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Backup Documents 07/10/2018 Item #16C13 NAL CUMENTS LIST & UTING 1 6 c 1 3 ORTOIACCOMPANY ALL ORIGINAL KDOCU ENNS SE T SLIP THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office L% ?Ng 4. BCC Office Board of County \1: 155 1 a Commissioners `1 � 1 �t 5. Minutes and Records Clerk of Court's Office ,— •,i C 4 P I: u,S— r.&-fn :lz.�.tfo^; `1/ -f-o �' PRIMARY CON ACT INFORMATION Normally the primary contact is the person who created/prepared the ecutive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing i rmation. Name of PrimaryStaff :k n¢. K,„i; v% Phone Number a-- S-21 Z r ti Contact/ Department ., I; V.-1-; 1;+r` S F-35/1)j� Agenda Date Item was / Agenda Item Number Approved by the BCC –1/ 1 C/I 8' 1/-- 1.,:,,t(i4. ..5 1 q /6 (-- 'C i I3 Type of Document Number of Original Attached Jf -r` J rdter- V Documents Attached "if-- )‘ PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A” in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) j421. Does the document require the chairman's original signature? V44- 2. . Does the document need to be sent to another agency for additional signatures? If yes, �M' provide the Contact Information(Name;Agency; Address;Phone)on an attached sheet. +'� 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board in/M 11 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's rt K signature and initials are required. '� 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. mil f l Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on4-(O6(enter date)and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16 013 MEMORANDUM Date: July 13, 2018 To: Wayne Karlovich, Project Manager Public Utilities Engineering & Project Management From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: Work Order for Contract #14-6213 "Underground Utility Contractors — Oil Well Road Force Main Improvements" Contractor: Douglas N. Higgins, inc. Enclosed please find a copy of the document referenced above (Agenda Item #16C3), approved by Board of County Commissioners on Tuesday, July 10, 2018. If you should have any questions, please contact me at 252-7240. Thank you. Enclosure 1 6 01 3 WORK ORDER/PURCHASE ORDER Contract 14-6213 "Underground Utility Contractors" Contract Expiration Date: July 7, 2020 This Work Order is for professional construction services for work known as: Project Name: Oil Well Road Force Main Improvements Project No: 70228 The work is specified in the proposal dated May 30, 2018 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Douglas N. Higgins, Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I Perform all Work as described in the Proposal * Task II Allowance for Owners Use as Directed Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): FINegotiated Lump Sum (NLS) (Lump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate— Schedule A) n Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task I $383,160.00 NLS Task II $60,000.00 NLS/Unit Price/T&M TOTAL FEE $443,160.00 PREPARED BY: te' -- e)d %l I Wayne NOlovich, Senior Project Manager Dat /.1N Page l of \[ 1 6 0 1 3 APPROVED BY: ,.- l 118 Craig Pa "rin a 'roj-ct Manager Date APPROVED BY: AtilL. T. v elik, EPMD Department Director Date APPROVED BY: Fd Beth Johnssen, Inground Services Director Date • APPROVED BY: a Jot Bellone, Financial Operations Support Director Date APPROVED BY: r Dr. George Yilmaz, Public Utilities Administrator Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief', all relevant facts concerning past, present, or currently planned interest or activity(financial,contractual,organizational, or otherwise)which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Douglas N. Hi.gins Inc. B - � �/ urs 20 1,By: S'_ .tru Date fi 1.chae LLab i"rtc-. l''lrle Type/print name &title (Remainder of page intentionally left blank) o‘o 49'age 2of3 . , 16C13 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: CRYSTAL K.KINZEL, BOARD OF C• TY COMMISSIONERS „, CI,CLERK COLLIER i , FLOR ` n� BO.,4_n : •�' / l # •'dy Solis, Chairman `1ktokvg, Dated: Ut i SEAL Atter as to Chairman's signature only. Douglas N. Higgins, Inc. AP' f c"- By: / ���c First Witness ,i►, A` A+ / sI VIiT Mc 1 a ! I a TType/prin itness nameT TType/print signature and titld 4A-u-gr•Second Witness / LQ`IYVI Lii Y"i<-- c TType/print witness n eT Ape]ove• Isi to/an Legality: Assist t C('nty Attorney lit 4L.. Print Name W\\>\ \). Page 3 of 3 16C13 Co ler County Administrative Services Depa►ti i rent Procurement Services Division REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 Annual Contract for"Underground Utility Contractors" Date: May 15, 2018 From: Jennifer Williams, Operations Analyst Procurement Services Division 3295 Tamiami Trail E Naples, FL 34112 239-252-8941, Telephone Number Jennifer.Williams(&colliercountyfl.gov To: Selected Vendors: Mitchell & Stark Construction Co., Inc. Kyle Construction, Inc. Douglas N. Higgins Inc. Haskins, Inc. Quality Enterprises USA, Inc. Southwest Utility Systems, Inc. Subject: RFQ 14-6213-124 Oil Well Road Force Main Improvements As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: Wednesday, May 30, 2018 at 3:00 PM Q&A Deadline: Thursday, May 24, 2018 at 3:00 PM Pre-Quote Meeting No Pre-Quote Meeting for this Solicitation Number of Days to Final Completion: 150 days to substantial +30 days final= 180 days total Scope Provided Yes Plans and Specs: Yes Liquidated Damages: $1,584.00 per day Payment& Performance Bonds If over$200,000.00 Your quotation response for this project is due electronically to the Email address listed above no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Douglas N. Higgins, Inc. Firm's Complete Legal Name 239-774-3130/239-774-4266 Telephhoo o-- ber/Fax Number •'fi -ture Regional Mgr. Title Michael Lobello 5/30/18 Print Name Date C:Wayne Karlovich/Project Manager 1 RFQ 14-6213-124 16 0 1 3 Coe->r, County Jennifer Williams, Operations Analyst 239-252-8941,Telephone Number Administrative Services Division Jennifer.Williams@colliercountyfl.gov Purchasing ADDENDUM #1 Date: May 18, 2018 From: Jennifer Williams, Operations Analyst To: Potential Proposers Subject: Addendum#1 — RFQ 14-6213-124 Oil Well Road Force Main Improvements The following changes, additions, deletions and/or clarifications are made to the Contract Documents and Specifications for the above referenced project: GENERAL • Changes to RFQ Form • Changes to quantities. • Changes to plans. • Owner Furnished Materials List provided CLARIFICATIONS • Change: Replace the RFQ form with the attached form. • Change: Quantities for several items are updated as listed below. Replace the Bid Schedule with the attached revised Bid Schedule. o Item 6c.—60 LF of 10" PVC C900 DR18 force main o Item 6d. —1,700 LF of 12" HDPE DR11 DIPS force main (directional drill) o Item 6e. —200 LF of 12" PVC C900 DR18 force main o Item 7a. —(5) 8" plug valves o Item 7b. —(1) 10" plug valve o Item 7c. —(3) 12" plug valves o Item 8—6 ARVs o Item 11 —35 SY roadway repair o Item 12—65 SY sidewalk repair • Change: Replace the construction plans with the attached set of plans (11 pages); Sheets 04, 06, and 10 were revised (revisions are noted on drawings). • List of Owner Furnished Materials: Attached is the list of Owner Furnished Materials for the •ro'ect 6 •a•es . BID SCHEDULE AND MEASUREMENT AND PAYMENT Changes to the Bid Schedule are made as part of this addendum. END OF BID ADDENDUM#2 Enclosure: RFQ Form, Bid Schedule, Construction Plans, List of Owner Furnished Materials. c:Wayne Karlovich, Project Manager 07 , 1 1 6 0 1 3 Co ler County Jennifer Williams, Operations Analyst 239-252-8941, Telephone Number Administrative Services Division Jennifer.Williams@colliercountyfl.gov Purchasing ADDENDUM#2 Date: May 26, 2018 From: Wayne Karlovich, Senior Project Manager PUD- EPMD To: Potential Proposers Subject: Addendum#2—RFQ 14-6213-124 Oil Well Road Force Main Improvements The following changes, additions, deletions and/or clarifications are made to the Contract Documents and Specifications for the above referenced project: GENERAL • Informational Addendum CLARIFICATIONS • Clarification: A geotechnical report is provided for the project. The geotechnical report is for informational purposes only and reported conditions should be verified in the field. • Clarification: The following comment was made by a vendor: "The material supplied list in addendum#1 looks like it does not match what would be required per the new quantities listed in addendum#1. The following should be reviewed: 12" PVC, 8" Plug Valve,ARVs" Response: The Owner will furnish adequate quantities of valves, pipe,joint restraints, fittings, ARVs to complete the project as required by the plans and specifications. BID SCHEDULE AND MEASUREMENT AND PAYMENT No changes to the Bid Schedule are made as part of this addendum. END OF BID ADDENDUM#2 Enclosure: Geotechnical Report. c:Wayne Karlovich, Project Manager 1 C 1 3 BID SCHEDULE COLLIER COUNTY QUOTE UNDER AGREEMENT 14-6213 COLLIER COUNTY PUBLIC UTILITIES DEPARTMENT - EPMD PROJECT#70103.8 OIL WELL ROAD FORCE MAIN IMPROVEMENTS CONTRACTOR: Douglas N. Higgins, Inc. QUOTE OPENING DATE: May 30, 2018 SECTION 1: GENERAL ITEM# DESCRIPTION EST. UNIT UNIT PRICE EXTENDED QTY. PRICE 1 Mobilization/Demobilization 1 LS $ 40,000 $ 40,000 2 Maintenance of Traffic 1 LS $ 10,000 $ 10,000 3 Project Signs 1 LS $ 600 $ 600 4 Survey Layout& Record Drawings 1 LS $ 3,000 $ 3,000 5 Pre-Construction Video 1 LS $ 2,500 $ 2,500 SECTION 1 SUBTOTAL: $ 56,100 SECTION 2: FORCE MAIN IMPROVEMENTS ITEM# DESCRIPTION EST. UNIT UNIT PRICE EXTENDED QTY. PRICE 6 Force Main (Installation Only) a. 8" HDPE DR11 DIPS Force Main (Directional Drill) 1,500 LF $ 53 $ 79,500 b. 8" PVC DR18 Force Main 220 LF $ 41 $ 9,020 c. 10" PVC C900 DR18 60 LF $ 52 $ 3,120 d. 12" HDPE DR11 DIPS Force Main (Directional Drill) 1,700 LF $ 93 $ 158,100 e. 12" PVC 0900 DR18 Force Main 200 LF $ 63 $ 12,600 7 Plug Valves (Installation Only) a. 8" Plug Valve 5 EA $ 400 $ 2,000 b. 10" Plug Valve 1 EA $ 550 $ 550 c. 12" Plug Valve 3 EA $ 800 $ 2,400 8 Air Release Valve (Installation Only) 6 EA $ 900 $ 5,400 9 Connections (Installation Only) a. Connect to Existing 8" Force Main 1 EA $ 4,000 $ 4,000 b. Connect to Existing 10" Force Main 2 EA $ 5,000 $ 10,000 c. Connect to Existing 16" Force Main 1 EA $ 7,000 $ 7,000 SECTION 2 SUBTOTAL: $ 293,690 SECTION 3: RESTORATION ITEM # DESCRIPTION EST. UNIT UNIT PRICE EXTENDED QTY. PRICE 10 General Restoration 1 LS $ 20,000 $ 20,000 11 Roadway Repair 35 SY $ 200 $ 7,000 12 Sidewalk Repair 65 SY $ 98 $ 6,370 x\91 1 6 0 1 3 SECTION 3 SUBTOTAL: $ 33,370 SECTION 4: ALLOWANCE ITEM # DESCRIPTION EST. UNIT UNIT PRICE EXTENDED QTY. PRICE Allowance: Partial payments from this allowance for unforeseen conditions will be made based on either lump sum, 13 unit price, or time & materials methods as chosen by the $ 60,000 County Project Manager. Use of allowance must be approved by Collier County prior to the execution of the work. SECTION 4 SUBTOTAL: $ 60,000 SUMMARY SECTION 1 SUBTOTAL: $ 56,100 SECTION 2 SUBTOTAL: $ 293,690 SECTION 3 SUBTOTAL: $ 33,370 SECTION 4 SUBTOTAL: $ 60,000 PROJECT TOTAL: $ 443,160 1 6 0 1 3 C V ❑ O O O O O O ❑ 00000 0000 O 0 O 0 0 N O O O O O O W O W V O O O O O O O O O N `""� LU I() W N M O O l() O O 0 0 0 < A CO Zm V UOi -- rO nO NI� . .1Z 0 111 coN 63 R W2 N ro (6F ax X a .-IW O N rn E9 E9 » (» w W E9 (fl E9 fn E9 EA E9 E9 E9 E9 E9 E9 EA 0 W 00000 w 00000 0000 0 0 0 t U 00000 V 00000 0000 000 C., 0 0 0 0 0 61 C6 O O O O O o 0 O O O O O IT O U) Lf) In (n 0000 000 a 0 0 0 0 0 0. o v) O (n 000 F M C N N V F ,- .- N N In O (D- E Z N N E9 E9 E9 69- E9 = E9 V) E9 E9 E9 E9 E9 E9 E9 E9 E9 fA 000000 00000 0000 0000 (n in U) O (n 0 o CO O 0 o 0000 COO CO LU M N N) 6 CO O Wet 06 06 O (n (n O (n I- O N V (n In O U) O N- N In N- W U) v) ❑ W V co m co W O ❑ W N N I� (n N in co co N CO CO N- N Z U CO- In (6 Z U co- I. 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