-related receipts from the Organization. List the event expenses that CEG
funds will be used to support the event (Le., list equipment [tents/chairs, staging, etc], marketing,
permits, entertainment [sound, performers, lighting, ect]:
SIGNATURES
(Name of Applying Organization) assures that
the all information contained in this application is true and correct and agrees to comply with all
applicable CRA/County program guidelines. Further, the applicant agrees that if any condition or
provision of this program is breached, or if for any reason this program is not in the best interest
of the CRA/County, they may terminate the agreement.
Further, the CRA reserves the right to request any additional infonnation deemed necessary to
process this application.
Signature Date
Name
Title
OFFICE USE ONLY
Date Received:
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Non-Profit Verification:
Amount Requested:
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,
cancelled checks, tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds.
The following will not be accepted for payments: statements in place of invoices; checks or invoices not dated; tear sheets without date,
company or organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be
accepted.
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-... Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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Appendix A: eRA Map & CEG Funding Summary
Map: location of Bayshore Gateway Triangle eRA
Location of eRA
within Collier County
CRA Close-Up
Roads
Collier County
c:J CRA Boundary
- Major CRA Roads
Water Bodies
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CRA
Funding Summary
Funding Type eRA Amount Applicant Match
In-Kind (programming - up to) $1,000 - $1,500 (value of MINIMUM $1- TO-$l
staff time or cash)
$3,000 Small Event
Event Activity Expenses (up to) MINIMUM $l-TO-$l
$15,000 Large Event
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9/27/2011 Item 16.8.8.
Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEW/l,y
TRIANGLE
Appendix B: Community Event Grant Payment Request
On . the Collier County Community Redevelopment Agency
approved funding in the amount of $ to cover a portion of the costs listed below through
the Community Event Grant program:
Improvement Cost
Total
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9/27/2011 Item 16.8.8.
~ Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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I hereby confirm that all items listed above have been completed as outlined in the Community Event
Grant application submitted to the CRA and authorized by the CRA. Therefore, I am requesting the
approved funding in the total amount of $ as approved by the CRA.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown
have been made for the purpose of and in accordance with, the terms of the contract. The funds
requested are for reimbursement of actual cost made during this time period.
Grantee Signature
Date
The foregoing Payment Request Form was executed before me this
.20_ by
day of
principle of
(Organization), who:
_ is personally known by me
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OR
_ who has produced
as proof of identity.
Affix notarial seal
Notary Public (Signature)
Print Name of Notary Public
Commission No:
My Commission expires:
HOUT ATTACHING THE FOLLOWING: (
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If the project budget has specific categories with set dollar limits. the Grantee is required to include a spreadsheet to show which category
each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take
into consideration that it will take a maximum of 45 days for the Clerk of Courts to process a check.
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9/27/2011 Item 16.8.8.
Bayshore Gateway Triangle eRA I Community Event Grant
IBAYSHORE
GATEWAY
TRIANGLE
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Appendix C
EVENT FINAL STATUS REPORT
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
TITLE:
ADDRESS:
PHONE:
FAX:
On an attached sheet. answer the followine questions for each element in vour SCODe of work.
Final - These questions should be answered for your final status report.
1. Was this a first time project? Ifnot, how many times has this event taken place?
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2. What hotels/motels were utilized to support the project and how many?
3. What is the total revenue generated for this event?
4. Total expenses.
5. List the vendors paid, if not why?
6. What invoices are still outstanding and why?
7. What is the number of participants that visited the project?
8. What problems occurred if any during the project event?
9. List any advertising, marketing, and/or public relations used to support the project and
attach samples.
10. How could the project been improved or expanded?
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9/27/2011 Item 16.8.8.
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GRANT AGREEMENT BETWEEN
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY AND GRANTEE
FORA COMMUNITY EVENT IN THE BAYSHORE GATEWAY TRAINGLE COMMUNITY
REDEVELOPMENT AREA
THIS AGREEMENT ENTERED this _ day of ,20_ by and between the Collier
County Community Redevelopment Agency ("CRA"), Collier County Florida, a political subdivision of
the State of Florida, herein referred to as the "CRA" and
a not-for-profit corporation ("GRANTEE").
WHEREAS, The GRANTEE is a Florida not for profit corporation comprised of businesses and
individuals organized for the purpose of promoting quality of life and business and economic
development in the Bayshore Gateway Triangle CRA area of Collier County by way of this event; and
WHEREAS, the CRA has established the Community Event Grant Program (the "Program") to support
non-profit organizations using special events to attract visitors and business to the CRA area by providing
CRA support and grant assistance for promotions and events in the area; and
WHEREAS, the Organization has applied for event assistance under the Program, and is eligible for
assistance under the criterion established by the CRA; and
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WHEREAS, during the regular meeting of the Bayshore Gateway Triangle CRA
Advisory Board the CRA authorized the commitment of by the Bayshore Gateway Triangle
CRA towards the event conducted at
by the GRANTEE, and
WHEREAS, the grant funds will be distributed through a reimbursement process contingent upon
delivery of receipts for expenditures as detailed in the project budget;
WHEREAS, the CRA finds and declares that it is in the public interest of the CRA to award a
Community Event Grant to the Organization pursuant to the terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other valuable
consideration, the parties agree as follows:
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9/27/2011 Item 16.8.8.
1. SCOPE OF WORK:
(a) As requested by the GRANTEE on the application for Community Event Grant funds,
Exhibit "A", the CRA authorizes a grant of CRA Trust Funds (Fund 187) to the GRANTEE for use in
conducting the event.
(b) In accordance with the authorized expenditures as set forth in the Budget, attached hereto
as Exhibit "B," GRANTEE shall expend the funds to facilitate
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for the
subject event.
2. PAYMENT:
(a) The amount to be reimbursed under this Agreement shall be a total of
dollars ($ ). GRANTEE shall be paid in accordance with fiscal procedures of Collier
County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a request
for funds on the form attached hereto as Exhibit "c" and made a part hereof, and shall submit invoices
and proof of payment in the form of cancelled checks or other documentation to the Executive Director of
the Bayshore Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 for review and upon
verification by letter from the GRANTEE that the services or work performed as described in the invoice
have been completed or that the goods have been received and that all vendors have been paid.
(b) The Executive Director of the CRA shall determine that the invoice payments are
authorized and that the goods or services covered by such invoice[ s) have been provided or performed in
accordance with such authorization. The line item budget attached as Exhibit "B" shall constitute ~
authorization for the expenditure[s) described in the invoice[s).
(c) All expenditures shall be made in conformity with this Agreement.
(d) The CRA shall not pay GRANTEE until the Collier County Clerk of Courts pre-audits all
payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the total amount for any line
item nor the maximum amount budgeted pursuant to Exhibit "B."
3. ELIGIBLE EXPENDITURES:
(a)
(b)
Only eligible expenditures described in Paragraph One (1) will be paid by CRA.
CRA agrees to pay eligible expenditures incurred between
,20_.
(c) Any expenditures paid by CRA which are later deemed to be ineligible expenditures shall
be repaid to CRA within thirty (30) days ofCRA's written request to repay said funds.
(d) CRA may request repayment of funds for a period of up to three (3) years afte
termination ofthis Agreement or any extension or renewal thereof.
, 20 and
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming Collier County Board of
County Commissioners and the Community Redevelopment Agency as additional insureds.
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9/27/2011 Item 16.8.8.
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(b) The certificate of insurance must be valid for the duration of this Agreement, and be
issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less
than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person.
PROPERTY DAMAGE LIABILITY $300,000 each claim per person.
PERSONAL INJURY LIABILITY $300,000 each claim per person.
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY - Statutory.
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(c) The Certificate of Insurance must be delivered to the Executive Director of the CRA
within ten (10) days of the approval of this Agreement by the CRA Board.
5. REPORTING REOUIREMENTS:
(a) GRANTEE shall provide to County a Final Status Report on the form attached hereto as
Exhibit "COO no later than , 20
(c) The report shall identify the amount spent, the duties performed, the services provided
and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) CRA may withhold any interim or final payments for failure of GRANTEE to provide
the final status report until the CRA receives the final status report or other report acceptable to the
Executive Director of the CRA.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described in
Paragraph One (] ).
(b) CRA shall not be responsible for paying vendors and shall not be involved in the
selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and
any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers,
directors and/or shareholders.
(d) CRA may, in its discretion, object to the reasonableness of expenditures and require
payment if invoices have been paid under this Agreement for unreasonable expenditures. The
reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
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GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees
from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'
fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this
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9/27/2011 Item 16.8.8.
Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person described in this
paragraph.
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8. NOTICES:
All notices from the CRA to the GRANTEE shall be in writing and deemed duly served if mailed
by registered or certified mail to the GRANTEE at the following address:
All notices from the GRANTEE to the CRA shall be in writing and deemed duly served if mailed
by registered or certified mail to the COUNTY to: ~
Executive Director
4069 Bayshore Drive
Naples, FL 34112
239.643.11] 5
The GRANTEE and the CRA may change the above mailing address at any time upon giving the
other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership
between the CRA and the GRANTEE, or its vendors or subcontractors, or to constitute the
GRANTEE, or its vendors or subcontractors, as an agent or employee of the CRA.
10. COOPERATION: GRANTEE shall fully cooperate with the CRA in all matters pertaining to this
Agreement and shall provide all information and documentation requested by the CRA from time
to time pertaining to the use of any funds provided hereunder.
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9/27/2011 Item 16.8.8.
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11. TERMINATION:
(a) The CRA or the GRANTEE may cancel this Agreement with or without cause by giving
thirty (30) days advance written notice of such termination specifying the effective date of termination.
(b) If the CRA terminates this Agreement, the CRA will pay the GRANTEE for all
expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, after
October 1, 2011 up to the effective date of the termination so long as such expenses are eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate
accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be
incurred within the term of this Agreement.
13. A V AILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents, papers
and financial information pertaining to work. performed under this Agreement for a period of three (3)
years. GRANTEE agrees that the CRA, or any of its duly authorized representatives, shall, until the
expiration of three (3) years after final payment under this Agreement, have access to, and the right to
examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any
transactions related to this Agreement.
14. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole
,........, or in part its interest in this Agreement without the prior written consent ofthe CRA.
15. TERM: This Agreement shall become effective on the latest date signed and shall remain
effective until , 20 . If the project is not completed within the term of this
agreement, all unreleased funds shall be retained by the CRA. Paragraph 7, Indemnification, and other
provisions herein that may require performance subsequent to the foregoing termination date shall remain in
full force and effect pending performance.
16. EVALUATION OF IMPACT: GRANTEE shall monitor and evaluate the impact of the Project,
explaining how the impact was evaluated, providing a written report to the Executive Director of the CRA,
along with a final budget analysis by
,20_.
17. REQUIRED NOTATION: All promotional literature and media advertising must prominently
list and/or identify the Collier County Community Redevelopment Agency as event sponsor.
18. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the
parties, after review by the Collier County Community Redevelopment Agency.
~
IN WITNESS WHEREOF, the GRANTEE and CRA have respectively, by an authorized person
or agent, hereunder set their hands and seals on the date and year first above written.
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9/27/2011 Item 16.8.8.
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GRANTEE(s):
(1) By:
Witness Signature
PrintedfTyped Name PrintedfTyped Name
(2) By:
Witness Signature
PrintedfTyped Name Printed!fyped Name
ATTEST: COLLIER COUNTY COMMUNITY
DWIGHT E. BROCK, Clerk REDEVELOPMENT AGENCY
By:
Deputy Clerk Chairman
Approved as to form and ~
legal sufficiency:
Assistant County Attorney
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