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Heritage Bay Minutes 06/07/2018 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, June 7, 2018 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman John May Vice Chairman Jack Arcurie Assistant Secretary Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Also present were: Justin Faircloth District Manager Josh Jennings CPH Gonzalo Ayres Lake&Wetland Management The following is a summary of the actions taken at the June 7, 2018 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. May seconded by Mr. Arcurie with all in favor the agenda was approved as presented. THIRD ORDER OF BUSINESS Public Comments on Agenda Items There not being any,the next item followed. FOURTH ORDER OF BUSINESS Engineer's Report A. Water Testing Proposal June 7, 2018 Heritage Bay CDD • The total cost is estimated to be$34,375. • CPH will provide an updated proposal. • This item was tabled to the July meeting. B. Bathymetric Update • This item was tabled to the July meeting. • CPH will provide revised summary and maps. C. CPH Extra Work Authorizations i. Lake Bank Restoration Inspections • CPH documentation for approval of lake bank restoration inspections was presented. • It was noted that$92,000 was placed in outline of bond funding to cover this cost. On MOTION by Mr. May seconded by Mr. Gagne with all in favor CPH Extra Work Authorization #H 13604 for inspections, remodeling and geotechnical testing in an amount not to exceed$108,000 was approved. ii. Geotechnical Testing • CPH documentation for approval of geotechnical testing was presented. • CPH will submit weekly status reports including man hours pertaining to the project. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor CPH Extra Work Authorization#H13606 for geotechnical testing for phase two in an amount not to exceed $12,500 was approved. D. Project Updates • CPH to provide weekly status updates on both projects. i. Lake Bank Restoration Update • Mr. Jennings reported good progress is being made. • Q.E. will be notified of the course closure on July 25-30 for the L5/L6 pipe extension portion of project#1. ii. Emergency Lake Bank Restoration Update • Mr. Jennings reported good progress is being made on the project. 2 June 7, 2018 Heritage Bay CDD iii. Quality Enterprises Project Tracking Report • QE will provide weekly reports on Fridays. • Drywell was discussed. The record will reflect Mr. Jennings left the meeting. FIFTH ORDER OF BUSINESS Attorney's Report • In the absence of the Attorney, Mr. Hubbard provided an update to the Board on items. A. 30A/30B Boating Regulations Update • District Counsel is working to finalize discussions with Counsel from the Quarry. B. Stormwater Management Rules and Policies Update • CPH will provide staff with final exhibit drawing and comments. • The updated Stormwater Management Rules and Policies will be on the agenda for adoption at the public hearing in September. C. Public Access Update • Information from the access easement and plat book was received from District Counsel. • District Counsel provided information on how access rights for the CDD was granted in the documents from Lennar. • Relay to the Guardhouse meetings are open to the public and visitors must be admitted for CDD related business. • This item was tabled. D. Buoy Installation Update • District Counsel will reach out to the Quarry on this item. • This item was tabled. E. Heritage Bay Golf& Country Club,Inc.License Agreement • The License Agreement with the Heritage Bay Golf& Country Club as edited by District Counsel was reviewed. Mr. May MOVED to proceed with the License Agreement as written and Mr. Hubbard seconded the motion. 3 June 7, 2018 Heritage Bay CDD • The prior motion was discussed. Photographs will be obtained from the County and included in the Agreement as Exhibits. On VOICE vote with all in favor the prior motion was approved. EIGHTH ORDER OF BUSINESS Manager's Report D. Lake&Wetland Management Monthly Inspection Report • Mr.Ayres reviewed the May Lake&Wetland inspection report. i. Truxor Concerns • Discussion ensued with regard to clippings going into the lake. • Lake & Wetland Management will purchase a conveyor to remove the clippings from the lake. • Mr. Hubbard will write a letter to the Quarry regarding the clippings. • Mr. Ayres reported the new chemical did not work on Illinois Pond Weed as projected. • Discussion ensued on the previous carp authorization and the Board decided to halt this work and not move forward with the carp test on Lake 19. The record will reflect Mr.Ayres left the meeting. SIXTH ORDER OF BUSINESS Old Business A. Lake Bank Repair& Maintenance Guidelines • Comments will be incorporated and Mr. Hubbard will send out a revised version and bring the Green Committee document to the July meeting for review by the Board. SEVENTH ORDER OF BUSINESS New Business A. Consideration of Resolution 2018-8 Approving the Fiscal Year 2019. Budget and Setting a Public Hearing • Discussion ensued with regard to the proposed FY 2019 budget and the requested fee increase analysis proposal submitted by Mr. Bob Koncar. For budget purposes, place holder of $46,500 for District Management Services;and$13,726 for Field Services. 4 June 7, 2018 Heritage Bay CDD • After further discussion the following changes to the proposed budget were requested: D Administrative—ProfSery-Legal Services should be increased to$10;000 D Administrative —ProfSery-Mgmt Consulting Sery should be decreased to $46,500 D Lakes and Ponds — Reserve-Stormwater System should be decreased to $18,455 D Add new line item — Lakes and Ponds - Contracts-Sediment Testing $6,675 —with narrative—Contract with CPH to do sediment testing in the District lakes D Lakes and Ponds — Contracts-Water Analysis should be decreased to $27,700 D Lakes and Ponds—R&M Aquascaping increase to$8,500 D Any additional monies should go to R&M-Lake Erosion • Mr. Arcurie requested an explanation of Total Revenues for FY 2016 and 2017; and Total Field in FY 2016. • The Board requested a copy of the Comparison of Assessment Rates be included in the Notice for the Public Hearing. Staff will follow up with District Counsel. On MOTION by Mr. Arcurie seconded by Mr. May with all in favor Resolution 2018-8 approving the budget for fiscal year 2019 as amended and setting a public hearing on September 6, 2018 at 9:00 a.m. in the Heritage Bay Clubhouse was adopted. • Discussion ensued with regard to lake bank repair. Staff was directed to obtain contracts from Q.E. for the North Bank of Lake 20 and the East Bank of Lake 30A to present to the Board at the July meeting. B. Meeting Schedule Discussion • The proposed 2019 fiscal year meeting schedule was discussed. • Twelve monthly meetings will be advertised as presented. 5 June 7, 2018 Heritage Bay CDD • The Board agreed to go back to the regular schedule of seven meetings to be held in October, December, February, April, June, August and September. Any advertised meetings that are not needed during the fiscal year will be cancelled. • The remaining fiscal year 2018 summer meeting schedule was addressed. • The need for the August meeting will be decided at the July meeting. • Staff reported the lank bank repair projects were awarded to Copeland Southern after obtaining bids from Q.E. as the bids from Copeland, though slightly higher, included additional costs of installing celebration sod down to the control line on the lakes whereas this was left out of the Q.E. bids. The record will reflect Mr. May left the meeting. EIGHTH ORDER OF BUSINESS Manager's Report(continued) A. Approval of the Minutes of the May 3,2018 Regular Meeting Mr. Faircloth stated each Board member received a copy of the May 3, 2018 meeting and requested any additions, corrections or deletions. Mr. Hubbard commented on the amount of detail in the minutes and requested more detail he added in future minutes. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor the minutes of the May 3, 2018 meeting were approved. B. Acceptance of Financials • The financials for the period ending April 30,2018 were reviewed. On MOTION by Mr. Gagne seconded by Mr. Arcurie with all in favor the April 30,2018 financials were accepted. C. Field Manager's Report • • The Field Management Report for site inspection conducted on May 10, 2018 was reviewed; a copy of which is attached for the record. 6 June 7, 2018 Heritage Bay CDD Y Staff will follow up with Golf Course staff regarding Lake 20 grass to be removed that is on Golf Course property on the SW Lake 20 area where work is to be done. Staff will follow up with Lake &Wetland Management regarding items to be corrected as identified in the report. D. Lake&Wetland Management Monthly Inspection Report • This item was previously discussed. E. Follow up Items i. Heritage Bay Commons Corrective Resolution • Staff presented the corrective adopted resolution to the Board resolving that Collier County accepted the plat and dedications and that the roadway and drainage improvements within Heritage Bay Common will be maintained by Collier County. ii. Summer Lake Bank Repair Update • This item was previously discussed. iii. FEMA Update • It was reported a new project manager has now been assigned to the project request. NINTH ORDER OF BUSINESS Supervisors' Reports, Requests and Comments • Mr. Gagne commented on the weekly reports; and requested a guided tour by the Engineer to view progress of the projects; and that Board members be updated on projects prior to Board meetings. Contact information for the CPH inspector was provided to the Board by Mr. Hubbard. • Staff discussed website concerns regarding ADA compliance and shared initial response from Counsel. TENTH ORDER OF BUSINESS Chairman's Comment There not being any,the next item followed. ELEVENTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. 7 June 7, 2018 Heritage Bay CDD TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Ms. Hunter seconded by Mr. Arcurie with 1a11 in favor the meeting was adjourned at 12:21 p.m. Sstin Faircloth Edwin Hubbard ecretary Chairman 8